VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING April 7, 2015 M I N U T E S

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1 The Village of Glenview, Regular Board of Trustee Meeting, April 7, 2015 Page 1 of 6 U N A P P R O V E D VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING April 7, 2015 M I N U T E S Village President James Patterson called the meeting of the Village Board of Trustees to order at 7:30 PM 1. ROLL CALL Present: President Patterson, Trustees Britton, Detlefs, Hinkamp, Karton, White Absent: Trustee Jenny Also Present: Deputy Village Manager Owen, Village Attorney Patt, Assistant to the Village Manager Kuechler, Director of Planning Brady, and Recorder McDonagh A quorum was present. 2. FLAG CEREMONY President Patterson led those present in the Pledge of Allegiance. 3. APPROVAL OF MINUTES a. March 3, 2015 Board of Trustees meeting Trustee Britton moved to approve as presented seconded by Trustee Hinkamp. b. March 17, 2015 Board of Trustees meeting Trustee Britton moved to approve as presented seconded by Trustee Hinkamp. 4. REPORT OF THE VILLAGE PRESIDENT 4a. Proclamation regarding National Library Week Deputy Village Manager Owen said the Village received a request from the Glenview Public Library to observe April 12-18, 2015 as National Library Week, with the theme Unlimited Possibilities at Your Library. Numerous programs are planned for children, teens and families. Details of these planned events can be found on the library s website. President Patterson read the proclamation. All residents were encouraged to enjoy the wonderful resources available at the Glenview Public Library. A roll call was taken in support of the proclamation. AYES: Trustees Detlefs, Hinkamp, Karton, White, Britton, President Patterson President Patterson presented the proclamation to the Library s Executive Director, Vicki Novak. 4b. Consideration of a Proclamation declaring April 24, 2015, Arbor Day in the Village of Glenview President Patterson said the state of Illinois adopted an Act designating Arbor Day. It is meant as a way to encourage the planting of trees, conserve the woods and forested areas, and confirm the importance of protecting forests from devastating insects and diseases that destroy the usefulness of the woodlands and wildlife. Glenview has continued its practice of tree planting and investment of municipal resources to maintain trees. This will allow passing on a healthy tree population to future generations. Glenview was named Tree City USA for 30 consecutive years by the National Arbor Day Foundation and the Illinois Department of Natural Resources. April 24, 2015 was proclaimed as Arbor Day. A unanimous voice vote was taken in support of the proclamation 11a. Consideration of an Ordinance Increasing the Number of Class B Liquor Licenses from 15 to 18. Approved on first reading Ord. No. 5899

2 The Village of Glenview, Regular Board of Trustee Meeting, April 7, 2015 Page 2 of 6 U N A P P R O V E D President Patterson brought forward agenda item 11a. Assistant to the Village Manager Sarah Kuechler reported on the ordinance to consider increasing the number of Class B liquor licenses from 15 to 18. No new licenses are currently available to accommodate two proposals for Class B licenses from new businesses. The third requested license would keep the Village flexible in case another Class B license is needed in the future. 1 4c. Discussion related to Consideration of a Resolution authorizing execution of a liquor license request for a Class B Liquor License for Middy Mags Pizzeria LLC, at 1127 Depot Street. Prior to taking a vote on item 11a, Ms. Kuechler addressed agenda item 4c related to a request for a Class B liquor license to allow the sale of beer and wine for Middy Mags Pizzeria. Alcohol must be consumed on site. This new restaurant will be ready to open in late April. The applicant successfully completed the background check and the application process. The owner currently holds a business license and liquor license for Grandpa s Place. This information will be added to the current liquor license application material. 11a Continued Discussion Trustee Hinkamp does not like to approve agenda items on first reading as a general rule. Ms. Kuechler explained that a waiver of administrative rules was being requested to allow the applicant to open the restaurant in late April as planned. The opening may be delayed if a second reading was required. Trustee Hinkamp noted that if the first reading had taken place at a March meeting, tonight s consideration would have been the second reading. Having a first and a second reading allows the public an opportunity to comment. President Patterson agreed it was a valid point. Trustee Britton moved to waive the administrative rules seconded by Trustee Detlefs. AYES: Trustees Karton, White, Britton, Detlefs, NAYS: Trustee Hinkamp Trustee Britton moved to approve on first reading seconded by Trustee Detlefs. AYES: Trustees Karton, White, Britton, Detlefs, Hinkamp 4c. Consideration of a Resolution authorizing execution of a liquor license request for a Class B Liquor License for Middy Mags Pizzeria LLC, at 1127 Depot Street. Approved Res. No Approved This item was presented within the content of agenda item 11d above. There was no additional discussion. With the advice and consent of the Village Board, the resolution was unanimously approved. 4d. Appointment of Neda Brisport to the Appearance Commission President Patterson reported on the appointment of Neda Brisport to the Appearance Commission. Her resume was distributed prior to the meeting. Ms. Brisport, who is an attorney, is interested in active civic duty. She was unable to attend tonight s Village Board meeting so Appearance Commission Chair Timothy McJilton will swear her into office at next Wednesday s Appearance Commission meeting. With the Board s advice and consent, the appointment of Ms. Brisport was unanimously approved. 5. REPORT OF THE VILLAGE MANAGER: None 6. REPORT OF THE VILLAGE ATTORNEY: None 7. REPORT OF SPECIAL COMMITTEES: None 8. PUBLIC HEARINGS: None 9. CONSENT AGENDA AND APPROVAL OF BILLS 1 Discussion for item 4c

3 The Village of Glenview, Regular Board of Trustee Meeting, April 7, 2015 Page 3 of 6 U N A P P R O V E D Assistant to the Village Manager Kuechler read the consent agenda. a. Old Business i. Second consideration of an Ordinance to establish a no parking zone on a portion of Old Willow Road. Approved Ord. No ii. Second consideration of an Ordinance regarding the extension of final site plan approval for a 4-unit townhome development at 811 Railroad Avenue. Approved Ord. No b. New Business i. Consideration of a Resolution authorizing Approved Res. No. an optional one year renewal to Cannon Cochran Management Services, Inc. for claims administration services, for the period May 1, 2015 through May 1, 2016, in the amount of $38,221, plus a ten percent (10%) contingency, for an award of $42,043. Approved Res. No ii. Consideration of a Resolution authorizing expenditure of FY 2015 funds for the Village s premiums and fees associated with participation in the High-Level Excess Liability Pool ( HELP ) in an amount not to exceed $117,389. Approved Res. No iii. Consideration of a Resolution and a recommendation authorizing a bid award to J.A. Johnson Paving Co. of Arlington Heights, Illinois, for the FY 2015 Road Resurfacing and MARS Program in the amount of $1,270, Approved Res. No iv. Consideration of a Resolution and recommendation authorizing a bid award to ALamp Concrete Contractors, Inc., of Schaumburg, Illinois, for the Knight/Crown Infrastructure and Linneman Water Main Replacement Projects in the amount of $1,321,762.00, plus an eight percent (8%) contingency, for a total budget of $1,427, Approved Res. No v. Consideration of a Resolution and recommendation authorizing a bid award to Sheridan Plumbing and Sewer, Inc. of Bedford Park, Illinois, for the Wagner Road Water Main Lining Project in the amount of $1,336,390.00, plus a five percent (5%) contingency, for a total budget of $1,403, Approved Res. No vi. Consideration of a Resolution and recommendation authorizing a contract award to Reserve Advisors, of Milwaukee, WI, for a professional Facilities Reserve Study in an amount not to exceed $53, Approved Res. No vii. Consideration of a Resolution authorizing the execution of a one-year contract with Schroeder & Schroeder, Inc, of Skokie, IL, for concrete pavement repair services in the amount of $123, Approved Res. No viii. Consideration of a Resolution for a Final Subdivision for the Riverforest Subdivision at Waukegan Road. Approved Res. No ix. Consideration of a Resolution for a Final Subdivision for the Preserve at Glenview Subdivision at 1111 Milwaukee Avenue. Approved Res. No x. Consideration of a resolution for a Final Subdivision for the Buckeye Court Subdivision at 1535 Greenwood Road. Approved Res. No xi. Consideration of two Resolutions authorizing: (1) amending the FY 2015 budget in the amount of $115,600.Approved Res. No (2) a contract extension with Suburban Concrete, Inc., of Mundelein, IL, to complete remaining 2014 flatwork repairs in the amount of $115, Approved Res. No xii. Consideration of a Resolution and recommendation authorizing the execution of contracts for Municipal Center network hardware in the total amount of $224, Approved Res. No xiii. Consideration of a Resolution and recommendation to enter into an agreement to secure CDBG Disaster Recovery Grant funds to facilitate the East of Harms Regional Stormwater Project and reconstruction of Harms Road. Approved Res. No xiv. Consideration of a Resolution authorizing the purchase of one (1) Breathing Air Compressor and Fill Station from Air One Equipment of South Elgin, Illinois, for $39, Approved Res. No xv. Consideration of the approval of the voucher list for April 7, Approved Trustee Britton moved to approve the consent agenda as presented seconded by Trustee Hinkamp. AYES: Trustees White, Britton, Detlefs, Hinkamp, Karton 10. OLD BUSINESS

4 The Village of Glenview, Regular Board of Trustee Meeting, April 7, 2015 Page 4 of 6 U N A P P R O V E D a. Second consideration of an Ordinance amending Chapter 6 of the Municipal Code modifying permitted hours for a Class J Liquor License to 12:00 p.m. through 10:00 p.m. Approved Ord. No There were no questions or discussion. Trustee Hinkamp moved to approve seconded by Trustee Britton. AYES: Trustees Britton, Detlefs, Hinkamp, Karton NAYS: Trustee White 11. NEW BUSINESS b. First consideration of an Ordinance amending Chapter 6 establishing a Class F-4 Liquor License classification for movie theaters. Approved Ms. Kuechler reported on the consideration to create a new liquor license classification for movie theaters. This request comes from ArcLight Cinemas, the new owner of the theatres in The Glen. They wish to serve liquor which is a new business concept for Glenview. Staff met with representatives from ArcLight Cinemas to better understand their request and researched ordinances of other towns with existing movie theater liquor licenses. Staff recommended provisions common in existing ordinances of other municipalities. (1) Alcoholic beverages must be served in a designated bar or lobby area. After purchase with a valid ID, the patron can bring the drink into the theater for consumption. (2) A patron may only purchase one alcoholic beverage at any one time, which helps regulate enforcement. (3) Alcoholic beverages will be served in clear cups. These will be different than the cups used for soda or other non-alcoholic beverages. (4) The liquor license hours in other towns are consistent with Glenview s current liquor license hours. The same hours are recommended for the movie theater license with two additional provisions: the theater must be open for movie showings when alcohol is being sold, and alcoholic drinks cannot be served more than one hour prior to the first advertised movie of the day. (5) The theater owner will be responsible for underage drinking regardless of where the liquor came from. Consistent with Village code, workers who pour, draw or mix alcohol must be 21 years old. (6) The proposed annual fee for the movie theatre liquor license is $2,400, which is consistent with the current Class A liquor license fee for restaurants. Trustee Britton inquired about ArcLight Cinemas general policing strategy, such as how it would address someone over 21 giving alcohol to a minor inside the movie theater. ArcLight Cinemas attorney, Robert Anderson, and Director of Loss Prevention and Risk Management, Mike Bugielski, came forward. Mr. Bugielski responded to various questions from the Board. He explained that the bar is ancillary to the movie going experience and not meant to accommodate people who don t have tickets to a movie. Ms. Kuechler added that the facility must be open for movie showings in order for liquor to be served. There was discussion about when the serving of liquor would end for the evening. Mr. Bugielski said ArcLight Cinemas would not object to stopping the service of alcohol an hour after the last movie starts or the 1:00 am or 2:00 am license ending times, whichever is earlier. Attorney Patt will craft language to clarify this detail. There was also some discussion about the required clear cups for alcoholic beverages. ArcLight Cinemas has its own security enforcement control. Crew members can walk through the perimeter of the theater and easily identify who purchased alcohol. The clear cups are also helpful if police are called in response to a complaint. Mr. Bugielski added that ArcLight Cinemas has had no problems with people bringing liquor into the theater or with underage drinking. The clear cup is a branding item and it is also used as a security control to help identify those who are consuming alcohol. The clear cup provided by ArcLight Cinemas is distinctively different from, for example, someone bringing in a clear Dixie cup. Trustee Hinkamp felt it was reasonable to have the last call for alcohol 15 minutes after the last movie has ended or up to the required liquor license hour. Some patrons may want to stay in the lobby to have a glass of beer or wine with friends after a movie. He asked about size restrictions for alcoholic drinks. Ms. Kuechler said the ordinance does not include size restrictions although some municipalities do regulate the size of the beverage container for beer and wine. If issues arise in the future, this matter could be brought to the Board for review. She noted that remodeling will be done in time to open the theatres on May 1, 2015.

5 The Village of Glenview, Regular Board of Trustee Meeting, April 7, 2015 Page 5 of 6 U N A P P R O V E D Mr. Bugielski said ArcLight Cinemas, a California-based cinema company, has partnered with OliverMcMillan (property developer) for the Glenview site. The movies have reserved seating and the facility includes a café and bar. The concept is to fully engage patrons with the film going experience. The crew is very well-trained. Patrons are greeted as they come into the lobby and again as a group prior to the start of the film. This branding concept has been successful in Los Angeles for 13 years. ArcLight Cinemas now wants to go nationwide. A theater recently opened in Bethesda, Maryland and another will be opening in Chicago this October. Glenview will be a perfect fit to attract sophisticated movie goers. In response to an earlier question by Trustee White related to the age of the workers allowed to serve alcohol, Attorney Patt said the Village code indicates that the minimum age to serve any alcoholic liquor in a licensed retail establishment is 18 years. A worker must be 21 to draw, pour, mix or sell alcoholic beverages. Trustee Britton made a motion to approve 11b with refined language, seconded by Trustee Hinkamp. Due to the unanimous vote to approve, this matter will be placed on the consent agenda at the next meeting. c. First consideration of an Ordinance for Conditional Use for Sport Car Chicago at 3031 North Lake Terrace. Approved Director of Planning Jeff Brady said a Plan Commission recommendation to approve the conditional use for the Sport Car Chicago site came to the Village Board from the Plan Commission on March 10, 2015 on a 5-0 vote. It would allow a B-3 general service district use in an I-2 district for the sale of automobiles. The applicant also owns the Auto Art of Glenview, a custom car shop located off of Westlake Avenue. The proposal is to drop vehicles at the Auto Art site to be detailed and prepped for sale. There is no outdoor storage so these high end vehicles would be stored within the building. There were no comments from the public at the Plan Commission hearing. Trustee Britton made a motion to approve 11c seconded by Trustee Hinkamp. Due to the unanimous vote to approve, this matter will be placed on the consent agenda at the next meeting. d. Consideration of a Resolution authorizing the execution of a professional services contract with Matrix Design Group, Inc. for the 2016 Comprehensive Plan update. Approved Res. No Director Brady said Village staff released an RFQ (Request for Qualifications) in February. Of the 9 responses, four consultant teams were interviewed resulting in a recommendation for the Matrix Design Group with a subset of local consultants to provide local background and feedback related to the Glenview community. The sub-consultants are: Planning - Teska and Associates; Financial Analysis - Business District, Inc; Traffic - Sam Schwartz Engineering. Matrix Design Group has offices nationwide. Various scenarios for consideration will be provided as the Comprehensive Plan is developed. The local consultants are familiar with Glenview and the region. A 15-member Comprehensive Plan Committee will be established to provide feedback during the comprehensive plan s development process. There will be significant community engagement, a website, social media, two workshops and two charrettes. One charrette is scheduled for October, which is a planning month for the American Planning Association. Staff would work with local school districts and involve school children and their parents in the process. A video would be utilized to encourage public input. The charrettes and community outreach will help in compressing the planning process which is expected to last approximately 14 months. Director Brady indicated that the process requires significant community input, data collection related to Glenview s previous Comprehensive Plan, demographic statistics and so forth. The Comprehensive Plan will study future land uses throughout the neighborhoods and test them against economic factors. It will also consider issues related to transportation, quality of life, as well as environmental and infrastructure issues. A chart summarized the process that the Matrix Design Group will use including research and education of the public on redevelopment possibilities and constraints in the Village. A number of scenarios will be presented, and as part of the public engagement each scenario will be tested. The process will kick off in June There will be a two-day visioning charrette primarily related to the community s values and visioning goals, identification of the big picture issues, any likes and dislikes, and an introduction to the overall process. The 4- day scenario-planning charrette will focus on three special study areas in addition to those already listed in the scope. The goal is to ensure that the Village, the public and others who are involved reach an agreement on the future direction of the Village. The transportation plan items will include priorities for infrastructure improvements and intersection improvements and a reaffirmation of the Traffic Committee policies. A public

6 The Village of Glenview, Regular Board of Trustee Meeting, April 7, 2015 Page 6 of 6 U N A P P R O V E D workshop will be held in February to provide a joint presentation of the draft Comprehensive Plan to the Plan Commission and the Village Board. Subsequently multiple committee meetings will focus on refining the plan and going through the regulatory process to adopt it. Later this month staff and the consultants will begin to coordinate the various activities, such as scheduling meeting dates. In May, the Village Board will be asked to refine the scope. The schedule, scope and budget are a part of tonight s meeting material. Director Brady addressed questions from the Board. Adoption of a Comprehensive Plan is not required by Illinois but it is required by some states. The plan is a best practice to reaffirm a community s values and directions for the next 20 years. It prioritizes necessary public infrastructure improvements, such as intersections that may qualify for grant funding, and helps the Village prepare shovel ready projects that may qualify for state or federal funding. The meeting material includes the scope and an outline of various chapters for the Comprehensive Plan. The Plan will address the latest trends in terms of retail, industrial uses and housing, including senior housing. The Comprehensive Plan process evaluates the community s existing conditions and how to move forward in the future. A special study will be conducted to provide direction on various quadrants of the Village that have development pressures in terms of zoning, redevelopment and a need to identify the right types of uses. The comprehensive plan will include a transportation plan, which is clearly a community priority. The plan will support the work of the Traffic Committee in issues such as local resident complaints about traffic calming. The last Comprehensive Plan was completed in 2004 and the Downtown Plan followed shortly thereafter. Trustee Britton made a motion to approve seconded by Trustee Hinkamp. AYES: Trustees Detlefs, Hinkamp, Karton, White, Britton e. First consideration of an Ordinance for two hour parking along Glenview Road, from East Railroad Avenue to Church Street. Approved Director Brady said approval of the ordinance would establish two hour parking limits from 8:00 am to 6:00 pm of the public parking stalls within the Village right-of-way adjacent to the new Midtown Square development. These parking regulations are similar to what exists throughout downtown Glenview, in particular on Glenview Road. The regulations will help deter commuter parking so people don t park in these spaces rather than pay a fee and park in the Metra lot, and they also encourage parking turnover. The Midtown Square development meets the required private off-street parking requirements with the parking in the interior courtyard and also has residential parking within and under the building. The parking stalls in the right-of-way are in addition to the required spaces for the development. A consultant has been hired to conduct a parking study for the downtown which begins at the end of April. In response to questions from Trustee Karton, Director Brady said Midtown Square has accommodated guest parking within the site and adequate parking is available on site for the development. Parking in the rear will be better utilized once all the tenant spaces are filled. The parking study will be completed in early May and subsequently presented to the Board for review. Trustee Britton moved to approve seconded by Trustee White. The motion carried by a unanimous voice vote. Due to the unanimous vote to approve, this item will be placed on the consent agenda at the next meeting. 12. MATTERS TO BE PRESENTED BY THE PUBLIC: None 13. ADJOURNMENT Trustee Britton made a motion to adjourn at 7:32 pm seconded by Trustee Hinkamp. The motion carried on a unanimous voice vote.