MUNICIPAL COURT DEPARTMENT BUDGET FUND: General Fund ACCOUNTING CODE:

Transcription

1 MUNICIPAL COURT DEPARTMENT BUDGET FUND: General Fund ACCOUNTING CODE: ACTIVITY NAME: JUDICIAL NEW REQUESTS ACTIVITY CODE: TOTAL PERSONAL SERVICES 110 Salaries and Wages 724, , Overtime/Termination 10,000 10, Other 140 Employer Contributions 288, ,017 TOTAL PERSONAL SERVICES 1,022,610 1,022,610 SUPPLIES 210 Office Supplies 4,756 4, Operating Supplies 4,972 4, Repair/Maintenance 231 Gasoline 240 Other Supplies 3,540 3, Supplies For Resale TOTAL SUPPLIES 13,268 13,268 PURCHASED SERVICES 310 Communications 11,500 11, Printing & Duplicating 1,187 1, Publicity,Subscriptions,Dues 10,196 10, Sewer 341 Electricity & Natural Gas 343 Water Charges 344 Telephone Service 1,584 1, Garbage 350 Professional Services 220, , Repair & Maintenance 3,790 3, Travel 5,174 5, Training 9,000 9, Other Purchased Services 6,263 6,263 TOTAL PURCHASED SRVCS 269, ,401 MISCELLANEOUS 400 Building Materials 500 Fixed Charges 700 Grants and Contributions 820 Transfers To Other Funds 845 Contingency TOTAL MISCELLANEOUS DEBT SERVICE 610 Principal 620 Interest TOTAL DEBT SERVICE CAPITAL OUTLAY 920 Lands & Buildings 930 Improvements 940 Machinery & Equipment TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL 1,305,279 1,305,279

2 COURT EXPENDITURES BUDGETED AND ACTUAL (AS OF JANUARY 31, 2014) 58% OF YEAR *AMENDED* % OF FY 14 ADJUSTED DEPARTMENT FY13 FY14 FY14 AMENDED ONE TIME FY 15 FY 15 FY 15 NEW FY 15 COURT ACTUAL BUDGET ACTUAL BUDGET COSTS BASE CHANGE BASE SUBTOTAL PROGRAMS TOTAL 110 SALARIES AND WAGES 632, , ,607 57% 678,453 46, , , , OVERTIME/TERMINATION 8,021 10,000 3,269 33% 10,000 10,000 10,000 10, OTHER 0% 140 EMPLOYER CONTRIB. 229, , ,757 62% 268,896 18, , , , STATE RETIREMENTS % TOTAL PERSONAL SERVICES 870, , ,018 58% 958,027 64,583 1,022,610 1,022,610 1,022, OFFICE SUPPLIES 9,002 6, % 6,387 (1,631) 4,756 4,756 4, OPERATING SUPPLIES 15,475 8,076 1,531 19% 8,076 (3,104) 4,972 4,972 4, REPAIR & MAINTENANCE 120 0% 231 GAS & DIESEL 0% 240 OTHER SUPPLIES 28,523 27,405 5,792 21% 18,065 9,340 (5,800) 3,540 3,540 3, SUPPLIES FOR RESALE 0% TOTAL SUPPLIES 53,120 41,868 7,891 19% 18,065 23,803 (10,535) 13,268 13,268 13, COMMUNICATIONS 16,018 13,948 3,527 25% 13,948 (2,448) 11,500 11,500 11, PRINTING & DUPLICATING % ,187 1,187 1, SUBSCRIPTIONS & DUES 4,581 6,083 5,476 90% 6,083 4,113 10,196 10,196 10, ELECT & NAT. GAS 0% 343 WATER 0% 344 TELEPHONE % ,584 1,584 1, GARBAGE 0% 350 PROFESSIONAL SERVICES 84, , ,583 45% 2, ,238 (531) 220, , , REPAIR & MAINTENANCE 2, % 2,045 1,745 3,790 3,790 3, TRAVEL 3,210 6,431 5,491 85% 6,431 (1,257) 5,174 5,174 5, TRAINING 3,379 7,000 3,605 51% 7,000 2,000 9,000 9,000 9, OTHER 151,760 7,063 1,965 28% 7,063 (800) 6,263 6,263 6,263 TOTALPURCHASED SERVICES 264, , ,376 46% 2, ,283 4, , , , BUILDING MATERIALS 0% 500 FIXED CHARGES 0% 700 GRANTS AND CONTRIB. 0% 820 TRANSFERS 0% 845 CONTINGENCY 0% TOTAL MISCELLANEOUS 0% 600 DEBT SERVICE 0% 920 LANDS & BUILDINGS 0% 930 IMPROVEMENTS 940 MACHINERY & EQUIP. 0% TOTAL CAPITAL OUTLAY 0% DEPARTMENT TOTAL 1,187,627 1,267, ,285 54% 20,795 1,247,113 58,166 1,305,279 1,305,279 1,305,279

3 GENERAL FUND MUNICIPAL COURT Program Description Municipal Court is the Judicial Branch of the City of Missoula. The Court processes all misdemeanor criminal citations, which includes DUIs and Partner Family Member Assaults, traffic violations, and City Ordinance violations issued by the City of Missoula, University of Montana Police and the Health Department. The Court also handles the issuance of Temporary Restraining Orders and Protective Orders in domestic violence and stalking situations, and processes search warrant requests and returns. Municipal Court is a Limited Jurisdiction Court of Record and has the same powers and duties as a District Judge in matters within its jurisdiction. The Court makes and alters rules for the conduct of its business and prescribes form of process. The Court establishes rules for appeal to District Court, which are subject to the Montana Supreme Courts rulemaking and supervisory authority. The purpose of the Municipal Court is to impartially interpret the law. The Court enforces private rights and attempts to prevent conduct that unjustifiably inflicts or threatens harm to individuals or public interests. City Strategic Plan & Department s Implementation Strategy Goal #1: Fiscal Sustainability Strategy: We will maintain or improve the level of service to citizens. o Increase accuracy in data collection and reporting in the Court database through incumbent worker training. o o Utilize case management system to provide for more efficient flow of cases through Municipal Court. Implement use of electronic data transfer, bringing Court in line with industry trends and standards. Goal #2: Quality of Life for All People in All Places Strategy: We will work together to meet the needs with dignity for all. o o Utilize statutory authority over defendants to ensure accountability for all sentencing orders. Implement electronic filing of documents in the Court. FINANCIAL SUMMARY 73% of year Budget by Object of Actual Amended Actual * Proposed Increase Percent Expenditure Category FY 2013 FY 2014 FY 2014 FY 2015 (Decrease) Change Personal Services 870, , ,063 1,022,610 64,584 7% Supplies 53,120 41,868 10,159 13,268 (28,600) 68% Purchased Services 264, , , ,401 1,388 1% Miscellaneous Debt Service Capital Outlay * Unaudited numbers Total 1,187,627 1,267, ,441 1,305,279 37,372 3% City of Missoula FY 2015 Annual Budget Page C 14

4 GENERAL FUND MUNICIPAL COURT STAFFING SUMMARY Title Actual Actual Adopted Proposed FY 2012 FY 2013 FY 2014 FY 2015 MUNICIPAL JUDGE JUDGE MUNICIPAL COURT MANAGER 1.00 MUNICIPAL COURT ADMINISTRATOR COURT REPORTER 2.00 JUDGES CLERK COURT CLERK FILE CLERK LEGAL SECRETARY COLLECTIONS CLERK 1.00 LEAD FINANCIAL CLERK ADMINISTRATIVE ASSISTANT III 1.00 Total Budget Highlights New Requests Upgrade court technology as related to audio recordings and electronic filing of documents as pilot project for District 4 of the State of Montana and maintenance, 32,510. Align elected fulltime Judge and appointed parttime Judge salaries, calculating them based on a percentage of Montana s District Court Judge s salaries, 52,951. Add 1 FTE Administrative Assistant to the Court, 42,942. Institute a PreTrial Supervision program for defendants scheduled to appear in court, 45,521. Recategorization of expenditures to more closely match financial accounts. City of Missoula FY 2015 Annual Budget Page C 15

5 GENERAL FUND MUNICIPAL COURT Performance Measures & Workload Indicators Performance Measures YTD Measure Actual Actual Adopted Proposed FY 2012 FY 2013 FY 2014 FY Monies collected that stay w ith the City w hich 1,196,620 1,288,482 1,192,833 1,350,000 include fines, city surcharge, atty fees, NSF fees, and time payment fees. 2. Monies collected that go to other agencies w hich 223, , , ,000 include state tech surcharges, crime victim surcharges, and police academy surcharges. 3. Monies collected as restitution for victims. 63,168 71,099 82,676 72,300 Workload Indicators YTD Indicator Actual Adopted Proposed FY 2012 FY 2013 FY 2014 FY Citations processed 27,256 18,908 13,484 18, Judge Trials Set Jury Trials Set 424 1, Warrants issued 6,019 2, Programs monitored 2,796 2, Bonds entered 1,857 1, Jail time served in days 3,538 ^ ^ ^ 7. Orders of Protection filed Accounts turned to collecitons? 4,116 ^ Alcohol Monitoring * GPS Tracking ^ Work Release *** 476 ^ ^ ^ 12. Misdemeanor Probation PreTrial Supervision Program # 300 * Alcohol Monitoring started February 1, 2010 *** Work Release used in lieu of jail due to jail space constraints? Court did not turn accounts to collections in FY13. ^ No longer Tracking # Proposed new program, FY15 City of Missoula FY 2015 Annual Budget Page C 16

6 Department New Request Form Fiscal Year 2015 Department: Municipal Court Rank: 1 Select One: New Program Title of New Request: Court Technology xx Service Level Change Capital Request 1. Program Description: Municipal Court requires an upgrade to audio recording system for two reasons: 1) One will be set up in the Assistant Judge's office so all caserelated verbal communication with attorneys and defendants can be recorded as is legally mandated, and 2) outdated diskrecording style decks in both courtrooms will be upgraded. 2. Service Delivery Impact: Due to unmet critical space needs in Municipal Court, Judges hold conversations in their offices with attorneys before, during and after hearings and trials. Statutorily, all conversations must be recorded and retained as part of the legal record. The current system is thirteen years old and advances in technology now allow for Court audio to be stored electronically on servers and/or on the Cloud. This stand alone court recording system enhances productivity and provides for increased reliability in meeting statemandated records retention requirements. 3. Personnel Requirements: Time for IT department staff to coordinate with vendor in installing server and FTR Touch units. 4. Cost Impact of New Program: Item FTR Touch TB Storage Antex DMX4 / USB analog mixer Audio Technica U891RX Microphone Cables, Connectors, Related Wiring Installation, configuration, testing Quantity Unit Cost One Time Costs Ongoing Costs Total Cost ,485 10, ,000 14, ,950 4, ,680 1,680 Expense SubTotal 32,510 32,510 Revenue Offset: Revenue Description Total Revenue Lease 32,510 Revenue SubTotal 32,510 Net Cost of Impact for New Program 5. Other new program consideration or impacts (including revenue):

7 Department New Request Form Fiscal Year 2015 Department: Municipal Court Rank: 2 Select One: New Program Title of New Request: X Service Level Change Capital Request Judge Salary 1. Program Description: Align Elected Judge salary with other Municipal Court Judges in MT with similar caseloads. Comparison of case load & salary levels are on Support #1 tab. Missoula ranks #1 in caseload in MT Limited Jurisdiction Courts. Missoula Municipal elected Judge currently at 74% of District Court Judge salary. City of Billings currently uses this comparison method to establish Judge salaries. Due to caseload size, elected Judge responsibilities and supervision of Assistant Judge, request Missoula Municipal Judge salary be raised in increments of 4% + COLA over the next four fiscal years. FY15= 86,220 x.04 = 3, ,220= 89,668. Judge salaries last reviewed Service Delivery Impact: 3. Personnel Requirements: 4. Cost Impact of New Program: Item Salaries/Wages Employer Contributions Quantity Unit Cost One Time Costs Ongoing Costs Total Cost 1 3,448 3, Expense SubTotal 3,958 3,958 Revenue Offset: Misc Surcharges Revenue Description Revenue SubTotal Total Revenue Net Cost of Impact for New Program 3, Other new program consideration or impacts (including revenue):

8 Court Violations Processed 2013 Percentage of Msla Municipal Total Caseload # Judges Min Judge Salary Max Judge Salary Set Judge Salary Percentage of District Court Judge salary based on terms of service Billings Municipal 19,009 92% 1.25 ^ 94, ,850 see below a, b, c yes Bozeman Municipal Court 7,381 36% ,126 yes Butte City Court 5,863 29% 1 69,849 yes Great Falls Municipal Court 9,873 48% 1 low 80,000s mid 90,000s yes Kalispell Municipal Court 5,386 26% 1 77,542 yes Missoula Municipal Court 20, % ,220 yes Yellowstone Co. Justice Court 12,747 62% 2 61,325 94,080 no Judge required be attorney? District Court Judge Salary, 2014: 117,600 a. 1st term, 80% Dist. Court Judge Salary: 94,080 b. 2nd term, 85% Dist. Court Judge Salary: 99,960 c. 3rd & subsequent term, 90% Dist. Court Judge Salary: 105,850 ^ pro tempe judges assist 1 FT Elected Judge FY15= 86,220 x.04 = 3, = 89,668

9 Department New Request Form Fiscal Year 2015 Department: Municipal Court Rank: 3 Select One: New Program Title of New Request: X Service Level Change Capital Request Assistant Judge Salary This request is to bring the appointed Assistant Judge salary in line with Missoula's elected Judge's salary. This position is currently at 52% of a District Court Judge's salary. This proposal increases the salary 4% + COLA annually for the next four fiscal years. FY15= 61,698 x.04 = 2, ,698 = 64,166. Assistant Judge salary last reviewed Service Delivery Impact: 3. Personnel Requirements: 4. Cost Impact of New Program: Item Salaries/Wages Employer Contributions Quantity Unit Cost One Time Costs Ongoing Costs Total Cost 1 26,502 2,468 2, Expense SubTotal 2,858 2,858 Revenue Offset: Revenue Description Revenue SubTotal Total Revenue Net Cost of Impact for New Program 2, Other new program consideration or impacts (including revenue):

10 Department New Request Form Fiscal Year 2015 Department: Municipal Court Rank: 4 Select One: x New Program Title of New Request: Service Level Change Capital Request FT Adminstrative Assistant 1. Program Description: Add 1FTE in Municipal Court to work as Administrative Assistant to Court Administrator. Responsible for weekly, monthly, quarterly reporting, accounts receivable and payable, supervision over File Clerks. Workload on Court Administrator has increased due to technology improvements in court automation, Missoula's Records Management System, and pilot project for State of Montana District 4 courts for Electronic Filing. There is no administrative staff working in Municipal Court at this time. 2. Service Delivery Impact: Improve efficiency in court operations, and increase collections ordered on defendant cases. Address employee supervision concerns and allow for coverage in the event of staff time off. 3. Personnel Requirements: 4. Cost Impact of New Program: Item Quantity Unit Cost One Time Costs Ongoing Costs Total Cost Fulltime Adminstrative Assistant III 1 26, ,726 26, FT Administrative Assistant III Benefits 1 13, ,769 13, Office Furniture Office Supplies Computer Monitor Computer Software licenses Back up ES Speakers VIP 7942 Phone Phone License Employment Advertisement Expense SubTotal 2,439 40,503 42,942 Revenue Offset: Revenue Description Total Revenue Revenue SubTotal Net Cost of Impact for New Program 42, Other new program consideration or impacts (including revenue): Addition of Administrative staff will decrease compensation time earned at straight time for Court Administrator.