VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING February 3, 2015 M I N U T E S

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1 The Village of Glenview, Regular Board of Trustee Meeting, February 3, 2015 Page 1 of 8 A P P R O V E D VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING February 3, 2015 M I N U T E S Village President James Patterson called the meeting of the Village Board of Trustees to order at 7:30 PM 1. ROLL CALL Present: President Patterson, Trustees Britton, Detlefs (arrived after roll call), Hinkamp, Jenny (arrived 7:46 pm), Karton, White Absent: None Also Present: Village Manager Hileman, Deputy Village Manager Owen, Village Attorney Patt, Director of Planning Brady, Finance Director Bosley, Director of Administrative Services Ahner, Director of Public Works Burke, Water Utility System Manager Doescher, Resolution Center Supervisor Ruiz, Recorder McDonagh A quorum was present. 2. FLAG CEREMONY President Patterson led those present in the Pledge of Allegiance. 3. APPROVAL OF MINUTES: a. October 28, 2014 Board of Trustees Budge Workshop #3 Trustee Britton made a motion to approve as presented, seconded by Trustee Hinkamp. The motion carried on a unanimous voice vote. b. December 9, 2014 Board of Trustees Workshop Trustee Britton made a motion to approve as presented, seconded by Trustee Hinkamp. The motion carried on a unanimous voice vote. Trustee Karton abstained as she did not attend the December 9, 2014 workshop. c. January 20, 2015 Board of Trustees meeting Page 2, under Sustainable Financial Management Practices, change heading to Operating Principles Trustee Britton made a motion to approve as amended, seconded by Trustee White. The motion carried on a unanimous voice vote. Trustee Detlefs and Hinkamp abstained as they did not attend the January 20, 2015 meeting. 4. REPORT OF THE VILLAGE PRESIDENT a. Appointment of Jerry Ciolek to the Appearance Commission President Patterson described the expertise that is required and preferred for the seven-member Appearance Commission. Glenview resident Jerry Ciolek is an Illinois-licensed architect and a LEAD accredited professional. He has a master s degree in Architecture for Historic Preservation and a bachelor s degree in Architect Design. With the unanimous advice and consent of the Village Board, Mr. Ciolek was appointed to the Appearance Commission. President Patterson swore Mr. Ciolek into office and he was congratulated. Announcement The Village got 19.3 of snow from Saturday night, January 31, to Monday morning, February 2 nd. It was Chicago s 5 th largest snowfall. Public Works crews and Village contractors worked around the clock to keep main roads cleared. During the storm, the Police department responded to 108 motorists, four abandoned vehicles and 17 accidents. Dispatch received 613 phone calls for Glenview and 254 calls for service, and the Resolution Center received 177 calls for work orders. The percentage of calls to Dispatch and the Resolution Center was much higher than the same time last year. The Village appreciates the patience of Glenview residents as the snow storm cleanup work continues. President Patterson appreciated efforts by the Interact Group (Glenbrook South high school students and moderator, Mark Gallagher) who helped seniors by clearing snow from their driveways and sidewalks. All resident volunteer help is appreciated. 5. REPORT OF THE VILLAGE MANAGER a. Provide an update and seek direction on options for the municipal electric aggregation program. Manager Hileman reported that the three year contract with Lake Shore Power Alliance (consortium comprised of Wilmette, Northfield, Kenilworth and Glenview) expires in May Assistant to the Village Manager, Sarah

2 The Village of Glenview, Regular Board of Trustee Meeting, February 3, 2015 Page 2 of 8 A P P R O V E D Kuechler, and Deputy Manager Owen have been working with representatives of the Alliance to assess the options available after May The Board will be asked for direction at the conclusion of the presentation. Ms. Kuechler said Glenview established the municipal electric aggregation program through the consortium in January The three year contract with MC Squared includes annual price resets through May of The average participant realized an estimated savings of about $280 from January 2013 to December This is an estimated aggregate $4M savings for the community. The Lake Shore Power Alliance rate over the three year contract period was compared to the average ComEd rate. There was significant savings the first year with narrowing savings in the outer years of the contract period. ComEd has been deregulated in terms of how it procures electricity, so ComEd has more flexibility to lower its rates. The membership of the Alliance is considering the available options: Extend the agreement with MC Squared for one year and negotiate new pricing for the next year; issue an RFP to find a new vendor; terminate the current program and return customers to ComEd. Going out for an RFP isn t feasible as the market is unfavorable. Staff recommends extending the agreement for one more year. Changes in the market are forthcoming and ComEd will begin installing smart meters in Glenview this year. Once the meters are installed in residential homes, the customer rate structure could become individualized. Trustee Karton s Northbrook office is part of the aggregation. She was notified that MC Squared has a program related to smart meters. Ms. Kuechler felt that MC Squared was likely trying to roll out a program in advance of ComEd to give customers more usage data or have them enter into one of their other programs, such as having varied pricing related to when a customer uses electricity (peak hours, off peak hours). Ms. Kuechler will investigate whether that option from MC Squared is available now for residents. Trustee Karton wants to give residents more flexibility on how to save money. In response to Trustee Hinkamp, Ms. Kuechler said the smart meters wouldn t have an immediate effect on the supply rate but she was not sure what would change once the smart meter was installed in a resident s home. The smart meter can provide individualized transmission and capacity cost information. The smart meter does not tie customers to ComEd, so residents will continue to have supplier choices. Trustee Britton asked staff to post on the Village website the actual rate that Glenview would have for the next year compared to the ComEd rate which would be helpful information for the residents to have available. In response to other general questions, Ms. Kuechler noted that if the MC Squared rate is higher than ComEd, program participants could move back to ComEd. If the Village decides to switch all participating residents as a whole back to ComEd, Manager Hileman said the Board and residents would be notified immediately. The consortium will try to negotiate a new rate with MC Squared for only one year. The vendor margin would remain fixed as it has been. Changes would be made to the commodity price and tariff related to capacity or transmission. ComEd will release its rates in May 2015 for June 2015 through the summer and may charge a new rate in the fall for the winter season. New regulations allow ComEd to change pricing throughout the year compared to MC Squared contracted rate that remains the same during the contract year. If a customer opts to leave the Village program, it could take ComEd 30 to 60 days to transition the customer to another supplier. If a customer moves to another supplier and then returns to ComEd, the customer would be required to remain with ComEd for one year. Customers cannot switch back and forth with ComEd, which is allowed with alternative suppliers. Public education would help residents understand the implications. President Patterson summarized the cost savings, which was 50% in the first year and 16% in the second year. Returns are diminishing now close to 5%. Trustee Karton indicated that residents can leave the Village program any time without a penalty but it might not be the case if they leave the program to go to a supplier other than ComEd. Ms. Kuechler agreed. There are offers in the marketplace with variable pricing on a month to month basis. Customers are sometimes lured in by a low rate and then find the rate spikes up or there is a penalty fee if they want to leave. The consensus was in favor of Option One to try to negotiate pricing and extend the agreement by a year. Staff will gather more information and report back at a future meeting. 6. REPORT OF THE VILLAGE ATTORNEY: None 7. REPORT OF SPECIAL COMMITTEES: None

3 The Village of Glenview, Regular Board of Trustee Meeting, February 3, 2015 Page 3 of 8 A P P R O V E D 8. PUBLIC HEARINGS: None 9. CONSENT AGENDA AND APPROVAL OF BILLS Deputy Village Manager Owen read the consent agenda. a. Old Business i. Second consideration of an ordinance amending Chapter 6 of the Village Code to amend restrictions for wine or beer tastings requested by a Class C or G licensee. Approved Ord. No ii. Second consideration of an ordinance amending Chapter 6 of the Village Code for training requirements for beverage alcohol sellers and servers education and training program (BASSET). Approved Ord. No b. New Business i. Consideration of a Resolution authorizing a contract with Dahme Mechanical, Inc., of Arlington Heights, IL, for chlorine conversion at Village pumping stations in the amount of $218,930.00, plus a three-and-a-half percent (3.5%) contingency, for a total of $226, Removed for further review ii. Consideration of a Resolution for a Single-Lot Subdivision for the OMSK Subdivision at 1943 Glen Oak Drive. Approved Res. No iii. Consideration of a Resolution and recommendation authorizing a contract amendment with Valenti Builders, Inc. covering the purchase and installation of a replacement door access system for the Village Hall/Police Station project in the amount of $130, Approved Res. No iv. Consideration of the approval of the voucher list for February 3, Approved A request was made to remove consent agenda item 9b-i for further consideration. Trustee Britton moved to approve the consent agenda as amended seconded by Trustee Jenny. On Roll Call: AYES: Trustees Detlefs, Hinkamp, Jenny, Karton, White, Britton NAYS: None ABSENT: None Motion carried 9b-i. Consideration of a Resolution authorizing a contract with Dahme Mechanical, Inc., of Arlington Heights, IL, for chlorine conversion at Village pumping stations in the amount of $218,930.00, plus a three-and-a-half percent (3.5%) contingency, for a total of $226, Approved Res. No In response to Trustee White, Water Utility System Manager Robin Doescher said the reason for the conversion is to improve safety. Equipment maintenance is about the same, the cost of the chemicals is slightly higher and there is no difference in the quality. Trustee Britton moved to approve 9b-i seconded by Trustee Hinkamp. On Roll Call: AYES: Trustees Hinkamp, Jenny, Karton, White, Britton, Detlefs. NAYS: None ABSENT: None Motion carried 10. OLD BUSINESS: None 11. NEW BUSINESS a. First consideration of a Planned Development Amendment and Final Site Plan Ordinance for the Valley Lo Gate on Valley Lo Lane (continued until February 17, 2015) b. First consideration of an Ordinance approving a Conditional Use Ordinance for Quality Auto Reconditioning at 1723 Chestnut Avenue. Approved Director of Planning Jeff Brady reported on the proposed conditional use ordinance for Quality Auto Reconditioning located west of Waukegan Road off of Chestnut Avenue. The building has a mix of tenant uses with parking on the east side of the building. The Plan Commission recommended approval on a 6-0 vote to allow the B-3 use in a B-2 district to sell automobiles. It is not uncommon for the applicant to have customers interested in selling their cars. He sometimes buys the cars to sell at auction. A conditional use is needed to

4 The Village of Glenview, Regular Board of Trustee Meeting, February 3, 2015 Page 4 of 8 A P P R O V E D store a maximum of nine cars in the tenant space and operate the automobile sales use. The Plan Commission determined the hours of operations to be 7:00 am to 9:00 pm, which is consistent with some other uses where cars are sold. All tenant spaces comply with code requirements. An exhibit illustrated how nine cars could be parked within the tenant space although the applicant doesn t anticipate that many cars for sale at one time. Due to the existing nonconforming parking situation, parked cars can be double stacked provided fire lanes are maintained with striping. Trustee Britton moved to approve seconded by Trustee Jenny. The motion carried by a unanimous voice vote. Due to the unanimous vote to approve, this matter will be placed on the February 17, 2015 consent agenda. c. Discussion and direction of a proposed water meter conversion project to Automatic Metering Infrastructure (AMI) for the Glenview water system. Director of Administrative Services Amy Ahner said the concept of modernizing Glenview s water meter devices was first presented at last summer s Board administrative goal session. She introduced the Village team members involved in this project and representatives from Siemens Industry, Project Development Engineer Angela Hedgecock and Area Manager Wesley Walker. Ms. Kuechler described Glenview s current meter reading process and the conversion project proposed for Glenview s 16,000 meters. Currently meters are read quarterly by contracted meter readers who visit individual properties. 50% of all meters are approaching their end of useful life (20 years). The internal parts on the meters are becoming old and worn so the readings are less accurate and may not be properly registering actual water consumption and water flow through the meter which results in incorrect billing. Due to their age, 400 to 500 malfunctioning meters need to be replaced each year. AMI is a wireless technology that reads water meters through antennas. Readings can be made daily or on demand which improves customer service. This technology is energy efficient, accurate and a cost-effective way to read water meters. Glenview will partner with two other municipalities. This project can be implemented in three ways: (1) Do the project in-house, which would take years to complete. Additional Public Works and billing staff would be needed and a dual billing system would be required. (2) Hire a contractor to conduct a mass meter change out program over a one to two year period and administer the program. (3) Hire a contractor to conduct a mass meter change out program over a one to two year period, administer the program, and include a performance guarantee contract. The contractor would also integrate the water billing system and commission/verify the system prior to turning it over to the Village. The performance guarantee contract would ensure that meters operate at a set standard over the 20-year life span. Staff recommends option 3. The initial work was done over the last year with two municipal partners, Buffalo Grove and Palatine. Buffalo Grove led the RFP process for a performance contract arrangement to explore the benefits of a joint AMI project. Responses to the RFP were evaluated and Siemens Industry was the selected contractor. Siemens performed investment grade energy meter audits this summer for each partnering municipality. Glenview s audit revealed an average meter accuracy rate of approximately 93%. A performance contract with Siemens provides an annual savings guarantee, that is, in each of the 20 years, a sample number of meters would be tested to confirm they meet a 98.5% average accuracy. If this percentage is not met, Siemens would pay the differential between the annual gross savings and what was projected in the performance pro forma. Siemens anticipates 14 months to install and implement the Sensus Flexnet system to replace all 16,000 residential and commercial meters. Antennas to read the meters would be installed on existing towers. Sensus would address all aspects of the billing system, training of administrative support and commission/verification of the system. Finance Director Maggie Bosley reviewed the financial pro forma. Siemens developed a $7.3M project with a return on investment in ten years. The cash flow model includes gross savings computed annually over a 20 year period with projected gross savings to cover the project cost. The gross savings assumptions include a water meter operational savings and an annual billable water increase due to more fair and equitable billing with accurate meters. The first year operational savings is $170,710 with a 3% increase thereafter. Initial costs include the elimination of the current meter reading contract and the annual meter replacement program. The annual billable water increase includes average water usage, meter accuracy, a degradation factor/decline of meter accuracy of 0.25% of the old meters, and a 4% annual water rate increase. Glenview s existing meters

5 The Village of Glenview, Regular Board of Trustee Meeting, February 3, 2015 Page 5 of 8 A P P R O V E D are 93% accurate on average. The performance contract guarantees that new meters would be at least 98.5% accurate on average. The difference between the two quantifies an annual gross savings. The model assumed the Village issuing project funding at a 2% interest rate. The cash flow model indicates a 14-month construction and installation period with a subsequent 20 year period of guaranteed savings. It also factors in a ten year bank loan with funds to be drawn down only as needed during construction. If directed, staff will obtain a firm interest rate but for now the assumption is 2% based on initial contact with the banking industry. In Year One the annual gross savings assumption is $694,486. Program costs are comprised of $648,736 in principal and interest, with a loan structure that ties the amortization schedule to the projected annual gross savings in each year of the loan. Glenview will pay Sensus a data hosting fee for the meter reading data, and a performance assurance fee to Siemens to draw samples of the meters for independent accuracy testing by a 3 rd party. Annual gross costs in the first year are $694,486 with an annual net cash flow of 0. Over the 20-year project, the cumulative billable water increase would be $20.775M with an operational savings of $3.759M and annual gross savings on the total project of $24.534M. Cumulative program costs are $8,224,640 in principal and interest paid during the first 9½ years of the project. Positive cash flow would be realized by the end of the 10 th year. The cumulative total at 20 years assumes the Sensus data hosting fee to be $677,000, a performance assurance fee of $364,000 and annual gross costs of $9.266M. Annual gross savings of $24.5M at the end of the 20-year period is offset by $9.266M of costs. The cumulative annual cash flow is $15.268M. How to use the annual cash flow needs to be identified and discussed by the Board. General questions were addressed. Siemens offered to finance the project, but Manager Hileman felt it would create a conflict of interest. The bank loan would include a no penalty provision for early pay off. The new meters would have a 20-year guarantee on parts by Sensus (the manufacturer). They would be replaced at 100% of cost if they fail within the first ten years. In years 11 through 20, there is a graduating incremental cost to the Village. The model accounts for the cost of some meter replacements needed in Years in the operational savings. To address Trustee White s concern that the water bill would increase from $534,000 to $1.4M over 20 years, Director Bosley said Siemens only guarantees savings on meter sizes of 5/8, ¾ and 1. Meter sizes of 1½ or greater are outside the performance guarantee. About 60% of the water volume pertains to the larger meters so 60% of the volume is excluded from the performance guarantee. All meters have a manufacturer warranty of 98.5% or greater accuracy, even though larger meters aren t included in the performance guarantee. Manager Hileman said hundreds of thousands of dollars is lost due to inaccurate meter readings and system breaks and leaks. Billing based on data from the new meters will be for actual water used rather than the community sharing the cost of the water loss. Meters will be tested to confirm that the model s accuracy assumptions are working. He agreed with Trustee White that testing only 11 meters was not enough. Staff recommendation is to test more than 11 meters to increase the probability that the model works as predicted. In response to Trustee Detlefs, Director Bosley explained that revenue will increase over time depending on water usage. For example, if one year there is a lot of rain, water usage would likely decrease. Trustee Detlefs suggested in the future the rate model would include additional revenue generated from more accurate billing of water. Director Bosley added that the rate model includes debt payment, so increased revenue and the debt payment may be offset or revenue might be even higher. Trustee Karton assumed larger meters would be more costly to replace. She asked how the fixed portion of the customer water rate would be affected due to having no plan in place for replacing the meters in 20 years. Director Bosley said the price of meters varies by size which mostly affects the Village rather than the resident. Manager Hileman added that the fixed portion of the water rate relates to covering ongoing maintenance costs of the entire water system rather than meter replacement. The 2016 budget includes $45,000 to analyze the water rate model components. Once all meters are replaced, assumptions will be based on the new system with guarantees for the first ten years of the project. Water loss will still exist due to broken pipes, etc. In response to other questions from Trustee Karton, Director Bosley explained that the principal and interest will be covered by the project. The debt payment has been factored into the model. Manager Hileman added that the Board will make a decision in years 11 through 20 regarding how to address meter replacement once the debt is retired. Director Bosley said new meters will be cheaper than existing meters due to economies of scale

6 The Village of Glenview, Regular Board of Trustee Meeting, February 3, 2015 Page 6 of 8 A P P R O V E D from partnering with two communities (a $300,000 savings) and because Siemens successfully negotiated an excellent per meter price with Sensus. Trustee Karton suggested borrowing funds from the Village rather than pursuing a bank loan. Manager Hileman said none of the fund balances have enough to pay for the water meter project without going below policy reserve levels. He would like the project to move forward prior to the sale of the North Maine water system since time is needed to communicate with residents, make appropriate code changes, etc. After North Maine is sold, the Board may choose to use the proceeds to pay down the water meter project loan. He first wants to get confirmation that the Board is comfortable with the proposed AMI project. Director Bosley assured Trustee Karton that other communities have successfully converted to AMI technology. She has personal experience with a meter replacement project dating back 14 years when the technology was incredible and it has only improved over time. The iperl meters have no brass components so they don t slow down or wear like Glenview s existing meters. There was discussion about Trustee White s concern that many existing meters are less than Glenview s average meter accuracy of 93%. Those residents would get a significant increase to their water bill once new meters are installed. Manager Hileman said a number of policy issues need to be discussed. Currently a certain amount of water is purchased from Wilmette that is not being recouped through billing. The cost of lost water is spread over the whole community. The more accurate meters will identify water loss that residents are not aware of thereby increasing the individual bill. The Village could consider a onetime buy down of the project to lessen the impact of the differential in a resident s bill for those who had meters with low accuracy. Mr. Wes Walker from Siemens reported on the range of meter accuracy of the 68 meters used to calculate Glenview s 93% average accuracy level. There was discussion about the fairness of having residents pay for the water they actually use. Trustee Karton said residents need to be educated about this situation. In response to Trustee Britton, Ms. Kuechler said the new system has a notification function to alert the Village of breaks or leaks in the line but it wouldn t be implemented until the system was up and running. Manager Hileman remarked that residents are asked to pay the bill or a portion of it when a leak may occur, and over recent years, staff has been using a proactive auditing process to identify bills that might indicate a water leak or another water problem. Staff works with residents regarding unexpected billing increases especially if a meter had not been read for a year or two. Ms. Kuechler reported on policy items that need board discussion with some having cost implications. Policy Item #1 Valve and b-box repair and replacement cost The homeowner is responsible for the water line from the b-box to the shut off valve, and the Village is responsible from the water main to the b-box. An estimated 5% of valves and 2.5% of b-boxes will need repair or replacement. Options are: (1) the customer would be responsible per ordinance to repair or replace the valve or b-box. The resident would be responsible for the cost and to make the number of appointments needed to get the work done. The estimated average cost of a valve and b-box is $206 and $1,500 respectively. (2) Establish a 50/50 cost share program for repair or replacement of valve and b-box. Staff would need to create and administer a fair cost share program. The average direct cost to the Village is approximately $127,000. (3) Include a onetime valve or b-box repair or replacement as part of the project cost. This is staff s recommendation. It is a practical approach to get the project completed in a timely manner and the benefits of the AMI system would be realized sooner. The estimated direct cost to the Village is approximately $255,000. Policy Item #2 Mandatory meter replacement An enforcement mechanism is needed to support a mandatory replacement program so resident will schedule appointments to have the meter changed out. The options are (1) shut off the resident s water (last resort). The Village has the authority to shut off water if a resident fails to provide access to the Village to make necessary repairs. The Village would establish a process giving residents 30 days to respond to the request for access before the water is shut off. (2) Institute a manual read fee for residents who, for whatever reason, don t want the new technology. Staff would do a manual read of the current meter and manually input the information into the system. The estimated annual cost to the resident is approximately $295 or $74 on a quarterly basis. Policy Item #3 Sample size for the annual performance guarantee - Siemens follows industry standards and the Federal Energy Management Program Measurement and Verification Guidelines. (1) Siemens recommends an 80/20 confidence/precision level (80% confidence that meter accuracy comes within 20% of the standard

7 The Village of Glenview, Regular Board of Trustee Meeting, February 3, 2015 Page 7 of 8 A P P R O V E D deviation). This involves testing 11 meters for accuracy at an estimated annual cost of $15,000. (2) Staff recommends a 90/20 confidence/precision level which involves testing 17 meters. The cost is $16,701. (3) A 90/10 confident/precision level requires testing 68 meters at a cost of $60,000. This level is mostly used for complex energy projects. Resolution Center Supervisor Ruiz said of the 5,000 waters bills sent out monthly, about 80 have a 0 read for water usage. A report is run for staff to review the billing of each account. Those with a 0 read or another anomaly are researched to determine why no water was used, such as a resident spent the winter in Florida. Most water meters are inside the home. If Public Works finds that a valve or b-box that needs repair or replacement, the resident is responsible for addressing and paying for the repair or replacement. Public Works staff then returns to replace the meter. Trustee Karton would like the Village to address the repair or replacement of a value or b-box and then bill the resident after the fact. There was general discussion about coordinating appointments with residents to do the project work. Director Burke explained the process. Trustee Hinkamp suggested having an incentive to encourage residents to make their properties accessible. Manager Hileman will have staff develop a policy related to the incentive idea. Trustee Britton supported the Village paying the cost of a broken value or b-box. Ms. Angela Hedgecock, project development engineer for Siemens, explained that the confidence/precision level of 90/20 indicates a 90% confidence that Siemens would get within 20% of the standard deviation, which is 0.3% of 98.5%. Meters are guaranteed to perform at 100% and Siemens is guaranteeing 98.5%. In response to Trustee Detlefs, Attorney Patt said if Village staff does the work at a resident s home, the resident would be required to sign a release absolving the Village of any blame with respect to the work once it is accepted. Trustee Karton favored modifying the 3 rd option in Policy Item #1. The Village would repair or replace the valve or b-box with the resident being billed after the fact. She supported staff s recommendation for Policy item #2, and was in favor of the 90/10 confidence/precision level (testing 68 meters) for the first year of the project related to Policy item #3. Trustee Hinkamp wants an incentive added to option 3 under Policy item #1 and he supported staff recommendations for Policy items #2 and #3. Trustees White, Detlefs, Jenny and Britton supported staff recommendations for policy items #1, #2 and #3. Ms. Kuechler addressed the next steps. If staff is directed to move forward with performance contract negotiations with Siemens, a contract, financing model and modifications to the policies as discussed would be presented for Board review in March. If approved, the project would begin in April 2015 with an estimated completion date in June President Patterson said tonight s comments from Trustees were in line with staff recommendations. Trustee Detlefs said labor and equipment costs to replace the meters in 20 years are about $7M not including a contingency. It could be $20M in 20 years. Being the same age, many meters will be ready for replacement at the same time. He asked staff to carefully consider how the Village would handle meter replacement over time. He acknowledged that technology changes quickly so what would be needed in 20 years is unknown. But his preference is to work toward spreading out the cost as well as the physical replacement of meters. Manager Hileman said a capital replacement strategy will be developed for Board review and comment. 12. MATTERS TO BE PRESENTED BY THE PUBLIC Mr. Don Jakubek of D. Jakubek & Associates, Inc, 1838 Old Willow Road asked the Board to consider installing No Parking signs on the south side of Old Willow Road adjacent to the entrance of his business (north of NIPSTA). This will help semi-trailers and other large trucks to safely enter and exit the site as well as emergency vehicles if the need arises. Parking was previously allowed on both sides of the street. After speaking with Northbrook about the unsafe situation, they installed the signs on the north side of the road. Manager Hileman said Old Willow Road is a substandard street built as a temporary road so there is no base underneath it. The street was not built to Glenview s standards. Northbrook is currently considering how to best replace the road for the long term. The street is ten feet narrower than a standard street. Mr. Jakubek noted that ten feet is about the width of a car with both doors open. A semi-trailer is 65 feet long. To pursue No Parking signs for the south side of the street, he met with Glenview police office McNece who

8 The Village of Glenview, Regular Board of Trustee Meeting, February 3, 2015 Page 8 of 8 A P P R O V E D referred the matter to the Traffic Committee. This Committee felt the signs were not necessary so Mr. Jakubek decided to approach the Glenview Village Board tonight. Manager Hileman suggested that Mr. Jakubek meet with Director of Planning Jeff Brady and Sarah Kuechler, the staff manager of the Traffic Committee by the end of next week to discuss the matter so it could be presented to the Village Board at a future meeting. The Board does not have adequate information to respond to the concerns raised by Mr. Jakubek this evening. How Old Willow Road is currently regulated needs to be researched with the Glenview Traffic Committee and Attorney Patt, as well as any policy implications. 13. ADJOURNMENT Trustee Britton made a motion to adjourn at 9:29 pm seconded by Trustee White. The motion carried on a unanimous voice vote.