City of Moline Street, Moline 2 nd Floor Council Chambers

Transcription

1 Committee-of-the-Whole Agenda City of Moline Street, Moline 2 nd Floor Council Chambers 6:30 p.m. Tuesday, August 5, 2014 Oath of Office Mayor s Appointment of John Zelnio to 4 th Ward Alderman to fill the unexpired term of Dick Brown to expire April 30, Mayor s Board Appointments Mayor s reappointment of Chuck Capan to the Moline Housing Authority Board for a full five year term to expire July 31, Presentation August 2014 Neighbor of the Month Winners: Commercial Los Agaves, Avenue; Residential The Justice Family, Avenue; Melanie and Harlan Justice. Questions on the Agenda Agenda Items 1. Amendment to Intergovernmental Agreement with MetroLINK. (J.D. Schulte, Fleet Services Manager) 2. North Slope Improvements Project IEPA Loan Application. (Greg Swanson, Utilities General Manager) 3. North Slope Improvements Project IEPA Loan Authorization Ordinance. (Greg Swanson, Utilities General Manager) 4. North Slope Improvements Project Construction Engineering Services. (Greg Swanson, Utilities General Manager) 5. Approval of an IMPACT Memorandum of Understanding for the North Slope WWTP Improvement Project. (Mike Waldron, Public Works Director) 6. Approval to purchase a new Livescan fingerprinting system from itouch Biometrics. (Nate Scott, Information Technology Manager) 7. Cost Sharing Agreement with School District 40 for Liaison Officers. (Kim Hankins, Public Safety Director) 8. Proposal for the removal and disposal of asbestos in the building located at 1217, 1219, and th Avenue, Moline. (Ray Forsythe, Planning & Development Director) 9. Other.

2 Explanation 1. Amendment to Intergovernmental Agreement with MetroLINK. (J.D. Schulte, Fleet Services Manager) Explanation: The City entered into an intergovernmental agreement with Rock Island County Metropolitan Mass Transit District (MetroLINK) on March 5, 2002, and a subsequent amendment on December 18, 2012, for MetroLINK s placement of a compressed natural gas fueling station and fueling equipment at the City s Public Works fuel island located at th Avenue. The agreement allows MetroLINK to dispense compressed natural gas at the fuel island. Paragraph 7 of the Agreement provides, in part, that MetroLINK would provide up to fifty hours of local bus service annually to the City for its Parks and Recreation programs as specified by the City; however, the Federal Transit Authority no longer allows such charter service pursuant to the Charter Service Rule, 49 CFR Part 604 (73 FR 2326). In lieu thereof, MetroLINK has agreed to remit a one-time payment of $18, to the City as a contribution or subsidy to the cost of the City s replacement of the fuel island s canopy that was damaged during storms in 2013, and the City has agreed to permanently waive or delete from the Agreement MetroLINK s responsibility to provide the annual bus service to the City. The new canopy will be expanded in size to cover and better protect MetroLINK s fuel dispensers, thereby extending their useful life. This amendment to the intergovernmental agreement incorporates these changes. Additional documentation attached. Staff Recommendation: Approval Fiscal Impact: $18, from MetroLINK Public Notice/Recording: N/A Goals Impacted: A Great Place to Live, Financially Strong City 2. North Slope Improvements Project IEPA Loan Application. (Greg Swanson, Utilities General Manager) Explanation: Staff is seeking authorization to submit a loan application, financial information checklist and other required documentation to the Illinois Environmental Protection Agency s Water Pollution Control Loan Program. This submittal will fulfill certain specific requirements of the Loan Program and will position the City to receive a $44.4 million low interest loan for construction of the North Slope Improvements Project. Staff Recommendation: Fiscal Impact: Public Notice/Recording: Goals Impacted: Approval. This low interest loan will provide project funding at an interest rate that is significantly less than that which is available through general obligation or revenue bonds. N/A Improved City Infrastructure & Facilities 3. North Slope Improvements Project IEPA Loan Authorization Ordinance. (Greg Swanson, Utilities General Manager) Explanation: Staff is seeking approval of a Special Ordinance authorizing the City to borrow funds from the Illinois Environmental Protection Agency s Water Pollution Control Loan Program for the construction of the North Slope Improvements Project. The Loan Program rules require that the City adopt this Special Ordinance prior to issuance of a low interest loan agreement. This item will also appear on the City Council Agenda on August 5, 2014 under Items Not on Consent for first reading. Staff Recommendation: Fiscal Impact: Public Notice/Recording: Goals Impacted: Approval This Special Ordinance supports the City s goal of obtaining a low interest loan for construction of the North Slope Improvements Project. N/A Improved City Infrastructure & Facilities

3 4. North Slope Improvements Project Construction Engineering Services. (Greg Swanson, Utilities General Manager) Explanation: Staff is seeking authorization to execute an amendment to the existing engineering services contract with Strand Associates Inc., in the amount $3,550, This amendment will provide for engineering services that are required to complete the bidding and construction phases of the North Slope Wastewater Treatment Plant Improvements Project. Strand Associates Inc. is best qualified to provide the required professional services due to their thorough knowledge of the project design and site constraints. Staff Recommendation: Approval Fiscal Impact: This expenditure will be funded by a low interest loan from the Water Pollution Control Loan Program Public Notice/Recording: N/A Goals Impacted: Improved City Infrastructure & Facilities 5. Approval of an IMPACT Memorandum of Understanding for the North Slope WWTP Improvement Project. (Mike Waldron, Public Works Director) Explanation: The Illowa Construction Labor and Management Council (Illowa) requests the City of Moline enter into an IMPACT Memorandum of Understanding for the construction of the North Slope Waste Water Treatment Plant Improvement Project. Illowa states that the IMPACT agreement will provide increased contractor productivity through the employment of craftsmen who have completed an accredited apprenticeship program and ensure that labor work stoppages, labor job disruptions, or labor strikes do not occur for any reason. The City of Moline previously entered into IMPACT agreements for the construction of the Police Station, Library, Midtown Parking Ramp projects, and Fire Station Renovations. This item will also appear on the City Council Agenda on August 5, 2014, under Items Not on Consent for first reading in order to ensure that potential bidders have sufficient notice of this change. Staff Recommendation: Staff recommends approval of the IMPACT Memorandum of Understanding Fiscal Impact: N/A Goals Impacted: Strong Local Economy, Improved City Infrastructure & Facilities 6. Approval to purchase a new Livescan fingerprinting system from itouch Biometrics. (Nate Scott, Information Technology Manager) Explanation: State requirements changed unexpectedly this year for fee applicant processing of liquor licenses, which are processed in-house using the Police Department s Livescan fingerprinting machine. The current system s maintenance agreement does not include an upgrade for a camera with a new Windows operating system. IT and Police staff worked together to publish an RFP, review the responses, and view online demos of the two lowest-cost systems. itouch Biometrics from Schaumburg, Illinois, was the most responsible and responsive bidder. Staff recommends purchase of a new system from itouch Biometrics at a cost not to exceed $20, The final total purchase price will most likely be $16,500.00, pending validation of the system s necessary configuration. Staff Recommendation: Staff recommends approval of this resolution. Fiscal Impact: $6, from Information Technology s Hardware Maintenance account; remaining amount, not to exceed $13,900.00, from Police Drug Forfeiture funds. Public Notice/Recording: N/A Goals Impacted: Improved City Infrastructure & Facilities; Financially Strong City 7. Cost Sharing Agreement with School District 40 for Liaison Officers. (Kim Hankins, Public Safety Director) Explanation: Reimbursement agreement with respect to the four police officers assigned to Moline School District 40 during the school year. The school district will reimburse 45 percent of

4 the salary and benefit costs for the officers assigned at Moline High School, the Alternative High School, and Wilson and John Deere Middle Schools. Staff Recommendation: Approve execution of the agreement. Fiscal Impact: Reimbursement of $202,490. Public Notice/Recording: No. Goals Impacted: Financially Strong City; A Great Place to Live 8. Proposal by Environmental Management Services of Iowa, Inc. for the removal and disposal of asbestos in the building located at 1217, 1219 & th Avenue, Moline. (Ray Forsythe, Planning & Development Director) Explanation: The City recently purchased this 5 th Avenue property with the intention of demolishing the building. Prior to the demolition, it is necessary to remove the environmental hazards in the structure. Bids were solicited for the work and Environmental Management Services of Iowa, Inc. submitted the lowest responsible and responsive bid proposal. The cost of the remediation is $19,660.00, with an Illinois EAP Notification Fee of $150.00, for a total of $19, Additional documentation attached. Staff Recommendation: Approval Fiscal Impact: $19, from the TIF #1 Fund Public Notice/Recording: N/A Goals Impacted: A Great Place to Live, Financially Strong City

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20 Council Bill/Special Ordinance No. Sponsor: AN ORDINANCE AUTHORIZING the City of Moline, Rock Island County, Illinois, to borrow funds from the Water Pollution Control Loan Program. WHEREAS, the City of Moline, Rock Island County, Illinois ( City of Moline ), operates its sewerage system ( the System ) and in accordance with the provisions of Article VII, Section 6 of the Illinois Constitution and the Local Government Debt Reform Act, 30 ILCS 350/1 et seq. (collectively the Act ); and WHEREAS, the Mayor and City Council of the City of Moline ( the Corporate Authorities ) have determined that it is advisable, necessary, and in the best interests of the public health, safety, and welfare to improve the System, including the following: Comprehensive renovation and upgrade of the North Slope Wastewater Treatment Plant including but not limited to a new influent pumping and screening building, clarifier modifications, aeration tank modification to conventional activated sludge, two new final clarifiers, new RAW/WAS pumping building, new chlorine contact tank, excess flow tank modifications, additions to the bio-solids storage and handling facilities and a new control building; together with any land or rights in land and all electrical, mechanical or other services necessary, useful or advisable to the construction and installation ( the Project ), all in accordance with the plans and specifications prepared by the consulting engineers of the City of Moline, which Project has a useful life of fifty years; and WHEREAS, the estimated cost of construction and installation of the Project, including engineering, legal, financial and other related expenses is $47,382,100, and there are insufficient funds on hand and lawfully available to pay these costs; and WHEREAS, the loan shall bear an interest rate as defined by 35 Ill. Adm. Code 365, which does not exceed the maximum rate authorized by the Bond Authorization Act, as amended, 30 ILCS 305/0.01 et seq., at the time of the issuance of the loan; and WHEREAS, the principal and interest payment shall be payable semi-annually, and the loan shall mature in 20 years, which is within the period of useful life of the Project; and WHEREAS, the costs are expected to be paid for with a loan to the City of Moline from the Water Pollution Control Loan Program through the Illinois Environmental Protection Agency, the loan to be repaid from revenues of the System, and the loan is authorized to be accepted at this time pursuant to the Act; and

21 Council Bill/Special Ordinance No. Page 2 of 4 WHEREAS, in accordance with the provisions of the Act, the City of Moline is authorized to borrow funds from the Water Pollution Control Loan Program in the aggregate principal amount of $44,400,000 to provide funds to pay the costs of the Project; and WHEREAS, the loan to the City of Moline shall be made pursuant to a Loan Agreement, including certain terms and conditions between the City of Moline and the Illinois Environmental Protection Agency. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MOLINE, ILLINOIS, as follows: SECTION 1. INCORPORATION OF PREAMBLES. That the Corporate Authorities hereby find that the recitals contained in the preambles are true and correct, and incorporate them into this Ordinance by this reference. SECTION 2. DETERMINATION TO BORROW FUNDS. That it is necessary and in the best interests of the City of Moline to construct the Project for the public health, safety, and welfare, in accordance with the plans and specifications, as described; that the System continues to be operated in accordance with the provisions of the Illinois Environmental Protection Act, 415 ILCS 5/1 et seq.; and that for the purpose of constructing the Project, it is hereby authorized that funds be borrowed by the City of Moline in the aggregate principal amount (which can include construction period interest financed over the term of the loan) not to exceed $44,400,000. SECTION 3. ADDITIONAL ORDINANCES. That the Corporate Authorities may adopt additional ordinances or proceedings supplementing or amending this Ordinance, providing for entering into the Loan Agreement with the Illinois Environmental Protection Agency, prescribing all the details of the Loan Agreement, and providing for the collection, segregation and distribution of revenues of the System, so long as the maximum amount of the Loan Agreement as set forth in this Ordinance is not exceeded and there is no material change in the project or purposes described herein. Any additional ordinances or proceedings shall in all instances become effective in accordance with the Act or other applicable laws. This Ordinance, together with such additional ordinances or proceedings, shall constitute complete authority for entering into the Loan Agreement under applicable law. However, notwithstanding the above, the City of Moline may not adopt additional ordinances or amendments which provide for any substantive or material change in the scope and intent of this Ordinance, including but not limited to interest rate, preference or priority of any other ordinance with this Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or impair the obligation of the City of Moline to pay the principal and interest due to the Water Pollution Control Loan Program without the written consent of the Illinois Environmental Protection Agency.

22 Council Bill/Special Ordinance No. Page 3 of 4 SECTION 4. LOAN NOT INDEBTEDNESS OF CITY OF MOLINE. That repayment of the loan to the Illinois Environmental Protection Agency by the City of Moline pursuant to this Ordinance is to be solely from the revenue derived from revenues of the System, and the loan does not constitute an indebtedness of the City of Moline within the meaning of any constitutional or statutory limitation. SECTION 5. APPLICATION FOR LOAN. That the Utilities General Manager is hereby authorized to make application to the Illinois Environmental Protection Agency for a loan through the Water Pollution Control Loan Program, in accordance with the loan requirements set out in 35 Ill. Adm. Code 365. SECTION 6. ACCEPTANCE OF LOAN AGREEMENT. That Corporate Authorities hereby authorize acceptance of the offer of a loan through the Water Pollution Control Loan Program, including all terms and conditions of the Loan Agreement as well as all special conditions contained therein and made a part thereof by reference. The Corporate Authorities further agree that the loan funds awarded shall be used solely for the purposes of the project as approved by the Illinois Environmental Protection Agency in accordance with the terms and conditions of the Loan Agreement. SECTION 7. AUTHORIZATION OF MAYOR AND CITY CLERK TO EXECUTE LOAN AGREEMENT. That the Mayor and City Clerk are hereby authorized and directed to execute the Loan Agreement with the Illinois Environmental Protection Agency. The Corporate Authorities may authorize by resolution a person other than the Mayor and City Clerk for the sole purpose of authorizing or executing any documents associated with payment requests or reimbursements from the Illinois Environmental Protection Agency in connection with this loan. SECTION 8. SEVERABILITY. That if any section, paragraph, clause or provision of this Ordinance is held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. SECTION 9. REPEALER. That all ordinances, resolutions, orders, or parts thereof, which conflict with the provisions of this Ordinance, to the extent of such conflict, are hereby repealed. CITY OF MOLINE, ILLINOIS Passed: Approved: Attest: City Clerk Approved as to Form: Mayor Date City Attorney

23 Council Bill/Special Ordinance No. Page 4 of 4 STATE OF ILLINOIS ) ) SS ROCK ISLAND COUNTY ) I, Tracy A. Koranda, City Clerk for the City of Moline, County of Rock Island, State of Illinois, do hereby certify that the foregoing Ordinance, Special Ordinance is a true and correct copy of the original Ordinance passed by the City Council of the City of Moline, Illinois, at a meeting duly convened and held on the day of August, IN WITNESS WHEREOF, I have hereunto signed my name and affixed the corporate seal of the City of Moline, Illinois, this day of, (Seal) Tracy A. Koranda City Clerk

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37 BID OPENING FOR: Replacement to Livescan fingerprinting system DATE: 6/23/2014 TIME: 9:00 AM LOCATION: th Street, IT Office ATTENDING: NATE SCOTT - IT VENDOR NAME Hardware/software cost annual maint. Costs monitor size notes all specs met all RFP required docs/formatting present? MOSA Technology Solutions 142 Viera Drive Palm Beach Gardens, FL SAFRAN Morphotrak 1250 Tustin Ave Anaheim, CA ID Networks 7720 Jefferson Road Ashtabula, OH itouch Biometrics 1320 Tower Road Schaumburg, IL Cross Match Technologies 3950 RCA Blvd., Suite 5001 Palm Beach Gardens, FL M Cogent Livescan w/ livescan station application software Morphotrak Livescan w/ Morphotrak station application software Cross Match LSCAN 500P w/ FingerRoll and ISP-BOI software Multiscan 527 w/ itouch Accurate ID Software Cross Match LSCAN 500P w/ LSMS software $34,493 printer = $950 "FBI certified B/W Laser printer" $25,001 Tenprint Card printer = $2,100 $17,490 FBI certified Lexmark printer = $1,595 $20, $23, with printer ($1,400) and $4,605 credit for trade-in year 2 = $2, year 3 = $2, year 4 = $2, year 2 and beyond = $4,412 with printer = $4,768 17" touch screen 17" touch screen $3, " touch screen 2nd year extended warranty = $1,980 17" touch screen $2, same in year 2, 3? 17" touch screen no response time guarantee, but "spare parts depots strategically located" next day onsite response and parts replacement 2-4 hour response to initial call; same-day shipment of parts printer not specified - included?; no support or response time specified 24x7 support for "defective equipmet" specified; nextday shipping yes yes yes yes yes yes yes yes yes yes

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