CHIEF OF STAFF O RGANIZATION SUMMARY ORGANIZATIONAL OVERVIEW & ANALYSIS. PGCPS Chief Executive Officer s FY 2016 Proposed Annual Operating Budget

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1 Ombudsman Communications Public Information Communications Outreach & Engagement TV Services Web Services Legal Services General Counsel Appeals O RGANIZATION SUMMARY FY 2016 FY 2016 Proposed Proposed Organization FTE Funding Chief of Staff 4.00 $ 665,085 Communications $ 3,016,676 General Counsel 8.80 $ 1,544,046 Appeals 2.00 $ 217,821 Total Organization (Operating & NonOperating) $ 5,443,628 Page 103

2 Office of the Chief of Staff MISSION To support the Chief Executive Officer s (CEO) management and administration of the school system; to ensure the quality and timeliness of reports, position papers, correspondence, and related items due to and emanating from the CEO s office; to represent the CEO s interests, along with the Board Liaison, to the Board of Education, its members, and their staff; to advance the intergovernmental relations agenda of the Board and the school system; and to oversee the units and departments for which the Chief of Staff is assigned direct responsibility. Operating Budget Staffing by POSITION S TAFFING & E XPENDITURES The FY 2016 proposed operating staffing for the Chief of Staff is 4.00 FTE, an increase of 2.00 FTE over the FY 2015 approved budget. The increase in unrestricted staffing of 2.00 FTE supports the realignment of the Office of the Ombudsman from the Deputy Superintendent to the Chief of Staff. The realigned positions include 1.00 admin assistant and 1.00 secretary. There is no restricted staffing associated with this office. UNRESTRICTED STAFFING Deputy Superintendent Administrative Assistant Administrative Secretary Secretary TOTAL RESTRICTED STAFFING TOTAL TOTAL OPERATING STAFFING Deputy Superintendent Administrative Assistant Administrative Secretary Secretary TOTAL Page 104

3 Operating Budget Expenditures by OBJECT PGCPS Chief Executive Officer s FY 2016 Proposed Annual Operating Budget The FY 2016 proposed operating budget for the Chief of Staff is $665,085, an increase of $258,883 over the FY 2015 approved budget. The increase in unrestricted expenditures for salaries and wages and employee benefits support the realignment of the Office of the Ombudsman, as well as associated discretionary funds to include printing, supplies and materials, other operating expenses and capital outlay. There are no restricted expenditures associated with this office. UNRESTRICTED EXPENDITURES Salaries & Wages $ 167,786 $ 276,966 $ 439,183 $ 471,168 Employee Benefits $ 37,640 $ 68,459 $ 104,339 $ 112,428 Contracted Services $ 494 $ 200 $ 1,698 $ 1,698 Supplies & Materials $ 3,914 $ 9,305 $ 13,305 $ 13,305 Other Operating Expenses $ 1,392 $ 46,272 $ 58,272 $ 58,272 Capital Outlay $ 1,539 $ 5,000 $ 8,214 $ 8,214 Expenditure Recovery $ $ TOTAL $ 212,765 $ 406,202 $ 625,011 $ 665,085 RESTRICTED EXPENDITURES TOTAL $ $ $ $ TOTAL OPERATING EXPENDITURES Salaries & Wages $ 167,786 $ 276,966 $ 439,183 $ 471,168 Employee Benefits $ 37,640 $ 68,459 $ 104,339 $ 112,428 Contracted Services $ 494 $ 200 $ 1,698 $ 1,698 Supplies & Materials $ 3,914 $ 9,305 $ 13,305 $ 13,305 Other Operating Expenses $ 1,392 $ 46,272 $ 58,272 $ 58,272 Capital Outlay $ 1,539 $ 5,000 $ 8,214 $ 8,214 Expenditure Recovery $ $ $ $ TOTAL $ 212,765 $ 406,202 $ 625,011 $ 665,085 Page 105

4 OPERATING EXPENDITURES BY COST CENTER FY 2016 Cost Center Number Description Proposed Chief of Staff $ 402, Office of the Ombudsman $ 262,122 TOTAL $ 665,085 OPERATING EXPENDITURES BY CATEGORY/OBJECT Other Salaries Fringe Contracted Supplies Operating Capital Expenditure Category & Wages Benefits Services & Materials Expenses Outlay Recovery Total Administration $ 471,168 $ $ 1,698 $ 13,305 $ 58,272 $ 8,214 $ $ 552,657 Fixed Charges $ $ 112,428 $ $ $ $ $ $ 112,428 TOTAL $ 471,168 $ 112,428 $ 1,698 $ 13,305 $ 58,272 $ 8,214 $ $ 665,085 Page 106

5 Communications MISSION To utilize Public Information, Community Outreach and Engagement, Television Resources, and Web Services to inform and educate targeted audiences about Prince George s County public school programs, achievements, and initiatives. C ORE SERVICES MEDIA SERVICES Shares information on school system programs, initiative, events, and achievements with internal and external stakeholders. OUTCOME: Increased constituent awareness and engagement COMMUNITY OUTREACH AND ENGAGEMENT Provides outreach and engagement opportunities to internal and external stakeholders using a variety of print and social media outlets. OUTCOMES: Improve upon prior year successes in the attendance rate of invited guests Increased knowledge of PGCPS programs, achievements, and events through keeping stakeholders informed TELEVISION RESOURCES Provides quality programming and support to PGCPS and community. OUTCOMES: Schools are able to utilize their studios as another tool for learning High quality programs, workshop videos, and principal sponsored activities produced to keep constituents informed about PGCPS programs, achievements, and events School system employees, parents, students, community members, and elected officials have a clear understanding from leadership on new Initiatives being implemented WEB CONTENT MANAGEMENT Administers and maintains the internal and external web content management systems; provides training and support for school and office web approvers. OUTCOMES: Efficient, accurate and timely online access to information posted by the schools and offices Increased percentage of schools and offices fully responsible for content management Page 107

6 S TAFFING & E XPENDITURES Operating Budget Staffing by POSITION The FY 2016 proposed operating staffing for Communications is FTE, an increase of 2.00 FTE over the FY 2015 approved budget. The increase in unrestricted staffing includes 1.00 officer and 1.00 secretary position. There is no change in restricted staffing. UNRESTRICTED STAFFING Admin Support Specialist Admin Support Technician Executive Admin Assistant Officer Secretary TOTAL RESTRICTED STAFFING Admin Support Technician TOTAL TOTAL OPERATING STAFFING Admin Support Specialist Admin Support Technician Executive Admin Assistant Officer Secretary TOTAL Page 108

7 Operating Budget Expenditures by OBJECT PGCPS Chief Executive Officer s FY 2016 Proposed Annual Operating Budget The FY 2016 proposed operating budget for Communications is $3.0 million, an increase of $377,878 over the FY 2015 approved budget. The increase in unrestricted expenditures supports salaries and wages and related employee benefits for two additional staff members to support Communications, in addition to increments and costofliving increases associated with negotiated agreements. The increase in restricted salaries and wages and related employee benefits is also associated with negotiated agreements. UNRESTRICTED EXPENDITURES Salaries & Wages $ 1,140,007 $ 1,459,773 $ 1,685,888 $ 1,763,509 Employee Benefits $ 287,263 $ 400,019 $ 462,939 $ 472,089 Contracted Services $ 520,542 $ 593,235 $ 593,235 $ 593,235 Supplies & Materials $ 26,096 $ 28,041 $ 28,041 $ 28,041 Other Operating Expenses $ 17,189 $ 14,853 $ 14,853 $ 14,853 Capital Outlay $ 51,825 $ 52,014 $ 52,014 $ 52,014 Expenditure Recovery $ $ $ TOTAL $ 2,042,922 $ 2,547,935 $ 2,836,970 $ 2,923,741 RESTRICTED EXPENDITURES Salaries & Wages $ 73,548 $ 67,401 $ 67,401 $ 68,758 Employee Benefits $ 23,337 $ 23,462 $ 23,462 $ 24,177 Contracted Services $ $ $ 141 $ Supplies & Materials $ 2,184 $ $ $ Other Operating Expenses $ $ $ $ Capital Outlay $ $ $ $ Expenditure Recovery $ $ $ $ TOTAL $ 99,069 $ 90,863 $ 91,004 $ 92,935 Page 109

8 TOTAL OPERATING EXPENDITURES Salaries & Wages $ 1,213,555 $ 1,527,174 $ 1,753,289 $ 1,832,267 Employee Benefits $ 310,600 $ 423,481 $ 486,401 $ 496,266 Contracted Services $ 520,542 $ 593,235 $ 593,376 $ 593,235 Supplies & Materials $ 28,280 $ 28,041 $ 28,041 $ 28,041 Other Operating Expenses $ 17,189 $ 14,853 $ 14,853 $ 14,853 Capital Outlay $ 51,825 $ 52,014 $ 52,014 $ 52,014 Expenditure Recovery $ $ $ $ TOTAL $ 2,141,991 $ 2,638,798 $ 2,927,974 $ 3,016,676 OPERATING EXPENDITURES BY COST CENTER FY 2016 Cost Center Number Description Proposed Communications $ 3,016,676 TOTAL $ 3,016,676 OPERATING EXPENDITURES BY CATEGORY/OBJECT Other Salaries Fringe Contracted Supplies Operating Capital Expenditure Category & Wages Benefits Services & Materials Expenses Outlay Recovery Total Administration $ 1,832,267 $ $ 593,235 $ 28,041 $ 14,853 $ 52,014 $ $ 2,520,410 Fixed Charges $ $ 496,266 $ $ $ $ $ $ 496,266 TOTAL $ 1,832,267 $ 496,266 $ 593,235 $ 28,041 $ 14,853 $ 52,014 $ $ 3,016,676 Page 110

9 General Counsel MISSION To provide/produce legal services to Prince George's County Public Schools in order to ensure the administration receives timely and high quality legal services to advance and support the district s interest for the academic achievement of all students. C ORE SERVICES LEGAL SERVICES Provide efficient, cost effective, legal services and resources to ensure compliance with all applicable laws, policies, regulations and negotiated agreements; provide stellar customer service while minimizing legal costs to the district. OUTCOME: Customers receive efficient, timely and cost effective legal services that ensure effective and efficient operations of the system. S TAFFING & E XPENDITURES Operating Budget Staffing by POSITION The FY 2016 proposed operating staffing for General Counsel is 8.80 FTE, no change from the FY 2015 approved budget. UNRESTRICTED STAFFING Admin Support Specialist Attorney Deputy General Counsel Secretary TOTAL RESTRICTED STAFFING TOTAL Page 111

10 TOTAL OPERATING STAFFING Admin Support Specialist Attorney Deputy General Counsel Secretary TOTAL Operating Budget Expenditures by OBJECT The FY 2016 proposed operating budget for General Counsel is $1.5 million, an increase of $47,048 over the FY 2015 approved budget. The increase in unrestricted expenditures for salaries and wages and related employee benefits supports increments and costofliving increases associated with negotiated agreements. There are no restricted expenditures associated with this office. UNRESTRICTED EXPENDITURES Salaries & Wages $ 676,835 $ 956,507 $ 956,507 $ 1,000,388 Employee Benefits $ 159,147 $ 252,773 $ 247,773 $ 255,940 Contracted Services $ 196,229 $ 262,403 $ 262,403 $ 262,403 Supplies & Materials $ 4,130 $ 5,060 $ 5,060 $ 5,060 Other Operating Expenses $ 17,295 $ 20,255 $ 20,255 $ 20,255 Capital Outlay $ 1,296 $ $ Expenditure Recovery $ $ TOTAL $ 1,054,932 $ 1,496,998 $ 1,491,998 $ 1,544,046 RESTRICTED EXPENDITURES TOTAL $ $ $ $ Page 112

11 TOTAL OPERATING EXPENDITURES Salaries & Wages $ 676,835 $ 956,507 $ 956,507 $ 1,000,388 Employee Benefits $ 159,147 $ 252,773 $ 247,773 $ 255,940 Contracted Services $ 196,229 $ 262,403 $ 262,403 $ 262,403 Supplies & Materials $ 4,130 $ 5,060 $ 5,060 $ 5,060 Other Operating Expenses $ 17,295 $ 20,255 $ 20,255 $ 20,255 Capital Outlay $ 1,296 $ $ $ Expenditure Recovery $ $ $ $ TOTAL $ 1,054,932 $ 1,496,998 $ 1,491,998 $ 1,544,046 OPERATING EXPENDITURES BY COST CENTER FY 2016 Cost Center Number Description Proposed Office of the General Counsel $ 1,544,046 TOTAL $ 1,544,046 OPERATING EXPENDITURES BY CATEGORY/OBJECT Other Salaries Fringe Contracted Supplies Operating Capital Expenditure Category & Wages Benefits Services & Materials Expenses Outlay Recovery Total Administration $ 1,000,388 $ $ 262,403 $ 5,060 $ 20,255 $ $ $ 1,288,106 Fixed Charges $ $ 255,940 $ $ $ $ $ $ 255,940 TOTAL $ 1,000,388 $ 255,940 $ 262,403 $ 5,060 $ 20,255 $ $ $ 1,544,046 Page 113

12 Office of Appeals MISSION To support the Chief Executive Officer, administrators, students, parent/guardians, and student advocates by ensuring due process in the area of transfers, employment, homeless, tuition waivers, and such duties as assigned by the CEO to ensure all students are educated in learning environments that are safe, drug free, and conducive to learning. C ORE SERVICES DUE PROCESS Provides procedural safeguards to ensure that students and parents are afforded due process following the denial of transfers, lottery, homeless services, trespassing notices, kinship care/tuition waivers or requests for expulsions or suspensions; provide impartial rendering of discipline decisions by conducting suspension conferences and expulsion hearings. OUTCOMES: Enhanced level of understanding and procedural application for parents, students, principals, and pupil personnel workers Minimal loss of student instruction days S TAFFING & E XPENDITURES Operating Budget Staffing by POSITION The FY 2016 proposed operating staffing for the Appeals Office is 2.00 FTE, no change from the FY 2015 approved budget. UNRESTRICTED STAFFING Assistant Supervisor Secretary TOTAL RESTRICTED STAFFING TOTAL Page 114

13 TOTAL OPERATING STAFFING Assistant Supervisor Secretary TOTAL Operating Budget Expenditures by OBJECT The FY 2016 proposed operating budget for the Appeals Office is $217,821, an increase of $17,440 over the FY 2015 approved budget. The increase in unrestricted expenditures for salaries and wages and employee benefits supports increments and costofliving increases associated with negotiated agreements. There are no restricted expenditures associated with this office. UNRESTRICTED STAFFING Salaries & Wages $ 181,477 $ 155,900 $ 155,900 $ 171,557 Employee Benefits $ 46,110 $ 41,491 $ 41,491 $ 43,274 Contracted Services $ 25 $ 500 $ 500 $ 500 Supplies & Materials $ 1,212 $ 2,490 $ 2,490 $ 2,490 Other Operating Expenses $ $ $ $ Capital Outlay $ $ $ $ Expenditure Recovery $ $ $ $ TOTAL $ 228,824 $ 200,381 $ 200,381 $ 217,821 RESTRICTED EXPENDITURES TOTAL $ $ $ $ Page 115

14 TOTAL OPERATING EXPENDITURES Salaries & Wages $ 181,477 $ 155,900 $ 155,900 $ 171,557 Employee Benefits $ 46,110 $ 41,491 $ 41,491 $ 43,274 Contracted Services $ 25 $ 500 $ 500 $ 500 Supplies & Materials $ 1,212 $ 2,490 $ 2,490 $ 2,490 Other Operating Expenses $ $ $ $ Capital Outlay $ $ $ $ Expenditure Recovery $ $ $ $ TOTAL $ 228,824 $ 200,381 $ 200,381 $ 217,821 OPERATING EXPENDITURES BY COST CENTER FY 2016 Cost Center Number Description Proposed Office of Appeals $ 217,821 TOTAL $ 217,821 OPERATING EXPENDITURES BY CATEGORY/OBJECT Other Salaries Fringe Contracted Supplies Operating Capital Expenditure Category & Wages Benefits Services & Materials Expenses Outlay Recovery Total Student Personnel Services $ 171,557 $ $ 500 $ 2,490 $ $ $ $ 174,547 Fixed Charges $ $ 43,274 $ $ $ $ $ $ 43,274 TOTAL $ 171,557 $ 43,274 $ 500 $ 2,490 $ $ $ $ 217,821 Page 116