Clerk of Courts. Clerk of Courts * General Court Support * Alternatives to Incarceration * Guardian ad Litem

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1 Clerk of Courts Clerk of Courts * General Court Support * Alternatives to Incarceration * Guardian ad Litem

2 COUNTY OF DANE 2003 BUDGET Program General Fund/Appropriation Specific Purpose Agency/Program Expenditures Revenues Revenues CLERK OF COURTS CLERK OF COURTS - GENERAL OPERATIONS $7,015,966 $4,408,500 $2,607,466 Appropriation CLERK OF COURTS - ALTERNATIVES TO INCARCERATION $601,410 $106,800 $494,610 Appropriation CLERK OF COURTS - GUARDIAN AD LITEM $632,340 $335,100 $297,240 Appropriation CLERK OF COURTS TOTAL $8,249,716 $4,850,400 $3,399,316 Memo Total

3 Dept: Clerk of Courts 288 DANE COUNTY Fund Name: General Fund Prgm: General Court Support 2580 Fund No: 111 Mission: To provide administrative services essential to the operation of Dane County's court system. Description: Chapter 753 of the Wisconsin Statutes established a unified court system, providing for state funding of judge and court reporter salaries. Dane County, in the Fifth Judicial Administrative District, presently has seventeen branches, Clerk of Courts administrative offices and a law library. The Clerk of Courts provides administrative services, including case processing, records maintenance, and accounting services related to the receipt and disbursement of fines, forfeitures, restitution and other court-ordered obligations. These responsibilities increase significantly each year as the number of cases filed increases. Actual Adopted 2001 Carry Board Budget 2002 Estimated Executive Forward Transfers As Modified YTD 2002 Recommended PROGRAM EXPENDITURES Personal Services $5,306,616 $5,662,500 $0 $0 $5,662,500 $2,498,449 $5,290,202 $5,702,600 Operating Expenses $1,339,858 $1,136,166 $17,567 $0 $1,153,733 $621,370 $1,432,740 $1,158,166 Contractual Services $74,659 $263,400 $0 $0 $263,400 $122,451 $252,848 $62,600 Operating Capital $2,577 $0 $0 $0 $0 $0 $0 $0 TOTAL $6,723,709 $7,062,066 $17,567 $0 $7,079,633 $3,242,270 $6,975,790 $6,923,366 PROGRAM REVENUE Federal $51,448 $37,400 $0 $0 $37,400 $25,589 $48,700 $48,700 State $1,454,059 $1,446,400 $0 $0 $1,446,400 $726,397 $1,458,400 $1,452,000 Program $2,424,967 $2,541,800 $0 $0 $2,541,800 $1,149,759 $2,697,200 $2,720,800 Other $165,019 $147,200 $0 $0 $147,200 $71,891 $172,100 $167,000 Equity $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $4,095,494 $4,172,800 $0 $0 $4,172,800 $1,973,636 $4,376,400 $4,388,500 GPR SUPPORT $2,628,215 $2,889,266 $2,906,833 $2,534,866 F.T.E. STAFF

4 Prgm: General Court Support 2580 Fund No.: Net Decision Items 2003 Adopted DI# Base Budget PROGRAM EXPENDITURES Personal Services $5,888,500 ($77,500) $0 $0 $0 ($54,700) ($53,700) $0 $5,702,600 Operating Expenses $1,168,166 $0 $0 ($10,000) $0 $0 $0 $0 $1,158,166 Contractual Services $170,200 $0 $0 $50,000 ($65,000) $0 $0 $0 $155,200 Operating Capital $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $7,226,866 ($77,500) $0 $40,000 ($65,000) ($54,700) ($53,700) $0 $7,015,966 PROGRAM REVENUE Federal $37,400 $0 $0 $0 $11,300 $0 $0 $0 $48,700 State $1,446,400 $0 $0 $0 $5,600 $0 $0 $0 $1,452,000 Program $2,541,800 $0 $0 $0 $199,000 $0 $0 $0 $2,740,800 Other $147,200 $0 $0 $0 $4,800 $0 $0 $15,000 $167,000 Equity $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $4,172,800 $0 $0 $0 $220,700 $0 $0 $15,000 $4,408,500 GPR SUPPORT $3,054,066 ($77,500) $0 $40,000 ($285,700) ($54,700) ($53,700) ($15,000) $2,607,466 F.T.E. STAFF (1.000) (1.000) NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ABOVE Expenditures Revenue GPR Support 2003 BUDGET BASE $7,226,866 $4,172,800 $3,054,066 DI # CRTS-ADMN-1 Branch and Administrative Offices Equipment and Furnishings DEPT Request for a reallocation to Printing, Stationery, and Office Supplies for items under $2,500 in the amount of $2,400 from $0 $0 $0 micrographics. EXEC Approve as requested. Also, reduce Limited Term Employees lines by 25% with exemptions for LTE lines related to health, ($77,500) $0 ($77,500) public safety and direct care workers. NET DI # CRTS-ADMN-1 ($77,500) $0 ($77,500)

5 Prgm: General Court Support 2580 Fund No.: 111 NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ON PREVIOUS PAGE Expenditures Revenue GPR Support DI # CRTS-ADMN-2 Create new line item - Court Appointed Atty- Adult DEPT Transfer $50,000 from Miscellaneous Court Costs to a new line item entitled Court Appointed Attorney - Adult. $0 $0 $0 EXEC Approved as Requested $0 $0 $0 NET DI # CRTS-ADMN-2 $0 $0 $0 DI # CRTS-ADMN-3 Create new line item - Interpreter DEPT $0 $0 $0 Transfer $10,000 from Witness to a new line item entitled Interpreter. EXEC Approved as Requested $0 $0 $0 ADOPTED Provide funding for the Clerk of Courts to contract with the Department of Administration's Printing & Services division for $40,000 $0 $40,000 interpretive services. NET DI # CRTS-ADMN-3 $40,000 $0 $40,000 DI # CRTS-ADMN-4 Revenue Adjustments DEPT This is an adjustment from the base revenue reflecting an increase of $60,700. $0 $200,700 ($200,700) EXEC Approve the department request. In addition, eliminate the POS Law Library contract and instead make use of the Wisconsin ($117,600) $0 ($117,600) State Law Library located in the Risser Justice Center. State Statute requires the County to spend $1,500 per judge on library activities/products. This mandate is being met through the maintenance of Lexis-Nexis and existing library and publication spending. ADOPTED Restore $52,600 for the Purchase of Service contract with the State of Wisconsin Law Library to operate the Dane County Law $52,600 $20,000 $32,600 Library. This contract is necessary to meet the County's statutory obligation to make certain legal resources available for the general public, lawyers and judges, as well as prisoners in the jail. Also increase County Ordinance Fines and County Share of State Fines and Forfeits revenue accounts by $10,000 each. NET DI # CRTS-ADMN-4 ($65,000) $220,700 ($285,700)

6 Prgm: General Court Support 2580 Fund No.: 111 NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ON PREVIOUS PAGE Expenditures Revenue GPR Support DI # CRTS-ADMN-5 Vacant Clerk Typist Position DEPT $0 $0 $0 EXEC Eliminate a vacant 1.0 FTE Clerk Typist III position. ($54,700) $0 ($54,700) NET DI # CRTS-ADMN-5 ($54,700) $0 ($54,700) DI # CRTS-ADMN-6 Court Interpreter Position DEPT $0 $0 $0 EXEC Transfer the Court Interpreter position to the Printing & Services Division in the Department of Administration. This position will ($53,700) $0 ($53,700) help meet the county-wide need for interpreters on a cost-reimbursement basis through that program. NET DI # CRTS-ADMN-6 ($53,700) $0 ($53,700) DI # CRTS-ADMN-7 Juvenile Compentency Examination Reimbursement DEPT $0 $0 $0 EXEC Increase revenues by $15,000 for the reimbursement of juvenile competency examinations. The State Budget Repair Bill $0 $15,000 ($15,000) included language permitting counties to recover from the juvenile's parent or guardian, based on their ability to pay, a reasonable contribution toward the cost of the competency examination. NET DI # CRTS-ADMN-7 $0 $15,000 ($15,000) 2003 ADOPTED BUDGET $7,015,966 $4,408,500 $2,607,466

7 Dept: Clerk of Courts 288 DANE COUNTY Fund Name: General Fund Prgm: Alternatives to Incarceration 2715 Fund No: 111 Mission: To provide court-ordered diversion services, as an alternative to incarceration, which are consistent with public safety concerns. Description: The jail diversion office provides electronic monitoring, bail monitoring, drug court and domestic abuse treatment services to all eligible defendants ordered by the courts. Actual Adopted 2001 Carry Board Budget 2002 Estimated Executive Forward Transfers As Modified YTD 2002 Recommended PROGRAM EXPENDITURES Personal Services $339,316 $412,700 $0 $0 $412,700 $139,989 $319,999 $380,200 Operating Expenses $16,406 ($39,150) $0 $0 ($39,150) $8,538 $21,946 ($39,150) Contractual Services $213,543 $259,560 $0 $0 $259,560 $207,067 $259,560 $260,360 Operating Capital $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $569,265 $633,110 $0 $0 $633,110 $355,594 $601,505 $601,410 PROGRAM REVENUE Federal $0 $0 $0 $0 $0 $0 $0 $0 State $0 $0 $0 $0 $0 $0 $0 $0 Program $121,093 $148,100 $0 $0 $148,100 $38,536 $92,500 $106,800 Other $0 $0 $0 $0 $0 $0 $0 $0 Equity $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $121,093 $148,100 $0 $0 $148,100 $38,536 $92,500 $106,800 GPR SUPPORT $448,172 $485,010 $485,010 $494,610 F.T.E. STAFF

8 Prgm: Alternatives to Incarceration 2715 Fund No.: Net Decision Items 2003 Adopted DI# Base Budget PROGRAM EXPENDITURES Personal Services $380,200 $0 $0 $0 $0 $0 $0 $0 $380,200 Operating Expenses ($39,150) $0 $0 $0 $0 $0 $0 $0 ($39,150) Contractual Services $259,560 $0 $800 $0 $0 $0 $0 $0 $260,360 Operating Capital $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $600,610 $0 $800 $0 $0 $0 $0 $0 $601,410 PROGRAM REVENUE Federal $0 $0 $0 $0 $0 $0 $0 $0 $0 State $0 $0 $0 $0 $0 $0 $0 $0 $0 Program $148,100 ($41,300) $0 $0 $0 $0 $0 $0 $106,800 Other $0 $0 $0 $0 $0 $0 $0 $0 $0 Equity $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $148,100 ($41,300) $0 $0 $0 $0 $0 $0 $106,800 GPR SUPPORT $452,510 $41,300 $800 $0 $0 $0 $0 $0 $494,610 F.T.E. STAFF NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ABOVE Expenditures Revenue GPR Support 2003 BUDGET BASE $600,610 $148,100 $452,510 DI # CRTS-ATIP-1 Revenue Adjustments DEPT $0 ($41,300) $41,300 This is an adjustment from the base revenue reflecting a decrease of $41,300. EXEC Approved as Requested $0 $0 $0 NET DI # CRTS-ATIP-1 $0 ($41,300) $41,300

9 Prgm: Alternatives to Incarceration 2715 Fund No.: 111 NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ON PREVIOUS PAGE Expenditures Revenue GPR Support DI # CRTS-ATIP-2 Cost of Living Adjustment DEPT $0 $0 $0 EXEC Provide a 1% cost of living adjustment for the Transitional Living Program and the Community Service Program. $800 $0 $800 NET DI # CRTS-ATIP-2 $800 $0 $ ADOPTED BUDGET $601,410 $106,800 $494,610

10 Dept: Clerk of Courts 288 DANE COUNTY Fund Name: General Fund Prgm: Guardian Ad Litem 2730 Fund No: 111 Mission: To provide quality court-ordered legal representation services that serve the best interests of children and incompetent adults. Description: Chapter of the Wisconsin State Statutes state a guardian ad litem is a court-appointed independent evaluator of the circumstances surrounding a particular court proceeding, who advises and makes recommendations to the court. Guardians ad litem are most often appointed in juvenile, family, paternity and mental health proceedings. The statute mandates that on order of the court, compensation is to be paid by the county. Actual Adopted 2001 Carry Board Budget 2002 Estimated Executive Forward Transfers As Modified YTD 2002 Recommended PROGRAM EXPENDITURES Personal Services $35,750 $57,600 $0 $0 $57,600 $0 $4,939 $30,100 Operating Expenses $547,182 $543,400 $0 $0 $543,400 $253,973 $570,647 $543,400 Contractual Services $56,540 $58,240 $0 $0 $58,240 $58,240 $58,240 $58,840 Operating Capital $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $639,471 $659,240 $0 $0 $659,240 $312,213 $633,826 $632,340 PROGRAM REVENUE Federal $0 $0 $0 $0 $0 $0 $0 $0 State $325,820 $325,800 $0 $0 $325,800 $0 $324,600 $325,800 Program $11,007 $9,300 $0 $0 $9,300 $2,983 $5,900 $9,300 Other $0 $0 $0 $0 $0 $0 $0 $0 Equity $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $336,827 $335,100 $0 $0 $335,100 $2,983 $330,500 $335,100 GPR SUPPORT $302,644 $324,140 $324,140 $297,240 F.T.E. STAFF

11 Prgm: Guardian Ad Litem 2730 Fund No.: Net Decision Items 2003 Adopted DI# Base Budget PROGRAM EXPENDITURES Personal Services $60,300 ($30,200) $0 $0 $0 $0 $0 $0 $30,100 Operating Expenses $543,400 $0 $0 $0 $0 $0 $0 $0 $543,400 Contractual Services $58,240 $600 $0 $0 $0 $0 $0 $0 $58,840 Operating Capital $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $661,940 ($29,600) $0 $0 $0 $0 $0 $0 $632,340 PROGRAM REVENUE Federal $0 $0 $0 $0 $0 $0 $0 $0 $0 State $325,800 $0 $0 $0 $0 $0 $0 $0 $325,800 Program $9,300 $0 $0 $0 $0 $0 $0 $0 $9,300 Other $0 $0 $0 $0 $0 $0 $0 $0 $0 Equity $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $335,100 $0 $0 $0 $0 $0 $0 $0 $335,100 GPR SUPPORT $326,840 ($29,600) $0 $0 $0 $0 $0 $0 $297,240 F.T.E. STAFF (0.500) NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ABOVE Expenditures Revenue GPR Support 2003 BUDGET BASE $661,940 $335,100 $326,840 DI # CRTS-GAL-1 Reduction of FTE; CASA COLA DEPT $0 $0 $0 EXEC Eliminate a vacant 0.5 FTE GAL Social Worker position. Provide a 1% cost of living adjustment for CASA services. ($29,600) $0 ($29,600) NET DI # CRTS-GAL-1 ($29,600) $0 ($29,600)

12 Prgm: Guardian Ad Litem 2730 Fund No.: 111 NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ON PREVIOUS PAGE Expenditures Revenue GPR Support DI # CRTS-GAL-2 Revenue Adjustments DEPT Revenue adjustment in the total amount of $6,500. $0 ($6,500) $6,500 EXEC Deny the request for revenue adjustments. The request is not funded through reallocation or increased revenues and cannot $0 $6,500 ($6,500) be County-funded based on County-wide priorities. NET DI # CRTS-GAL-2 $0 $0 $ ADOPTED BUDGET $632,340 $335,100 $297,240