Town of Vernon Appointed Clerk/Treasurer Responsibilities in conjunction with Wisconsin State Statutes and Town of Vernon Ordinances

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1 Town of Vernon Appointed Clerk/Treasurer Responsibilities in conjunction with Wisconsin State Statutes and Town of Vernon Ordinances Town Clerk s Financial Responsibilities Maintain an accurate filing and recordkeeping and reporting system for all the Town s financial matters. Prepare monthly, quarterly, and year end reports for the Vernon Town Board and Department Directors. Administer a cash flow management system with purchasing and payment schedules clearly defined. Prepare, administer, and review the budget process in collaboration with the Finance Committee and Vernon Town Board. Monitor the collection, recording, and depositing of Town revenue from all sources. Serve as a helpful resource to the Vernon Town Board and other Town Department Directors in all financial matters, from planning to audits. Serve as the Town s contact with financial institutions, in collaboration with the Vernon Town Board. Town Clerk s Administrative Responsibilities Direct the operation of the clerk s office. Schedule, supervise, and evaluate deputies for the Clerk s office staff. Coordinate and prepare Town s response to liability and legal concerns, in conjunction with the Vernon Town Board. Draft Town of Vernon Ordinance and Policies for Vernon Town Board s review and approval. Attend staff meetings, Finance meeting, and other Town committee meetings, as needed. Administer the Town s salary and benefit programs. Administrator all Payroll responsible: o Prepare bi-weekly payroll for Town, DPW and Vernon Fire Department o File payroll reports to IRS, Wisconsin Depart of Review, Deferred Compensation, Employers Trust Fund, Department of Labor, Department of Workforce Development and Town Employees all bi-weekly, monthly quarterly and yearly reports. o Fiduciary responsible for employees for all health care, pension, income continuation, and workers compensation. Administer all functions of small claim actions as directed by the Vernon Town Board. Administer the Town s Newsletter, Website, Channel 25, Youtube, and all public media. Facilitate audio and visual recordings of Town Board, Plan Commission, Budget and Annual meetings. Coordinate and prepare proposals for computer, software and electronic media for Town Board review

2 Town Clerk s Planning and Zoning Responsibilities Serve as a resource to the Zoning Administrator to process zoning questions and applications. Attend and record all Town of Vernon Plan Commission and Board of Appeals meetings. Serve as the public resource for zoning, building and land use questions. Process all Deed Restrictions, Zoning Permits, Zoning Use Permits, and Conditional Use Permits. Maintain Zoning Violation data base and administer all correspondence related to zoning violations. Town Clerk s Stormwater Management Responsibilities Work in conjunction with the DPW Director to maintain an accurate filing, recordkeeping and reporting for all Town of Vernon Storm water matters. Prepare monthly, quarterly, and year end Stormwater reports for the Vernon Town Board. Prepare the yearly Stormwater budget in collaboration with the DPW Director and Vernon Town Board. Prepare the MS-4 Annual Stormwater Report for the review and approval of the Vernon Town Board. Prepare the Town of Vernon ERU worksheet for the Town of Vernon tax bills. Town Clerk s Facilities Management Responsibilities Negotiate contracts with vendors and suppliers for Vernon Town Board review and approval. Schedule use of town facilities and ensure all liability and maintenance needs are coordinated. Answer to the Waukesha County Sheriff s department for any afterhours security issue and report to the Vernon Town Board and Directors. W drive: Employment: Clerk Treasurer

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