DEPARTMENT OVERVIEW. Fund: General Department: Management and Geographical Information Systems. Mission Statement

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1 DEPARTMENT OVERVIEW Fund: General Department: Management and Geographical Information Systems Mission Statement To provide information technology and spatial database resources that support and enhance the mission and activities of Cowley County. Description of Services MISGIS is committed to providing a quality technology infrastructure, IT and GIS support and training, future growth planning to Cowley County that is measurable and sustainable based on industry standards and expectations that are equitably balanced to the resources made available to provide those services. Strategic Focus Infrastructure Begin Planning for 5 year Technology Budget plan. Continue review of current technology products and services to improve service and reduce cost. Continue the data collection of changes within Cowley to improve the GIS data sets used in county departments Continue evaluations of use and performance of consolidated resources Customer Service Continue the Client training on the Ticket System to ensure efficient support. Inform and train network clients on security concerns and the best practices on how to handle them. Continue to provide end user training to ensure high performance of Cowley County staff. SIGNIFICANT BUDGET CHANGES Continued consolidation of all IT related expenses into the IT Department for better tracking. The consolidation of tax levy funds into the General Fund for better administration of resources. G - 59

2 DEPARTMENT OVERVIEW Fund: General Department: Management and Geographical Information Systems Staffing Overview Budget Budget Budget Budget Rec. Position Director GIS Coord/Database Admin GIS/Computer Specialist GIS Coordinator GIS Technician Computer Support Specialist Server Support Specialist PT PC Specialist TOTAL Budget Overview Proj Account Type Actual Actual Actual Budget Expenses Recom. Wages and Salaries 151, , , , , ,129 Office and Building Sup. 2,019 3,091 3,130 3,000 3,000 3,000 Vehicle Fuel and Maint Misc. Supplies Professional Services 170,766 89, , , , ,700 Building & Utility Services 46,523 76,784 88,490 57,500 57,500 92,500 Other Contr. Services 10,149 6,821 4,639 12,600 12,600 12,600 Operating Transfers 35,000 20,000 35,000 35,000 35,000 35,000 Capital Outlay 38,466 41,006 4,366 84,219 84,219 81,700 TOTAL 454, , , , , ,179 Fund Type General 429, , , , , ,979 Appraiser 10,877 41, Road and Bridge 1, ,500 2,500 2,500 Noxious Weeds Economic Development 3, ,000 7,000 7,700 Transfer Station 2, ,000 3,000 3,000 RMS ,200 30,200 30,000 Community Corrections Youth Services 5, CDDO TOTAL 454, , , , , ,179 G - 60

3 Management and Geographic Information Systems FY 2017 Lucas Goff Director GIS/Computer Support Specialist (3) Keith Dailey GIS Coordinator/ Database Administrator G 61

4 COWLEY COUNTY, KANSAS County Administrator's Recommended Budget Management Information Systems Historical Expenses Current Year Budget Proposed Budget FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 Actual Actual Actual Budget Projected Requested Recommended Regular Wages $ 150,514 $ 184,910 $ 202,536 $ 232,378 $ 232,378 $ 270,629 $ 270, Part-Time ,500 2,500 2,500 2, Over Time ,000 2,000 2,000 2, Leave Pay - 1,412 3, Total Salaries 151, , , , , , , Technology Support 126,603 49, , , , , , Travel Expenses 2,648 5,507 1,796 2,500 2,500 2,500 2, Professional/Technical Serv. 29,770 29,333 31,400 40,000 40,000 40,000 40, Dues and Subscriptions Equipment Maintenance 1, ,500 2,500 2,500 2, Copier Lease/Service Agrmts Legal Publications , Phone & Data Lines 45,173 76,784 88,490 55,000 55,000 90,000 90, Meeting Expenses 1, ,500 3,500 3,500 3, Miscellaneous 3, ,000 4,000 4,000 4,000 Total Contractual Services 211, , , , , , , Office Supplies 2,019 3,091 3,130 3,000 3,000 3,000 3, Special Events Tools Vehicle Fuel Total Supplies 2,019 3,219 3,130 3,550 3,550 3,550 3, Computer Hardware 22,612 30, ,700 36,700 36,700 36, Computer Software 6,679 10,695 3,129 38,300 38,300 38,300 38, Office Furniture Total Capital Outlay 29,291 41,006 3,851 75,700 75,700 75,700 75, Transfer to Special Equip. 35,000 20,000 35,000 35,000 35,000 35,000 35,000 Total General Fund 429, , , , , , ,979 G - 62

5 COWLEY COUNTY, KANSAS County Administrator's Recommended Budget Management Information Systems Historical Expenses Current Year Budget Proposed Budget FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 Actual Actual Actual Budget Projected Requested Recommended Regular Wages $ - $ 31,286 $ - $ - $ - $ - $ Over-Time Total Salaries - 31, Technology Support 10,729 10, Total Contractual Services 10,729 10, Computer Hardware Computer Software Total Capital Outlay Total Appraiser Fund 10,877 41, Technology Support 1, ,500 2,500 2,500 2,500 Total Contractual Services 1, ,500 2,500 2,500 2, Computer Hardware Computer Software Total Capital Outlay Total Road and Bridge Fund 1, ,500 2,500 2,500 2, Technology Support Total Contractual Services Computer Hardware Computer Software Total Capital Outlay Total Noxious Weeds Fund Technology Support ,000 1,700 1,700 1,700 Total Contractual Services ,000 1,700 1,700 1, Computer Hardware ,000 5,000 5,000 5, Computer Software 2, ,000 1,000 1,000 1,000 Total Capital Outlay 3, ,000 6,000 6,000 6,000 Total Economic Development Fund 3, ,000 7,700 7,700 7,700 G - 63

6 COWLEY COUNTY, KANSAS County Administrator's Recommended Budget Management Information Systems Historical Expenses Current Year Budget Proposed Budget FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 Actual Actual Actual Budget Projected Requested Recommended Technology Support 2, ,000 3,000 3,000 3,000 Total Contractual Services 2, ,000 3,000 3,000 3, Computer Hardware Computer Software Total Capital Outlay Total Transfer Station Fund 2, ,000 3,000 3,000 3, Technology Support ,681 27,681 45,104 30,000 Total Contractual Services ,681 27,681 45,104 30, Computer Hardware ,519 2, Computer Software Total Capital Outlay ,519 2, Total RMS Fund ,200 30,200 45,104 30, Technology Support Total Contractual Services Computer Hardware Computer Software Total Capital Outlay Total Community Corrections Fund Technology Support Total Contractual Services Computer Hardware 4, Computer Software Total Capital Outlay 5, G - 64

7 COWLEY COUNTY, KANSAS County Administrator's Recommended Budget Management Information Systems Historical Expenses Current Year Budget Proposed Budget FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 Actual Actual Actual Budget Projected Requested Recommended Total Youth Services Fund 5, Total MIS/GIS $ 454,205 $ 454,570 $ 485,362 $ 632,928 $ 633,628 $ 760,283 $ 745,179 NOTE: Technology has been rolled into MIS/GIS for better management and tracking of expenses. G - 65

8 Computer Services Department County Wide - MIS Software Actual Actual Budget Projected Request Manatron $ 4,290 $ - $ - $ - $ - CIC - Peopleware 15,885 14,905 15,000 69,025 60,000 ELVIS Fees - 2,000 3,000 2,000 7,300 Election Maint. - 16,393 18,000 18,000 18,000 Election Software - - 6, Fullcase 4,900 4,900 5,000 4,900 5,000 ESRI 13,800 11,700 30,000 25,200 40,000 Think Tank 1,092 1,092 2, Solarwinds - 1,406-1,406 2,000 Symantec - 8,230 5,000 2,352 5,000 Slueth - - 7, Smartnet - 14,168 15,000 15,485 15,000 Dell Warranty Tavtech Support 3,131 22,834 2, ,000 Server Support ,000-11,700 Miscellaneous 6,335 13,959 3,000 3,830 3,000 General Fund 49, , , , ,000 Road and Bridge - - 2,500 2,500 2,500 Appraiser 10, Economic Dev ,000 1,700 1,700 Transfer Station - - 3,000 3,000 3,000 RMS Fund ,681 27,681 30,000 Youth Services TOTAL MIS $ 59,799 $ 111,587 $ 165,681 $ 177,808 $ 207,200 G 66

9 Capital Purchases - Hardware Department Countywide MIS Department Actual Actual Budget Projected Recomm. County Clerk $ - $ - $ - $ - $ - County Attorney Register of Deeds Emergency Mgt solarwinds MIS 30, ,700 36,700 36,700 Annual replacement of pc's per plan. Total General Fund 30, ,700 36,700 36,700 District # District # District # County Engineer Road and Bridge Appraiser Economic Dev ,000 5,000 5,000 Replacement laptop and desktop PC. Transfer Station RMS (Law Enf) - - 2,519 2,519 - Youth Services TOTAL MIS $ 30,311 $ 722 $ 44,219 $ 44,219 $ 41,700 G 67

10 Capital Purchases - Software Department County Wide - MIS Department Actual Actual Budget Projected Recomm. County Clerk $ - $ - $ - $ - $ - County Attorney District Court Emergency Mgt MIS 10,695 3,129 38,300 38,300 38,300 Annual software upgrades per plan. 10,695 3,129 38,300 38,300 38,300 District # District # County Engineer Appraiser Road and Bridge Economic Dev ,000 1,000 1,000 Youth Service Total MIS $ 10,695 $ 3,644 $ 39,300 $ 39,300 $ 39,300 G 68