Village of Menomonee Falls

Transcription

1 Village of Menomonee Falls Wisconsin 2017

2 VILLAGE OF MENOMONEE FALLS 2017 BUDGET TABLE OF CONTENTS Overview Chapter 1 Summaries Chapter 2 General Fund Revenues Chapter 3 General Fund Expenditures Chapter 4 Other Governmental Funds Chapter 5 Enterprise Funds Chapter 6 Terminology Chapter 7 Detailed Worksheets Chapter 8

3 Chapter 1 BUDGET OVERVIEW Village Officials Page 1.1 Organizational Chart Page 1.2 Structure of Reporting Funds Page 1.3

4 DIRECTORY OF VILLAGE OFFICIALS Term Village Board: Title Expiration Joseph Helm President April 2018 David Glasgow Trustee April 2017 Katie Kress Trustee April 2017 Chris Smolik Trustee April 2017 Bonnie Lemmer Trustee April 2019 Paul Tadda Trustee April 2019 Jeremy Walz Trustee April 2019 Administration: Mark S. Fitzgerald Arlyn R. Johnson Anna M. Ruzinski Michael J. Morse Janice K. Moyer Jason A. Kaczmarek Title Village Manager Assistant Village Manager, Director of Public Works Assistant Village Manager, Dir. of Protective Services, Police Chief Village Attorney Clerk/Treasurer Finance Director Financial Auditors: Reilly, Penner & Benton, LLP, Milwaukee, Wisconsin Bond Counsel: Quarles & Brady, Milwaukee, Wisconsin Financial Advisors: Hutchinson, Schockey, Erley & Co., Milwaukee, Wisconsin Page 1.1

5 VILLAGE OF MENOMONEE FALLS Functional Organization Chart Village Attorney Village Board Municipal Judge Library Board Public Library Village Manager/CDA Executive Director Protective Services Management Services Operational Services Engineering & Development Services Police Chief/Director of Protective Services Asst. Village Manager/ Director of Public Works Director of Engineering & Development Services Police Fire & EMS Finance Information Technology Clerk Services Human Resources Public Works Utilities Engineering Community Development Police Law Enforcement Public Safety Crime Prevention Traffic Control Dispatch Telecommunications E911 Fire Fire Prevention Fire Suppression Hazmat Inspection Services Emergency Medical Services (EMS) Ambulance & Transport Finance Accounting Preparation Cash Management Accounts Payable Utility Accounts Information Systems Website Hardware & Software Maintenance Elections Licenses A/C Receivables Records Mgmt V.B. Clerk Treasurer Tax Collections Municipal Court Operations Website Content Human Resources Employee Benefits Risk Management Insurance & Liability Control Streets Parks/Forestry Equipment Maintenance Building Maintenance Recycling & Solid Waste Utilities Engineering Sewer Utility Water Utility Stormwater Mgmt Public Works & Utility Engineering Erosion Control GIS System Development Engineering Municipal Infrastructure Planning Capital Planning Zoning Administration Building Inspection Building Permits Property Maintenance Economic Development & Redevelopment Emergency Management Real Estate Assessment Real Estate Assessment Personal Property Assessment Page 1.2

6 STRUCTURE OF VILLAGE FUNDS The accounting records of the Village are organized into funds and account groups, each of which is treated like a separate entity. Each fund is accounted for by providing a separate set of self-balancing accounts that constitute assets, liabilities, fund equity (reserves), revenues and expenditures/expenses. GOVERNMENTAL FUNDS: GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS PROPRIETARY FUNDS: WATER UTILITY Contains cost of providing police & fire protection, garbage collection, recycling, parks, street maintenance, community development, planning zoning, licenses and permits, engineering, assessing, tax billing and collections, financial services, clerk/treasurer requirements, elections, payroll and personnel, property and insurance, building and vehicle maintenance, and general administration. Revenues with specific requirements for spending as a result of restricted donations or state/federal grants. Library Operations and Maintenance Fund, and the Solid Waste Collection Fund are included in Special Revenue Funds. Annual principal and interest payments on debt not covered by utilities and risk management funds. Tracks revenues and expenditures related to: General capital projects and equipment Municipal Facilities and Equipment Fund Tax Incremental Districts Special Assessment Fund Contains revenues, expenses and capital purchases relating to water pumping, treatment, supply, billing and administration. SEWER UTILITY STORM WATER UTILITY RISK MANAGEMENT FIDUCIARY FUNDS: Contains revenues, expenses and capital purchases relating to sewerage treatment, processing, billing and administration. Contains revenues, expenses and capital purchases relating to storm water management Contains revenues and expenses relating to property and liability insurance from CVMIC Used to record assets held by the Village as an agent for other governmental units as a result of the tax collection process. Page 1.3

7 Chapter 2 BUDGET SUMMARIES General Operating Summary Page 2.1 General Fund Balance and Working Capital Page 2.2 Property Tax History Page 2.3 Property Valuation Summary Page 2.4 Long Term Debt Summary Page 2.5 Outstanding Debt Information Page 2.6 Principal Maturities of Long-Term Debt Page 2.7 Interest Payments Due on Long-Term Debt Page 2.8 Principal and Interest Due on Long-Term Debt Page 2.9

8 GENERAL OPERATING BUDGET SUMMARY % ACTUAL ACTUAL BUDGET ESTIMATE BUDGET Change REVENUES: Property taxes 16,878,312 17,071,346 17,612,240 17,612,240 17,999,639 2% Intergovernmental 2,599,300 2,918,647 2,540,469 2,540,469 2,659,770 5% Public charges for services 1,030,214 1,223,156 1,239,250 1,239,250 1,412,199 14% Water Utility payment in lieu of tax 1,259,422 1,290,385 1,330,000 1,330,000 1,370,000 3% Licenses and permits 939,217 1,290,029 1,300,500 1,300,500 1,078,600 (17%) Miscellaneous 855,889 7,507, , , ,112 4% Fines and penalties 545, , , , ,700 20% Other taxes 382, , , , ,000 17% Total operating revenues 24,490,437 32,304,076 25,566,038 25,566,038 26,260,020 3% EXPENDITURES: General Government 3,464,919 3,553,321 4,124,372 4,124,372 4,129,364 - Public Safety 13,908,945 14,181,740 14,556,489 14,556,489 14,883,247 2% Public Works 3,651,139 3,500,685 4,067,695 4,067,695 4,158,745 2% Culture & Recreation 980, , , , ,950 2% Conservation and Development 769, ,949 1,199,132 1,199,132 1,414,214 18% Total operating expenditures 22,774,841 23,025,449 24,872,538 24,872,538 25,524,520 3% Excess (deficit) of revenues over (under) expenditures 1,715,596 9,278, , , ,500 OTHER FINANCING SOURCES/USES: Transfers from other funds 3,636 3, Transfer (to) other funds (1,609,232) (9,282,186) (693,500) (660,281) (735,500) 6% Total other financing sources (uses) (1,605,596) (9,278,627) (693,500) (660,281) (735,500) 6% Excess (deficit) of revenues and other sources over (under) and other uses 110, , Fund Balance, beginning of year 9,530,584 9,640,584 9,640,584 9,640,584 9,673,803 - Fund Balance, end of year 9,640,584 9,640,584 9,640,584 9,673,803 9,673,803 - Page 2.1

9 GENERAL FUND BALANCE & WORKING CAPITAL DEFINITIONS: Fund Balance Nonspendable Restricted Committed Assigned Unassigned Working Capital Number of Months of Working Capital Assets less liabilities equal fund balance or net assets. Fund balances are the accumulated results of the Village's financial activities. An excess of revenues over expenditures increases fund balance and a deficit decreases the fund balance. Note that the fund balance is not the same as cash on hand. Includes amounts that cannot be spent because they are either not in spendable form (i.e. convertible into cash) or, for legal or contractual reasons, must be kept intact. This classification includes inventories, prepaid amounts, assets held for sale and long-term receivables. Constraints placed on the use of these resources are either externally imposed by creditors (such as through debt covenants), grantors, contributors or other governments; or are imposed by law (through constitutional provisions or enabling legislation). Amounts that can only be used for specific purposes because of a formal action (resolution or ordinance) by the Village Board. The formal action must occur prior to the end of the year, but the amount of commitment, which will be subject to the constraints, may be determined in the subsequent period. Any changes to the constraints imposed require the same formal action of the Village that originally created the commitment. Amounts that are constrained by the government s intent to be used for specific purposes, but that do not meet the criteria to be classified as restricted or committed. Intent can be stipulated by the governing body, another body or by an official to whom that authority has been given. With the exception of the General Fund, this is the residual fund balance classification for all governmental fund with positive balances. This is the residual classification of the General Fund. Only the General Fund reports a positive unassigned fund balance. Other governmental funds might report a negative balance in this classification, as the result of overspending for specific purposes for which amounts had been restricted, committed or assigned. Alternative wording for unassigned fund balance. The Village Board is committed to maintaining around three months of budgetary expenditures in reserve. The decision, therefore, to use working capital to control the tax rate is weighed against the number of months of working capital remaining as a cushion in case of emergency Estimate Fund Balance Nonspendable 2,375,001 2,252,876 2,300,000 2,300,000 Unassigned 7,265,583 7,387,708 7,373,803 7,373,803 9,640,584 9,640,584 9,673,803 9,673,803 Expenditures Total Expenditures $ 24,384,073 $ 32,307,635 $ 25,532,819 $ 24,789,020 Amount needed per month 2,032,006 2,692,303 2,127,735 2,065,752 Working Capital Unassigned fund balance $ 7,265,583 $ 7,387,708 $ 7,373,803 $ 7,373,803 Divided by monthly needs 2,032,006 2,692,303 2,127,735 2,065,752 Months of working capital Page 2.2

10 PROPERTY TAX HISTORY TOTAL LEVY 2013 for for for Property taxes: for 2017 Change $ 16,878,312 $ 17,071,346 $ 17,612,240 General Operations $ 17,999, % 2,341,779 2,374,220 2,356,722 Debt Service 2,331,274 (1.1%) 1,420,173 1,420,173 1,420,173 Library Operations 1,420, , , ,050 Library Building Maintenance 284, % 931, , ,250 Storm Water Utility 931, , ,000 - Interceptor Sewer - - $ 22,198,859 $ 22,411,654 $ 22,604,435 $ 22,967, % TAX RATES (per thousand of assessed value) 2013 for for for Property taxes: for 2017 Change $ 4.02 $ 4.02 $ 4.12 General Operations $ Debt Service 0.49 (3.9%) Library Operations 0.30 (3.2%) Library Building Maintenance Storm Water Utility Interceptor Sewer - - $ 5.20 $ 5.20 $ 5.20 $ 5.17 (0.6%) The Governor of the State of Wisconsin imposed a tax levy limit on increases in a community's tax levy. This limit caps the total tax levy excluding TID tax increments. The levy limit is stated as the maximum of 0% or the percentage increase due to new construction, or 2.47%. Debt service is excluded from the calculation. The Village's total tax levy supports the General Fund, Debt Service, Library, Library Building Maintenance, the Storm Water Utility and Interceptor Sewer. Property taxes are levied to Village property owners at a calculated rate per $1,000 of assessed property valuation as of January 1, after taking into consideration the effect of the tax incremental districts and the impact of the assessed to equalized value ratio. Page 2.3

11 PROPERTY VALUATION SUMMARY EQUALIZED VALUE HISTORY 01/01/13 01/01/14 01/01/15 01/01/ for for for for 2017 All valuation except TID Districts 4,007,211,200 4,261,594,700 4,340,669,200 4,447,852,400 TID #2 - Village Centre 28,086,300 Closed Closed Closed TID #4 - Heritage Reserve 88,958,000 92,555,800 92,460,600 95,065,100 TID #5 - Westbrook Corp Park 78,204,400 77,033,800 81,272,000 93,176,900 TID #6 - Main Street 7,706,800 10,057,400 10,868,100 13,325,300 TID #7 - First Park 18,063,700 20,467,800 17,585,400 17,773,100 TID #8 - Falls Parkway 2,287,200 13,282,700 21,426,200 43,702,100 TID #9 - Downtown TID #10 - Good Hope 10,553,800 14,500,900 13,246,000 9,808,500 TID #11 - Megal Court 3,942,200 4,381,700 4,489,200 2,535,500 TID #12 - Lilly Road - - 1,036,900 5,138,900 4,245,013,600 4,493,874,800 4,583,053,600 4,728,377,800 During 2010, the Wisconsin Department of Revenue changed its valuation techniques related to TIDs. Starting in 2010 and forward, the DOR will rely on the assessment values as presented by the Village assessor. Once a TID reaches 10% of total equalized value, the value remains at that level to prevent skewing of values. EQUALIZED AND ASSESSED VALUES AND COMPARABLE TAX RATES Valuation Yr Equalized Assessed for Yr Value Value Per $1,000 $ Change % Change for ,728,377,800 4,723,062, (0.03) (0.6%) 2015 for 4,583,053,600 4,586,133, for ,493,874,800 4,542,092, for ,245,013,600 4,519,090, for ,315,491,900 4,420,276, % 2011 for ,441,598,500 4,388,814, % 2010 for ,437,584,100 4,368,316, (0.05) (1.0%) 2009 for ,589,341,400 4,312,010, % 2008 for ,635,194,900 4,256,020, % 2007 for ,510,001,400 4,154,666, (0.02) (0.4%) 2006 for ,240,464,600 4,088,993, % Page 2.4

12 LONG TERM DEBT SUMMARY The Village of Menomonee Falls borrows funds for various purposes, and for various durations. The factors considered in structuring debt are project cost, useful life and funding source. Emphasis is put on stabilizing the tax rate or the user charge over the life of the bond. As part of the Capital ing process, management attempts to identify sources of funds with which to pay for projects and equipment. These sources include capital reserves, impact fees, and interceptor sewer reserves. After these funds have been applied, the remaining needs are borrowed in the form of general obligation notes, bond anticipation notes, and utility mortgage revenue bonds. Depending on the purpose of the note or bond, principal and interest are charged to different Village functions: General Fund, SpecialAssessments, Municipal Facilities, Tax Incremental Districts and the Utilities. Remaining Allowable Debt Capacity Under Wisconsin State Statutes, the Village's general obligation debt may not exceed 5% of the equalized value of the taxable property located in the Village. The Village Board has traditionally followed a conservative guideline of not exceeding 60% of the legal debt limit. It is estimated that the Village will average $2 to $3 million in borrowing for capital projects each year. This estimate does not include the special needs of TID districts or borrowings for municipal facilities. 01/01/15 01/01/16 ACTUAL ACTUAL Full Equalized Value 4,583,053,600 4,728,377,800 x Statutory limit % 5.00% 5.00% Calculated debt limit $229,152,680 $236,418,890 Less total general obligation debt 95,800,669 93,597,716 Remaining allowable debt under State Statute limitation 133,352, ,821,174 Conservative amount - 60% of allowable limit 137,491, ,851,334 Remaining allowable debt capacity using conservative limit 41,690,939 48,253,618 Long-Term Debt Obligations by Funding Source 12/31/13 12/31/14 12/31/15 12/31/16 ACTUAL ACTUAL ACTUAL ESTIMATE General Obligation Debt Tax levy supported debt 18,254,782 18,164,110 17,742,863 17,282,616 Special Assessment debt 959, , , ,920 Tipping fee supported debt 13,600,000 14,150,000 12,475,000 10,775,000 TID supported G.O. 59,840,000 47,640,000 58,420,000 58,020,000 Utility supported G.O. 5,985,450 6,244,360 6,638,270 7,147,180 98,640,000 86,903,622 95,800,669 93,597,716 Other Village Debt: Clean Water Fund Loans - Utility 1,751,118 1,589,055 1,422,408 1,251,046 1,751,118 1,589,055 1,422,408 1,251, ,391,118 88,492,677 97,223,077 94,848,762 Page 2.5

13 OUTSTANDING DEBT INFORMATION Projected Average Issue Final First 12/31/16 Coupon Rate Amount Maturity Callable Issue Title Purpose General Obligation Debt 425, % 1,750, /01/ G.O. Notes To Finance 2007 Capital 1,150, % 3,800, /01/ G.O. Notes To Finance 2008 Capital 1,375, % 3,320, /01/ G.O. Notes To Finance 2009 Capital 2,300, % 3,955, /01/ G.O. Notes To Finance 2010 Capital 4,925, % 11,800, No Call 2010 G.O. Notes To Finance TID #8 - remediation/construction 4,475, % 6,830, /01/ G.O. Notes To Finance 2011 Capital 225, % 1,800, No Call 2011 G.O. Notes To Finance TID 8 expenditures 3,475, % 4,610, /01/20 GO Promissory Notes 2012 capital budget 3,775, % 6,400, No Call GO Refunding Bonds (2012A) Current refunding of 2002B bonds 5,400, % 7,950, No Call GO Refunding Bonds (2012B) Advance refunding of 2003B bonds 1,650, % 1,850, /01/18 GO Refunding Notes Long-term financing of TID #5 balloon 2,055, % 2,370, /01/21 GO Promissory Notes 2013 Capital (WU, STM) 1,400, % 1,930, No Call WU Taxable GO Ref Bonds Cur Ref 2000 Issuance, Adv Ref 2005 Issuance 2,025, % 3,825, No Call TID #5 GO Refunding Bonds Refinance 2004 Issuance (TID #5) 4,420, % 4,920, /01/22 GO Promissory Notes 2014 Capital (Levy, WU, 605) 8,425, % 8,450, /01/24 TID #6 GO Refunding Notes Refinance portion 2010 Issuance (Hotel Debt) 167, % 223, No Call County Trunked Radio Waukesha County Trunked Radio 1,280, % 1,280, /01/16 GO Promissory Notes (series 2015A) TID #12 funding 4,175, % 4,300, /01/23 GO Promissory Notes (series 2015B) TID #8 funding 7,550, % 7,850, /01/23 GO Promissory Notes (series 2015C) TID #8 funding 3,055, % 3,110, /01/23 GO Promissory Notes (series 2015D) 2015 Capital (Levy, WU) 9,975, % 9,975, /01/18 GO Promissory Notes (series 2015E) Refinance 2012 Issuance (TID #10) 3,190, % 3,190, /01/24 GO Promissory Notes (series A) Capital 1,280, % 1,280, /01/18 GO Promissory Notes (series B) Refinance 2013 Issuance (TID #6) 5,500, % 5,500, /01/18 GO Promissory Notes (series C) Refinance 2013 Issuance (TID #6, #10, #11) 2,500, % 2,500, /01/24 GO Promissory Notes (series D) Public Infrastructure in TID #8 7,425, % 7,425, /01/28 GO Promissory Bonds (series E) Refinance 2013 Issuance (TID #8) 93,597,716 Utility Revenue Bonds 56, % 217, No Call 2001 Sewer Clean Water Fund Finance Northwest Interceptor - Brookfield 1,194, % 1,877, No Call 1995 Clean Water Fund Loan For sewerage treatment plant capacity in Sussex 1,251,046 $ 94,848,762 Page 2.6

14 LONG-TERM DEBT PRINCIPAL MATURITIES (ALL FUNDS) Special Municipal Storm General Assessments Facilities Water Sewer Water Year Fund Fund & Equipmt TID #5 TID #6 TID #8 TID #9 TID #10 TID #11 TID #12 Utility Utility Utility Total ,994, ,610 1,725,000 1,375,000 25,000 1,975, ,280, , , ,000 9,826, ,860, ,610 1,800,000 1,475, ,000 2,355,000 50, , , ,000 9,129, ,545,253 56,700 1,825,000 1,100,000 1,000,000 4,060,000 50,000 14,075, , , , ,000 25,632, ,373,953 44,000 1,850, , ,000 1,155,000 50, , , ,000 6,035, ,162,953 25,000 1,975, , ,000 1,160,000 50, , , ,000 5,953, ,317,951 10,000 1,200, , ,000 1,185,000 50, , , ,000 6,301, ,700, , ,000 1,250, ,010, , ,000 5,641, ,700, , ,000 1,250, , ,845-4,643, , ,000 8,050, , ,745-10,061, , , , , ,719-2,599, , , ,768-1,672, , , ,600, , , ,650, ,000, , ,725, , , , , , ,000 Total 14,254, ,920 10,775,000 4,350,000 9,300,000 28,240, ,000 14,075, ,000 1,280,000 6,945,000 1,453,226 3,028,000 94,848,762 Primary General Special Landfill TID TID TID TID TID TID TID Utility Utility General Revenue Property Assessments Tipping Incremental Incremental Incremental Incremental Incremental Incremental Incremental User User Property Source Taxes Fees Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Charges Charges Taxes Page 2.7

15 LONG-TERM DEBT INTEREST PAYMENTS (ALL FUNDS) Special Municipal Storm General Assessments Facilities Water Sewer Water Year Fund Fund & Equipmt TID #5 TID #6 TID #8 TID #9 TID #10 TID #11 TID #12 Utility Utility Utility Total ,270 10, ,750 88, , ,287 6, ,500 11,156 14, ,415 36,259 84,700 2,692, ,869 6, ,250 59, , ,625 6, ,500 11, ,263 30,930 71,110 2,403, ,616 3, ,500 39, , ,044 5, ,500 11, ,266 26,361 55,307 2,150, ,357 1, ,000 10, , ,813 3, ,521 22,653 41,374 1,478, , ,500 6, , ,822 2, ,188 19,222 31,375 1,288, , ,000 2, , , ,497 16,256 24,150 1,101, ,500-9, , , ,725 13,463 10, , ,500-3, , , ,950 10, , , , , ,375 7, , , , , ,300 4, , , , , , , , , , , , ,000 84, , , , , , , ,994 Total 1,683,225 22,883 1,202, ,534 3,165,691 5,772,971 25,095 1,009,500 33,468 14, , , ,816 14,591,704 Primary General Special Landfill TID TID TID TID TID TID TID Utility Utility General Revenue Property Assessments Tipping Incremental Incremental Incremental Incremental Incremental Incremental Incremental User User Property Source Taxes Fees Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Charges Charges Taxes Page 2.8

16 LONG-TERM DEBT PRINCIPAL & INTEREST DUE (ALL FUNDS) Special Municipal Storm General Assessments Facilities Water Sewer Water Year Fund Fund Fund TID #5 TID #6 TID #8 TID #9 TID #10 TID #11 TID #12 Utility Utility Utility Total ,399, ,151 2,070,750 1,463, ,594 2,793,287 6, ,500 11,156 1,294, , , ,700 12,519, ,183, ,878 2,102,250 1,534, ,281 3,103,625 56, ,500 11, , , ,110 11,533, ,814,869 60,105 2,065,500 1,139,563 1,345,969 4,735,044 55,125 14,411, , , , ,307 27,783, ,598,310 45,807 2,020, , ,375 1,713,813 53, , , ,374 7,514, ,347,697 25,706 2,071, , ,563 1,691,822 52, , , ,375 7,241, ,457,320 10,156 1,235, , ,063 1,687,547 50, , , ,150 7,402, ,787, , ,563 1,721, ,076, , ,800 6,567, ,738, ,000-1,014,063 1,688, , ,444-5,416, , ,032,063 8,345, , ,408-10,605, , ,048, , , ,371-2,948, ,036, , ,331-1,954, ,022, , ,821, ,009, , ,814, ,020, , ,829, , , , , , ,994 Total 15,937, ,803 11,977,000 4,557,534 12,465,691 34,012, ,095 15,084, ,468 1,294,400 7,891,500 1,642,847 3,346, ,440,466 Primary General Special Landfill TID TID TID TID TID TID TID Utility Utility General Revenue Property Assessments Tipping Incremental Incremental Incremental Incremental Incremental Incremental Incremental User User Property Source Taxes Fees Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Prop. Taxes Charges Charges Taxes Page 2.9

17 Chapter 3 GENERAL FUND REVENUES General Fund Revenues Summary Page 3.1 Descriptions of Other General Fund Revenues Page 3.2

18 GENERAL FUND REVENUES SUMMARY % ACTUAL ACTUAL BUDGET ESTIMATE REVENUES BUDGET Change OPERATING REVENUES: 16,878,312 17,071,346 17,612,240 17,612,240 Property taxes 17,999,639 2% 2,599,300 2,918,647 2,540,469 2,540,469 Intergovernmental 2,659,770 5% 1,030,214 1,223,156 1,239,250 1,239,250 Public charges for services 1,412,199 14% 1,259,422 1,290,385 1,330,000 1,330,000 Water Utility payment in lieu of tax 1,370,000 3% 939,217 1,290,029 1,300,500 1,300,500 Licenses and permits 1,078,600 (17%) 855,889 7,507, , ,079 Miscellaneous 678,112 4% 545, , , ,000 Fines and penalties 622,700 20% 382, , , ,500 Other taxes 439,000 17% 24,490,437 32,304,076 25,566,038 25,566,038 Sub-total revenues 26,260,020 3% OTHER FINANCING SOURCES: 3,636 3, Transfers from other funds ,494,073 32,307,635 25,566,038 25,566,038 Total revenues 26,260,020 3% Charges for Services 6% Intergov. 10% Water Utility Payment 5% Licenses and Permits 4% Fines and Penalties 2% Property Taxes 69% Other 4% Page 3.1

19 INTERGOVERNMENTAL REVENUES Nearly all of the revenues in this category come from the state. Over half of that funding is transportation and highway aids and the remainder is mostly shared revenues. Estimates are provided from the state for budgeting. State Transportation Aids are payments from the State of Wisconsin for street and road maintenance programs. Connecting Highways are marked state trunk highways through the Village. Aids are payments from the State for maintenance of these roadways. Payments are calculated per lane mile. Shared revenues were initially designed to make a municipality whole for loss of taxes on exempt property. This continues to be true for tax exempt computers; however, general shared revenues are now based on the States ability to pay and are generally distributed proportionately the same as the prior year. PAYMENT IN LIEU OF TAX - WATER UTILITY This revenue is a payment in lieu of real estate taxes. The calculation is prescribed by the Public Service Commission and is based on the assets of the Utility, adjusted for estimated additions and removals of plant, water mains and hydrants. The Village's tax rate, excluding the State and County portion, is used to calculate the tax. Fluctuations in the tax rate, the ratio of assessed to equalized value, and depreciation play a significant role in the amount of payment. It should be noted that the Water Utility charges the General Fund for Public Fire Protection LICENSES AND PERMITS Licenses and permits are issued by the Clerk's office and the Department of Community Development. The largest source of revenue in this area comes from permits; building, electrical, plumbing, and heating. Page 3.2

20 PUBLIC CHARGES FOR SERVICES The majority of revenues in this category are fees established to recover certain administrative expenses for services thought only to benefit certain individuals or developers, rather thanall general taxpayers. The bulk of the revenue in this category is from ambulance services. Ambulance fees are established by thevillage Board for services performed by the EMS Department. These are billed and collected via an outside billing service. MISCELLANEOUS REVENUES Interest Income The primary objectives of the Village's investment activities are safety of principal, liquidity, and return on investment. The Village invests its funds in accordance with State Statutes. The primary investment vehicles used are: 1. State of Wisconsin Local Government Investment Pool (LGIP), which invests primarily in U. S. Government Treasury bills. 2. Time deposit accounts, such as money market accounts. 3. Certificates of deposit with local banks. Cash is transferred to and from the State Pool as needed and investment earnings are recorded on a monthly basis. Starting in 2014, the General Fund will charge (investment rate + 1%) interest on advances to other funds. Previous to this, a flat 6% rate was charged. Other Miscellaneous The largest revenues in this category are cable TV franchise fees and publication fees. Publication fees are collected by the Department of Community Development for public notices which are required to be published in the newspaper. Page 3.3

21 FINES AND PENALTIES Court penalties and costs are collected by the Police Department as a result of judgment passed in Municipal Court for violations of various Village ordinances and payments received from defendants for court costs. OTHER TAXES The two major revenues in this category are hotel/motel taxes and fire insurance taxes. The Village collects an 8% hotel/motel tax, which is virtually all from the Radisson Hotel. Per State Statutes, starting in 2017, 70% of this tax is remitted to the Tourism Commission. Fire insurance taxes increase (decrease) in direct proportion with an increase in assessed value and the tax rate. TRANSFERS FROM OTHER FUNDS Transfer from Capital Projects Fund represents interest earned on the State Investment Pool in the last audited year. Page 3.4

22 Chapter 4 GENERAL FUND EXPENDITURES Personnel FTE Summary Page 4.1 Comparative Expenditure s Page 4.2 General Fund Expenditures by Function and Classification Page 4.3 Summary and Details of Expenditures: General Government Function Summary: Page 4.4 Administration: Village Board, Village Manager, Court and Village Attorney Supportive Services Clerk Services, Human Resources, Assessing, Building Maintenance, Insurance, Financial Services, and Information Technology Public Safety Function Summary: Page 4.16 Emergency Dispatch, Police, EMS, Fire, Fire Protection, Weed Control, Emergency Government, and Protective Services Commission Public Works Function Summary: Page 4.25 Street Maintenance, Equipment Maintenance, and Municipal Garages Culture, Recreation and Education: Page 4.29 Community Life, Old Falls Village, Parks Conservation and Development Function Summary: Page 4.34 Community Development, Engineering, Zoning & Inspenctions, Planning Other Financing Uses Summary: Page 4.39 Transfers to Other Funds

23 SUMMARY OF AUTHORIZED POSITIONS (FULL TIME EQUIVALENTS) AUTHORIZED POSITIONS Part-time Full-time Change General Government: Village Manager Clerk Services Human Resources Municipal Building Maintenance Court Village Attorney Financial Services IT Subtotal - General Government Public Safety: Emergency Dispatch (10.5) Police Fire & EMS Subtotal - Public Safety Public Works: Streets Maintenance (0.1) Equipment Maintenance Subtotal - Public Works (0.1) Culture and Recreation Parks Operations Development: Engineering Zoning and Building Inspections Planning Subtotal - Development Total General Fund positions Library (0.1) Water Utility * (0.9) Sewer Utility * Grand total authorized positions Note: Positions paid with a stipend (such as trustees and election workers) are not included above. Note: 2012 through 2014 figures have been restated to include additional part-time positions. * Employees with duties split between the Water and Sewer utilities are counted in the Water Utility. Page 4.1

24 GENERAL FUND COMPARATIVE EXPENDITURE BUDGETS Amount Percent Department 2017 Change Change Village Board 47,665 47,675 (10) - Village Manager 73,786 74,878 (1,092) (1%) Clerk Services 593, ,750 (50,600) (8%) Human Resources 101, , % Assessment of Property 183, , Building Maintenance 384, ,375 (30,450) (7%) Insurances 114, ,850 2,800 3% Judicial 246, ,264 (4,864) (2%) Village Attorney 403, ,390 3,475 1% Financial Services 423, ,000 23,250 6% CIS 1,556,693 1,494,810 61,883 4% Total General Government 4,129,364 4,124,372 4,992 - Dispatch 51, ,950 (144,725) (74%) Police 8,832,101 8,851,900 (19,799) - EMS 3,430,025 2,964, ,600 16% Fire 926, ,135 27,891 3% Fire Protection 1,575,000 1,573,861 1,139 - Pest & Weed 40,100 40,950 (850) (2%) Emergency Government 5,700 5, Other Protection 23,070 25,570 (2,500) (10%) Total Public Safety 14,883,247 14,556, ,758 2% Street Maintenance 3,592,770 3,510,970 81,800 2% Equipment Maintenance 471, ,925 10,050 2% Garages 94,000 94,800 (800) (1%) Total Public Works 4,158,745 4,067,695 91,050 2% Community Quality of Life 63,350 91,850 (28,500) (31%) Old Falls Village 28,900 28, Park Operations 825, ,500 42,100 5% Park Projects 21,100 20, % Total Culture & Recreation 938, ,850 14,100 2% CDA 204,840 50, , % Engineering 275, ,254 21,550 8% Zoning & Inspection 574, ,283 8,837 2% Planning 359, ,850 30,600 9% Total Development 1,414,214 1,199, ,082 18% Total before Other Uses of Funds 25,524,520 24,872, ,982 3% Transfer to other funds 735, ,500 42,000 6% Total Expenses 26,260,020 25,566, ,982 3% Page 4.2

25 GENERAL FUND EXPENDITURES by FUNCTION % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 3,464,919 3,553,321 4,124,372 4,124,372 General Government 4,129,364 0% 13,908,945 14,181,740 14,556,489 14,556,489 Public Safety 14,883,247 2% 3,651,139 3,500,685 4,067,695 4,067,695 Public Works 4,158,745 2% 980, , , ,850 Culture & Recreation 938,950 2% 769, ,949 1,199,132 1,199,132 Conservation and Development 1,414,214 18% 22,774,841 23,025,449 24,872,538 24,872,538 Total operating expenditures 25,524,520 3% 1,609,232 9,282, , ,281 Transfers Out 735,500 6% 24,384,073 32,307,635 25,566,038 25,532,819 Total Expenditures 26,260,020 3% by CLASSIFICATION % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 14,806,618 15,171,177 16,223,953 16,223,953 Personnel 16,589,661 2% 5,489,001 5,406,119 5,670,808 5,670,808 Other Operating 5,778,173 2% 1,664,982 1,597,693 1,743,257 1,743,257 Contractual Services 1,767,261 1% 814, ,460 1,234,520 1,234,520 Capital Outlay 1,389,425 13% 22,774,841 23,025,449 24,872,538 24,872,538 Total operating expenditures 25,524,520 3% 1,609,232 9,282, , ,281 Transfers Out 735,500 6% 24,384,073 32,307,635 25,566,038 25,532,819 Total Expenditures 26,260,020 3% by CLASSIFICATION (%) ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET 65% 66% 65% 65% Personnel 65% 24% 23% 23% 23% Other Operating 23% 7% 7% 7% 7% Contractual Services 7% 4% 4% 5% 5% Capital Outlay 5% Page 4.3

26 [GENERAL GOVERNMENT FUNCTION SUMMARY] Oversight, Administration & Fiscal Responsibility % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 46,969 44,993 47,675 47,675 Village Board 47,665-59,644 62,689 74,878 74,878 Village Manager 73,786 (1%) 620, , , ,750 Clerk Services 593,150 (8%) 101,547 98, , ,180 Human Resources 101,780 1% 179, , , ,200 Assessing 183, , , , ,375 Municipal Building Maintenance 384,925 (7%) 69,688 71, , ,850 Insurances 114,650 3% 205, , , ,264 Municipal Court 246,400 (2%) 340, , , ,390 Village Attorney 403,865 1% 311, , , ,000 Financial Services 423,250 6% 1,086,732 1,174,768 1,494,810 1,494,810 Information Technology 1,556,693 4% 3,464,919 3,553,321 4,124,372 4,124,372 Total Expenditures 4,129,364-15% 15% 17% 17% % of total operating expenditures 16% General Government Total Expenditures Trend $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $ Page 4.4

27 100 (VILLAGE BOARD) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 42,175 41,025 43,675 43,675 Personnel 43,665-4,794 3,968 4,000 4,000 Other Operating 4,000-46,969 44,993 47,675 47,675 Total Expenditures 47,665 - BUDGET HIGHLIGHTS: The Board consists of the Village Board President and six Trustees. No significant changes from last year's budget. RESPONSIBILITIES: To establish local policy through the legislative process. To adopt ordinances and resolutions as a framework for implementation of these policies. To hold regular public board and committee meetings in accordance with the Village Code and the Wisconsin Open Meetings Law. To authorize all contracts entered into by the Village. To define clear, general guidelines used in directing the activities of the staff through the Village Manager's Office. To review and adopt annual budgets and tax levy for fiscal control of the Village's resources. To prioritize the use of the Village's resources. To review and approve all expenditures. To approve appointments to and oversee citizen boards, committees and commissions. The Village Board has four (4) major obligations: To determine what is needed. To determine the will of the people. To examine the financial and practical feasibility of what can, or should be done. To take legislative action to pass or defeat proposed legislation. Page 4.5

28 110 (VILLAGE MANAGER) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 115, , , ,350 Personnel* 127,375 (1%) 4,593 4,076 8,525 8,525 Other Operating 8,525 - (60,780) (63,231) (61,997) (61,997) Charged to TIDs (62,114) - 59,644 62,689 74,878 74,878 Total Expenditures 73,786 (1%) * Certain personnel costs have also been allocated to the utilities and the CDA. BUDGET HIGHLIGHTS: No significant changes from prior year's budget. RESPONSIBILITIES: To exercise leadership in planning, coordinating, staffing, developing and controlling the activities of all municipal functions to accomplish Village goals and policies as established by the Village Board. To provide comprehensive oversight, direction, and coordination of departmental functions and to ensure achievement of Village goals in an efficient and responsive manner. To assure effective communication and coordination links among residents, municipal officers, employees, and other governmental and social agencies. To anticipate future needs both in terms of service demands and resource allocation. To maintain an internal management system that fosters internal improvement and effective problem solving. To annually prepare and present proposed budgets to the Village Board. To authorize purchase orders and review accounts payable invoices for payment. To represent the Village at various intergovernmental committees and official meetings. To act as intermediary between the Village Board and departments. To foster economic development. To negotiate labor agreements with employee unions. Appointment authority for all Village employees excluding the Village Attorney, Library staff, and sworn police and fire personnel. Page 4.6

29 111 (CLERK SERVICES) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 464, , , ,750 Personnel* 448,450 (7%) 90,862 64, , ,500 Other Operating 88,000 (17%) 57,798 57,868 55,500 55,500 Contracted services 56,700 2% 7,800 7, Capital Outlay , , , ,750 Total Expenditures 593,150 (8%) * Certain personnel costs have also been allocated to the utilities. BUDGET HIGHLIGHTS: Personnel costs in are higher due to the increase in the number of elections. RESPONSIBILITIES: Prepare and maintain custody for official documents of the Village and Village Board including, but not limited to, Village code, minutes, ordinances, resolutions, contracts, deeds, agreements, leases, bonds, annexations and other legal records. Administer all election activities, voter registration records, process absentee ballots and act as filing office for elected Village positions. Administer poll worker activities by conduction training classes, recruit and fill vacancies in poll worker and distribute supplies needed at polls. Receive, review, accept, and file assessment roll from assessor, and manage annual Board of Review hearings. Arrange daily pick up and delivery of deposits and checks from bank. Manage accounts receivable records and pursue collection of delinquent accounts. Issue licenses. Supervise and coordinate reception area, and mail systems. Prepare and post most official meeting notices and agendas. Handle citizen inquiries and complaints, and provide information and access to public records. Page 4.7

30 120 (HUMAN RESOURCES) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 85,881 86,424 84,650 84,650 Personnel* 86,250 2% 15,666 12,287 16,530 16,530 Other Operating 15,530 (6%) Contracted services ,547 98, , ,180 Total Expenditures 101,780 1% * Certain personnel costs have also been allocated to the library and the utilities. BUDGET HIGHLIGHTS: No significant changes from last year's budget. RESPONSIBILITIES: Develop, administer, and maintain a centralized system of personnel policies, procedures and practices. Provide personnel recruiting, hiring, job descriptions, position evaluations and salary classifications. Administer payroll and employee benefits. Administer collective bargaining agreements including grievances/arbitrations, coordinate contract negotiations Administer and/or coordinate Worker's Compensation, Employee Assistance Program and Safety Program. Administer and coordinate Americans with Disabilities Act requirements. Manage general liability and property insurances including claims handling, risk management and loss control programs. Page 4.8

31 130 (ASSESSMENT OF PROPERTY) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change Other Operating , , , ,000 Contracted services 183, , , , ,200 Total Expenditures 183,200 - BUDGET HIGHLIGHTS: The assessing function is a contracted service. Contractual services includes the following: Wisconsin Dept of Revenue for manufacturing assessment services 25,000 Waukesha County - Property data base (1/2) maintenance 12,000 Tyler Technologies, Inc. for assessment services 146,000 Total contractual services 183,000 RESPONSIBILITIES: Provide all legally required assessments functions. Discover, list and value annually all taxable real and personal property within the Village. Prepare the annual assessment roll. Respond to requests for review of valuations and attend Board of Review meetings to defend contested values. Keep record of, examine, and annually determine the status of exempt property. Maintain legal records: process and record deeds, land contracts, mortgages, easements and other ownership changes; update and record changes in addresses, tax key numbers, and legal description. Department of Revenue functions: process all transfer forms; comply with continuing education certification requirements; submit annual Assessor's report; attend mandatory meetings, prepare Tax Incremental District reports. Real property functions: inspect, investigate and record all sales; organize and inspect all property altered or improved; prepare and mail assessment change notices. Personal property functions: annually deliver and process reporting forms: create and deliver form supplements; perform occupancy checks; audit returned forms; calculate doomage assessments; prepare and mail assessment notices. Develop, maintain and improve sales studies, ratio studies, etc, for the purposes of statistical analysis. Provide information and records on ownership, assessed values, property characteristics, statistical data, etc. to other departments, realtors, appraisers, attorneys, and the general public. Maintain property data base through CAMA system. Page 4.9

32 150 (MUNICIPAL BUILDING MAINTENANCE) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 175, ,076 99,175 99,175 Personnel* 82,025 (17%) 226, , , ,700 Other Operating 222,700 (7%) 40,925 58,382 75,500 75,500 Contracted services 80,200 6% 442, , , ,375 Total Expenditures 384,925 (7%) * Certain personnel costs have also been allocated to the library. BUDGET HIGHLIGHTS: No significant changes from last year's budget. RESPONSIBILITIES: To maintain, repair and keep in proper working order the following: - Heating, ventilating and air conditioning systems. - Plumbing, pipes and fixtures - Interior and exterior walls, roofs, floors, woodwork, cabinets, windows, doors & gutters. - Furniture and fixtures, fountains, steps, stoops and railings. Provide cleaning, sanitizing, recycling and trash removal daily for municipal buildings. Insure adequate stock of cleaning, sanitizing and paper supplies for all facilities. Move or modify furniture, partitions, shelving, etc. as required for municipal buildings. Print stationary, forms, documents and information materials. Page 4.10

33 160 (INSURANCE AND BENEFITS) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 10, ,000 30,000 Personnel 30,000-59,354 71,010 81,850 81,850 Other Operating (Insurances) 84,650 3% 69,688 71, , ,850 Total Expenditures 114,650 3% BUDGET HIGHLIGHTS: No significant changes from last year's budget. RESPONSIBILITIES: This departmental budget contains miscellaneous costs which could otherwise be allocated directly to each municipal department. For ease in administration and reporting, they are combined and reported in this department. This budget contains the following: - Unemployment and disability compensation. - Property insurance premiums, except for coverages for Water and Sewer Utilities. Those are charged directly to the Utilities. Page 4.11

34 171 (MUNICIPAL COURT) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 197, , , ,925 Personnel 230,000 (2%) 8,345 7,195 8,400 8,400 Other Operating 7,400 (12%) Contracted services ,939 8,939 Capital Outlay 9,000 1% 205, , , ,264 Total Expenditures 246,400 (2%) BUDGET HIGHLIGHTS: The decrease in personnel in 2017 is due to an update in management allocations. RESPONSIBILITIES: Operating costs for Municipal Court. The Municipal Court hears cases involving violations of state law and local ordinances, building code violations, and certain traffic offenses occurring within the Village. Page 4.12

35 172 (VILLAGE ATTORNEY) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 258, , , ,850 Personnel* 307,325 1% 16,953 19,316 19,090 19,090 Other Operating 19,590 3% 65,430 62,528 77,450 77,450 Contracted services 76,950 (1%) 340, , , ,390 Total Expenditures 403,865 1% * Certain personnel costs have also been allocated to the utilities. BUDGET HIGHLIGHTS: No significant changes from last year's budget. RESPONSIBILITIES: The Village Attorney provides or oversees the provision of all legal services to the Village Board and its committees, all Village boards and commissions, and to Village departments. The Village Attorney also represents or oversees outside lawyers who represent the Village in all Village related litigation and in the prosecution of Village ordinance violations. In addition to assisting the Village Attorney, the legal assistant also acts as the administrative assistant for the Village Manager, the Village President and the Board of Trustees; and assists Human Resources and Clerk Services as needed. Page 4.13

36 190 (FINANCIAL SERVICES) % ACTUAL ACTUAL BUDGET ESTIMATE EXPENDITURES BUDGET Change 245, , , ,400 Personnel* 324,800 6% 3,055 24,820 6,600 6,600 Other Operating 6,600-62,803 80,530 88,000 88,000 Contracted services 91,850 4% 311, , , ,000 Total Expenditures 423,250 6% * Certain personnel costs have also been allocated to the library and the utilities. BUDGET HIGHLIGHTS: Larger than usual increase in personnel due to conservative estimate for benfits costs related to an unfilled position. Every three years an OPEB appraisal is needed and causes an increase in contracted costs. RESPONSIBILITIES: Insure the fiscal integrity of the Village by maintaining accurate and timely financial information. Insure proper administration of accounts payable, billing, and collection. Provide financial accounting services for the Village in accordance with Generally Accepted Accounting Principals (GAAP), in compliance with the guidelines for GAAFR, and in compliance with the regulations of the Wisconsin Public Service Commission (PSC) for the Water Utility. Manage annual independent audit of Village fiscal activities. Prepare annual reports for State of Wisconsin and Public Service Commission. Administer special assessments collection and reporting. Administer payroll process, including benefits and State and Federal reporting. Coordinate the preparation of annual budgets. In conjunction with Clerk Services, prepare and administer tax reporting functions and settlements with other taxing jurisdictions. Conduct internal audit of Village accounts and budgets. Provide Waukesha County Treasurer with tax calculations for tax roll and settlement of same. Perform daily cash management functions to maximize investment of idle funds in accordance with investment policies. Maintain records for capital projects, including tax incremental districts (TIDs). Provide information and access to records to the public. Page 4.14