Employment & Social Services and Public Guardian/Public Administrator

Transcription

1 Cathi Grams, Director Employment & Social Services and Public Guardian/Public Administrator Department Summary Mission Statement The mission of the Department of Employment and Social Services is to administer employment and social services programs, preserving the dignity of children, families and adults. Department Description and Key Issues The Department of Employment and Social Services (DESS) provides social and employment services to the residents of Butte County. Services are provided through two Community Employment Centers (CEC) located in Oroville and Chico. The department s administrative headquarters and warehouse operations are located near Oroville CEC. The department s operations are divided into three sections with the following functions: Administrative Coordinates all support activities, including: support staff, records, mail, supply, budget & finance, contract administration, civil rights/ada compliance, information systems, facilities and vehicles, safety, State and local hearings, collections, and human resources. Eligibility and Employment Services Administers Medi-Cal, Cal-Fresh, cash aid, and other public assistance programs, welfare to work programs, and provides a variety of services for employers and job seekers. In October 2009, the Board of Supervisors approved the transfer of administrative oversight for the Veterans Service Office (VSO) from the General Services Department to DESS. This organizational change has helped to enhance VSO services by closely coordinating the resources available through the existing DESS One-Stop partnerships to better assist Butte County s veterans. The Veterans Service Office was relocated to the Chico CEC in February 2012 and is now a function of the Eligibility and Employment Branch. Social Services Provides for the protection of children, the aged and dependent adult population. In addition, the In-Home-Supportive Services (IHSS) program enables seniors and dependent adults and children to remain safely in their homes. The Public Guardian/Public Administrator program acts as conservators for those unable to care for their needs and oversees the estates of deceased persons including administration and distribution of remaining assets. The DESS Director also acts as the Ex Officio of the Butte County IHSS Public Authority and is responsible for the implementation of Assembly Bill 1682 and the Employer of Record provisions for IHSS individual providers. The focus for the department in fiscal year will be to develop and implement an operational plan for the phased transfer of Adoption Services from the State to the department. The new inhouse Adoption Services Unit will be legally responsible for placement of children, home studies, approval of adoptive homes, and preparation of court reports, post adoptive services, and case management. This realigned program will provide the department with more flexibility to improve service delivery. 153

2 Cathi Grams, Director Employment & Social Services and Public Guardian/Public Administrator Department Summary Department Budget EMPLOYMENT & SOCIAL SERVICES Actuals Adopted Requested Recommended Licenses and Permits 31,631-33,000 33,000 Use of Money and Property 12, State Revenues 67,573,951 64,183,214 60,695,231 62,325,944 Federal Revenues 66,514,276 66,950,625 62,278,749 62,278,749 Other Governmental Revenues 58,559-98,500 98,500 Charges For Services 941, , , ,224 Miscellaneous Revenues 1,392,672 1,780,256 1,304,696 1,304,696 Other Financing Sources ,670,050 13,571,619 Total Revenues $ 136,524,505 $ 133,839,484 $ 139,551,450 $ 140,083,732 Salaries and Employee Benefits 36,537,373 38,396,750 39,691,460 39,945,261 Services and Supplies 11,703,365 9,506,335 10,896,482 10,896,482 Other Charges 93,071,695 89,557,591 91,246,530 91,246,529 Capital Assets 161, ,213 90,000 90,000 Total Direct Expenditures $ 141,474,146 $ 137,610,889 $ 141,924,472 $ 142,178,272 Other Financing Uses 20,556 20,604 28,086 28,086 Total Expenditures $ 141,494,702 $ 137,631,493 $ 141,952,558 $ 142,206,358 Net Costs/Use of Fund Balance $ 4,970,197 $ 3,792,009 $ 2,401,108 $ 2,122, /13 Recommended Use of GPR $ 2,065, /13 Recommended Use of Restricted Fund Balance $ 57,282 Source of Funds (Revenues) State and federal revenues are the largest revenue sources for the department. Other financing sources are operating transfers from other funds, primarily from the new Public Safety and Health and Human Services Realignment Fund. County general purpose revenue (GPR) is the transfer from the General Fund to the Welfare Fund as required by statute. State Revenues 44% Recommended Source of Funds (Revenues) $142,206,358 Rest. Fund Balance <1% GPR 1% Federal Revenues 44% Other Financing Sources 10% Charges For Services <1% Other Governmental Revenues <1% Miscellaneous Revenues 1% 154

3 Cathi Grams, Director Employment & Social Services and Public Guardian/Public Administrator Department Summary Use of Funds (Expenditures) Other charges is the largest expenditure category for the department. This is comprised of either direct entitlement payments or the County s share of various entitlement programs as required by State law. Employee salaries and benefits make up a relatively small portion of the department s budget. Services and supplies include various contract services with private and public partners to assist clients with Services and obtaining employment and for child Supplies 8% welfare services to keep children home or help them to return home. They also include office supplies, leases, utilities, and training. Summary of Budget Request and Recommendation Salaries & Employee Benefits Requested The department budget request includes the addition of nine positions. This includes six Adoptions Specialists, one Supervising Adoptions Specialist, one Office Specialist, and one Paralegal, most of which are related to the newly realigned adoption services previously provided by the State. Recommended Use of Funds (Expenditures) $142,206,358 Salaries and Employee Benefits 28% Other Charges 64% Other Financing Uses <1% Capital Assets <1% Additionally, the existing Eligibility Specialist position (132) is recommended to be changed to Employment and Eligibility Specialist to give the department more operational flexibility and reduce recruitment and training costs. There is no impact to the General Fund. Recommended The recommendation includes funding for requested staffing levels. It should be noted that two of the requested positions were approved at the April 24, 2012 Board meeting, so the Adoption Services Unit could begin its phased transition on July 1, 2012 with complete transition by January 1, Services & Supplies Requested Full Time Equivalent (FTE) Positions Adopted Position Allocation Adopted Position Allocation Adopted Position Allocation Adopted Position Allocation Current Position Allocation* Recommended Position Allocation *As of 4/10/12 The department budget request includes funding to maintain current service levels. 155

4 Cathi Grams, Director Employment & Social Services and Public Guardian/Public Administrator Department Summary Recommended The recommendation includes funding for requested services and supplies. Capital Assets Requested The department budget request includes funding for two new storage area networks (SAN), which will provide digital imaging storage needs, more effective backup, and implementation of the department s disaster recovery plan. Recommended The recommendation includes the requested capital assets. The recommended general purpose revenue transfer from the General Fund to the Welfare Fund is $1,897,825 to meet the required State and federal mandates. The recommendation includes a transfer of $1,195,962 of realignment revenues from the Public Health Fund to the Welfare Fund. This amount is 10% of total estimated Public Health Realignment revenues. The recommendation also includes a transfer of $381,406 of realignment revenues from the Behavioral Health Fund to the Welfare Fund. This amount is 5% of total estimated Behavioral Health Realignment revenue. These transfers reduce the General Fund contribution to the Department of Employment and Social Services. 156

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