PUBLIC WORKS PAGE 113

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PUBLIC WORKS FY 10/11 FY 11/12 FY 11/12 FY 12/13 FY 12/13 FY 12/13 $ % DEPARTMENT ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP General Services $2,944,280 $3,174,503 $2,958,870

1 PUBLIC WORKS FY 10/11 FY 11/12 FY 11/12 FY 12/13 FY 12/13 FY 12/13 $ % DEPARTMENT ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP General Services $2,944,280 $3,174,503 $2,958,870 $3,268,976 $3,239,976 $3,239,976 $65, % Facilities Development 900, , , , , ,895 16, % RSWA Contribution 147, , , , , , % TOTAL PUBLIC WORKS $3,993,095 $4,391,111 $4,069,640 $4,501,871 $4,472,871 $4,472,871 $81, % PUBLIC WORKS PAGE 113

2 PUBLIC WORKS PAGE 114

3 GENERAL SERVICES MISSION General Services mission is to be the stewards of the County s facilities and natural resources. To provide exceptional services to support Albemarle County in its effort to advance good government initiatives. Through leadership, innovation, focus, and teamwork, General Services is dedicated to being a quality-first organization in support of the taxpayers, the County s Strategic Plan, our internal customers, the environment and our employees. DESCRIPTION General Services provides building and grounds maintenance and repairs and oversees the operation of the mechanical systems at County owned and operated facilities; oversees the environmental compliance mandates and energy conservation program; oversees entrance corridor beautification; operates internal mail service and document reproduction; provides management of small renovation projects; monitors the stormwater systems throughout the County, repairing and improving the stormwater structures that impact water quality; ensures Americans with Disabilities Act (ADA) compliance; and operates a general use pool of fleet vehicles. GOALS Maintain our commitment to the County s Environmental Management Policy, which includes environmental compliance, pollution prevention, and continual environmental improvement. In collaboration with other County divisions and external partners, continue to develop and implement cost effective programs to protect the County s water resources. Continually and proactively evaluate the operation and maintenance services for the County s facilities and grounds. Maintain strong administrative support for the divisions of General Services, which include Facility Maintenance, Water Resources and Environmental Management. Additional Information about this Department s support of the County s Strategic Plan goals and objectives is included in the Strategic Planning Section of this Document. FINANCIAL DATA GENERAL SERVICES FY 10/11 FY 11/12 FY 11/12 FY 12/13 FY 12/13 FY 12/13 $ % ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP EXPENDITURES SALARIES $939,107 $980,033 $927,053 $960,622 $960,622 $960,622 ($19,411) -2.0% BENEFITS 362, , , , , ,963 29, % OPERATING 1,619,529 1,790,834 1,643,617 1,871,831 1,842,831 1,842,831 51, % CAPITAL OUTLAY 23,380 19,810 23,477 23,560 23,560 23,560 3, % EXPENDITURE TOTAL $2,944,280 $3,174,503 $2,958,870 $3,268,976 $3,239,976 $3,239,976 $65, % REVENUE LOCAL $296,011 $354,156 $337,247 $338,147 $338,147 $338,147 ($16,009) -4.5% TRANSFERS 58,000 81,625 81,625 77,519 77,519 77,519 (4,106) -5.0% REVENUE $354,011 $435,781 $418,872 $415,666 $415,666 $415,666 ($20,115) -4.6% NET COST $2,590,268 $2,738,722 $2,539,998 $2,853,310 $2,824,310 $2,824,310 $85, % POSITIONS* (0.3) -1.3% Frozen Positions** NET FUNDED POSITIONS (0.3) * Includes St orm Wat er Management PUBLIC WORKS PAGE 115

4 (GENERAL SERVICES CONTINUED) OVERVIEW/CHANGES FY 12/13 Recommended Budget: The General Services budget increases $65,473 or 2.1% and reflects the following: A 1.0% market increase for FY 12/13 salaries. Funds the Energy Program Coordinator position until its expiration in November 2012; this position is funded by the energy block grant, and per the grant terms, funding for this position shall not exceed 36 months. A decrease of 4.3% in health and an increase of 7.1% in dental insurance costs. An increase in Virginia Retirement System (VRS) rates from 15.14% to 18.99% and an increase in life insurance rates from 0.28% to 1.32%. A net increase of $56,997 or 3.2% in operating costs primarily due to 1) a $37,000 increase for utility costs due to rate increases, 2) a $9,000 increase for the expected completion of capital projects (stormwater projects and Ivy Fire Station), 3) a $9,000 increase in Grounds Maintenance for implementation of the Federal Highway Safety Sign mandate and for tree removal and replacement at the McIntire County Office Building. A net decrease of $16,009 or 4.5% in local revenues primarily due to a decrease in room rentals revenues A net decrease of $4,106 or 5.0% in transfers due to 1) an increase of $8,000 from the Capital budget for the storage lease; and 2) a decrease of $12,000 in Energy Efficiency and Conservation Block Grant (EECBG) funding which is described in the Special Revenue section of this document. FY 12/13 Adopted Budget: There are no changes made to the recommended budget. Descript ion Administ rat ion (5.8 posit ions): Responsible for management of the maintenance of County office buildings, custodial services, recycling program, E911 sign maintenance program, street lighting installation, stormw ater facilities inspection program, internal mailing system, courier service, pool car fleet, conference room rentals, and operation of the copy center and stockroom. Building Maint enance Services (4.0 posit ions): Provides for building maintenance for over 250,000 square feet of facilities. Facilities include the County Office Building - McIntire Road, County Office Building - 5th Street, Court Square Facility, and Old Crozet School. This department also manages the maintenancing of the County's pool car fleet. Cust odial Services (3.1 posit ions): Ensures the cleanliness and sanitation of over 250,000 square feet of facilities. Facilities include the County Office Building - McIntire Road, County Office Building - 5th Street and the Court Square Facility. The Custodial Services program provides for specific support services as requested, such as moving furniture, conference room set-ups, disposing of recyclable material, and opening and closing the building for after-hours meetings. Copy Cent er (3.0 posit ions): Provides printing, copying, booklet-making, binding, folding, and collating services to the County departments and schools. Copy Center personnel also operate a stockroom for office supplies and assists in mailroom operation. Copy Center staff also receive deliveries of large items at the rear loading dock. FY 11/12 FY 12/13 Dollar Percent $582,223 $577,674 ($4,549) -0.8% 601, ,925 (15,774) -2.6% 404, ,122 8, % 151, ,773 5, % PUBLIC WORKS PAGE 116

5 (GENERAL SERVICES CONTINUED) Descript ion Grounds Maint enance (3.0 posit ions): Responsible for storm w ater facility maintenance and minor repairs, roadside mow ing, sidew alk vegetation control, and improving the aesthetic conditions of our entrance corridors and other urban areas. In addition, this program provides maintenance to the exterior of the County office buildings on McIntire Road and Fifth Street, the County courthouse buildings, and Monticello and Hollymead Fire Stations. Wat er Resources Management (2.0 posit ions): Provides plan review and field inspections to protect and conserve surface w ater and groundw ater resources. In addition, staff ensures compliance w ith Article III of the Water Protection Ordinance, storm w ater management, w atershed management, and w ater quality issues. Solid Wast e and Recycling: Includes the Recycling and Solid Waste program w hich implements recycling initiatives in support of the Recycling Ordinance. Function also involves post-closure care activity at the closed Keene Sanitary Landfill facility, monitoring illegal dumping activities, and Bulky Waste Days. Environment al Management : (1.2 posit ion): Oversees the County's environmental program to prevent violations of state and federal regulations and to continue to improve our Environmental Management Systems. Function includes maintaining our active participation in the EnergyStar program and continuing to research and apply best environmental management practices. Ut ilit ies: Includes electrical, heating, emergency generator fuel, and w ater and sew er services for the County Office Building at McIntire, the County Office Building at 5th Street, and the Court Square Facilities. FY 11/12 FY 12/13 Dollar Percent 278, ,569 36, % 232, ,193 11, % 125, ,800 (3,010) -2.4% 116, ,330 (8,980) -7.7% 682, ,590 36, % TOTAL, GENERAL SERVICES $3,174,503 $3,239,976 $65, % PUBLIC WORKS PAGE 117

Please find below examples of the department s performance indicators. For more KPI information, please visit our website at www.

6 (GENERAL SERVICES CONTINUED) KEY PERFORMANCE INDICATORS (KPIs) The County of Albemarle has selected several KPIs to track its workload, effective use of County resources, as well as its overall performance. Please find below examples of the department s performance indicators. For more KPI information, please visit our website at EnergyStar Building Rating Target: Maintain an Energy Star Rating of 75 or above for our three Office Buildings Work Orders PUBLIC WORKS PAGE 118

7 FACILITIES DEVELOPMENT MISSION The primary mission of the Office of Facilities Development (OFD) is to manage and implement the County s Capital Improvement program, to include oversight of the design and construction of all government, transportation, and school facilities and structures. OFD strives to provide courteous, professional and efficient services to our customers and achieve their basic goals of delivering high quality projects effectively, economically, and in a timely manner. DESCRIPTION The Office of Facilities Development provides construction expertise in support of the County strategic and comprehensive plans. GOALS To leverage the County s capital funds by maintaining, constructing or renovating facilities that are both aesthetically pleasing and practical and serve the administrative, educational, recreational and service needs of our employees and citizens. Improve communications to both internal and external customers. Employ industry best practices in execution of all capital projects. Maintain industry awareness and skills necessary to remain proficient in the Municipal development industry. Additional Information about this Department s support of the County s Strategic Plan goals and objectives is included in the Strategic Planning Section of this Document. FINANCIAL DATA FACILITIES DEVELOPMENT FY 10/11 FY 11/12 FY 11/12 FY 12/13 FY 12/13 FY 12/13 $ % ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP EXPENDITURES SALARIES $650,964 $625,542 $559,321 $616,569 $616,569 $616,569 ($8,973) -1.4% BENEFITS 218, , , , , ,760 25, % OPERATING 29,360 18,533 16,608 18,276 18,276 18,276 (257) -1.4% CAPITAL OUTLAY 2,154 2,350 2,622 2,290 2,290 2,290 (60) -2.6% EXPENDITURE TOTAL $900,867 $866,608 $760,771 $882,895 $882,895 $882,895 $16, % REVENUE PROJ. MGMT. FEE 612, , , , , ,545 $4, % REVENUE $612,071 $647,159 $647,159 $651,545 $651,545 $651,545 $4, % NET COST $288,796 $219,449 $113,612 $231,350 $231,350 $882,895 $11, % POSITIONS % Frozen Positions* NET FUNDED POSITIONS OVERVIEW/CHANGES FY 12/13 Recommended Budget: The Facilities Development budget increases $16,287 or 1.9% and reflects the following: A 1.0% market increase for FY 12/13 salaries. A decrease of 4.3% in health and an increase of 7.1% in dental insurance costs. An increase in Virginia Retirement System (VRS) rates from 15.14% to 18.99% and an increase in life insurance rates from 0.28% to 1.32%. An increase of $4,386, or 0.7%, in the transfer of revenue from the CIP, which supports 7.0 OFD positions, is due to the net increase of employee benefits and increase of VRS and Life insurance rates. PUBLIC WORKS PAGE 119

(FACILITIES DEVELOPMENT CONTINUED) FY 12/13 Adopted Budget: There are no changes made to the recommended budget. Descript ion Facilit ies Development : (9.

8 (FACILITIES DEVELOPMENT CONTINUED) FY 12/13 Adopted Budget: There are no changes made to the recommended budget. Descript ion Facilit ies Development : (9.0 funded posit ions): The Office of Facilities Development is responsible for the management and implementation of the County's Capital Improvement Program. This includes oversight of the design and construction of all government and school facilities and structures. In addition, this office is responsible for review ing all cost estimates for construction related projects in the Capital Improvement Program. FY 11/12 FY 12/13 Dollar Percent $866,608 $882,895 $16, % TOTAL, FACILITIES DEVELOPMENT $866,608 $882,895 $16, % KEY PERFORMANCE INDICATORS (KPIs) The County of Albemarle has selected several KPIs to track its workload, effective use of County resources, as well as its overall performance. Please find below an example of the department s performance indicators. For more KPI information, please visit our website at OFD Managed CIP Projects: Active/Completed PUBLIC WORKS PAGE 120

9 PUBLIC WORKS CONTRIBUTIONS FINANCIAL DATA PUBLIC WORKS CONTRIBUTION FY 10/11 FY 11/12 FY 11/12 FY 12/13 FY 12/13 FY 12/13 $ % ACTUAL ADOPTED PROJECTED REQUEST RECOMM ADOPTED ADP-ADP ADP/ADP EXPENDITURES RSWA $147,948 $350,000 $350,000 $350,000 $350,000 $350,000 $0 0.0% EXPENDITURE TOTAL $147,948 $350,000 $350,000 $350,000 $350,000 $350,000 $0 0.0% NET COST $147,948 $350,000 $350,000 $350,000 $350,000 $350,000 $0 0.0% OVERVIEW/CHANGES FY 12/13 Recommended Budget: There are no changes from the FY 11/12 Adopted Budget. Descript ion Rivanna Solid Wast e Aut horit y (RSWA): The Rivanna Solid Waste Authority (RSWA) contribution is for an agreement w ith RSWA for operations that are not self-supporting. This includes funding for the McIntire Recycling Center and household hazardous w aste disposal. The FY 12/13 recommended budget maintains the FY 11/12 adopted budget pending finilization of an agreement w ith RSWA for services in FY 12/13. FY 11/12 FY 12/13 Dollar Percent $350,000 $350,000 $0 0.0% TOTAL, PUBLIC WORKS AGENCY CONTRIBUTIONS $350,000 $350,000 $0 0.0% PUBLIC WORKS PAGE 121

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FY 11/12 Adopted Public Works Budget $4,391,111

PUBLIC WORKS FY 11/12 Adopted Public Works Budget $4,391,111 RSWA Contribution 8% Facilities Development 20% General Services 72% FY 09/10 FY 10/11 FY 10/11 FY 11/12 FY 11/12 FY 11/12 $ % DEPARTMENT ACTUAL