M E M O R A N D U M. Meeting Date: November 16, Item No. E-2. To: Dan O Leary, City Manager. From: Carolyn J. Nivens, Human Resources Director

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1 M E M O R A N D U M Meeting Date: November 16, 2010 Item No. E-2 To: From: Subject: Dan O Leary, City Manager Carolyn J. Nivens, Human Resources Director Consider a resolution authorizing the City Manager to execute the Contract with MetLife, for the City of Keller Employee Dental Insurance, from October 1, 2010 through September 30, Action Requested: Background: Financial Considerations: Financial Impact: Council approval of the resolution authorizing the City Manager to execute the Contract with MetLife, for the City of Keller Employee Dental Insurance, from October 1, 2010 through September 30, Each year or whenever the contract expires, the City seeks Request for Proposals on the dental insurance to assure a competitive process and the lowest possible cost to the City and the employees. This year we received six (6) proposals. After negotiations and best and final bids, the lowest bidder is MetLife, whose bid represents a one percent (1%) decrease from Fiscal Year Our current vendor, Blue Cross/Blue Shield of Texas, bid a renewal rate of a ten percent (10%) increase. The plan benefits remained the same as our Fiscal Year The proposed contract for employee dental insurance is an amount not to exceed $195, and is currently funded within the approved Fiscal Year Budget. By going through the Request for Proposal process and accepting the lowest proposal, the City will realize a total cost decrease of approximately $971.52, and the employees will Page 1 of 2

2 realize a total cost decrease of approximately $971.52, for a total decrease of $1, Citizen Input/ Board Review: Legal Review: Alternatives: Supporting Documents: Not applicable. City Attorney has reviewed. Not applicable. Supporting documents include: Proposed Resolution Exhibit A MetLife Contract Attachment - Benefit Summary of Dental Benefits from MetLife Recommendation: Staff recommends approval as submitted. Page 2 of 2

3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KELLER, TEXAS, APPROVING THE CONTRACT WITH METLIFE, FOR THE CITY OF KELLER EMPLOYEE DENTAL INSURANCE, FROM OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011, IN THE TOTAL AMOUNT OF (OR AN AMOUNT NOT TO EXCEED) $195,150.72; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT DOCUMENTS RELATING THERETO ON BEHALF OF THE CITY OF KELLER, TEXAS. WHEREAS, WHEREAS, WHEREAS, WHEREAS, it has been determined by the City Council of the City of Keller, Texas that the City of Keller will continue to provide dental insurance coverage for City of Keller employees; and a Request for Proposal for the contracts for the City of Keller Employee Dental Insurance was duly advertised in accordance with State law, and said bids were received, opened, and read aloud at 2:00 p.m., on June 25, 2010, at Keller Town Hall; and six (6) sealed bids were received and have been reviewed by the Director of Human Resources, and it has been determined that the bid submitted by MetLife is the lowest and most responsible bid; and the City Staff hereby recommends approval of said contract with MetLife, attached hereto as Exhibit A, for the City of Keller Employee Dental Insurance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KELLER, TEXAS: Section 1: THAT, the above findings are hereby found to be true and correct and are incorporated herein in their entirety. 1

4 Section 2: THAT, the City Council of the City of Keller, Texas hereby approves the Contract with MetLife, for the City of Keller Employee Dental Insurance, from October 1, 2010 through September 30, 2011, in accordance with the terms and conditions in said Contract, attached hereto as Exhibit A ; and further authorizes the City Manager to execute all contract documents relating thereto on behalf of the City of Keller, Texas. Section 3: THAT, the cost associated with the implementation of said Contract with MetLife shall not exceed $195, and be paid from Various Operating Budgets, budgeted therefor, as approved in the Fiscal Year Budget. AND IT IS SO RESOLVED. Passed by a vote of to on this the 16th day of November, CITY OF KELLER, TEXAS BY: P.H. McGrail, Mayor ATTEST: Sheila Stephens, City Secretary Approved as to Form and Legality: L. Stanton Lowry, City Attorney 2

5 EXHIBIT "A"

74 Attachment

M E M O R A N D U M. Keith Macedo, Information Services Director

M E M O R A N D U M. Keith Macedo, Information Services Director M E M O R A N D U M Meeting Date: September 20, 2011 Item No. F-3 To: From: Subject: Dan O Leary, City Manager Keith Macedo, Information Services Director Consider a resolution authorizing the City Manager