City of Falls Church

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1 Meeting Date: (Work Session) City of Falls Church Title: ORDINANCE TO AMEND ORDINANCE 1918 AND ORDINANCE 1919, REGARDING THE BUDGET OF EXPENDITURES AND REVENUES, APPROPRIATING FUNDS FOR FISCAL YEAR 2015 FOR THE GENERAL FUND AND FOR THE CAPITAL IMPROVEMENT PROJECT FUNDS (TO14-29) Agenda No.: Proposed Motion: MOVE to grant first reading of TO14-29 and schedule a public hearing and second reading on October 27, Originating Dept. Head: Disposition by Council: Richard LaCondre, Chief Financial Officer RAL City Manager: Wyatt Shields FWS for work session City Attorney: Carol McCoskrie CWM CFO: Richard A. La Condré RAL REQUEST: Council is requested to grant a first reading of an ordinance to amend the FY2015 budget (Ordinances 1918 and 1919) for the General Fund and the Capital Improvement Fund, to appropriate additional funds necessary to meet obligations in FY2015 and set aside reserves, using new revenues, and unassigned fund balance. This ordinance is before Council for first reading. The public hearing and second reading is scheduled on October 27, RECOMMENDATION: Staff recommends that the City Council grant first reading of the ordinance and schedule a public hearing and second reading for October 27, Alternative: Council may review and make changes. If there are any changes as to substance, then the ordinance will require a new first reading. BACKGROUND: Staff requests the following changes to the FY2015 appropriation. I. General Fund The attached ordinance would increase the FY2015 budgets (revenue and expenditures) for the General Fund by $1,634,029. A. Grants and Contributions: $159, $28,464 Staff requests the appropriation of unspent Community Development Block Grants from the prior year.

2 Page 2 of $62,315 Staff requests the appropriation of seized asset funds received from the Virginia Attorney General to purchase protective gear and equipment for City police officers. 3. $40,000 Staff requests the appropriation of seized asset funds for the purchase of light equipment for the Operations Command Van, for improvements to the bulletproof glass in the Police Records Office, and for additional training for the police officers. 4. $29,000 Library: Staff estimates to receive $15,000 in donations from book sale proceeds and memorial donations of $14,000. Staff requests the appropriation of these funds to purchase books, electronic resources, and other items for the library. B. Carryforwards and Use of Unassigned Fund Balance for FY2015 Expenditures: $1,036,250 Staff requests the appropriation for the following expenditures in FY2015, using unspent operating budget from FY2014: 1. $25,000 for the CATCH Foundation program. The city currently has $20,000 in local funds. Attached is a memorandum with fuller description as well as CATCH s request letter. 2. $117,000 carryforward for Information Technology expenditures. 3. $30,250 carryforward for additional library space study 4. $15,000 for library parking study 5. $130,000 carryforward for the re-wiring of the traffic signal at Broad St and Washington St intersection. 6. $15,000 for office renovations to accommodate additional CIP project management staff in Public Works 7. $20,000 for the repainting of the Community Center 8. $125,000 carryforward to transfer to the Capital Improvement Fund for West End Park construction and contingency. The lowest bid came in at higher than budgeted. 9. $100,000 for a Transportation Planner 10. $150,000 for the replacement of three Sheriff s vehicles 11. $150,000 for the replacement of two dump trucks for Public Works. Several of our trucks are 20 years old. 12. $159,000 to cash-fund three replacement police vehicles rather than financing them with debt as was originally contemplated. Note that this does not increase the FY2015 expenditure or revenues but just changes the nature of the revenue. C. Commitment of Building Permit Fees for Future Development Costs: 1. $597,000 Commitment to Future Development Costs Revenues from building permits in FY2014 exceeded the budget by $597,000. Staff requests that these funds be committed for future year costs related to the inspection and reviews of new development.

3 Page 3 of D. Other Changes: No increase to overall expenditure 1. WMATA Obligation for $200,000 The FY2015 budget currently includes $200,000 for WMATA obligations. Staff recommends transferring this money to the Special Transportation Fund. It would still be used to meet our WMATA obligation. Having it in the Special Transportation Fund will allow us to meet our full C&I tax equivalent fund requirement so that we can receive our full 30% transportation funds from NVTA. Currently, our dedicated amount for the match C&I tax equivalent is $800,000, which is less than our actual C&I tax equivalent of $950,000. II. Capital Project Funds Staff requests the following changes to the Capital Improvement Program. A. General Government 1. $125,000 for West End Park Development. See Item I.B.8 above. 2. Transfers between projects: a. $152,000 from the Community Center HVAC project to the Facilities Reinvestment for the General Government program. The funds will be used to repair and remove asbestos from the original Community Center roof built in The estimated cost is $125,000. Staff plans to rebuild the Community Center HVAC instead of replacing two air handler units. This will provide another 7 or 8 years of operation before replacement is necessary. The cost to do this is about $25,000. B. Special Transportation Fund 1. $200,000 for WMATA obligations as indicated on item I.D. above. 2. Reprogramming of prior year appropriations from the General Government Capital Improvement Fund: a. $289,804 from Closed Loop Project to the Roosevelt St. Sidewalk Project this is a federal grant administered through VDOT that was originally planned to be used to install video cameras at several traffic signals. Given staffing levels, maintenance budgets and operational cost benefit analysis, the Department of Public Works will not be moving ahead with this project. Rather, staff requested and has been approved by VDOT to move these funds to the Roosevelt St. Sidewalk project, which is determined to be a more urgent public safety and accessibility need.

4 Page 4 of b. $132,660 from the Bus Stop Improvements project to the Roosevelt and Roosevelt Intersection project This is a federal grant administered through VDOT. Staff will still be completing the bus project but will be using state grants instead. See item II.B.3.b below. Staff requested and has been approved by VDOT to move these funds to the Roosevelt and Roosevelt Intersection Improvement project. c. $118,995 from the Broad St. Streetscape project to the Bridges program these are local funds originally intended to improve streetscape in the Village Section of Broad St. Due to inadequate funds, the enhancements planned for the 400 block of Broad St. will not be completed at this time. Staff requests that these be reprogrammed towards the Bridges Program to address safety issues identified in the recent structural assessment. 3. Other Changes in the FY2015 CIP, we included $1,055,000 of projects but only if the grants were approved: a. $800,000 state grant for Traffic Signals was approved for the same amount. This grant was approved by VDOT from their Revenue-Sharing program. b. $255,000 state grant for Bus Shelters was approved for $239,700. The local portion required is $465,300, of which we have $200,000 from the 70% Transportation Fund (NVTA), $250,000 from the 30% Transportation Fund (NVTA). Staff has received $18,500 of bus shelter voluntary concessions from developers and requests appropriating these funds for the bus shelter project. FISCAL IMPACT: The use of unassigned fund balance and the commitments to future development costs will bring the unassigned fund balance down to approximately $13,514,000 or 17% of the estimated FY2015 expenditures, which is the target. This budget amendment will also provide a total of $897,000 in reserves to meet future development costs. TIMING: Immediate. [Intentionally left blank.]

5 Page 5 of (TO14-29) ORDINANCE TO AMEND ORDINANCE 1918 AND ORDINANCE 1919, REGARDING THE BUDGET OF EXPENDITURES AND REVENUES, APPROPRIATING FUNDS FOR FISCAL YEAR 2015 FOR THE GENERAL FUND AND FOR THE CAPITAL IMPROVEMENT PROJECT FUNDS THE CITY OF FALLS CHURCH HEREBY ORDAINS THAT: SECTION 1: The annual budget of the City of Falls Church, Virginia, for the General Fund, School Operating Fund, School Community Service Fund, and School Food Service Fund, Sewer Revenue Fund, Stormwater Fund, and Affordable Housing Fund for the Fiscal Year 2015, as originally adopted on April 28, 2014, by Ordinance number 1918, is hereby amended as hereinafter set forth: a. $80,551,664 $82,185,693 for the General Fund revenues; and $80,551,664 $82,185,693 for the General Fund expenditures. b. $44,618,600 for the School Operating Fund revenues; and $44,618,600 for the School Operating Fund expenditures. c. $1,769,800 for the School Community Service Fund revenues; and $1,769,800 for the School Community Service Fund expenditures. d. $956,400 for the School Food Service Fund revenues; and $956,400 for the School Food Service Fund expenditures. e. $4,048,200 for the Sewer Fund revenues; and $4,048,200 for the Sewer Fund expenditures. f. $1,456,000 for the Stormwater Fund revenues; and $1,456,000 for the Stormwater Fund expenditures. g. $141,038 for the Affordable Housing Fund revenues; and $141,038 for the Affordable Housing Fund expenditures.

6 Page 6 of 12 FY2015 APPROPRIATION OF FUNDS FY2015 FY2014 Adopted Ord Adopted 1918 FY2015 Revised as Proposed 1 General Fund - Expenditures by Department 2 3 Legislative 691, , ,858 4 Executive 3,407,861 3,737,021 3,854,021 5 Finance 1,347,105 1,401,888 1,401,888 6 Commissioner of the Revenue 802, , ,773 7 Treasurer 590, , ,347 8 Registrar 295, , ,818 9 Sheriff 1,691,433 1,714,508 1,864, Clerk of Court 48,305 49,947 49, Public Safety 8,440,983 8,784,992 8,887, Public Works 5,753,214 5,630,865 5,945, Human Services 4,161,472 4,188,892 4,217, Recreation and Parks 3,054,400 3,088,144 3,113, Library 1,923,927 2,005,805 2,080, Development Services 1,601,082 1,669,001 1,769, Education and Transfers to Schools 33,801,770 36,889,734 36,889, Non-departmental 7,967,522 8,862,071 8,987, Reserve for Future Development Costs , Total General Fund 75,579,675 80,551,664 82,185, General Fund Revenue Property Taxes 48,189,700 51,116,700 51,116, Property Taxes - Non Assessed 300, , , General Sales & Use Taxes 3,848,600 4,083,000 4,083, Selective Sales & Use Taxes 5,428,000 5,931,500 5,931, Gross Receipts Business Taxes 3,316,000 3,565,500 3,565, Other Taxes 1,012,000 1,198,000 1,198, Licenses & Permits 776,000 1,019,000 1,019, Federal Grants 289, , , State Operating Grants 2,220,727 2,189,756 2,252, State Shared Revenue 2,920,877 2,970,877 2,970, Payments in lieu of Taxes 150, Charges for Services 4,467,985 3,574,830 3,574, Fines & Forfeitures 691, , , Rental Income 128, , , Contributions Private Sources 13,000 14,000 43, Use of Fund Balance 1,478,300 2,980,000 4,613, Dispositions & Sales 60,000 41,000 41, Recovered Costs 30,000 30,000 30, Debt Proceeds 259, , , Total General Fund Revenues 75,579,675 80,551,664 82,185,693

7 Page 7 of 12 FY2015 APPROPRIATION OF FUNDS FY2014 Adopted FY2015 Adopted Ord 1918 FY2015 Revised As Proposed School Operating Fund - Expenditures Uses of Funds 40,937,800 44,618,600 44,618, Total School Operating Fund Expenditures 40,937,800 44,618,600 44,618, School Operating Funds - Revenues Use of Fund Balance 486, , , Sales Tax 2,169,300 2,233,600 2,233, Federal Funds 456, , , State Funds 3,305,600 3,626,800 3,626, Other 837, , , City Appropriation 33,682,700 36,746,200 36,746, Total School Operating Fund Revenues 40,937,800 44,618,600 44,618, School Community Service Fund - Expenditures Uses of Funds 1,839,300 1,769,800 1,769, Total School Community Services Fund Expenditures 1,839,300 1,769,800 1,769, School Community Services Fund - Revenue Use of Fund Balance 305, , , User Fees 1,391,400 1,426,970 1,426, Other Income 50,000 50,000 50, City Appropriation 92, , , Total Community Services Fund Revenues 1,839,300 1,769,800 1,769, School Food Service Fund Expenditures Non-Instructional 916, , , Total School Food Service Fund Expenditures 916, , , School Food Service Fund Revenues Use of Fund Balance 100,000 60,000 60, Federal and State Grants 71,300 93,300 93, Cafeteria Sales 735, , , Miscellaneous Income 2, School Board Transfer 8,000 16,000 16, Total School Food Service Fund Revenues 916, , ,400

8 Page 8 of 12 FY2015 APPROPRIATION OF FUNDS FY2014 Adopted FY2015 Adopted Ord 1918 FY2015 Revised as Proposed Sewer Fund Expenditures Sewer Division 3,685,000 4,048,200 4,048, Total Sewer Fund Expenditures 3,685,000 4,048,200 4,048, Sewer Fund Revenues Charges for Services 3,675,000 4,038,200 4,038, Investment Income 10,000 10,000 10, Total Sewer Revenue 3,685,000 4,048,200 4,048, Stormwater Fund Expenditures Stormwater Division 1,706,000 1,456,000 1,456, Total Stormwater Fund Expenditures 1,706,000 1,456,000 1,456, Stormwater Fund Revenues Charges for Services 806,000 1,425,000 1,425, Investment Income - 1,000 1, Borrowings and Use of Fund Balance - 30,000 30, Transfer from General Fund 900, Total Stormwater Revenue 1,706,000 1,456,000 1,456, Affordable Housiing Fund Expenditures First-time Homebuyers' Program 218, , , Total Affordable Housiing Fund Expenditures 218, , , Affordable Housing Fund Revenues Use of Fund Balance 218, , , Total Affordable Housing Fund Revenues 218, , ,038

9 Page 9 of (TO14-29) SECTION 2: THE CITY COUNCIL OF THE CITY OF FALLS CHURCH HEREBY ORDAINS THAT: The Capital Improvements Program for FY2015, as originally adopted on April 28, 2014 by ordinance 1919, is hereby amended, and the Capital Improvements Program for FY2015 through FY2019 is hereby amended, as follows: Capital Improvements Program (CIP) for FY2015-FY2019 FY2015 FY2016 FY2017 FY2018 FY2019 INFORMATION TECHNOLOGY Public Safety CAD, RMS, Field Operations Upgrade $270,000 $- $- $- $- Total Information Technology 270, PUBLIC SAFETY Public Safety Firearms Range 300, Fire Station 6 HVAC 250, Total Public Safety 550, PUBLIC FACILITIES General Govt Reinvestment 502, , , , , ,000 Community Center HVAC 0 152, Library Building - - 8,000, Schools Replacement/Modernization ,000 - Mt. Daniel Expansion/ADA Renovations 8,000,000 6,000, BLA Planning & Design 250, GM School Construction ,500, Thomas Jefferson ES HVAC - 2,000, MEH School Construction ,000,000 - Total Public Facilities 8,752,000 8,950, ,850,000 5,750, ,000 RECREATION & PARKS Park Master Plan Implementation 100, , , ,000 Howard E. Herman Stream Valley Park 100, , , West End Park 125, Open Space Fund 1,075, ,000,000 - Big Chimney Park & Transportation Improvements (using monies from the Post Office lot sale) - - 1,000, GM Synthetic Turf Replacement ,000 - GMHS Field Track Resurface ,000 - Total Recreation & Parks 1,440,000 1,275, ,000 1,348,000 1,860, ,000 TOTAL GENERAL FUND 10,972,000 10,847,000 9,150, ,198,000 7,610, ,000

10 Page 10 of 12 FY2015 FY2016 FY2017 FY2018 FY2019 GENERAL FUND SOURCES Total Debt Financed 9,895,000 8,600,000 8,348, ,000 (10,000) Only if grant/revenue offset - - 1,000,000 1,000,000 - MRSPL Capital Campaign Fund ,000 10,000 School Financing Plan/Referendum Approval Based ,500,000 5,560,000 - Total "Pay as you go" Financed 1,077, , , , , ,000 TOTAL SOURCES 10,972,000 10,847,000 9,150, ,198,000 7,610, ,000 SPECIAL TRANSPORTATION FUND Infrastructure Program Bridges (NVTA 70%) 300, Infrastructure Program Bridges (Local C&I Equivalent/30% Match) - 800, , Infrastructure Program Bridges 118,995-50, Infrastructure Program Bus Shelters (NVTA 70%) 200, Infrastructure Program Bus Shelters (NVTA 30%) 250, Infrastructure Program Bus Shelters (Grant) (may need to remove if not approved prior to April 28) 239, ,000 Infrastructure Program Bus Shelters (Voluntary Concessions) 18,500 Infrastructure Program Pavement 600,000 1,000,000 1,000,000 1,000,000 1,000,000 Infrastructure Program Signals & Signs (Grant) (may need to remove if not approved prior to April 28) 800,000 Infrastructure Program Signals & Signs (Grant Match/C&I Equivalent) 800,000 95,000 20,000 20,000 20,000 Non-commercial Program ,000 - S Washington St POA Program (NVTA 30%) 1,465, , , ,000 - S Washington St POA Program (NVTA 70%) 700, S Washington St POA Program (Reprogramming of prior funds) 4,263, West Broad Street POA Program ,000 2,140,000 - Pedestrian Access Program 300, , , , ,000 Unallocated (C&I Equivalent/30% match) , ,000 Roosevelt St. Sidewalk 289, Roosevelt and Roosevelt Pedestrian Improvement 132, WMATA Obligation 200, TOTAL SPECIAL TRANSPORTATION FUND 10,678,470 9,933,811 3,103,000 3,302,000 5,017,000 2,175,000

11 Page 11 of FY2015 FY2016 FY2017 FY2018 FY2019 TRANSPORTATION FUND SOURCES NVTA 70% 1,200, NVTA 30% 1,715, , , ,000 - C&I Equivalent/30% Match Pay As You Go 1,000, ,000 95,000 20,000 20,000 20,000 C&I Equivalent/30% Match Debt - 800, , , ,000 Other Debt 600, Other Grants/Contributions 1,358, , , , , ,000 Only if grant/revenue offset 0 1,055,000 1,000,000 1,250,000 3,577,000 1,000,000 Reprogramming of Prior Funds 4,805,270 4,263, TOTAL SOURCES 10,678,470 9,933,811 3,103,000 3,302,000 5,017,000 2,175,000 SEWER UTILITY WPCP Biosolids Project 47, ,000 83, WPCP Secondary Clarifiers Upgrade 65, , ,000 65,000 - Fairfax Wastewater Treatment Plant Upgrade 797, , , , ,549 WWTP Capacity Expansion - 5,600, Falls Church Sewer Rehabilitation - 550, , , ,000 TOTAL SEWER UTILITY 1,475,463 6,897,284 1,203,519 1,253, ,549 SEWER UTILITY SOURCES Debt Funded 797,284 6,573, , , ,549 "Pay as you go" 112, , , , ,000 TOTAL SOURCES 909,284 7,123,519 1,486,519 1,028,549 1,013,549 STORMWATER UTILITY Property Yard Shed Stormwater Improvement 160, , Four Mile Run Retaining Wall , ,000 Stormwater Facility Reinvestment 1,000, TOTAL STORMWATER UTILITY 1,160, , , , STORMWATER SOURCES Debt Funded 1,160, , , ,000 TOTAL SOURCES 1,160, , , ,000 The adoption of the CIP by the City Council signifies the Council's identification of priorities for capital spending over a five-year period. Bond funding and execution of multiple year projects should be based on an assumed approval of the CIP for all five years. 1st Reading: nd Reading:

12 Page 12 of Adoption: (TO14-29)