PUBLIC WORKS FLEET MAINTENANCE

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1 MISSION STATEMENT Fleet Maintenance is a service program of the Public Works Department. The Public Works Department s mission is to ensure water and wastewater utilities, waste management, public transportation, and municipal road maintenance are delivered to the residents and visitors of our community. FY09 BUDGET FOR FLEET MAINTENANCE $2,282,300 CORE SERVICES FOR ALL PUBLIC WORKS DEPARTMENTS Capital Transit 22% Waste Management 5% Water Utility 23% Streets 19% Wastewater Utility 32% FUNDING SOURCES FOR FLEET MAINTENANCE FLEET MAINTENANCE IS FULLY FUNDED BY INTERDEPARTMENTAL CHARGES 293

2 COMPARATIVES FY08 FY09 FY10 FY07 Amended Projected Adopted Approved Actuals Budget Actuals Budget Budget EXPENSES: Personnel Services $ 385, , , , ,800 Commodities and Services 1,228,900 1,367,000 1,368,500 1,710,900 1,715,800 Total Expenses 1,614,800 1,782,200 1,782,200 2,282,300 2,300,600 FUNDING SOURCES: Interdepartmental Charges 1,643,400 1,611,000 1,657,400 2,256,900 2,272,900 State Shared Revenues 10, Support from General Fund - 4,400 4, Equity (To) From Fund Balance (39,400) 166, ,400 25,400 27,700 Total Funding Sources $ 1,614,800 1,782,200 1,782,200 2,282,300 2,300,600 STAFFING FUND BALANCE $ 246,000 79, , ,200 72,500 Public Works Fleet Maintenance is a component of Public Works Fleet. See the Public Works Fleet fund balance in the "Changes in Fund Balances" schedule. BUDGET HIGHLIGHT The Public Works Fleet Maintenance FY09 Adopted Budget is an increase of $500,100 (28.1%) over the FY08 Amended Budget. FY10 Approved Budget is an increase of $18,300 (0.8%) over FY09 Adopted Budget. The significant budgetary changes include: FY09 Personnel Services increased $156,200 (35.6%) due to an increase of 0.75 FTE s during FY08, an additional increase of 0.75 FTE s in FY09 and an increase in the health care rate. Public Works Fleet Maintenance increased their parttime Mechanic position by.75 FTE. The FY FTE increase is due to a restructuring of supervisory duties within Public Works and the Streets Superintendent is now overseeing Fleet Maintenance and the transfer of 0.50 FTE Secretary position from Streets to Fleet. In FY09, the Fleet Maintenance Division will increase a 0.25 FTE mechanic position to 1.00 FTE. Commodities and Services increased $343,900 (25.2%) due to increasing fuel prices. Interdepartmental Charges to other departments increased $645,900 (40.1%) due to increasing costs of operating the Fleet Maintenance program. FY10 There are no significant budgetary changes. 294

3 CORE SERVICES Fleet Maintenance provides essential support to the Public Works Department but is not considered a core service. FUNCTIONAL ORGANIZATION CHART CITY AND BOROUGH MANAGER'S OFFICE PUBLIC WORKS DEPARTMENT STREETS DIVISION FLEET MAINTENANCE Equipment Maintenance Automated Fuel System Insure Availability Servicing and Repair Parts Inventory Fulfill Equipment Needs Key Issuance Equipment Update Monthly Billing Tank Testing 295

4 STAFFING ORGANIZATION CHART Streets Superintendent ** ** Split with Streets Vehicle Maintenance Supervisor Administrative Assistant I Senior Mechanic Mechanic II 1.0 PPT Mechanic I See Employment Status in Glossary for definitions of PFT, PPT, PTL and PS 296

5 STAFFING DETAIL CLASS TITLE: Equipment Maintenance: Streets Superintendent (1) - - FY08 Amended FY09 Adopted FY10 Approved Salary & Salary & Salary & No. Pos. Benefits Budget No. Pos. Benefits Budget No. Pos. Benefits Budget $ 0.20 $ 17, $ 17,800 Vehicle Maintenance Supervisor , , ,800 Senior Mechanic , , ,500 Mechanic II (2) , , ,800 Mechanic I (2) , ,200 Secretary I (3) , , ,500 Overtime - 8,000-8,000-8,000 Benefits - 132, , ,900 Total before amendment , , ,500 Amendment Streets Superintendent (1) Mechanic II (2) (1.25) Mechanic I (2) Secretary I (3) Total after amendment , , ,500 Increment Mechanic I , Benefits , Total after amendment and increment , , ,500 Fuel System: Streets Superintendent , ,400 Vehicle Maintenance Supervisor , , ,000 Senior Mechanic , , ,100 Secretary I , , ,400 Overtime Benefits - 15,500-22,100-23,200 Total before amendment , , ,300 Amendment Streets Superintendent Secretary I Total after amendment , , ,300 Total Budget 5.50 $ 415, $ 571, $ 584,800 (1) Starting FY08, supervision of Fleet's operations was transferred to the Streets Superintendent from the PW Director. (2) In FY08, Human Resources reclassified two Mechanic II positions (1.25 FTE) as Mechanic I. (3) This position use to be shared between Streets and Fleet. Starting in FY08, it was determined that Fleet needed a full-time Secretary I position. 297

6 NOTES This page has been left for notes. 298

7 EQUIPMENT ACQUISITION FUND MISSION STATEMENT The Equipment Acquisition Fund will determine ways of reducing the cost of equipment acquisition through better management, coordination and planning. Identify and develop a balance between meeting CBJ s long term equipment acquisition needs with available funding sources. FY09 BUDGET $2,418,100 FUNCTIONAL ORGANIZATION CHART CITY AND BOROUGH MANAGER'S OFFICE FLEET COMMITTEE Oversite and Acquisition Coordination FINANCE DEPARTMENT USER DEPARTMENT Equipment Acquisition Identification of Vehicle Needs 299

8 EQUIPMENT ACQUISITION FUND COMPARATIVES FY08 FY09 FY10 FY07 Amended Projected Adopted Approved Actuals Budget Actuals Budget Budget EXPENSES: Interdepartmental Charges $ 43,900 46,600 46,600 53,200 53,200 Commodities and Services 23, Capital Outlay 955,000 3,222,000 2,964,200 2,364,900 2,593,100 Total Expenses 1,022,400 3,268,600 3,010,800 2,418,100 2,646,300 FUNDING SOURCES: Contributions from departments 1,322,800 1,535,800 1,535,800 1,618,100 1,646,100 Interest Income 168, , , , ,300 Federal Grant 5,700 1,720,000 1,720, Gain on Equipment Sales 99, Usage of (Contribution to) Reserve (574,000) (143,500) (405,200) 644, ,900 Total Funding Sources $ 1,022,400 3,268,600 3,010,800 2,418,100 2,646,300 FUND BALANCE $ 2,530,000 2,673,500 2,935,200 2,290,600 1,452,700 The Equipment Acquistion Fund is a component of Public Works Fleet. See the Public Works Fleet fund balance in the "Changes in Fund Balances" schedule. BUDGET HIGHLIGHT The Equipment Acquisition Fund FY09 Adopted Budget is a decrease of $850,500 (26.0%) from the FY08 Amended Budget. FY10 Approved Budget is an increase of $228,200 (9.4%) over FY09 Adopted Budget. The Equipment Acquisition Fund accumulates contributions from other CBJ departments for the future purchase of vehicles and equipment. The purpose of the fund is to allow departments to make small contributions over time to fund the acquisition of expensive equipment rather than paying for the entire purchase in a single year. A schedule of vehicle replacement needs is maintained, and updated annually during the budget process. The amount of each department s annual contribution is based on the equipment needs of the department. It is normal for changes to the replacement schedule to occur as the result of deferring replacement, adding new equipment, purchasing equipment in an earlier fiscal year than planned and deleting equipment without replacement. Due to the nature of this fund, describing the changes between fiscal years is not meaningful since large fluctuations are normal. 300