Bentonville School District Budget to Actual - Summary of All Funds Two Months Ended August 31, 2016
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1 Budget to Actual - Summary of All Funds Budget August 31, 2016 % of Budget August 31, 2015 Local property taxes - 3,923,144 4,022,834 Investment income - 4,086 11,786 Other local revenues - 23,843,967 7,365,960 Federal and state assistance - 230, ,839 Total revenues - 28,002,002 11,924,419 Instruction - 8,629,464 7,385,023 Support services - 5,842,720 6,308,214 Other - 10,442,901 8,924,712 Total expenditures - 24,915,085 22,617,949 Changes in fund balances - 3,086,916 (10,693,530) Fund Balance, Beginning of the Year Unrestricted 27,931,774 22,372,626 Restricted Future Debt Service (2nd Lien) - 400,000 Categorical 647, ,410 State programs 4,983,848 3,369,919 Building 28,192,204 24,192,374 Capital Outlay 572, ,604 Federal Funds 3,440,219 2,585,748 Activity 2,517,755 2,492,624 Food services 625, ,914 68,911,797 57,108,219 Fund Balance, Aug 31, 2016 or 2015 Unrestricted 28,194,562 19,574,346 Restricted Future Debt Service (2nd Lien) - 400,000 Categorical 601, ,091 State programs 3,853,226 3,162,440 Building 34,568,065 17,082,797 Capital Outlay 235,743 (244,956) Federal Funds 3,231,865 2,274,551 Activity 2,508,958 2,272,581 Food services 854, ,839 74,048,202 45,614,689 Above summary represents all funds of the District.
2 Budget to Actual - Operating Funds 1, 2, and 4 Budget August 31, 2016 % of Budget Note August 31, 2015 Property Taxes - - 3,547,013 3,585,516 Property Taxes - January - June Property Taxes - Delinquent - 224, ,500 Other Local Taxes - 17,621 78,265 Interest - 4,086 11,786 Child Care - 433, ,295 Other Local Sources - 473, ,684 State Foundation - 5,741,677 5,412,254 Student Growth - 226,259 A - Categorical - 191, ,859 State ABC Grants - 233, ,365 Other State Sources - 148,230 77,717 Debt service - 133,134 97,911 Total Revenue - 11,375,710 10,636,152 Expenses - Function Instruction - 8,451,213 7,178,537 Student Services - Students - 613, ,362 Student Services - Instruction - 1,011, ,726 General Administration - 179, ,445 School Administration - 798, ,854 Central Services - 671, ,022 Maintenance & Operations - 1,885,307 1,907,219 Transportation - 248, ,565 Non-instruction Operation - 463, ,894 Facilities/land Acquisition Debt service - 15,142 15,606 Other Uses - 1,915 - Total - 14,339,596 12,922,230 Net over - (2,963,886) (2,286,078) Fund Balance, Beginning of Year Unrestricted 27,931,774 22,372,626 Restricted Debt Service - 400,000 Categorical 647, ,410 State programs 4,983,848 3,369,919 33,563,348 26,550,955 Fund Balance, Aug 31, 2016 or 2015 Unrestricted 28,194,562 19,574,346 Restricted Debt Service - 1,200,000 Categorical 601, ,091 State programs 3,853,226 3,162,440 30,599,463 24,264,877 The operating fund accounts for the operations of the District, including debt service requirements. A\ Student growth funds received in were based upon estimates. This amount reflects the additional growth funds due the District after actual quarterly ADM was calculated.
3 Budget to Actual - Building Fund 3 Budget August 31, 2016 % of Budget Notes August 31, 2015 Local property taxes Investment income Other local revenues - 15,078,996 A - Federal and state assistance Total revenues - 15,078,996 - Instruction Support services - - 8,771 Other - 8,703,135 B 7,100,806 Total expenditures - 8,703,135 7,109,577 Changes in fund balances - 6,375,861 (7,109,577) Fund Balance, Beginning of the Year - 28,192,204 24,192,374 Fund Balance, Aug 31, 2016 or ,568,065 17,082,797 The building fund accounts for the acquisition of fixed assets or construction of major capital projects. A\ from sale of second-lien bonds to fund construction costs for Middle School #5.
4 Budget to Actual - Capital Outlay Fund 5 Budget August 31, 2016 % of Budget Notes August 31, 2015 Local property taxes - 133,721 A 141,553 Investment income Other local revenues Federal and state assistance Total revenues - 133, ,553 Instruction - 24,657 - Support services - 224,441 B 708,113 Other - 221,759 - Total expenditures - 470, ,113 Changes in fund balances - (337,135) (566,560) Fund Balance, Beginning of the Year - 572, ,604 Fund Balance, Aug 31, 2016 or ,743 (244,956) The capital outlay fund accounts for the expenditures of building projects funded by millage for dedicated M & O purposes. A\ Amount represents property taxes collected during the year based on the 2 mil. B\ Primarily consists of repairs and maintenance expenses to maintain and upgrade the facilities
5 Budget to Actual - Federal Fund 6 Budget August 31, 2016 % of Budget Notes August 31, 2015 Local property taxes Investment income Other local revenues Federal and state assistance - 165,147 A 201,133 Total revenues - 165, ,133 Instruction - 153,595 B 206,486 Support services - 210,650 B 297,137 Other - 9,256 B 8,707 Total expenditures - 373, ,330 Changes in fund balances - (208,353) (311,197) Fund Balance, Beginning of the Year - 3,440,219 2,585,748 Fund Balance, Aug 31, 2016 or ,231,865 2,274,551 The federal fund accounts for the revenue and expenses related to federal programs such as Title I; Title VI-B; Medicaid, etc. A\ Amount represents revenue received from various federal agencies. Revenue is received on a reimbursement basis (with the exception of Medicaid). For example, May expenses are not reimbursed until June. B\ Expenses incurred for federal programs. Expenses range from salaries and benefits to supplies and technology to be used in the classroom.
6 Budget to Actual - Activity Fund 7 Budget August 31, 2016 % of Budget Note August 31, 2015 Local property taxes Investment income Other local revenues - 809,602 A 284,077 Federal and state assistance Total revenues - 809, ,077 Instruction Support services Other - 818,400 A 504,120 Total expenditures - 818, ,120 Changes in fund balances - (8,798) (220,043) Fund Balance, Beginning of the Year - 2,517,755 2,492,624 Fund Balance, Aug 31, 2016 or ,508,958 2,272,581 The activity fund accounts for revenues generated from fundraising activities; student fees, athletic gates and donations. Expenses are used for various student activities; scholarships, etc. A\ Amounts can vary from year to year based on the schools' fundraising activities.
7 Budget to Actual - Food Service Fund 8 Budget August 31, 2016 % of Budget Notes August 31, 2015 Local property taxes Investment income Other local revenues - 373,168 A 338,798 Federal and state assistance - 65,656 B 322,706 Total revenues - 438, ,504 Instruction Support services Other - 209,598 C 861,579 Total expenditures - 209, ,579 Changes in fund balances - 229,227 (200,075) Fund Balance, Beginning of the Year - 625, ,914 Fund Balance, Aug 31, 2016 or , ,839 The food service fund accounts for transactions related to the food service program of the District. A\ Other local revenue consists of fees charged to students and staff for food. B\ Amount represents federal reimbursements for free/reduced students. C\ Amount represents expenses paid to Aramark to manage our food service department. Costs include salaries, food costs, management fees and supplies.
8 Budget to Actual - Operating Funds 1, 2, and 4 Annual Year To Date Percentage Of Year To Date Budget August 31, 2016 Budget Notes August 31, % Certified Salaries - 6,588,258 6,066, Classified Salaries - 1,438,697 1,370,895 62X10 Certified and Classified Benefits - 1,989,841 1,830, Purchased Services Instructional Services Substitute Service - 8,168 34, Student Assessment Cert. Prof. Development - 68,273 12, Class. Prof Development , Pupil Services Accounting Legal - 5,764 33, Medical - 11,739 10, Info Tech - 29,028 50, Other Professional - 36,073 73, Software Support - 300, , Other Purchase Service - 4,232 46, Water & Sewer - 77,148 88, Sanitation - 54,274 46, Cleaning Services - 729, , Lawn Care - 102,383 62, Repairs & Maintenance - 189, , Rental - 105, , Other Property Service - 9,800 9, Property & Liability Insurance , Fleet Insurance , Student Accident Ins - 19, Telephone - 15,231 15, Postage - 18,802 18, Network Systems , Advertising - 4,419 2, Printing & Binding - (14,860) A Tuitions Travel expenses - 68,326 94, Misc Purchased Services - 40, General Supplies & Materials - 1,068,561 B 679, Allocation (500) Supplies - 52,766 37, Natural Gas - 12,498 15, Electricity - 386, , Gasoline & Diesel - 7,940 35, Textbooks - 12, , Library Books & Periodicals - 7,040 13, Technology Supplies - 34,233 1, Software - 23,842 17, Other Supplies-Tech - 647,617 C Bldg & Land Improvement Equipment - 7,760 72, Dues & Fees - 158, , Interest/Principal - 14,842 15, Penalties and Interest Taxes Misc - 1,944 2, Other Uses of Funds Fund Transfers ,339,596 12,922,230 NOTE/ - A\ Teacher accounts charged at beginning of year for a portion of copying costs. B\ Amount includes 347,400 of expenditures from Arkansas School Recognition Program awards. C\ Entire amount comes from Arkansas School Recognition Program awards expenditures.
9 August 31, 2016 August 31, 2015 Instruction Student Services Students Student Services Instruction 8,451,213 7,178, , ,362 1,011, ,726 General Administration School Administration Central Services Maintenance & Operations Transportation 179, , , , , ,022 1,885,307 1,907, , ,565 Noninstruction Operation 463, ,894 Facilities/land Acquisition Debt service Other Uses 15,142 15,606 1, ,000,000 90,000,000 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 Budget to Actual Operating Funds 1, 2 and 4 Thru August 31, 2016 Budget Actual Prior Year
10 August 31, 2016 August 31, 2015 Property Taxes Property Taxes January June Property Taxes Delinquent Other Local Taxes Interest Child Care Other Local Sources State Foundation Student Growth 3,547,013 3,585, , ,500 17,621 78,265 4,086 11, , , , ,684 5,741,677 5,412, ,259 Categorical 191, ,859 State ABC Grants 233, ,365 Other State Sources Debt service 148,230 77, ,134 97,911 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 Budget to Actual Operating Funds 1, 2 and 4 Thru August 31, 2016 Budget Actual Prior Year
Account Numbe Description BCH
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0 557 R 600 R 700 R 760 R 761 R 762 R 770 0 771 R 780 R 790 R 850 R 860 R 880 0 881 0 882 0 883 0 884 0 885 0 886 R 900 R 000 INDIRECT COST POOL OPERATIONS AND MAINTENANCE OF PLANT STUDENT ACTIVITIES STUDENT
682,091 43,522 47,554 43,899 63,912 47,175 48,065 49,463 46,865 55,615 67,576 44,865 65, , , ,116
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