A P P R O V E D. The Village Board of Trustees regular meeting April 16, 2013

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1 The Village Board of Trustees regular meeting April 16, 2013 A P P R O V E D VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING April 16, 2013 M I N UT E S Village President Kerry Cummings called the meeting of the Board of Trustees to order at 7:30 PM 1. ROLL CALL Present: President Cummings, Trustees Britton, Cuisinier (arrived 7:35 PM), Detlefs, Jenny (arrived 8:03 PM), Karton and White Absent: None Also Present: Village Manager Hileman, Deputy Village Manager Owen, Village Attorney Patt, Director of Planning/Economic Development Bak, Director of Capital Projects Kenney, Director of Administrative Services Ahner, Village Financial Consultant Bosley, Recorder Joanne McDonagh 2. FLAG CEREMONY Cub Scout Pack 559 Den 7 led those present in the Pledge of Allegiance. 4. REPORT OF THE VILLAGE PRESIDENT A moment of silence was held to recognize all who were impacted by yesterday s tragic event in Boston. a. Character Counts President Cummings and co-chair Jim Bream shared their pride and appreciation for the Glenview s Character Counts program. The Volunteers who helped arrange the essay contest with 768 participants were recognized. Mr. Bream and Mr. Chuck Giddles (American Charter Bank) congratulated the winners and presented gifts. Sponsors: American Charter Bank, Image Specialties, Glenview Optima, Northview Bank and Trust. b. Go Green Glenview Gold Award C&M Auto President Cummings remarked that the tradition of Abt Electronics, 1200 Milwaukee Avenue, has been to celebrate Earth Day. This year s event will be held on April with family fun activities and electronic waste recycling. Abt was Glenview s first green business award recipient. In 2009 the Go Green Glenview Business Award program was established to recognize businesses that commit to green practices. C&M Auto recycles and properly disposes of tires, batteries; oil filters, cardboard, paper, scrap metal and all automotive fluids. It is also designated as a drop off location for these same items on behalf of SWANC. Mr. Chuck Hartogh, owner of C&M Auto Service was presented with the 2012 Go Green Glenview Gold Award and congratulated by the Village Board, the Chamber of Commerce representatives and all those present. c. Retirement of President Cummings and Trustee Pat Cuisinier President Cummings and Trustee Cuisinier will be retiring from the Village Board. Trustee-Elect John Hinkamp and President-Elect Jim Patterson will be sworn into office at the May 7, 2013 Board meeting 5. REPORT OF THE VILLAGE MANAGER a. Regional Projects Map Director of Capital Projects Joe Kenney said there are many important regional projects planned for this year that will impact traffic. He accessed the GIS map on the Village website and demonstrated how to find information about each road project. Several projects were reviewed: The Chestnut and Waukegan water main installation project, which will begin the first week of May, road widening through Northfield and the landscaping involved and this summer s Compass Championship event involving a parking plan for 30,000 cars over a one week period, which will impact Glenview Road. The GIS Regional Projects Map will be very helpful to residents in searching the current status about various capital road projects planned for this year and next year. 6. REPORT OF THE VILLAGE ATTORNEY Village Attorney Eric Patt requested a brief executive session at the conclusion of this meeting to discuss (1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the Village, (2) probably or imminent litigation. Trustee Karton made a motion to approve seconded by Trustee Detlefs.

2 3. APPROVAL OF MINUTES March 19, 2013 Board of Trustees meeting Page 4, under President s Report, 4 th par., correct spelling from Firfir to Firfer Page 6, 2 nd par., change boon to boom throughout the paragraph Trustee White made a motion to approve as amended, seconded by Trustee Britton The motion carried by a unanimous voice vote. April 1, 2013 Board of Trustees workshop Under Ambulance Reimbursement, reword to indicate that Staff will bring forward an annual fee analysis, but changes to the policy would not be brought forward until Trustee Britton made a motion to approve as amended seconded by Trustee Detlefs The motion carried by a unanimous voice vote. Trustees Cuisinier and Jenny abstained as they did not attend the April 1, 2013 Board workshop. 7. MATTERS PRESENTED BY THE PUBLIC: None 8. PUBLIC HEARING: None 9. CONSENT AGENDA a. Old Business: i. Second consideration of Ordinances pertaining to the Glen Gate Shopping Center and Focus Development Apartments 1601 Overlook Drive: (1) Consideration of an Ordinance for Comprehensive Plan Amendment, Official Map Amendment, Rezoning, Planned Development, Final Site Plan Review, and Preliminary Subdivision Approval (PC) and Commercial Zoning Variations (ZBA). Removed for further review (2) Consideration of an Ordinance to amend Chapter 90, Article X, Section and Section of the Village s Vehicle and Traffic Code. Approved Ordinance No ii. Second consideration of Ordinances required to establish the Waukegan Road/Golf Road Tax Increment Financing ( TIF ) District: (1) Consideration of an Ordinance of the Village of Glenview, Cook County, Illinois, Approving a Tax Increment Redevelopment Plan and Redevelopment Project for the Waukegan Road/Golf Road Redevelopment Project Area. Approved Ordinance No (2) Consideration of an Ordinance of the Village of Glenview, Cook County, Illinois, Designating the Waukegan Road/Golf Road Redevelopment Project Area a Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act. Approved Ordinance No (3) Consideration of an Ordinance of the Village of Glenview, Cook County, Illinois, Adopting Tax Increment Allocation Financing for the Waukegan Road/Golf Road Redevelopment Project Area c. Second consideration of an Ordinance approving a Conditional Use at 1735 Milwaukee Avenue, Unit 101 Burger Fi. Approved Ordinance No b. New Business: i. Consideration of a Resolution authorizing expenditure of FY 2013 funds for the Village s premiums and fees associated with participation in the High-Level Excess Liability Pool ( HELP ) in an amount not to exceed $86, Approved Resolution No ii. Consideration of a Resolution authorizing expenditure of FY 2013 funds for the Village s workers compensation and liability insurance package renewal (policy year May 1, 2013 through May 1,

3 2014) plus a $5,000 contingency, in an amount not to exceed $286, Approved Resolution No iii. Consideration of a resolution authorizing execution of a TIF Redevelopment Agreement with Regency Centers LLC regarding the Waukegan Road/Golf Road Tax Increment Financing ( TIF ) District. Approved Resolution No iv. Consideration of a Resolution for a Final Subdivision at 1841 Waukegan Road Ipjian s Subdivision. Approved Resolution No v. Consideration of a Resolution for a Single-Lot Subdivision at 43 Parkview Road Park Estate Consolidation. Approved Resolution No vi. Consideration of a Resolution authorizing the execution of a one-year (1 year) contract with D Land Construction, LLC, of Bensenville, IL, for concrete pavement repair services in the amount of $120, Approved Resolution No vii. Consideration of a Resolution authorizing a one-year contract extension with American Underground, Inc. of Glenview, IL, for sanitary and storm sewer CCTV inspection services in the amount of $180, Approved Resolution No viii. Consideration of a Resolution and recommendation authorizing a bid award to Lenny Hoffman Excavating, Inc., of Wilmette, Illinois, for the Washington Road Reconstruction Project in the amount of $1,336,197.00, plus an eight percent (8%) contingency, for a total budget of $1,443, Approved Resolution No ix. Consideration of a Resolution and recommendation authorizing a bid award to RA Mancini, Inc., of Prairie Grove, Illinois, for the Locust & Woodmere Lanes Infrastructure Improvement Project in the amount of $524,643.00, plus an eight percent (8%) contingency, for a total budget of $566, Approved Resolution No x. Consideration of a Resolution and a recommendation authorizing a bid award to Arrow Road Construction Company of Mount Prospect, Illinois, for the FY 2013 Road Resurfacing and MARS Program in the amount of $1,377,517.20, plus a five percent (5%) contingency, for a total budget of $1,446, Approved Resolution No xi. Consideration of a Resolution and recommendation authorizing a contract award to Glenbrook Excavating & Concrete, Inc. of Wauconda, Illinois, for the Longmeadow/Bellwood/Ralmark Water Main and Utility Project in the amount of $1,509,213.75, plus an eight percent (8%) contingency, for a total budget of $1,629, Approved Resolution No xii. Consideration of a Resolution authorizing the purchase of two replacement vehicles from Currie Motors of Frankfurt, IL, in the amount of $ 54, via the Northwest Municipal Conference Bid Contract. Approved Resolution No xiii. Consideration of a Resolution authorizing the Village to amend its agreement for financial and accounting services with Lauterbach & Amen, LLP of Warrenville, Illinois in a FY 2013 not-toexceed amount of $762,000 and adjust the base contract to an annual amount of $815, for the remaining term. Removed for further review xiv. Consideration of a Resolution authorizing the execution of intergovernmental agreements with the City of Highland Park and the Emergency Telephone System Boards of Niles and Morton Grove for Highland Park 911 to be the backup Public Safety Answering Point for Glenview. Approved Resolution No xv. Consideration of the approval of the voucher list for April 16, Approved Requests were made to remove consent agenda items 9a-i and 9b-xiii for further review. Trustee Britton made a motion to approve as amended seconded by Trustee Jenny. 10. OLD BUSINESS 9a-i. Second consideration of Ordinances pertaining to the Glen Gate Shopping Center and Focus Development Apartments 1601 Overlook Drive:

4 (1) Consideration of an Ordinance for a Comprehensive Plan Amendment, Official Map Amendment, Rezoning, Planned Development, Final Site Plan Review and Preliminary Subdivision Approval (PC) and Commercial Zoning Variations (ZBA). Removed for further review. Approved Ordinance No Trustee White recalled there was an approval to change addresses in the development from Overlook Drive to Waukegan Road. Manager Hileman confirmed it was a condition of approval by the Plan Commission. Although Overlook Drive is the current street address, all addresses will change to Waukegan Road in the future. Trustee White made a motion to approve seconded by Trustee Jenny. xiii. Consideration of a Resolution authorizing the Village to amend its agreement for financial and accounting services with Lauterbach & Amen, LLP of Warrenville, Illinois in a FY 2013 not-toexceed amount of $762,000 and adjust the base contract to an annual amount of $815, for the remaining term. Removed for further review. Approved Resolution No Trustee Detlefs said the scope and contract changes are clearly outlined in the staff report. He would like the changes incorporated into the amendment with approval of the Village Attorney. Attorney Patt suggested amending the resolution in the first line of the last paragraph beginning with That the President and Village Clerk. After the word amendment, insert, subject to final Village Attorney approval,. He and Director Ahner will then develop appropriate language for the final review of the amendment. In response to Trustee Detlefs, the amendment will also note the specific dollar amount. The amendments are in accordance with Board direction based on the staff report. Trustee Detlefs made a motion to approve as amended seconded by Trustee White. 11. NEW BUSINESS a. Consideration of a special event permit request to hold The Mega Show on six (6) occasions in Special event request approved as presented. Deputy Village Manager Owen reported that staff s administrative approval authority is limited to four events per year. The petitioner for the Mega Show is asking for six events in 2013 to be approved. The events would be held in the vacant Syms building on Milwaukee Avenue. The Mega Show has apparel accessories and food services. These types of events often include banners and signage. The policy allows banners to be displayed for 14 days. Although the Village supports special events since they help local businesses, there is concern about the number of events held in the community. They could be a potential deterioration of the local business environment by creating a perception that Glenview doesn t have a high quality business environment. Special events often bring noise and traffic. Policy limits help to reduce impacts on adjacent businesses. About sixtyone special events are held each year. Event organizer Carrie Park explained that manufacturers travel from various states to the Mega Show to display their new products, such as shirts, belts and other accessories. The customers attending the show are mostly retail shop owners from the Midwest who are looking at the manufacturers inventory to determine if they would like to enter into a contract with the manufacturer for products there are no direct retail sales to individuals and no money is exchanged. They must have a business license in order to be invited. Walk-in customers are prohibited. Foodservice is catered by local entities such as the Pita Inn (next door). The 2½ day Mega Show operates every other month and would like to select this one location for all six shows rather than holding 4 shows here and finding another location for the other two shows. The Mega Show creates business for local restaurants and a discount is given to those who stay at the Wyndham Hotel in Glenview. Traffic is low

5 since many attendees utilize taxis and the hotel shuttle bus. A banner is displayed at the parking lot entrance to help identify the event location. Each show has different manufacturers and retailers. Two shows have already been held this year. President Cummings stated that the Village has had lengthy discussions with the business community about special events. The policy limits Glenview business owners to holding no more than one event each quarter. She wants the Mega Show to adhere to the policy in terms of banners and attention-getting devices. Ms. Park said the banner is only needed for 4 days the night before and during the 2½ days of the show so attendees can easily find the building. The banner can be eliminated for two of the six shows if that is the issue. The Syms building was rented at the end of last year for the 2013 Mega Show events. She is mainly seeking approval of six special events in 2013 (four have been approved) to avoid moving the Mega Show to another town since it is already established here. Trustee Karton didn t think the Mega Show fit well in the special events category since it is a temporary business that operates six times per year. Attorney Patt said special events are tied to signage/banner requests. In this case, staff is concerned about signage being displayed every other month rather than no more than 4 times per year as required. President Cummings pointed out that the Village can tailor signage to a particular event, such as the parking plan developed for the forthcoming golf championship where 30,000 cars need parking availability over a one week period. Manager Hileman said the Village has had a number of complaints related to temporary rug sale events in Glenview. These temporary businesses operate for one week, a banner is displayed then the business closed down only to return later as a new temporary business. He compared the Mega Show to the rug sale events. Attorney Patt was asked to work with staff to establish differentiation of temporary uses within the Special Events Policy. The Mega Show is asking for a reasonable period to display a banner 4 days instead of 14 days as allowed. President Cummings suggested holding a separate discussion in the future related to other events. Issues to consider when reviewing the current policy include what the current ordinance is based on, such as address, business owner or business license, and the need to differentiate types of events within the policy. Regarding the Mega Show, the Board considered the number of events, number of banners, the precedent that could be set if six banners were allowed, whether temporary businesses could be regulated and the perception of a continuous temporary business. Ms. Park will contact the building owner to confirm there are no conflicts with other events in the building. There was concern that the Board has not seen the signage. Manager Hileman said information to reconsider the current policy will be presented at a Board meeting in the next few months. Trustee Britton made a motion to approve 11a with an amendment to allow six occasions and six banners for four days maximum during each event for the Mega Show in 2013 only, on a non-precedential basis, seconded by Trustee White. AYES: Trustees Britton, Cuisinier, White, President Cummings NAYS: Trustees Detlefs, Jenny, Karton Trustee Britton motioned to reconsider his original motion seconded by Trustee White. AYES: Trustees Britton, Cuisinier, Detlefs, Jenny, White NAYS: Trustees Karton Trustee Britton moved to amend the prior motion in order to clarify that signage is limited to four days on the six occasions in 2013 only and in accordance with the Village banner policy, seconded by Trustee White. AYES: Trustees Britton, Cuisinier, Detlefs, Jenny, White

6 NAYS: Trustees Karton President Cummings summarized for the petitioner that six events were approved for 2013 with a banner allowed at each event to be displayed for no more than four days. The policy will be reviewed within the next few months. Once that is done, the petitioner could make business plans for the 2014 Mega Show events. b. First Consideration of an Ordinance amending Chapter 46, Article X, Offenses and Miscellaneous Provisions, of the Glenview Municipal Code, regarding Lake Glenview regulations. Approved Trustee Britton recalled seeing material in the past showing a boat on Lake Glenview. Director Bak said discussion about Lake Glenview was held during the planning process for the Naval Air Station. In the early planning stages, there were images of boats and other things on the lake. The proposed ordinance specifically prohibits boating, sailing, swimming, ice skating and so forth and formalizes the existing policy prohibiting activities on the water other than fishing from the shore. President Cummings indicated that once Gallery Park is transferred to the Park District, the Park District Board will review the ingress/egress related to the lake and how it should be regulated. The Village Board will work with the Park District. The proposed ordinance clarifies the Village s stand on this matter. Deputy Manager Owen added that the intergovernmental agreement between the Village and the Park District has a provision to reserve the right to request a boat house at some future date. Trustee Britton made a motion to approve seconded by Trustee Jenny. The motion carried by a unanimous voice vote. Due to the unanimous vote of approval, this matter will be placed on the consent agenda at the next meeting. c. Consideration of an Ordinance granting a zoning variation at 2600 Compass Road Creeden Building. Approved on first reading Ordinance No There were no questions. A request was made to waive administrative rules and adopt on first reading. Trustee Britton motioned to waive administrative rules and adopt on first reading, seconded by Trustee Detlefs. Trustee Britton made a motion to approve on first reading seconded by Trustee Detlefs. d. Consideration of an Ordinance granting a zoning variation at 2701 Patriot Boulevard Northwestern Medicine Ground Signage. Approved on first reading Ordinance No Director Bak reviewed the March 18, 2013 Zoning Board recommendation on a 5-0 vote to approve the requested variance. There are two existing signs on the site. Two additional signs are requested to help guide people to the newly approved Immediate Care facility and to identity the main building. The proposed signs are 5 x 17 and they will be illuminated from ground lights. A request was made to approve on first reading. Trustee Britton motioned to waive administrative rules and adopt on first reading seconded by Trustee Jenny.

7 Trustee Britton made a motion to approve on first reading seconded by Trustee Jenny. e. Consideration of a Resolution to amend the Permanent Fund Policy. Approved Resolution Director Ahner reviewed the proposed amendment to the Permanent Fund Policy resulting from the Board discussion at the April 1, 2013 financial workshop. The Policy was established in 1996 and 20% of the land sales from The Glen Redevelopment were designated as the funding source to be used for capital expenditures outside of The Glen. The policy was amended in 2002 so funds could be used as an intergovernmental loan to The Glen Redevelopment to support cash flow, reduce overall project risk and minimize the total general obligation fund bonding requirements for the project. The policy was amended in 2005 establishing specific categories related to capital expenditures for infrastructure and buildings. The policy outlined an annual evaluation of the fund policy to make sure revenues were sufficient to meet the project s operating, contractual and debt service obligations (i.e. project stabilization ). Excess revenues could then be used for the Village CIP (Capital Improvement Program). Since the policy was last updated in 2005, there have been one-time exceptions made for the use of these funds. Director Ahner reviewed the issues under Board consideration. Now that The Glen project is essentially complete, the stabilization language in the policy can be eliminated, as well as the reference to the capital assets policy which will become a separate policy in the future. The eligible uses for the fund could be expanded to include economic development. The intention would be to support broad Village goals, such as to reinvest in the community, to align with the Village s strategic goals for the short and long term, and to maintain long term revenue for Glenview taxpayers. General questions were addressed. Trustee Karton made a motion to approve as written, seconded by Trustee Jenny. f. Consideration of an Ordinance and Resolution regarding the Purchasing Policy i. First Consideration of an Ordinance Amending Chapter 2, Article III, Division 2, Section 2-133, Subsection (9) of the Municipal Code of the Village of Glenview. Approved on first reading Ordinance No ii. Consideration of a Resolution modifying the Village s Purchasing Policy and Procedures Manual. Approved Resolution No Director Ahner reviewed background history of the Purchasing Policy. It was amended in 2006 to increase the Manager s purchasing authority from $10,000 to $20,000, and amended again in 2008 to allow for administrative processing efficiencies related to low-dollar purchases and other minor changes. In 2012, staff evaluated the progress made on the electronic purchase order system to continue to identify potential processing improvements. First, the purchasing manual was expanded to include language that defined standard terms in the purchasing process and further detailed the process for staff. Next, 2012 purchasing activity was reviewed and department input was sought to identify potential efficiencies. Three related changes resulted for Board consideration: 1) to increase the Manager s purchasing authority from $20,000 to $30,000; 2) to adjust the Department Head approval authority to $10,000 and 3) to adjust purchases in the Under $500 category to Under $1,000 to gain processing efficiency. Director Ahner indicated that there would be compliance with all purchasing regulations and procurement rules. In summary, 11f-i relates to increasing the Manager s purchasing authority from $20,000 to $3,000 and 11f-ii to increase the Department Head purchasing authority from $5,000 to $10,000 and allow for verbal confirmation from suppliers to create good efficiencies for small dollar purchases under $1,000. Trustee White did not support increasing the Department Head authority, a recommendation that was not specifically presented previously to the Board for discussion. Trustee Detlefs indicated that expenditures in the $5,000 to $10,000 range are part of the budget authority to spend funds. He clarified that the Board is considering the approval to execute this authority.

8 Trustee Karton remarked that the Village is a public entity and not a private business. Since the Board is responsible for taxpayer dollars, the current $5,000 maximum for Department Head purchasing authority is sufficient. Trustee Cuisinier noted that items on the consent agenda can be removed by a Trustee for further review. He asked for more information about the proposed Manager s approval authority. Manager Hileman said the presentation at the recent workshop recognized that Village staff has been reduced throughout the Village. Many processes have been automated over the years, which make it easier to track purchasing activity. Small contracts tend to be routine in nature. Increasing the Department Head authority would help streamline processes and administrative staff time. The first proposal for the Manager s authority was $50,000, but it was reduced to $30,000. The Village has made a significant investment in technology and documentation that ensures compliance with policy limits. The List of Bills provides a paper trail and a line item budget process for expenditures. President Cummings favored increasing the Manager s purchasing authority as proposed due to the transparency in the budget process and the voucher system. She did not support approval of the recommended increase in the Department Head authority because the time saving benefits were limited. Manager Hileman indicated that the proposed increase to the Department Head authority was presented at the April 1, 2013 workshop but not specifically called out for Board discussion. He did not object to retaining the $5,000 limit. Trustee Britton supported the increase to the Manager s authority from $20,000 to $30,000, but asked for further discussion about the proposed increase to the Department Head purchasing authority. Trustee Detlefs said although the Department Head increase wasn t discussed, it seemed logical to raise both the Manager s authority and the Department Head authority. Ultimately the Manager is accountable for expenditures. He noted that audits are done on systems and internal controls process, but not on transactions. In response to Trustee Karton, Director Ahner reported that the Manager s authority in 10 of 14 comparable towns is $20,000. The Manager s authority in the remaining towns is limited to $10,000. None had a purchasing authority of $30,000. Trustee Karton remarked that the Board is responsible for the oversight of the Village operation. She does not wish to reduce this oversight. Director Ahner clarified that the meaning of a verbal confirmation was related to the quote process. A request was made to waive administrative rules and approve on first reading. Vote on 11f-i to consider an Ordinance amending Chapter 2, Article III, Division 2, Section 2-133, Subsection (9) of the Municipal Code. President Cummings asked that the words he/she be inserted when referring to the Village Manager. Trustee Britton motioned to waive administrative rules and adopt on first reading seconded by Trustee Jenny. AYES: Trustees Britton, Cuisinier, Detlefs, Jenny, White NAYS: Trustees Karton Trustee Britton made a motion to approve on first reading as amended seconded by Trustee Jenny. AYES: Trustees Britton, Cuisinier, Detlefs, Jenny, White NAYS: Trustees Karton Vote on 11f-ii to consider a Resolution to modify the Purchasing Policy and Procedures Manual. Trustee Britton moved to approve bullet points 1, 2 and 4, seconded by Trustee White. Bullet point 3 related to the proposed increase to the Department Head purchasing authority was eliminated.

9 AYES: Trustees Britton, Cuisinier, Jenny, White NAYS: Trustees Detlefs, Karton g. Consideration of a Resolution committing FY 2013 Corporate Fund Balance. Approved Resolution No Village Financial Consultant Maggie Bosley reported on the proposal to commit a portion of the 2013 Corporate Fund balance. In accordance with GASB 54, new classifications of fund balance were established in the Corporate Fund. One new classification is the Committed Fund Balance. The Board can take formal action to commit a portion of the Unassigned Fund balance for specific purposes. Formal Board action is also needed if the commitment is changed or lifted in the future. The proposal under consideration is to commit $4.7 million to two previously approved capital projects (1) Construction of a new Fire Station No. 6 estimated at $5.5 million. This amount is offset by $2.5 million in proceeds from the sale of the site. (2) The Glenview Park Golf Club storm water detention project, which has a funding requirement of $1.7 million. These two capital projects total $4.7 million. The FY 2012 Unassigned Fund balance is $25,530,000. In 2013, a $1.3 million transfer is planned from the Capital Projects Fund balance to the Corporate Fund. This amount was accumulated over several years. After committing $4.7 million to the two capital projects, the remaining Unassigned Fund balance would be $22,134,000, which is within the 30% to 40% policy range for expenditures. If either project comes in under budget, any committed or transferred funds would return to the Corporate Fund after construction. Trustee Britton made a motion to approve seconded by Trustee White. 12. ADJOURNMENT Trustee Detlefs made a motion to adjourn to executive session at 9:37 PM, seconded by Trustee Britton. The motion carried by a unanimous voice vote. Respectfully submitted, Joanne McDonagh, Recording Secretary