General Services Agency Financial Overview Fiscal Year
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1 General Services Agency Financial Overview Fiscal Year Presented by Caroline Judy Assistant Director, General Services Agency
2 General Services Agency MISSION To provide high quality services that are timely, fiscally responsible and convenient for our customers. VISION To achieve the greatest value for our customers through innovative, proactive and convenient service. VALUES Customer Service, Initiative, Teamwork, Integrity and Accountability.
3 GSA Mandated Programs Building maintenance (Federal/State Mandates) Americans with Disabilities Act projects (Federal Mandate) Facilities and services to Courts (State Mandate) Environmental protection/sustainability (State Mandate AB32) Childcare (State Mandate)
4 GSA Mandated Programs Purchasing services (County Mandate) Preference for small, local businesses & products (County Mandate) Sustainable practices - National Pollutant Discharge Elimination System (Federal Mandate) - Hazardous Materials Abatement (State Mandate) - Waste Reduction & Recycling (County Mandate) - Green Buildings Ordinance (County Mandate) - Energy Conservation (State/County Mandate)
5 GSA Discretionary Services SUPPORT COUNTY DEPARTMENTS THAT PROVIDE MANDATED SERVICES Technical Services Division Portfolio Management Real Property Management Building Maintenance Division Transportation Services Division Property & Salvage Office of Acquisition Policy
6 GSA Supports County Vision Safe and Livable Communities Healthy and thriving populations Housing Transportation
7 GSA Supports the County
8 FY 2014 Major Accomplishments Highland Hospital ATR Project
9 FY 2014 Major Accomplishments R-REP Phase II Multi-Agency Renewable Energy Procurement
10 FY 2014 Major Accomplishments Installation of electric vehicle charging stations and bike racks at facilities throughout the County
11 FY 2014 Major Accomplishments Developed and tested online bidders conference to improve contractor engagement Provided professional development to 600+ child care professionals
12 Future Initiatives Highland Hospital Acute Care Tower Replacement
13 Future Initiatives East County Hall of Justice Camp Sweeney San Lorenzo Library Expansion Santa Rita Jail Security System
14 Future Initiatives Relocation of Social Services Agency & Probation Administration
15 Future Initiatives Multi-Agency EV Charging Station Procurement R-REP Design and Construction Awards
16 Future Efficiency Initiatives Strategic Sourcing / E-procurement Contract Management Program File Net eliminating hard copy storage Countywide Multifunction Device Program
17 State & Federal Budget Impacts Direct Impacts Childcare Funding loss of $61,000 or 8.8% of $697,000 due to cuts to State Assembly Bill 212 Early Education Staff Retention Program Indirect Impacts If client departments reduce or consolidate services as a result of State/Federal cuts then GSA is impacted.
18 GSA GENERAL FUND FINANCIAL SUMMARY Administration, Purchasing, Property & Salvage, Unallocated Space, Parking, and Veterans Buildings General Fund Departments FY2014 Approved Budget FY2015 Maintenance of Effort Request $ Change % Change Appropriation $17,679,337 $17,669,839 ($9,498) -0.05% Revenue $ 9,678,439 $ 9,328,927 ($349,512) -3.61% Net County Cost $ 8,000,898 $ 8,340,912 $340, % FTE Mgmt % FTE - Non Mgmt % Total FTE %
19 GSA GENERAL FUND Major Components of Net County Cost Change (In Millions) Component NCC Change Increase Salary & Employee Benefits $0.3 Decreased net ISF costs for Unallocated Space -$0.4 Decreased revenue for Messenger services $0.1 Decreased revenue for County Overhead Reimbursement $0.3 Total $0.3
20 GSA INTERNAL SERVICE FUNDS FINANCIAL SUMMARY Building Maintenance & Transportation Services Internal Service Fund Departments FY2014 Approved Budget FY2015 Maintenance of Effort Request $ Change % Change Appropriation $113,517,522 $111,704,917 ($1,812,605) -1.60% Revenue $113,517,522 $111,704,917 ($1,812,605) -1.60% Net County Cost $0 $0 $0 0.0% FTE Mgmt FTE - Non Mgmt Total FTE
21 TOTAL ISF REVENUE BY CUSTOMER Recreational & Cultural Services, $0.6, 1% Non-County External, $11.3, 10% Education, $0.7, 1% General Government, $8.0, 7% Health & Sanitation, $19.0, 17% Public Ways & Facilities, $1.4, 1% Public Protection, $49.1, 44% ISF, $6.6, 6% Public Assistance, $15.0, 13% Total ISF Revenue $111,704,917
22 GSA INTERNAL SERVICE FUND Change In Revenue Per County Department (In Millions) CLASSIFICATION FY 2014 Approved Budget FY 2015 MOE Budget $ Change % Change Education % General Government (1.7) -17.5% Health & Sanitation % Internal Service Funds % Public Assistance (1.2) -7.4% Public Protection (0.9) -1.8% Public Ways & Facilities % Recreational & Cultural Services % Non County External % TOTAL $113.5 $111.7 $(1.8) 1.6%
23 GSA TOTAL AGENCY FINANCIAL SUMMARY General Fund and ISF Divisions Combined General Fund & ISF Combined FY2014 Approved Budget FY2015 Maintenance of Effort Request $ Change % Change Appropriation $131,196,859 $129,374,756 -$1,822, % Revenue $123,195,961 $121,033,844 -$2,162, % Net County Cost $ 8,000,898 $ 8,340,912 $340, % FTE Mgmt % FTE - Non Mgmt % Total FTE %
24 TOTAL APPROPRIATION BY MAJOR OBJECT Non Discretionary S & S, 11.6, 9% Other Charges, $8.5, 7% Other Financing Uses, 4.7, 4% Intra Fund Transfers, ($0.3), 0% Salaries & Employee Benefits, $46.1, 35% Discretionary Services & Supplies, $58.7, 45% Total Agency Appropriation $129,374,756 General Fund $ 17,669,839 Internal Services Funds $111,704,917
25 TOTAL APPROPRIATION BY MAJOR PROGRAM Veteran s Buildings, $0.6, 0% Property & Salvage, $1.3, 1% Unallocated Space, $1.3, 1% Parking, $2.3, 2% GSA Administration, $4.6, 4% Purchasing, $7.5, 6% Motor Vehicles, $13.0, 10% Building Maintenance, $98.7, 76% Total Agency Appropriation $129,374,756 General Fund $ 17,669,839 Internal Services Fund $111,704,917
26 Charges for Current Services, $8.4M, 7% TOTAL REVENUE BY SOURCE Other Revenues, $12.0M, 10% Other Financing Sources, $1.9M, 2% Fines, Forfeits & Penalties, $0.1M, 0% State Aid, $0.8M, 1% Total Agency Revenue $121,033,844 General Funds $ 9,328,927 Internal Services Funds $111,704,917 Use of Money & Property, $97.8, 80%%
27
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