County Clerk Administration Elections

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1 County Clerk Administration Elections

2 COUNTY OF DANE 2003 BUDGET Program General Fund/Appropriation Specific Purpose Agency/Program Expenditures Revenues Revenues COUNTY CLERK Administration $378,720 $95,700 $283,020 Elections $145,900 $57,700 $88,200 COUNTY CLERK TOTAL $524,620 $153,400 $371,220 Appropriation

3 Dept: County Clerk 060 DANE COUNTY Fund Name: General Fund Prgm: Administration 0765 Fund No: 111 Mission: To provide efficient, effective, accountable, professional, and responsible service in a continuously improving manner to the public in the issuance of marriage licenses and distribution of dog licenses. The County Clerk is also statutorily the secretary for the County Board of Supervisors, and as such, is the preparer of the County Board Proceedings and the custodian of County Board records. Description: Under Chapter of the Wisconsin Statutes, the Clerk's responsibilities include these areas: coordinating county-wide elections (see Elections Program page); issuing marriage licenses (issuing approximately 3,000 annually, and collecting and paying funds); administering the dog licenses (receiving and distributing licenses to municipal treasurers). Finally, the Clerk serves as recording secretary to the County Board of Supervisors, monitors compliance with open meetings and records laws and maintains files of contracts, resolutions, ordinances, committee minutes and other documents. Actual Adopted 2001 Carry Board Budget 2002 Estimated Executive Forward Transfers As Modified YTD 2002 Recommended PROGRAM EXPENDITURES Personal Services $271,173 $286,000 $0 $0 $286,000 $131,871 $294,175 $306,600 Operating Expenses $30,338 $32,720 $0 $0 $32,720 $14,701 $28,871 $32,720 Contractual Services $24,973 $44,200 $0 $0 $44,200 $26,862 $44,200 $39,400 Operating Capital $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $326,483 $362,920 $0 $0 $362,920 $173,434 $367,246 $378,720 PROGRAM REVENUE Federal $0 $0 $0 $0 $0 $0 $0 $0 State $0 $0 $0 $0 $0 $0 $0 $0 Program $65,180 $60,400 $0 $0 $60,400 $27,752 $62,358 $91,200 Other $2,589 $2,000 $0 $0 $2,000 $1,175 $2,667 $4,500 Equity $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $67,770 $62,400 $0 $0 $62,400 $28,928 $65,025 $95,700 GPR SUPPORT $258,714 $300,520 $300,520 $283,020 F.T.E. STAFF

4 Dept: County Clerk 060 Fund Name: General Fund Prgm: Administration 0765 Fund No.: Net Decision Items 2003 Adopted DI# Base Budget PROGRAM EXPENDITURES Personal Services $306,700 ($100) $0 $0 $0 $0 $0 $0 $306,600 Operating Expenses $32,720 $0 $0 $0 $0 $0 $0 $0 $32,720 Contractual Services $39,400 $0 $0 $0 $0 $0 $0 $0 $39,400 Operating Capital $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $378,820 ($100) $0 $0 $0 $0 $0 $0 $378,720 PROGRAM REVENUE Federal $0 $0 $0 $0 $0 $0 $0 $0 $0 State $0 $0 $0 $0 $0 $0 $0 $0 $0 Program $60,400 $0 $800 $30,000 $0 $0 $0 $0 $91,200 Other $2,000 $2,500 $0 $0 $0 $0 $0 $0 $4,500 Equity $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $62,400 $2,500 $800 $30,000 $0 $0 $0 $0 $95,700 GPR SUPPORT $316,420 ($2,600) ($800) ($30,000) $0 $0 $0 $0 $283,020 F.T.E. STAFF NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ABOVE Expenditures Revenue GPR Support 2003 BUDGET BASE $378,820 $62,400 $316,420 DI # CLRK-ADMN-1 Sale of Dane County Directories DEPT Sale of Dane County Directories at $1 each $0 $2,500 ($2,500) EXEC Approve as requested. Also, reduce Limited Term Employees line by 25% with exemptions for LTE lines related to health, ($100) $0 ($100) public safety and direct care workers. NET DI # CLRK-ADMN-1 ($100) $2,500 ($2,600)

5 Dept: County Clerk 060 Fund Name: General Fund Prgm: Administration 0765 Fund No.: 111 NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ON PREVIOUS PAGE Expenditures Revenue GPR Support DI # CLRK-ADMN-2 Sale of additional Dane County Plat Books DEPT Sale of additional Dane County Plat Books $0 $800 ($800) EXEC Approved as Requested $0 $0 $0 NET DI # CLRK-ADMN-2 $0 $800 ($800) DI # CLRK-ADMN-3 Increasing marriage license fee DEPT Increasing the cost of marriage licenses. $0 $15,000 ($15,000) EXEC Increase the cost of Marriages Licenses by an additional $5, for a total increase of $10, based on a cost study done by the $0 $15,000 ($15,000) Department of Administration. NET DI # CLRK-ADMN-3 $0 $30,000 ($30,000) 2003 ADOPTED BUDGET $378,720 $95,700 $283,020

6 Dept: County Clerk 060 DANE COUNTY Fund Name: General Fund Prgm: Elections 0840 Fund No: 111 Mission: To provide information to the public and training to the municipal clerks and pollworkers in the coordination of county-wide elections. To promote a countywide election system for Dane County. Description: Under Chapter of the Wisconsin Statutes, the Clerk is responsible for coordinating county, state, and national elections, including publishing notices; preparing, printing and distributing ballots; tabulating returns; training pollworkers and municipal clerks; monitoring candidate financial reports for county officers; and storing and maintaining election records. The Clerk is the filing officer for nomination papers and campaign finance reports for County elected offices. Through the filing of various election forms, the Clerk determines whether County candidates qualify for ballot placement. The Clerk, when not a candidate for elections, also serves as a member of the County Board of Canvassers. Actual Adopted 2001 Carry Board Budget 2002 Estimated Executive Forward Transfers As Modified YTD 2002 Recommended PROGRAM EXPENDITURES Personal Services $29,938 $39,700 $0 $0 $39,700 $14,489 $34,344 $38,900 Operating Expenses $70,622 $171,560 $0 $15,950 $187,510 $65,340 $187,510 $73,200 Contractual Services $30,474 $40,200 $0 $0 $40,200 $31,962 $40,200 $33,800 Operating Capital $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $131,034 $251,460 $0 $15,950 $267,410 $111,791 $262,054 $145,900 PROGRAM REVENUE Federal $0 $0 $0 $0 $0 $0 $0 $0 State $0 $0 $0 $0 $0 $0 $0 $0 Program $52,990 $32,000 $0 $0 $32,000 $53,044 $54,538 $51,200 Other $12,064 $4,200 $0 $15,950 $20,150 $28,969 $29,161 $6,500 Equity $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $65,054 $36,200 $0 $15,950 $52,150 $82,013 $83,699 $57,700 GPR SUPPORT $65,979 $215,260 $215,260 $88,200 F.T.E. STAFF

7 Dept: County Clerk 060 Fund Name: General Fund Prgm: Elections 0840 Fund No.: Net Decision Items 2003 Adopted DI# Base Budget PROGRAM EXPENDITURES Personal Services $41,100 ($2,200) $0 $0 $0 $0 $0 $0 $38,900 Operating Expenses $171,560 ($98,360) $0 $0 $0 $0 $0 $0 $73,200 Contractual Services $40,200 ($7,000) $600 $0 $0 $0 $0 $0 $33,800 Operating Capital $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $252,860 ($107,560) $600 $0 $0 $0 $0 $0 $145,900 PROGRAM REVENUE Federal $0 $0 $0 $0 $0 $0 $0 $0 $0 State $0 $0 $0 $0 $0 $0 $0 $0 $0 Program $32,000 $19,200 $0 $0 $0 $0 $0 $0 $51,200 Other $4,200 $2,300 $0 $0 $0 $0 $0 $0 $6,500 Equity $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $36,200 $21,500 $0 $0 $0 $0 $0 $0 $57,700 GPR SUPPORT $216,660 ($129,060) $600 $0 $0 $0 $0 $0 $88,200 F.T.E. STAFF NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ABOVE Expenditures Revenue GPR Support 2003 BUDGET BASE $252,860 $36,200 $216,660 DI # CLRK-ELEC-1 Cost of two county-wide elections DEPT Cost of running 2 county-wide elections in 2003 ($107,560) $21,500 ($129,060) EXEC Approved as Requested $0 $0 $0 NET DI # CLRK-ELEC-1 ($107,560) $21,500 ($129,060)

8 Dept: County Clerk 060 Fund Name: General Fund Prgm: Elections 0840 Fund No.: 111 NARRATIVE INFORMATION ABOUT DECISION ITEMS SHOWN ON PREVIOUS PAGE Expenditures Revenue GPR Support DI # CLRK-ELEC-2 Software maintenance agreement expense DEPT Maintenance agreement for optech voting system owned by Dane County. This is a two year agreement, $600 $0 $600 paid in odd numbered years EXEC Approved as Requested $0 $0 $0 NET DI # CLRK-ELEC-2 $600 $0 $ ADOPTED BUDGET $145,900 $57,700 $88,200

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