PUBLIC WORKS FLEET MAINTENANCE

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1 MISSION STATEMENT Fleet Maintenance is a service program of the Public Works Department. The Public Works Department s mission is to ensure water and wastewater utilities, waste management, public transportation, and municipal road maintenance are delivered to the residents and visitors of our community. FY15 ADOPTED BUDGET $ 2,561,000 CORE SERVICES FOR ALL PUBLIC WORKS DEPARTMENTS Waste Management 5% Water Utility 13% Capital Transit 23% Wastewater Utility 40% Streets 19% FUNDING SOURCES FOR FLEET MAINTENANCE FLEET MAINTENANCE IS FULLY FUNDED BY INTERDEPARTMENTAL CHARGES

2 COMPARATIVES FY14 FY15 FY16 FY13 Amended Projected Adopted Approved Actuals Budget Actuals Budget Budget EXPENSES: Personnel Services $ 640, , , , ,000 Commodities and Services 1,657,700 1,893,700 1,766,400 1,869,600 1,868,000 Total Expenses 2,297,900 2,565,000 2,409,900 2,561,000 2,583,000 FUNDING SOURCES: Intragovernmental User Fees 2,295,900 2,514,900 2,372,800 2,510,000 2,529,200 Equity (To) From Fund Balance 2,000 50,100 37,100 51,000 53,800 Total Funding Sources $ 2,297,900 2,565,000 2,409,900 2,561,000 2,583,000 STAFFING FUND BALANCE $ 453, , , , ,900 Public Works Fleet Maintenance is a component of Public Works Fleet. See the Public Works Fleet fund balance in the "Changes in Fund Balances" schedule. BUDGET HIGHLIGHT The Public Works Fleet Maintenance Department's FY15 Adopted Budget is a decrease of $4,000 (0.2%) from the FY14 Amended Budget. The FY16 Approved Budget is an increase of $22,000 (0.9%) over the FY15 Adopted Budget. The significant budgetary changes include: FY15 There are no significant changes. FY16 There are no significant changes.

3 FUNCTIONAL ORGANIZATION CHART CITY AND BOROUGH MANAGER'S OFFICE PUBLIC WORKS DEPARTMENT STREETS DIVISION FLEET MAINTENANCE Equipment Maintenance Automated Fuel System Insure Availability Servicing and Repair Parts Inventory Fulfill Equipment Needs Key Issuance Equipment Update Monthly Billing Tank Testing

4 STAFFING ORGANIZATION CHART Streets Superintendent ** ** Split with Streets Vehicle Maintenance Supervisor Administrative Assistant I Senior Mechanic Mechanic II 1.0 PPT Mechanic I See Employment Status in Glossary for definitions of PFT, PPT, PTL and PS

5 STAFFING DETAIL FY14 FY15 FY16 Amended Adopted Approved Salary & Salary & Salary & No. Benefits No. Benefits No. Benefits Pos. Budget Pos. Budget Pos. Budget CLASS TITLE: Equipment Maintenance: Streets Superintendent 0.15 $ 16, $ 15, $ 16,200 Vehicle Maintenance Supervisor , , ,500 Senior Mechanic , , ,400 Mechanic I, II , , ,900 Secretary I , , ,800 Overtime - 8,000-8,000-8,000 Benefits - 221, , ,800 Totals , , ,600 Fuel System: Streets Superintendent , , ,400 Vehicle Maintenance Supervisor , , ,400 Senior Mechanic , , ,000 Secretary I , , ,800 Overtime Benefits - 28,300-29,500-30,600 Totals , , ,400 Total Staffing 6.20 $ 671, $ 691, $ 715,000

6 NOTES This page has been left for notes.

7 EQUIPMENT ACQUISITION FUND MISSION STATEMENT The Equipment Acquisition Fund is used to reduce the cost of equipment acquisition through better management, coordination and planning. Identify and develop a balance between meeting CBJ s long term equipment acquisition needs with available funding sources. FY15 ADOPTED BUDGET $ 2,194,400 FUNCTIONAL ORGANIZATION CHART CITY AND BOROUGH MANAGER'S OFFICE FLEET COMMITTEE Oversite and Acquisition Coordination FINANCE DEPARTMENT USER DEPARTMENT Equipment Acquisition Identification of Vehicle Needs

8 EQUIPMENT ACQUISITION FUND COMPARATIVES FY14 FY15 FY16 FY13 Amended Projected Adopted Approved Actuals Budge t Actuals Budge t Budge t EXPENSES: Interdepartmental Charges $ 80,000 80,000 80,000 49,800 49,800 Commodities and Services 143, Capital Outlay 2,618,100 2,459,700 2,683,100 2,144,600 2,597,700 Total Expe nse s 2,841,300 2,539,700 2,763,100 2,194,400 2,647,500 FUNDING SOURCES: Contributions from departments 1,768,800 1,934,600 1,934,600 2,170,900 2,245,300 Interest Income 21,700 63,000 47,300 56,600 67,200 State Grant 250, Gain (Loss) on Equipment Sales (3,700) Support from Marine Passenger Fees 175, Usage of (Contribution to) Reserve 629, , ,200 (33,100) 335,000 Total Funding Source s $ 2,841,300 2,539,700 2,763,100 2,194,400 2,647,500 FUND BALANCE $ 3,417,900 2,875,800 2,636,700 2,669,800 2,334,800 The Equipment Acquistion Fund is a component of Public Works Fleet. See the Public Works Fleet fund balance in the "Changes in Fund Balances" schedule. The department is projecting their FY14 Actual Expenses will be in excess of their budget authorization. Under section 9.13 of the Charter, it would be inappropriate to allow a department to exceed their budget authorization. In response to this funding need, staff will present to the Assembly, during FY14, an additional appropriation request. The funding source for the additional appropriation will be fund balance. In the event the Assembly does not approve the supplemental appropriation, the department will be required to reduce their FY14 expenses to remain at or below the budgeted appropriation. BUDGET HIGHLIGHT The Equipment Acquisition Fund s FY15 Adopted Budget is a decrease of $345,300 (13.6%) from the FY14 Amended Budget. The FY16 Approved Budget is an increase of $453,100 (20.6%) over the FY15 Adopted Budget. The Equipment Fund accumulates contributions from other CBJ departments for the future purchases of vehicles and equipment. The purpose of the fund is to allow departments to makes small contributions over time to fund the acquisition of expensive equipment rather than paying for the purchase in a single year. A schedule of vehicle replacement needs is maintained, and updated annually during the budget process. The amount of each department s annual contribution is based on the equipment needs of the department. It is normal for changes to the replacement schedule to occur as a result of deferring replacement, adding new equipment, purchasing in an earlier fiscal year that planned and deleting equipment without replacement. Due to the nature of this fund, describing the changes between fiscal years is not meaningful since large fluctuations are normal.