City of Biddeford, Maine
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1 City of Biddeford, Maine : City Clerk FY2020 Account Number: Revised 2/27/2019 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec FY20 Personnel Services: $261,410 $254,731 $255,620 $265,856 $155,885 $294,803 $294,803 Purchased Services $0 $0 $0 $0 $0 $0 $0 Utilities & Fuel $0 $0 $0 $0 $0 $0 $0 Operating Costs $13,053 $13,000 $11,202 $14,400 $5,388 $14,300 $14,300 Capital Outlay $0 $0 $0 $0 $0 $0 $0 Social & Municipal Services $0 $0 $0 $0 $0 $0 $0 TOTALS: $274,462 $267,731 $266,822 $280,256 $161,274 $309,103 $309,103 FY17 Actual FY18 FY18 Actual FY19 FY19 ForecastFY20 CM Rec Graphic Representation $0 $100,000 $200,000 $300,000 $400,000 Social & Municipal Services Capital Outlay Operating Costs Utilities & Fuel Purchased Services Personal Services: FRINGE BENEFIT IMPACT (Estimated): FICA $22,979 Workers Comp $964 Health Insurance $53,274 Retirement $25,635 Unemployment $274 Other Insurance $3,996 Total Fringe Benefit Impact $107,121 # of Full Time Employees 5.69 FY19 FY20 Dollar Percentage Manager's Rec Change Change Personal Services: $265,856 $294,803 $28, % Purchased Services $0 $0 $0 N/A Utilities & Fuel $0 $0 $0 N/A Operating Costs $14,400 $14,300 -$ % Capital Outlay $0 $0 $0 N/A Social & Municipal Serivices $0 $0 $0 N/A TOTALS: $280,256 $309,103 $28, % City Clerk Workbook, Base Sheet, Page 1
2 Personnel Services Revised 2/27/2019 Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/31/19 Dept Head Mgr's Rec Dept Manager Salary Exp $77,096 $81,413 $81,506 $81,808 $48,489 $84,938 $84, F-T Employee Wage Exp $115,063 $165,876 $167,315 $179,470 $106,285 $204,055 $204, Overtime Wage Expense $3,140 $3,500 $4,207 $4,000 $640 $5,000 $5, Insurance Buyout Pay $3,000 $3,000 $2,250 $0 $0 $0 $ FICA/Medicare-ER Share Exp $14,535 $0 $0 $0 $0 $0 $ MPERS-Employer Share Exp $18,447 $0 $0 $0 $0 $0 $ Plan-Employer Share Exp $38 $0 $0 $0 $0 $0 $ HPHC Ins Employer Share Exp $27,232 $0 $0 $0 $0 $0 $ S-T Disability ER Share Exp $356 $0 $0 $0 $0 $0 $ L-T Disability ER Share Exp $263 $0 $0 $0 $0 $0 $ RHSA Plan ER Share $2,014 $0 $0 $0 $0 $0 $ Conferences/Training Expense $0 $330 $160 $110 $240 $660 $ Travel/Mileage Expense $163 $500 $38 $300 $41 $50 $ Food/Lodging Expense $0 $0 $63 $0 $0 $0 $ Dues/Memberships Expense $62 $112 $80 $168 $190 $100 $100 Totals $261,410 $254,731 $255,620 $265,856 $155,885 $294,803 $294,803 Other Operating Costs Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/31/19 Dept Head Mgr's Rec Admin/Office Supp/Eqt Non-C $2,377 $3,500 $2,343 $3,400 $1,641 $3,300 $3, Operating Supp/Eqt Non-Cap $169 $0 $135 $0 $171 $0 $ Printing & Copying Expense $10,507 $9,500 $8,724 $11,000 $3,576 $11,000 $11,000 Totals $13,053 $13,000 $11,202 $14,400 $5,388 $14,300 $14, City Clerk Workbook, Base Sheet, Page 2
3 DEPARTMENT PERSONAL SERVICES BUDGET WORKSHEET BUDGET Revised 2/27/2019 DEPARTMENT: City Clerk YEAREND ANNUALIZED CITY MANAGER COUNCIL CLASSIFICATION EMP # FTE TOTAL REQUESTED RECOMMEND. APPROP. LAST NAME CITY CLERK , , , , MORRIS DEPUTY CITY CLERK/DEPUTY TAX COLLEC , , , , ST. OURS PAYMENTS CLERK , , , , DUROSS PAYMENTS CLERK , , , , GAGNE PAYMENTS CLERK , , , , O'DRISCOLL PAYMENTS CLERK , , , , WENTWORTH TOTAL BUDGETED POSITIONS , , , , City Clerk Workbook, Payroll, Page 3
4 Account Title: Dept Manager Salary Exp Department Number: Account Number: $77, $81, $81, $81, $87, $84, $84, $84, $3, Support for : Provide justification for the budget request using as much detail as possible City Clerk/Voter Registrar/Health & Welfare Director
5 Account Title: F-T Employee Wage Exp Department Number: Account Number: $115, $165, $167, $179, $200, $204, $204, $204, $24, Support for : Provide justification for the budget request using as much detail as possible Deputy City Clerk/Tax Collector (3) Full-time Associate/Counter Clerks (1) Part-time Associate/Counter Clerk
6 Account Title: Overtime Wage Expense Department Number: Account Number: $3, $3, $4, $4, $5, $5, $5, $5, $1, Support for : Provide justification for the budget request using as much detail as possible Overtime pay for City Clerk's Staff during election time - including early processing of absentee ballots (November 2019; June 2020) Overtime pay for City Clerk's Staff when required to stay after 5:00 p.m. for late customers
7 Account Title: Conferences/Training Expense Department Number: Account Number: $0.00 $ $ $ $ $ $ $ $ Support for : Provide justification for the budget request using as much detail as possible Tax Collector Workshops (2) - Office Manager/Deputy Tax Collector to attend - $ Vital Records Workshop (2 Staff members to attend) - 2 x $80 = $ Elections Workshops (2 Staff members to attend a 2-day training) - 2 x $120 = $ Mileage to Augusta for Vital Records Workshop - $ Mileage to Portland for Elections Workshops (2 days) - $50.00
8 Account Title: Travel/Mileage Expense Department Number: Account Number: $ $ $38.38 $ $ $50.00 $50.00 $50.00 ($100.00) Support for : Provide justification for the budget request using as much detail as possible
9 Account Title: Food/Lodging Expense Department Number: Account Number: $0.00 $0.00 $63.34 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Support for : Provide justification for the budget request using as much detail as possible
10 Account Title: Dues/Memberships Expense Department Number: Account Number: $62.00 $ $80.00 $ $ $ $ $ ($68.00) Support for : Provide justification for the budget request using as much detail as possible Maine Town & City Clerks' Association Membership Dues for City Clerk and Deputy Clerk - $50.00 York County City & Town Clerk's Association Membership Dues for City Clerk and Deputy Clerk - $12.00 Maine Tax Collectors' Association Membership Dues for Deputy Tax Collector - $25.00
11 Account Title: Admin/Office Supp/Eqt Non-Cap Department Number: Account Number: $2, $3, $2, $3, $3, $3, $3, $3, ($100.00) Support for : Provide justification for the budget request using as much detail as possible General office supplies (pens, paper clips, clasp envelopes, colored paper, etc) - $ Receipt paper rolls for counter receipt printers - $ Printer cartridges for MV printers and ribbons for reciept printers - $500.00
12 Account Title: Operating Supp/Eqt Non-Cap Department Number: Account Number: $ $0.00 $ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Support for : Provide justification for the budget request using as much detail as possible All operating supplies are budgeted for in Account 60500
13 Account Title: Printing & Copying Expense Department Number: Account Number: $10, $9, $8, $11, $11, $11, $11, $11, $0.00 Support for : Provide justification for the budget request using as much detail as possible Dog license reminder postcards - $ General Code (code analysis, composition & duplication) - $7, General Code - annaul maintenance fee - $ NOTE: General Code fees are dependent on how many ordinance amendments are aproved throughout the year. Kofile - Repair and Restoration of older vital record volumes - $
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