FY & FY Budget Presentation

Transcription

1 FY & FY Budget Presentation Juvenile Probation Commission Meeting February 14, 2018 Juvenile Probation Department City and County of San Francisco

2 Mission Identify and respond to risks and needs of each youth in the juvenile justice system Hold youth accountable for their conduct while affording opportunities to develop pro-social skills Engage in fiscally sound and culturally competent strategies that promote rehabilitation, strengthen families and enhance public safety 2

3 Organization 262 FTEs Juvenile Probation Commission Chief Probation Officer 1 FTE Secretary.5 FTE Executive Secretary III 1 FTE Administrative Services Assistant Chief 43.5 FTEs 1 FTE Probation Services Juvenile Hall Log Cabin Ranch 80 FTEs 107 FTEs 28 FTEs 3

4 Population Trends - Institutions Juvenile Hall Average Daily Population Average Daily Population Minimum Count Maximum Count 1. FY 2014 (7/1/13 6/30/14) FY 2015 (7/1/14 6/30/15) FY 2016 (7/1/15 6/30/16) FY 2017 (7/1/16 6/30/17) FY 2018 year-to-date (7/1/17 12/31/17) Log Cabin Ranch Average Daily Population Average Daily Population Minimum Count Maximum Count 1. FY 2014 (7/1/13 6/30/14) FY 2015 (7/1/14 6/30/15) FY 2016 (7/1/15 6/30/16) FY 2017 (7/1/16 6/30/17) FY 2018 year-to-date (7/1/17 12/31/17) NOTES 1. Data does nottable does not records sealed, which artificially reduces the actual population count. 2. Data sourse is JJIS Reports (case management system) 4

5 Budget Recommendations FY and FY Budget Reduction Targets Category Reduction Reduction Proposal 1 Target $ FTEs 3 Variance 2 Base Budget $ 32,583,360 $ 32,583, FY Reduction (2-yr total $1,629,169) $ (814,584) $ (556,056) (4.0) $ (258,528) Balance $ 31,768,776 $ 32,027, Base Budget (adjusted for salary/benefit cost incr) $ 33,886,694 $ 33,886, FY Reduction (2-yr total $1,629,169) $ (814,585) $ (293,426) (2.0) $ (521,159) Balance $ 33,072,109 $ 33,593, $779,687 reduction shortfall vs $1,629,169 reduction target FTEs - Juvenile Hall Counselor positions prior to reductions (incls "as needed equivalencies" FTEs - Deputy Probation Officer positions prior to reductions (incls "as needed equivalencies" IMPACTS 1. Limits resources for programming for high need youth and complex cases. 2. Reduces staffing flexibility, increases use of Over Time, for population count changes, case composition changes and associated housing requirements. 3. Reduces staff resources necessary for program delivery of enhanced options including vocational training and post-secondary education. 5

6 Overtime Utilization Over Time Utilization Period Administration Juvenile Hall Log Cabin Ranch Probation Services TOTAL FY 2017 $ 37, $ 847, $ 487, $ 108, $ 1,481, FY 2018 ytd (13 PPs) FY 2018 $ 39, $ 599, $ 190, $ 147, $ 977, YE Projection $ 79, $ 1,198, $ 381, $ 294, $ 1,954, IMPACTS 1. Coverage for mandatory training for Peace Officers 2. Coverage for vacations, medical leaves, workers compensation, etc. 3. Coverage for vacancies, special assignments, retirements, resignations, transfers, hospital detail, transport, etc.) 6

7 Juvenile Hall Staffing 1. Number of counselors generally assigned to each unit, and shift and/or unit scheduling process (i.e. school, sleeping, etc.). Unit 1-2 staff 7-3 and 3-11 shifts Unit 5-3 staff 7-3 and 2 or depending on the count Unit 6-3 staff 7-3 and 3-11 shift (currently 2 staff due to low count) Unit 7-3 staff 7-3 and 3-11 shifts (currently one extra staff on Constant Watch youth) 2. Staffing ratio for each unit/major program area 1 to 4 On Living Units and Gyms (with average count of 40 youth) 2 to 5 + visitors in Visiting (MPR) 1 to 2 in Medical 2 to 5 in Unit 8 (school) Transportation outside of facility averages twice per week 1 x 2 SFGH Hospital coverage 1 x 2 Central control 1 staff Security Kiosk 1x staff 7

8 Budget Recommendations Budget Requests - Program Enhancements 1. Recognize $327,000 ongoing restricted Reentry Realignment revenue/expenditure appropriation Weekend Academies, Resource Center, Juvenile Hall - Post-Secondary Education Courses - Online Education options - Trade and Vocational Seminars - Vocational Certification Programs - Paid Internships and Employment Preparedness Tech Café (computer labs), Log Cabin Ranch - Post-Secondary Education Courses - Education and Homework Research - Vocational Training and Certification Programs Resource Family Program Enhancements - Online Face Time Services Use technology to increase and enhance family reunification, Child/Family team meetings, case planning, and parental engagement and involvement 8

9 Budget Requests - Automation Budget Recommendations 2. Recognize $72,500 one-time restricted Title IV-E Waiver Reinvestment revenue and expenditure appropriation Time Capture and Cost Allocation Automated Tool Automate JPD process to comply with federal and state requirements to capture time on eligible activities (in 15 minute increments) and associated staff cost, and allocated share of administration and overhead cost distributed to each program category: - Title IV-E programs - Foster Care related programs (Group Home Monthly Visits, Child Welfare Services Outcome Improvement) - Foster Parent Recruitment, Retention, and Support 9

10 Capital Requests JUV Security Cameras Title Project Type Description Justification Priority Funding Principle Windows Replacement at JJC One-Time Project One-Time Project Request to upgrade exisiting security camera system in the Juvinile Justice Center. Project would result in newer, higher resolution, Internet Protocol (IP) cameras, which have the ability to record and store up to 13 months worth of video. "The Juvenile Justice Center, multi-purpose room, has windows which need to be replaced. " FY BUDGET CAPITAL REQUEST AND PRIORITIES 12 ft glass window sheet are shattered and pose safety to youth and staff who use the area of the multipurpose room on a regular basis. Funding Principle FY 1 FY 2 Actual 1 E - Enhancement $0.00 $ R - Facility Renewal 2. Protects Life Safety and Enhances Resilience $125, $

11 Capital Requests Funding Principle Title Project Type Description Justification Priority Funding Principle Actual Waste Water Plant One-Time Project Waste Water Plant and Potential safety hazard 3 R - Facility Renewal 1. Addresses Legal or Motor and Me Mechanical System will Regulatory Mandate be upgraded at Log Cabin Ranch. JUV - Facilities Maintenance Recurring Program "Annual facility maintenance appropriation for the JUV. FY BUDGET CAPITAL REQUEST AND PRIORITIES The YGC Administration Building, YGC Service Building, and the various buildings at Log Cabin Ranch are very mature facilities and in serious need of repairs. The JPD Building Maintenance budget has not been increased or adjusted annually for the: â COLA increases passed on to JPD through Work Orders with DPW and PUC â Cost increases for contract services with external contractors and vendors (roof repairs, window replacements, security door repairs, etc.) â Cost increases for parts for industrial equipment (i.e. washers, dryers, refrigerators, boilers, fans, compressors, etc.) 4 M - Maintenance (Staff Use Only) 2. Protects Life Safety and Enhances Resilience FY 1 FY 2 $175, $0.00 $490, $506, Unfunded needs for FY 2019 include: 1. replacing the majority of door frames at LCR are rotted and in serious need of repair to ensure the safety and security of the youth in our custody and staffâ 2. broken fire line at the JUV, 3 security door installation at the IT room 4. replacement of rotted doors at the LCR 5. roof pitch repair to stop water inflow of rain into the JJC facility 11

12 Capital Requests Title Project Type Description Justification Priority Funding Principle SKID SYSTEM, NEW WATER TANK AND REPAIR WATER TANK One-Time Project High-Presure Boiler One-Time Project SKID SYSTEM, NEW WATER TANK AND REPAIR WATER TANK Procure and install a high-pressure steam boiler JUVENILE PROBATION DEPARTMENT FY BUDGET CAPITAL REQUEST AND PRIORITIES Request for upgrading and replacing the water treatment plant filter skid is to modernize the control and operations of the current direct filtration plant installed in 1972, since original installation no significant improvements and/or changes have been completed on the physical footprint of the Direct Filtration System (filter skid). This project will improve performance, reduce energy consumption, comply with current Chapter 17, Title 22 safe drinking water regulations, and work site safety codes. Juvenile Probation Department has a single highpressure steam boiler in service. The boiler service steam for the kitchen equipment, heating system and domestic hot water for the Administration building, Juvenile Justice Center building and the Service Building. The high-pressure steam boiler is in service 24 hours a day and all 7 days in the week. The current backup boiler is outdated that has an installation date of 1949 and is not in compliance with the State of California Air Resource Board and cannot be modified to today standards. 5 C- Critical Project Development Funding Principle Actual 3. Ensures Asset Preservation and Sustainability 6 E - Enhancement 1. Addresses Legal or Regulatory Mandate FY 1 FY 2 $385, $0.00 $350, $0.00 A redundant high-pressure steam boiler, can allow the department to alternate the high-pressure steam boilers monthly, maintaining steam service while servicing one of the boiler. High-pressure steam boilers require high maintenance such as annual fire tube cleaning maintenances, tune up and annual inspection which requires to completely shut down the high-pressure steam boiler and removal of the burner and the fire tube panels. Road Repair at YGC/LCR and Bla One-Time Project Road Repair Work (road resurfacing) needed at Log Cabin Ranch. parking lot, higher access road around fire access road/engineers office/wastewater plant. FACILITY BARELY USEABLE 7 R - Facility Renewal 3. Ensures Asset Preservation and Sustainability $175, $

13 Capital Requests Title Project Type Description Justification Priority Funding Principle JJC Athletic Field Upgrades One-Time Project Replace existing athletic field with artificial turf and install proper drainage. JUVENILE PROBATION DEPARTMENT FY BUDGET CAPITAL REQUEST AND PRIORITIES Funding Principle Actual Aging and delapited facility 8 R - Facility Renewal 3. Ensures Asset Preservation and Sustainability FY 1 FY 2 $200, $

14 Potential Impacts 1. Title IV-E Waiver sunset 09/30/19 Loss of flexible funding authority to provide services for all youth at risk of removal and promote family reunification Federal revenue reduction to include funding for federally eligible youth only (economic factors associated with federal poverty level) 2. Aging facilities YGC Administration Buildings 14

15 Budget Schedule FY and FY Budget Process Date Juvenile Probation Commission (JPC) Mayor's Budget Office Capital Budget Instructions OneSF Building our Future COIT Committee On Information Technology 12/12/17 Budget Reduction Targets Released (2.5% + 2.5%) 12/18/17 FY Base Budget Reports Available 01/12/18 JPD Capital Project Requests submitted JPD Proposed Technology Project Requests submitted 01/22/18-02/02/18 Proposed Budget to JPC Finance Committee 02/14/18 Proposed Budget to JPC 02/15/18-02/28/18 JPC develops and submits Budget Recommendation Letter to Board of Supervisors 02/21/18 JPD Proposed Budget Submitted 03/02/18 Meetings with requesting departments Meetings with requesting departments 15

16 Thank You Juvenile Probation Department City and County of San Francisco