2014-o384. Legistar File ld. ell6/2ol4. Submitted Date. Budget lmpact: Current Budget S 2, Funds Obligated

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1 City of Fayetteville Staff Review Form Page 1 of o384 Legistar File ld ell6/2ol4 City Council Meet ng Date - Agenda ltem Only N/A for Non-Agenda ltem Greg Tabor 8127/20L4 Submitted By Submitted Date ' Police / Police Department Division / Department Action Recommendation : Approval of the 2014 Bulletproof Vest Partnership (BVP) Program reimbursement grant award and budget adjustment in the amount of 540,209 for the purchase of body armor vests for our police officers and tactical body armor vests for our Emergency Response Team (ERT) officers. BVP grant will reimburse 5Ùo/o of the cost of each body armor vest up to the total grant award of 540,209. Budget lmpact: s Account Number L4 Project Number Budgeted ltem? Yes Does item have a cost? No Budget Adjustment Attached? Yes General Fund Bulletproof Vest Partnership Project Title Current Budget S 2, Funds Obligated I, Current Balance s 624.V6 Item Cost Budget Adjustment 40, Remaining Budget s 40, Previous Ordinance or Resolution # v Original Contract Number: Comme ts:.4\ H glzvlt,l Y, *f-.å+ -^è-.^j-- 6- À1^þ tu,</re /L t-),r'/

2 CITY OF Page 2 of 8 A RKANS CITY COUNCIL AGTNDA M=MO MEETING OF SEPTEMBER 16,2014 TO: FROM: Mayor and City Council Greg Tabor, Chief of Poli."R DATE: SUBJEGT: August 27, Bulletproof Vest Partnership Grant Program Award RECOMMENDATION: Staff recommends approval of a grant award from the 2014 Bulletproof Vest Partnership Grant Program and budget adjustment in the total amount of $40,209 for the purchase of body armor vests for our police officers and tactical vests for our Emergency Response Team (ERT) officers. BACKGROUND: The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1998, is a unique U.S. Department of Justice initiative designed to provide a critical resource to state and local law enforcement. Since 1998, the Fayetteville Police Department has obtained grant funding in excess of $120,000 for the purchase of body armor vests through this partnership. The BVP program provides an important component to the continuing health and welfare of our police officers. Each body armor vest has a guaranteed life of five years. All state-ofthe-art body armor is custom made to the exact specifications of the wearer. This ensures all officers have our required level of protection. DISGUSSION: ln 2Q15, the Police Department will replace 74 body armor vests for our police officers and 12 tactical body armor vests for our ERT officers due to the vests reaching their guaranteed end of life. We also project the purchase of 7 new body armor vests to be on an as needed basis for replacement due to wear/tear and new police officers. The total cost of these body armor vest purchases is estimated to be $92,000 pending formal bid completion. The BVP grant funding will provide reimbursement of 50o/o of the City's expenses, up to the allowed grant maximum of $40,209, for the purchase of body armor vests for our police and ERT officers. ln addition to the BVP grant award, the Police Department has budgeted $52,000 in fiscal year 2015 of the Capital lmprovements Program for the purchase of body armor vests. Mailing Address: 113 W. Mountain Street Fayetteville, A tl lle-a r.gov

3 Page 3 of 8 BUDGET/STAFF IMPAGT: Approval of the attached budget adjustment will increase both revenues and expenses equally to recognize the BVP grant award. There is no staffing impact related to this grant application. Attachments: Budget Adjustment Grant Award Page 69 of 2015 Capital lmprovements Program

4 Page 4 of 8 RESOLUTION NO. A RESOLUTION AUTHOzuZING ACCEPTANCE OF A FIFTY PERCENT (50%) MATCHING GRANT AWARD FROM THE 2OI4 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $40, FOR THE REPLACEMENT OF BODY ARMOR VESTS FOR FAYETTEVILLE POLICE OFFICERS AND TACTICAL BODY ARMOR VESTS FOR EMERGENCY RESPONSE TEAM OFFICERS, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF F'AYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a fifty percent (50%) matching grant award from the 2014 Bulletproof Vest Partnership Program in the amount of $40, for the replacement of body armor vests for Fayetteville police offtcers and tactical body armor vests for emergency response team officers. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit,,A',. PASSED and APPROVED this t6th day of Seprember, APPROVED: ATTEST: By: LIONELD JORDAN, Mayor By: SONDRA E. SMITH, City Clerk/Treasurer

5 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Police Dept.: Police Page 5 of 8 Adjustment Number BU DG ET ADJ USTM ENT DESCRI PTION / J USTI FICATION : Establish revenue and expense budgets in recognition of the grant award. COUNCIL DATE: LEGISTAR FILE ID#: 9/16/ Ke'ví,wSptlíÅ g.etf 8/27/ :+7 AL4 Budget Director Doie TYPE: DESCRIPTION: RESOLUTION/ORDINANCE GLDATE: POSTED: TOTAL 40,209 40,209 lncreose / (Decreose) Project.Sub# Account Number Expense Revenue Proiect Sub AT Account Nome 101_ L 40, L4 RE Federal Grants - Operational v , L4 EX Minor Equipment C:\Users\lbronson\AppDoto\Rooming\15\Temp\3297b24e-be25-42dc-9312-Bóobeb89b9co lofl

6 1.1 r ,á{ffih {ffi '{ü[w 1. Registration Aoencv Information Aqency Contacts 2. Application Application Profile Manage Application Review Application Submit Application 3, Payment Bank Information Print Bank Form Manage Receipts Payment Request 3.5 Payment Historv 4. Status 4.1 Current Status 4.2 LEA Status 4.3 Application History 5, Personal Information 5.1 User Profile 5.2 Chanoe Password #r**rët BVP HELP DESK (Toll-Free L ) Page 6 of 8 omb # Section Status > Application History > Application Summary (Expires: 10/3I/2016) Pafticipant Fiscal Year Number of Agencies Applied Total Number of Officers for Application Number of Officers on Approved Sub-Applications Unspent BVP Funds Remaining Unspent BVP Funds Obliqated for Vest Purchases Fiscal Year Vest Reolacement Cvcle Number of Officers Zylon Replacement Emeroencv =-----:- 5tolen or ReDlacement ^Damagea ñeãds Officer Turnover Date Submitted to BVP: Application Status: Application Profile Su b-appl ication Profile Application Details oslo7/14 Approved by BVP FAYETTEVILLE CITY 20L4 0 L20 t20 $ ç Application Applicant FAYETTEVILLE CITY Regular Fund Award Funds Type Grand Totals: Grand Totals: Summary for FY2OI4 Quantity Total Cost 93 $84, $84, Summary for FY2O14 Regular Solicitation Eligible Award Date Amount Approved $84,000,00 #4o, /28/14 $84,000,00 ç40, Regular Solicitation Date Status Submitted os/o7/14 ^tiä;"sjl,,?ut Status Approved by BVP

7 CITY OF FAYETTEVILLE, ARKANSAS CAPTTAL TMPROVEMENTS PROGRAM (201s-2079) Page 7 of 8 Project Title: Police Bulletproof Vests & Ballistic Protection Division: Police (D200) Funding: Sales Tax Capital lmprovements Category: Police lmprovements Rank: Project #: Project Cost 2015 s 52,ooo , , , ,000 Total 160,000 Project Type: Replacement X Expansion Timeframe: Multi Year Description: This project provides the 50% local match and any shonfall from federal funding for the purchase of bulletproof vests for new officers, the replacement of expired bulletproof vests, and new/replacement tactical bulletproof vests for members of the Emergency Response Team (ERT). Federal, State, and Local mandates exist for all officers to wear bulletproof vests when engaging in law enforcement activ ties. Th s project further funds ballistic protection equipment for the ERT including ballistic shields, plates, and blanket. The level lll shield is designed to stop small arms ammunition, and is lighter and more mobile. The level lv shield is heavier and rated to stop larger ammunition fired from rifles. The ERT members also have level lv ballistic plates carried within their ballistic vests. The ballistic blanket can be quickly deployed for high risk situations including the protection of officers and civilians as a personal shield or in vehicle transport. Scheduled lmplementation: Active Project The annual funding schedule is based on the expiration dates of existing bulletproof vests and a projection of new officers being placed into service for the Department. The level lll ballistic shield will need to be replacedin2ot6andthelevellvballisticshieldwillneedtobereplacedin20ls. TheERTballisticplatesare scheduled for replacement in 2018 and the ballistic blanket is scheduled for replacement in 20L9. Effect on Operations: The purchase of bulletproof vests and ballistic protect on will have no adverse effect on operationalfunding. 69

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20L4-O294. leg star File ld. 7lLslzot4. 6/27/20t4. Budget lmpact: Current Budget S 26,840.OO. Funds Obligated. Current Balance Item Cost

20L4-O294. leg star File ld. 7lLslzot4. 6/27/20t4. Budget lmpact: Current Budget S 26,840.OO. Funds Obligated. Current Balance Item Cost City of Fayetteville Staff Review Form Page 1 of 6 Alan Spann Submitted By 20L4-O294 leg star File ld 7lLslzot4 City Council Meeting Date - Agenda ltem Only N/A for Non-Agenda ltem ffi 6/27/20t4 Action