PUBLIC WORKS VEHICLE MAINTENANCE DIVISION
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1 PUBLIC WORKS VEHICLE MAINTENANCE DIVISION
2 ANNUAL BUDGET ESTIMATE - EXPENDITURE Amended CITY OF BREVARD FY /30/ Account Actual ($) Budget ($) Actual ($) Estimate %Remaining Requested Recommended Approved Fund: 10 General Fund Salaries - Reg 100, , , , Salaries - Reg - Ot 10, , , , Fica 8, , , , Group Insurance 30, , , , Retirement 7, , , , Training Travel M & R Equipment 22, , , , M & R Autos/Trucks , , Automotive Supplies 1, , , Automotive Supplies - County 260, , , , TOM 8:23:14am 06/05/2017 bp-annual-budget-estimate Page 1 of 2
3 ANNUAL BUDGET ESTIMATE - EXPENDITURE Amended CITY OF BREVARD FY /30/ Account Actual ($) Budget ($) Actual ($) Estimate %Remaining Requested Recommended Approved Dept Supl & Matl 23, , , , Contracted Services , , Insurance & Bonds 12, , , , Purc For Inv - Gas 259, , , , Purc For Inv - Other 77, , , , Issues For Inv - Gas -256, , , , Issues From Inv - Other -77, , , , Cap Out - Equip 16, , Total $480, $536, $405, $529, Report Total Expenditure $480, $536, $405, $529, TOM 8:23:14am 06/05/2017 bp-annual-budget-estimate Page 2 of 2
4 PUBLIC WORKS DEPARTMENT VEHICLE MAINTENANCE Vehicle Maintenance FY ACTUAL FY BUDGET Estimated FY ACTUAL Proposed FY BUDGET Salaries, Wages, Benefits 157, , , ,419 Materials, Supplies, Services 322, , , ,866 Capital Outlay 0 16, Totals 480, , , ,285 Full Time Positions The responsibilities of Public Works Vehicle Maintenance Division include maintenance and repair of the City s vehicle and equipment fleet; contractual maintenance of Transylvania County vehicles, and provides a fleet fueling center. The Vehicle Maintenance Division reports to the Public Works Director. MISSION STATEMENT Maintain up-to-date information to ensure proper decision-making processes, to coordinate Public Works operations that oversee the city s public goods and services such as solid waste collection, street resurfacing, and leaf collection, and to improve work conditions, employee output, and quality of performance. BUDGET OBJECTIVES FY Support the vision of Brevard as a safe, friendly, and family-oriented city with small town charm by responsibly maintaining the City s fleet in order to keep various department transportation units dependable and reliable. Ensure infrastructure is constantly maintained and replaced to serve existing and future business by routine preventive maintenance and essential repairs performed to extend the life of the fleet. 1
5 PUBLIC WORKS DEPARTMENT VEHICLE MAINTENANCE Enhance quality of life by proactively extracting extra value from fleet vehicles and avoid replacement cost of vehicles. Protect our natural assets of woods and water by promoting fuel conservation by fleet operators, exploring fuel alternatives when cost effective, and by properly disposing of shop waste. GOALS ACHIEVED FY (through January) Performed preventive maintenance service and repair of current 149 city vehicle and equipment fleet. Maintained contractually 129 County vehicles. Maintained vehicle and equipment history logs. Fuel center operational 24 hours per day. Average price/gallon (through January) Unleaded $1.497 Average price/gallon (through January) Diesel $1.611 Maintained supply inventory for routine parts, fluids, filters, and other supplies. Participated in career development, safety and wellness activities. 2
6 City of Brevard, NC General Fund Budget Fiscal Year EXPENDITURES 5550 Public Works Vehicle Maintenance Division (aka Public Works Garage) Salaries - Regular This line item covers the salary and wages for the Fleet Maintenance Supervisor and one Fleet Mechanic as shown in the table below Salaries Part Time This line item covers the salary and wages for the Fleet Maintenance Supervisor and one Fleet Mechanic as shown in the table below FICA This line item covers the FICA cost on the annual salaries for the Fleet Maintenance Supervisor and one Fleet Mechanic as shown in the table below Group Insurance This line item covers the cost of providing a group health insurance plan to departmental personnel as shown in the table below Retirement This line item covers the cost of providing a retirement plan through the NC Local Government Employees Retirement System to the Division Foreman and one automotive mechanics as shown in the table below. FY Salaries Budgeted Amounts Overtime FICA Retirement Group Insurance 88,852 3,000 7,027 6,889 25,651 *Increase: 2.0% COLA, 2.0% Merit Budgeted Amount $ 131, Training Continuing education, diagnostic computer systems for vehicle maintenance and OSHA training Budgeted Amount $ 500 1
7 City of Brevard, NC General Fund Budget Fiscal Year EXPENDITURES 5550 Public Works Vehicle Maintenance Division Travel Travel (mileage, lodging, meals and associated costs during continuing education and training for departmental personnel): Per $51/day Maintenance and Repair - Equipment Budgeted Amount $ 500 Vehicle maintenance equipment repair. Includes annual State required underground fuel storage tank tests 5,000 All Data Software Renewal 1,600 ManagerPlus Software Service Agreement & Updates 450 Solus Scanner Update (increased annual fee now $66.62 per month) Maintenance and Repair - Vehicles Expense for 2 vehicles Automotive Supplies Expense for 2 vehicles Automotive Supplies County Repairs & expense for 129 Transylvania County vehicles as contracted (76,650 per year PLUS parts and fuel cost) Budgeted Amount $ 7,850 Budgeted Amount $ 1,200 Budgeted Amount $ 1,600 Budgeted Amount $ 355,000 2
8 City of Brevard, NC General Fund Budget Fiscal Year EXPENDITURES 5550 Public Works Vehicle Maintenance Division Departmental Supplies Mechanics tools, supplies, and non-inventory greases, cleaners, etc. for vehicle and equipment maintenance Contracted Services Budgeted Amount $ 16,016 FCC Environmental - Hazardous waste removal for waste oil and antifreeze Crystal Clean - Parts washer fluid waste removal and machine service Insurance and Bonds Cost of prorated portion of property/general liability coverage as well as applicable worker s compensation insurance Inventory Purchases Gas Projected Average Price Unleaded - $2.00/gal (projected 130,000 gallons) Projected Average Price Diesel - $2.00/gal (projected 35,000 gallons) Inventory Purchases Other Tires, filters, oil, and other supplies for vehicle maintenance Issues from Inventory Gas Based on projected cost (see above) Budgeted Amount $ 1,200 Budgeted Amount $ 14,000 Budgeted Amount $ 330,000 Budgeted Amount $ 60,000 Budgeted Amount ($ 330,000) 3
9 City of Brevard, NC General Fund Budget Fiscal Year EXPENDITURES 5550 Public Works Vehicle Maintenance Division Issues from Inventory Other Based on projected cost (see above) Budgeted Amount ($ 60,000) Capital Outlay Equipment (>$5,000) Budgeted Amount $ Public Works Vehicle Maint. Div. Dept. TOTAL $ 529,285 4
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