ADMINISTRATION DEPARTMENT

Transcription

1 FY Administration Department Budget 101

2 ADMINISTRATION DEPARTMENT Description The Administration Department ensures that City Council policies and directions are carried out and provides for support to the City Council in areas such as municipal management; public and intergovernmental relations; special projects, and other issues affecting the City s interests. Additionally, the Department directs, oversees, and supports the efforts of all City Departments. The Administration Department includes the City Manager and City Clerk functions, Public Information, Legislative Advocacy, and City Attorney. Department Mission Statement To provide support to our community members, elected officials, and City Departments, while creating an atmosphere of cooperation and teamwork in approaching the challenges facing the Chino community. Proposed Goals for FY Provide guidance to all City Departments in a manner consistent with the City of Chino s Organizational Values and with Citywide programs/objectives Provide residents and employees with dynamic and interesting information about city programs and services using traditional media and new technology. Update the city website to more user friendly and visually appealing to the public. Promote the city s programs and services through partnerships with volunteers, community groups, associations and community events. Continue to monitor the State of California s activities at the California Institution for Men and ensure that the needs of the Chino community are represented. Conduct a special election for ballot measures that amended the City s General Plan. Upgrade Legislative Management Software. Work with State and Federal Agencies to track and monitor legislative issues that affect Chino. Continue to pursue grant and other funding opportunities from State, Federal, and private entities. Accomplishments for FY Coordinated with the San Bernardino County Registrar of Voters to consolidate the July 2014 Special Municipal Election. 102

3 Successfully provide residents and employees with dynamic and interesting information about city programs and services using traditional media and new technology. Provided on-going publicity and support for the City s numerous programs, services, and events such as the Mayor s State of the City, Annual Tree Lighting Ceremony, Chino Fire Work s Spectacular, Family Fitness Day, Farmer s Market, Chino Day at the Fair, Chino Youth Christmas Parade and Fair, Student Government Day, and the Volunteer Recognition Dinner. Appointed a Director of Community Development, Public Information Officer, Chief of Police, and Director of Human Resources/Risk Management. Completed the acquisition of the County Court House. Implemented a social media program with our city s website and continue to provide up to date information in a timely manner. Upgraded studio equipment for the City Council broadcasting. Implemented a new legislative management system and a digital agenda workflow for the City Council meetings. Continue to surplus city owned property. 103

4 Management of Legal Services Administration Department CITY COUNCIL CITY MANAGER Matt Ballantyne CITY ATTORNEY Jimmy Gutierrez 104 LEGISLATIVE CITY CLERK PUBLIC INFORMATION Supports Mayor Supports City Council Legislative Advocacy Executive Management Team Council Meetings Records Management Elections Cable Channel 3 Website Press Releases Public Outreach Community Corps

5 ADMINISTRATION - Expenditure Summary FY Department Summary Expenditure Summary Actual Actual Budget Projection Proposed Personnel Services 1,285,220 1,094,505 1,235,200 1,173,599 1,516, , % Maintenance & Operations 534, ,547 1,094,255 1,054, , , % Allocated Costs 195, , , , ,800-11, % Capital and Non-Capital Projects 45,524 53, , ,175 84, , % $2,060,018 $1,872,975 $2,704,174 $2,540,763 $2,421, , % Program : LEGISLATIVE Department Programs Personnel Services 412, , , , ,665 69, % Maintenance & Operations 24,822 11,720 34,565 20,850 34, % Allocated Costs 50,215 31,931 36,609 36,609 37, % Capital and Non-Capital Projects 45,524 37,243 52,000 40,125 50,000-2, % $533,553 $374,245 $425,660 $398,112 $492,956 67, % Program : CITY ATTORNEY Personnel Services 56,000 59,417 59,730 59, , , % Maintenance & Operations 301, , , , , , % Allocated Costs 3,770 1,783 1,792 1,792 10,571 8, % $361,181 $423,334 $363,122 $363,122 $419,451 56, % 6/8/

6 ADMINISTRATION - Expenditure Summary FY Program : CITY MANAGER Department Programs Personnel Services 277, , , , ,808 6, % Maintenance & Operations 33,040 11, ,200 90,000 96,280-5, % Allocated Costs 63,612 41,026 63,821 63,821 52,963-10, % Capital and Non-Capital Projects % $373,732 $281,849 $462,999 $424,286 $453,051-9, % Program : CITY CLERK Personnel Services 214, , , , ,210 12, % Maintenance & Operations 50,603 81, , , , , % Allocated Costs 26,495 21,295 30,649 30,649 28,403-2, % $291,459 $321,563 $765,182 $762,362 $526, , % Program : COMMUNITY PROMOTION Personnel Services 324, , , , ,986-28, % Maintenance & Operations 89,778 99, , , ,780-7, % Allocated Costs 51,090 33,060 39,848 39,848 31,672-8, % Capital and Non-Capital Projects 0 15, , ,050 34, , % $465,655 $442,810 $636,211 $543,881 $475, , % 6/8/

7 ADMINISTRATION - Expenditure Summary FY Program : STATE OF THE CITY Department Programs Maintenance & Operations 22,728 18,446 31,000 31,000 36,500 5, % $22,728 $18,446 $31,000 $31,000 $36,500 5, % Program : COMMUNITY SERVICES CORPS Maintenance & Operations 11,710 10,728 20,000 18,000 18,000-2, % $11,710 $10,728 $20,000 $18,000 $18,000-2, % 6/8/

8 ADJ 2016 Elected Officials Mayor Council Members Administration Positions Assistant City Manager Budget Coordinator Business Assistant Specialist Cable TV Production Coordinator City Clerk City Manager Community Liaison Deputy City Clerk Executive Assistant to the City Council Executive Secretary Management Aide Management Assistant Public Information Officer/Special Projects Secretary Secretary to the City Council Senior Management Analyst Total Administration The Administration Department has 8 funded full-time position classifications for FY The following full-time staffing transfers, adds and position classification changes were approved during the Fiscal Year FY15-16 Reclassed Secretary to the City Council to Executive Assistant of the City Council FY15-16 Community Liaison is underfilled with Management Assistant The following full-time staffing changes were approved during the Fiscal Year budget FY14-15 Midyear added a Cable TV Production Coordinator Changes made in previous years: FY Assistant City Manager PW was transferred from the Administration Department to the Public Works Department FY Business Assistant Specialist was transferred from Community Development to Administration FY Management Assistant was transferred from the Administration Department to the Community Services Department FY Budget Coordinator transferred from the Administration Department to the Finance Department Approved positions that are vacant and defunded: FY Executive Secretary FY Deputy City Clerk FY Senior Management Analyst Administration Department History of Full-Time Positions 108