Staffing Chart. Director Accounting & Financial Reporting Unit Discretionary. Financial Analyst
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1 Department Staffing Chart Accounting & Financial Reporting Cost Center Number: 9205 Fiscal Year Staffing Chart Director Accounting & Financial Reporting Specialist District Level Secretary 12 Mo. Accountant 1.00 = Financial Analyst 2.00 Units 1.00 = 1.00 = Medicaid Reimbursement (#1084) Accounts Payable District Level Secretary Units 17
2 OKALOOSA COUNTY SCHOOL DISTRICT DISTRICT LEVEL - COST CENTER BUDGETS DEPARTMENT: Accounting and Financial Reporting COST CENTER: 9205 COST CENTER DESCRIPTION: The Accounting & Financial Reporting Department has oversight of District accounting operations in accounts payable, accounts receivable, property control, cash and asset management accounting, and financial reporting. FUND SOURCE: Unrestricted - General Operating Fund APPROPRIATIONS AND STAFFING: APPROPRIATIONS Object Group Number Object Group Name Original Appropriation Appropriation $ Increase (Decrease) 100 / 200 Salaries & Benefits Administrative/Managerial $ 229,421 $ 236,940 $ 7,519 Educational Support 280, ,295 (36,875) Instructional Professional/Technical 85,515 87,731 2,216 Subtotal - Salaries & Benefits 595, ,966 (27,140) 300 Purchased Service 13,550 15,240 1, Energy Services Materials & Supplies 7,000 7, Capital Outlay 3,400 3, Other Expenses 1,770 1,720 (50) 900 Transfers/Reserves Total Combined Appropriation $ 620,826 $ 595,476 $ (25,350) STAFFING Recommendation Recommendation # Increase (Decrease) Administrative/Managerial Educational Support Instructional Professional/Technical Total Staff OTHER INFORMATION: The Director - Accounting and Financial Reporting is the approving authority for this cost center. 18
3 BUDGET ADJUSTMENT SHEET MIS 3176 COST CENTER NAME: Accounting & Financial Reporting CENTER NUMBER: 9205 PROJECT NAME: DISCRETIONARY PROJECT NUMBER: N/A PROPOSED OBJ OBJECT NAME/DESCRIPTION FUNC FUNCTION NAME AMOUNT ADJUSTMENT FINAL REQUESTED BUDGET 0130 SALARY - OVERTIME 7500 FISCAL SERVICES (FINANCE DEPT) $ 4,000 $ 4,000 Overtime for personnel during seasonal and peak periods 0210 FLORIDA RETIREMENT SYSTEM 7500 FISCAL SERVICES (FINANCE DEPT) Retirement for overtime 0220 FICA (SOCIAL SECURITY) 7500 FISCAL SERVICES (FINANCE DEPT) FICA for overtime and temporary personnel 0330 IN COUNTY TRAVEL 7500 FISCAL SERVICES (FINANCE DEPT) Reimbursement for travel to meetings, school daycares, fixed asset tagging, and inventory review 0331 OUT OF COUNTY TRAVEL 7500 FISCAL SERVICES (FINANCE DEPT) 3,500 3,500 Reimbursement for travel to various DOE meetings and finance related conferences for Director and Specialist to keep abreast of GASB/GAAP requirements as well as Florida school district related issues and investment related training 0350 REPAIR AND MAINTENANCE 7500 FISCAL SERVICES (FINANCE DEPT) Repair and maintenance of equipment 0360 LEASE AND RENTAL AGREEMENTS 7500 FISCAL SERVICES (FINANCE DEPT) 4,500 1,000 5,500 Lease agreement for copier and maintenance support for the two folding machines 0365 SOFTWARE SUBSCRIPTIONS 7500 FISCAL SERVICES (FINANCE DEPT) 1,190 1,190 GARS Online (Governmental Accounting Research System) $390 and 4 user Datawatch Monarch annual $200 each 19 Sub-Total (Page 1 Only) $ 14,696 $ 1,031 $ 15,727 GRAND TOTAL $ 31,116 $ 1,031 $ 32,147
4 BUDGET ADJUSTMENT SHEET MIS 3176 COST CENTER NAME: Accounting & Financial Reporting CENTER NUMBER: 9205 PROJECT NAME: DISCRETIONARY PROJECT NUMBER: N/A PROPOSED OBJ OBJECT NAME/DESCRIPTION FUNC FUNCTION NAME AMOUNT ADJUSTMENT FINAL REQUESTED BUDGET 0370 POSTAGE/SHIPPING/TELEGRAM 7900 OPERATION OF PLANT $ 4,000 $ 4,000 Postage for AP checks, 1098's, 1099's, and various correspondence 0372 TELEPHONE MAINTENANCE 7500 FISCAL SERVICES (FINANCE DEPT) Telephone maintenance/repair 0510 SUPPLIES 7500 FISCAL SERVICES (FINANCE DEPT) 7,000 7,000 Supplies for operations 0511 DIGITAL BOOKS - OTHER 7500 FISCAL SERVICES (FINANCE DEPT) GAAFR (Governmental Accounting, Auditing, and Financial Reporting) searchable ebook 0642 EQUIPMENT (UNDER $1,000) 7500 FISCAL SERVICES (FINANCE DEPT) 1,200 1,200 Replacement calculators and other equipment as needed 0644 COMPUTER HARDWARE (UNDER $1,000) 7500 FISCAL SERVICES (FINANCE DEPT) 1,200 1,200 Replacement printers and related hardware as needed 0692 SOFTWARE - NON CAPITALIZED (UNDER $1,000) 7500 FISCAL SERVICES (FINANCE DEPT) 1,000 1,000 Upgrades and other software as needed 0730 DUES AND FEES 7500 FISCAL SERVICES (FINANCE DEPT) GFOA and FGFOA membership dues for Director and Specialist 20 Sub-Total (Page 2 Only) $ 15,120 $ - $ 15,120 GRAND TOTAL $ 31,116 $ 1,031 $ 32,147
5 BUDGET ADJUSTMENT SHEET MIS 3176 COST CENTER NAME: Accounting & Financial Reporting CENTER NUMBER: 9205 PROJECT NAME: DISCRETIONARY PROJECT NUMBER: N/A PROPOSED OBJ OBJECT NAME/DESCRIPTION FUNC FUNCTION NAME AMOUNT ADJUSTMENT FINAL REQUESTED BUDGET 0750 OTHER PERSONNEL SERVICES (TEMP) 7500 FISCAL SERVICES (FINANCE DEPT) $ 1,300 $ 1,300 Temporary personnel during peak times 21 Sub-Total (Page 3 Only) $ 1,300 $ - $ 1,300 GRAND TOTAL $ 31,116 $ 1,031 $ 32,147
6 Department Staffing Summary Fiscal Year MIS 3390 Section A Department Name: Accounting & Financial Reporting Cost Center No.: 9205 Project Name: Regular Operations - Departments Fund Number : 1010 Project Number: N/A Type Funding: Non-Restricted/Non-Categorical Positions Approved for Fiscal Year Job Title # of Positions Average Cost Total Cost Accountant - 12 Month 1.00 $ 62,157 Director - Accounting & Financial Reporting - 12 Month ,756 District Level Secretary - 12 Month ,501 Financial Analyst - 12 Month ,731 Specialist - 12 Month ,184 (A) Total Positions Approved For FY $ 563,329 Section B-1 Approved Additions, Deletions and/or Changes - Fiscal Year Job Title Type* # of Positions Average Cost Total Cost (B-1) Total Approved Additions, Deletions, Changes - $ - Section B-2 Requested Additions, Deletions and/or Changes - Fiscal Year Job Title Type* # of Positions Average Cost Total Cost (B) Total Requested Additions, Deletions, Changes - $ - Section C Positions Submitted for Approval for Fiscal Year Job Title # of Positions Average Cost Total Cost Accountant - 12 Month 1.00 $ 62,157 Director - Accounting & Financial Reporting - 12 Month ,756 District Level Secretary - 12 Month ,501 Financial Analyst - 12 Month ,731 Specialist - 12 Month ,184 (C) Total Positions Submitted for Approval FY $ 563,329 *Note: A=Add, C=Change, D=Delete, T=Transferred, E=Error Correction, R=Retirement 22
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