SHERIFFS DEPARTMENTS FY14 BUDGET

Transcription

1 SHERIFFS DEPARTMENTS FY14 BUDGET Sheriffs are elected county law enforcement officers selected by the voters of each of Vermont s 14 counties. The election is set forth in the Vermont Constitution, Art II, Sec. 43 & 50. Powers and duties to enforce Vermont law are set out in 24 V.S.A. 1. PROGRAM a. The Sheriffs Departments budgets has one core program: Custody Transports CUSTODY TRANSPORTS Sheriffs transport persons who are in the custody of Corrections, DCF, or Mental Health. There are currently 25 state funded transport deputy sheriffs assigned to various counties. Those Transport Deputies provide secure transportation to and from courts to custodial placements. Since one court may require transport of several persons who are in custody at more than one location, sheriffs call upon other deputies and they are paid on an hourly basis using per diem funds. All transports have mileage reimbursement. b. This program is the core mission of the Sheriffs Departments. 2. SUCCESS a. Success of the Custody Transports program is determined by 1. Safety in Transport: that a person in custody was transported to the court or other location set forth in the court s transport order safely without escaping or causing injury to anyone. 2. Arrival at the court and/or the custodial facility in a timely manner. 3. Cost effective transports with use of Transport Deputies and Per Diem Deputies. b. Performance Measures to determine baseline and progress. 1. Currently, we obtain such information from either an escape report or a workman s compensation claim sheet. We had no workman s compensation claims for prisoner caused injury in CY2012. We have not received any report of a prisoner escape in CY Data on timely arrivals and costs will be part of the new transport data reporting system in FY14. Section 3 below. 3. Ongoing cost effectiveness evaluations for transports deputy locations has created savings. Section

2 3. IS THERE A BETTER WAY? a. Transport Deputy Location, our current ongoing process. The Sheriffs have examined the location of transport deputies in relation to courts serviced by those deputies and the location of the regional correctional facility holding the majority of the prisoners for that court. In particular, we have looked to the proximity of the deputies to the correctional facility as holding location for court detentioners: South East: Windham Windsor Counties: Courts: Brattleboro White River Jct. Facility: Springfield Windham & Windsor County sheriffs departments are located similar distances from the Springfield facility and the courts. Our review determined that retaining the present format of two transport deputies per department was cost efficient. North West: Chittenden Franklin Grand Isle Counties Courts: Burlington St. Albans No. Hero Facilities: S. Burlington St. Albans Essex Jct (Juvenile) The South Burlington jail houses women on a state-wide basis as well as males jailed overnight before going to court. St. Albans houses long term males on a regional basis (Chittenden, Franklin & Grand Isle Counties) Essex Jct (Woodside Juvenile) houses male and female juveniles on a state-wide basis. The Burlington criminal court is the busiest in the state. We have completed the addition of two transport deputies to the Chittenden Sheriff s Department as part of the overall plan for the current Corrections housing proposal previously adopted by the Legislature. We anticipate savings on per diem costs for such transports. South West: Bennington Rutland Counties: Courts: Bennington Rutland Facility: Marble Valley RCF at Rutland We have implemented the Point of Incarceration as Point of Trip Origin concept by having the work station of one transport deputy located at the Rutland County Sheriff s Department for transports from Marble Valley RCF (Rutland) to the Bennington courts. The Rutland County Sheriff s Office is within one mile of the Marble Valley Regional Correctional Facility. This has resulted in savings in per diem costs & mileage

3 b. Overall Transport Data To obtain reliable overall transport data, we are currently creating a new transport data report system to obtain consistent baseline reporting for all counties. We have moved from concept to creating the program. This will enable all Transport Deputies & Sheriffs to access the program in FY14 for both input and reports by county and statewide. Data in the new system will provide us with the following information by county with statewide totals: Transporting Deputy; Date, Time, Location of trips; Court arrival & departure times; mileage (miles & cost); vehicle used; per diem deputy if any is required (who & cost); a note line for unusual incidents. This system is expected to be operating at the beginning of FY14 providing us with two calendar quarters of data for the FY15 budget presentation. This data will provide sheriffs with comprehensive data on A. How many transports are being done by county, region, and statewide B. The cost for those transports C. How well the transport system is working by county & by court This data can then be used to study the impacts of court scheduling and actions by court partners. FUNDING o General Funds for Sheriffs salaries, transports by both transport deputies and per diem deputies, mileage and ancillary expenses for the 14 sheriffs offices & Executive Director o Funding mix on Department is 100.0% GF. o Per Diem statutory authorization was last revised in 2005 and is currently at $15.40 per hour. This has created a hardship for the Sheriffs who have to pay a deputy a higher wage due to the increased cost of living in the past 8 years. The Sheriffs must take that difference from other department fund sources. The result is a cost shifting from the State to the other sectors of the Sheriff Departments. The Sheriffs propose the following: 1. Increase the per diem to $18.00 per hour. Amend 32 V.S.A. 1591(2)(A) as follows: For necessary assistance in arresting or transporting prisoners, juveniles or persons with mental illness the sum of [15.40] $18.00 per hour for each deputy sheriff or assistant so required

4 SHERIFFS SALARIES Sheriffs are Vermont s single county wide local law enforcement agency. Vermont State Police report to Headquarters and policies set there. Municipal police report to town/city officials. Sheriffs serve the people of the county in a wider variety of roles that any other police agency. Sheriffs Departments provide a range of services from serving civil process, as required by Vermont Statute; providing law enforcement assistance to small towns that do not have the resources to hire a municipal police department; and helping with emergencies such as the Flood of Their salaries are set by the legislature, 32 V.S.A

5 FY 2014 DEPARTMENT PROGRAM PROFILE DEPARTMENT: SHERIFFS Name and brief narrative description of program (not to exceed 2 sentences for each) GF $$ TF $$ Spec F (incl tobacco) $$ Fed F $$ All other funds $$ funds $$ Authorized positions FY 2012 expenditures 3,400,473 3,400, FY 2013 estimated expenditures Transports are the statute mandated function of 3,614,635 3,614, FY 2014 budget request the Sheriffs 3,828,528 3,828, Department FY 2012 expenditures 3,400,473 3,400, FY 2013 estimated expenditures 3,614,635 3,614, FY 2014 budget request 3,828,528 3,828,

6 Fiscal Year 2014 Budget Development Form - Sheriffs General $$ Transp $$ Special $$ Tobacco $$ Federal $$ Interdept'l All other $$ $$ Transfer $$ Approp #1 Sheriffs: FY 2013 Approp 3,614,635 3,614,635 Net Increase in Salaries 148, ,241 Net Decrease in Fringe Benefits (1,817) (1,817) Net Decrease Contractual 3rd Party (7,746) (7,746) Net increase to Per Diem 14,524 14,524 Net Increase to IT/Telecom Services 58,367 58,367 Net Increase to Other Operating 2,324 2,324 Subtotal of increases/decreases 213, ,893 FY 2014 Governor Recommend 3,828, ,828,528 Sheriffs FY 2013 Appropriation 3,614, ,614,635 TOTAL INCREASES/DECREASES 213, ,893 Sheriffs FY 2014 Governor Recommend 3,828, ,828,

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10 Report ID: VTPB-11-BUDRLLUP Run Date: 01/15/2013 Run Time: 07:47 AM Organization: Sheriffs Budget Rollup Budget Object Group: 1. PERSONAL SERVICES Budget Object Rollup Name Salaries and Wages 1,845,787 1,902,413 1,902,413 2,050, , % Fringe Benefits 940,355 1,090,373 1,090,373 1,088,556 (1,817) -0.2% Contracted and 3rd Party Service 16,045 7,746 7,746 0 (7,746) % PerDiem and Other Personal Services 310, , , ,854 14, % Budget Object Group : 1. PERSONAL SERVICES 3,112,496 3,339,862 3,339,862 3,493, , % Budget Object Group: 2. OPERATING Budget Object Rollup Name Equipment 1, % IT/Telecom Services and Equipment 26,110 32,543 32,543 90,910 58, % Travel 242, , , ,900 (3,600) -1.6% Supplies 1,273 3,500 3,500 3, % Other Purchased Services 9,391 9,630 9,630 15,088 5, % Other Operating Expenses % Rental Property % Property and Maintenance 7, % Budget Object Group : 2. OPERATING 287, , , ,464 60, % Expenses 3,400,473 3,614,635 3,614,635 3,828, , %

11 Report ID: VTPB-11-BUDRLLUP Run Date: 01/15/2013 Run Time: 07:47 AM Budget Rollup Fund Name General Funds 3,400,473 3,614,635 3,614,635 3,828, , % Funds 3,400,473 3,614,635 3,614,635 3,828, , % Position Count 40 FTE

12 Report ID: VTPB-07 Run Date: 01/15/2013 Run Time: 07:46 AM Budget Detail Report Organization: Sheriffs Budget Object Group: 1. PERSONAL SERVICES Rollup: Salaries and Wages Exempt ,770,547 1,902,413 1,902,413 2,058, , % Overtime , % Vacancy Turnover Savings (8,000) (8,000) 0.0% Budget Object Group : 1,845,787 1,902,413 1,902,413 2,050, , % Rollup: Fringe Benefits FICA - Exempt , , , % FICA , ,476 0 (111,476) % Medicare ,075 26,075 0 (26,075) % Health Ins - Exempt , , , % Health Insurance , ,887 0 (506,887) % Retirement - Exempt , , , % Retirement , ,501 0 (325,501) % Dental - Exempt , ,000 26, % Dental ,362 30,362 0 (30,362) % Life Ins - Exempt , ,848 8, % Life Insurance ,083 7,083 0 (7,083) %

13 Report ID: VTPB-07 Run Date: 01/15/2013 Run Time: 07:46 AM Budget Detail Report Organization: Sheriffs Rollup: Fringe Benefits LTD - Exempt , ,777 4, % Long Term Disability ,027 4,027 0 (4,027) % EAP - Exempt , ,280 1, % Employee Assistance Program ,209 1,209 0 (1,209) % Workers Comp - Ins Premium ,896 77,753 77, ,044 27, % Budget Object Group : 940,355 1,090,373 1,090,373 1,088,556 (1,817) -0.2% Rollup: Contracted and 3rd Party Service Contr&3Rd Pty-Educ & Training , % Other Contr and 3Rd Pty Serv ,670 7,746 7,746 0 (7,746) % Budget Object Group : 16,045 7,746 7,746 0 (7,746) % Rollup: PerDiem and Other Personal Services Per Diem, Crt Sys, Sheriff Svc , , ,854 14, % Other Pers Serv , % Service of Papers %

14 Report ID: VTPB-07 Run Date: 01/15/2013 Run Time: 07:46 AM Budget Detail Report Organization: Sheriffs Rollup: PerDiem and Other Personal Services Budget Object Group : 310, , , ,854 14, % : 1. PERSONAL SERVICES 3,112,496 3,339,862 3,339,862 3,493, , % Budget Object Group: 2. OPERATING Rollup: Equipment Office Equipment , % Budget Object Group : 1, % Rollup: IT/Telecom Services and Equipment Telecom-Telephone Services ,681 11,000 11,000 10,000 (1,000) -9.1% It Intsvccost-Vision/Isdassess ,539 11,543 11,543 18,438 6, % It Intsvccost- Dii - Telephone ,849 10,000 10,000 10, % It Inter Svc Cost User Support ,759 7, %

15 Report ID: VTPB-07 Run Date: 01/15/2013 Run Time: 07:46 AM Budget Detail Report Organization: Sheriffs Rollup: IT/Telecom Services and Equipment It Int Svc Dii Allocated Fee ,713 44, % Info Tech Purchases-Hardware % Budget Object Group : 26,110 32,543 32,543 90,910 58, % Rollup: Other Operating Expenses Single Audit Allocation % Registration & Identification % Budget Object Group : % Rollup: Other Purchased Services Insurance Other Than Empl Bene (6) -2.3% Insurance - General Liability ,610 3,964 3,964 4, % Photocopying % Postage ,612 5,400 5,400 7,600 2, % Travel-Crim Inquest-Grandjury % Human Resources Services ,144 3, %

16 Report ID: VTPB-07 Run Date: 01/15/2013 Run Time: 07:46 AM Budget Detail Report Organization: Sheriffs Rollup: Other Purchased Services Budget Object Group : 9,391 9,630 9,630 15,088 5, % Rollup: Property and Maintenance Rep&Maint-Info Tech Hardware , % Repair & Maint - Office Tech % Budget Object Group : 7, % Rollup: Rental Property Fee-For-Space Charge % Budget Object Group : %

17 Report ID: VTPB-07 Run Date: 01/15/2013 Run Time: 07:46 AM Budget Detail Report Organization: Sheriffs Rollup: Supplies Office Supplies ,273 3,000 3,000 3, % Books&Periodicals-Library/Educ % Budget Object Group : 1,273 3,500 3,500 3, % Rollup: Travel Travel-Inst-Auto Mileage-Emp , % Travel-Inst-Meals-Emp % Travel-Inst-Lodging-Emp ,000 1,000 1, % Travel-Inst-Incidentals-Emp , , , , % Travl-Inst-Auto Mileage-Nonemp ,047 7,000 7,000 3,400 (3,600) -51.4% Travel-Inst-Meals-Nonemp % Travel-Inst-Lodging-Nonemp ,109 5,000 5,000 5, % Budget Object Group : 242, , , ,900 (3,600) -1.6% : 2. OPERATING 287, , , ,464 60, % Expenses: 3,400,473 3,614,635 3,614,635 3,828, , %

18 Report ID: VTPB-07 Run Date: 01/15/2013 Run Time: 07:46 AM Fund Name Fund Budget Detail Report General Fund ,400,473 3,614,635 3,614,635 3,828, , % Funds : 3,400,473 3,614,635 3,614,635 3,828, , % Position Count 40 FTE

19 Report ID : VTPB - 14 Run Date : 01/15/2013 Run Time : 07:51 AM Sheriffs Position Number Classification FTE Count Gross Salary Benefits Statutory P - Sheriff-Addison ,923 7,177 4,660 72, P - Sheriff-Bennington ,683 31,129 5, , P - Sheriff-Caledonia ,683 31,129 5, , P - Sheriff-Chittenden ,614 26,735 5, , P - Sheriff-Essex ,683 31,129 5, , P - Sheriff-Franklin ,683 26,106 5,177 98, P - Sheriff-Grand Isle ,923 13,875 4,660 79, P - Sheriff-Lamoille ,683 31,129 5, , P - Sheriff-Orange ,683 26,316 5,177 99, P - Sheriff-Orleans ,923 11,509 4,660 77, P - Sheriff-Rutland ,683 14,596 5,177 87, P - Sheriff-Washington ,683 21,293 5,177 94, P - Sheriff-Windham ,683 34,718 5, ,

20 Report ID : VTPB - 14 Run Date : 01/15/2013 Run Time : 07:51 AM Position Number Classification FTE Count Gross Salary Benefits Statutory P - Sheriff-Windsor ,683 26,106 5,177 98, E - Deputy Sheriff ,373 13,071 4,083 70, E - Deputy Sheriff ,347 8,386 3,317 55, E - Deputy Sheriff ,373 24,791 4,083 82, E - Deputy Sheriff ,347 26,804 3,317 73, E - Deputy Sheriff ,757 9,169 3,653 60, E - Deputy Sheriff ,918 16,471 2,901 57, E - Deputy Sheriff ,347 21,781 3,317 68, E - Deputy Sheriff ,581 26,311 3,104 69, E - Deputy Sheriff ,762 22,032 3,424 70, E - Deputy Sheriff ,757 27,587 3,653 78, E - Deputy Sheriff ,046 27,817 3,752 80, E - Deputy Sheriff ,581 14,591 3,104 58, E - Deputy Sheriff ,347 8,386 3,317 55,

21 Report ID : VTPB - 14 Run Date : 01/15/2013 Run Time : 07:51 AM Position Number Classification FTE Count Gross Salary Benefits Statutory E - Deputy Sheriff ,581 21,288 3,104 64, E - Deputy Sheriff ,854 23,292 3,967 79, E - Deputy Sheriff ,918 25,839 2,901 66, B - Personnel Officer ,154 20,147 2,613 56, E - Deputy Sheriff ,918 25,839 2,901 66, E - Deputy Sheriff ,312 7,668 3,007 49, E - Deputy Sheriff ,918 25,839 2,901 66, E - Deputy Sheriff ,259 12,312 3,539 62, E - Deputy Sheriff ,046 5,912 3,752 58, E - Deputy Sheriff ,347 26,804 3,317 73, E - Deputy Sheriff ,762 27,055 3,424 75, E - Deputy Sheriff ,918 7,421 2,901 48, E - Deputy Sheriff ,918 16,471 2,901 57, ,058, , ,481 3,042,

22 Report ID : VTPB - 14 Run Date : 01/15/2013 Run Time : 07:51 AM Fund Fund Name FTE Count Gross Salary Benefits Statutory General Fund ,058, , ,481 3,042, ,058, , ,481 3,042,166 Note: Numbers may not sum to total due to rounding