VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING August 19, 2014 M I N U T E S

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1 The Village of Glenview, Regular Board of Trustees Meeting, August 19, 2014 Page 1 of 6 A P P R O V E D VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING August 19, 2014 M I N U T E S Village President James Patterson called the meeting of the Village Board of Trustees to order at 7:30 PM 1. ROLL CALL Present: President Patterson, Trustees Britton, Detlefs, Hinkamp (arrived 7:47 PM), White Absent: Trustee Jenny, Karton Also Present: Village Manager Hileman, Deputy Village Manager Owen, Village Attorney Patt, Director of Planning Brady, Deputy Director of Public Works Tanner, Assistant to the Village Manager Kuechler, Recorder McDonagh A quorum was present. 2. FLAG CEREMONY President Patterson led those present in the Pledge of Allegiance. 3. APPROVAL OF MINUTES: August 5, 2014 Board of Trustees regular meeting. Trustee Britton made a motion to approve as presented seconded by Trustee Detlefs. The motion carried by a unanimous voice vote of Trustees Britton, Detlefs, White and President Patterson. 4. REPORT OF THE VILLAGE PRESIDENT Announcements: The Henley/Washington Street intersection will be closed August 20 and August 21 to allow for the construction of new neighborhood storm and sanitary sewers. Westbound traffic will be open from West Lake Avenue between North Lake Terrace and Pfingsten until August 23 so intersection improvements can be substantially completed by mid-october at West Lake Avenue and Greenwood Road. With school starting next week, residents were asked to please be watchful of children walking or biking to and from school and reminded that the school zone speed limit is 20 MPH when children are present. a. Natural Resources Commission (NRC) appointment President Patterson introduced NRC candidate Jordan Chiappetta and NRC Chair, Henrietta Saunders. Ms. Chiappetta, a junior at Glenbrook South High School, expressed an interest in serving Glenview by joining the NRC; she previously participated in NRC projects. Ms. Chiappetta has been active in GPS Planet Earth, the Envirothon and Model United Nations, the Particle Physics Club and Yearbook Club and she is involved in Karate and Judo. On the advice and consent of the Board, her appointment as Commissioner on the Natural Resources Commission was unanimously approved. She was sworn into office and congratulated. 5. REPORT OF THE VILLAGE MANAGER a. ComEd annual report Manager Hileman said External Affairs Manager Jeff Batara was present to provide an overview of the 2013 annual update on ComEd s progress year-to-date regarding the electrical distribution system for Glenview. This has been a Village Board priority for several years due to outages that have occurred from severe storm events. The presentation would also include information about ComEd s future plans. Deputy Director of Public Works Sharon Tanner said staff worked with ComEd to analyze the 2013 outage data. Outages are caused by a variety of reasons. Glenview has underground equipment and overhead equipment, and both types of equipment fail occasionally. Public Works typically plants shorter-growing parkway trees in areas where overhead equipment is located and residents are asked to maintain vegetation on their property near utilities. At last year s annual report, the Village Board requested more in-depth information to better understand what drives the power outages. Various charts of data were reviewed related

2 The Village of Glenview, Regular Board of Trustees Meeting, August 19, 2014 Page 2 of 6 A P P R O V E D to all causes of outages including planned outages for scheduled system maintenance, requests from ComEd customers, or public safety emergencies. Mr. Batara presented the 2013 annual report on performance reliability. It includes Glenview-specific information based on Board feedback from a 2013 workshop to address reliability performance of circuit improvement work, circuit maintenance work and infrastructure work. ComEd has made progress in functional areas (i.e. tree trimming, overhead inspections, manhole inspections, wood pole treatments) and electrical infrastructure in Glenview. Distribution automation (smart switches) is part of the grid modernization program that is used to self-heal the grid, often to restore power quickly which minimizes the duration of an outage and the number of customers affected by the interruption. The wood pole program is 100% complete. In June 2014, ComEd released on its website the ability for customers to track infrastructure improvements by subdivision, area, and zip code within Glenview, outside the village and across ComEd s service territory. The areas where improvements have been made can be found by visiting ComEd.com. Based on the 2012 annual report data, Village staff identified 11 circuits in Glenview with a higher than normal average outage frequency. Village staff and ComEd worked together to determine if the frequency of outages was occurring on a large scale basis (larger distribution related issue), or affecting a smaller subset of customers in pocket areas where residents experience repeated power outages. Improvements were made based on the results of that analysis over the past year. Corrective actions made in conjunction with ComEd s regular preventive and corrective maintenance programs show improved overall reliability on the 11 problem circuits with the exception of circuit C801. The main drivers of the unfavorable performances on this circuit were a substation mechanical failure in May 2013 and a lighting strike that occurred on June 24, 2013 which impacted 473 customers. Mr. Batara reviewed 2013 infrastructure improvements. The infrastructure work in 2014 has improved performance. Examples include the installation of smart switches in three locations and the replacement of just under feet of cable on Pfingsten Road near Lizette Lane and on Pfingsten Road near Harvest Lane and replacement of 1,800 feet of cable at Lehigh and Lake Avenue. The wood pole inspection and treatment program is 100% complete. Since June 2014, ComEd held two public meetings with neighbors in the area bordered to the north by Central Road and south of Long Valley Road where rear lots are heavily vegetated. Through discussion with these neighbors, ComEd was advised that flooding occurs from the Chicago River which is helpful information for ComEd to know. A meeting held last week brought about the decision to install state-of-the art spacer cable designed to reduce and protect the conductors from broken tree limbs. The work is scheduled to start next week. Overall reliability is very good in Glenview. Reliability performance in 2013 was slightly unfavorable compared to 2012 regarding the average frequency of interruptions. A fire that occurred at the Winnetka substation last September impacted approximately 1,300 residents for a short time. It was the leading cause of the increase in outage frequency. Performance in 2014 is favorable compared to the same time last year. The average outage in 2013 lasted 106 minutes which is clearly an improvement from 2012 and the best it has been in the past five years. This is mainly due to automation and infrastructure improvements made in Glenview and other improvements that ComEd made resulting from lessons learned from the 2012 storm events. Outages overall are stable, if not getting better, and the duration of outages is declining. Regarding the results of improvement work and the number of overall interruptions based on causes reported to the ICC (Illinois Commerce Commission), Mr. Batara said Glenview had approximately 282 interruptions last year which impacted about 20,592 customers. Various drivers cause an increase in average frequency of outages, for example, the fire at the Winnetka substation. ComEd was supported by various municipal leaders, councils of government and chambers of commerce in its pursuit to expedite the deployment of the planned installation of smart meters. The ICC responded to ComEd s petition submitted in March 2014 with approval to expedite deployment of smart meters, and ComEd anticipates smart meters will be deployed in Glenview in 2016, almost two years earlier than originally planned. Mr. Batara will work with Village staff to develop a communication plan that will inform and educate Glenview residents on the benefits of smart meters. Mr. Batara addressed questions from Trustee Britton related to the slightly unfavorable difference between 2012 and 2013 indicated in the annual report. Trustee Britton wanted to identify the percentage of Glenview customers affected by the outage cause from the Winnetka substation fire. The Board is looking for system

3 The Village of Glenview, Regular Board of Trustees Meeting, August 19, 2014 Page 3 of 6 A P P R O V E D reliability improvements. If no untoward situations occur, he asked if there was a metric to indicate how much better 2014 reliability was expected to be compared to Mr. Batara did not have the answer at hand but would provide the trustees with the average frequency of outages in 2014 through July. A number of interruptions on two circuits in the first quarter of 2014 occurred, but even taking those into account, the overall frequency of interruptions is much smaller than last year at that same time. Mr. Batara agreed it was fair for the Board to assume with the data from the first two quarters of 2014 that the outage ratios would be better next year. Mr. Batara agreed that it is also fair to assume the SAIFI number will be better next year based on the investments that ComEd has been making in Glenview s infrastructure, and that it is ComEd s hope that the number of frequency of outages would remain equal or better than last year, pending unforeseen weatherrelated circumstances or other abnormalities. Without identifying the actual customers, Trustee Detlefs asked if a report could be provided showing how many customers experienced, for example, ten outages or five outages and so forth. Mr. Batara explained that ComEd is currently working to develop a report that indicates that type of data. 6. REPORT OF THE VILLAGE ATTORNEY Village Attorney Eric Patt asked for a brief executive session at the conclusion of tonight s meeting to discuss collective negotiating matters between the Village and its employees or their representatives, and the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the Village. Trustee Britton made a motion to approve seconded by Trustee Detlefs. On roll call: Trustees Detlefs, Hinkamp, White, Britton 7. REPORT OF SPECIAL COMMITTEES 8. PUBLIC HEARINGS: 9. CONSENT AGENDA AND APPROVAL OF BILLS Deputy Manager Owen read the consent agenda: a. Old Business. i. Second consideration of an ordinance for Final Site Plan Review and Preliminary Subdivision for Riverforest at Waukegan Road. Approved Ord. No ii. Second Consideration of an Ordinance granting a commercial variation for PNC Bank at 2550 Waukegan Road. Approved Ord. No iii. Second consideration of temporary traffic Ordinance amending Chapter 90 of the Glenview Municipal Code for control of road closure for the Glenview Firefighters Local 4186 s Firehouse 5K, Sunday, September 21, Approved Ord. No b. New Business i. Consideration of a Resolution and recommendation authorizing a bid award to ALamp Concrete Contractors, Inc., of Schaumburg, Illinois, for the Normandy Lane Water Main Replacement Project in the amount of $598,988.00, plus an eight percent (8%) contingency, for a total budget of $646, Approved Res. No ii. Consideration of Resolutions and recommendations authorizing: (1) a budget amendment for building plan review and inspectional services in the amount of $170, Approved Res. No (2) a budget amendment for private engineering plan review and inspection services in an amount of $215, Approved Res. No iii. Consideration of two Resolutions authorizing: (1) amending the FY 2014 budget in the amount of $75,000. Approved Res. No (2) a contract amendment with Suburban Concrete, Inc., of Mundelein, IL, for additional concrete flatwork repairs in the amount of $105,000. Approved Res. No iv. Consideration of the approval of the voucher list for August 19, Approved

4 The Village of Glenview, Regular Board of Trustees Meeting, August 19, 2014 Page 4 of 6 A P P R O V E D Trustee Britton moved to approve the consent agenda as presented seconded by Trustee Hinkamp. Trustees Hinkamp, White, Britton, Detlefs 10. OLD BUSINESS: 11. NEW BUSINESS a. Consideration of the Saturday Sounds concert series event: i. Consideration of a Resolution to approve a Special Event Permit Request to hold the Saturday Sounds Concert Series on Saturday nights, September 6 - October 18, Approved Res. No ii. Consideration of a temporary traffic Ordinance controlling the parking of vehicles and road closure in The Glen Town Center during the Saturday Sounds at The Glen Tuesday Concert Series for seven (7) consecutive Saturdays, starting September 6, 2014 and ending October 18, Approved - Ord. No Assistant to the Village Manager Sarah Kuechler said The Glen Town Center currently holds a popular annual Summer Sound Concert Series every Tuesday night through August. A similar concert series has been proposed for Saturday nights from September 6 through October 18, 6:30 PM to 8:30 PM. The two concert series are substantially the same but the proposed fall concert involves fewer amplifiers and a stage that is more easily assembled and disassembled. To set up and take down the Saturday Sounds event, the proposal is to close Navy Boulevard each Saturday from noon to 9 PM between Tower Drive and Patriot Boulevard. Trustee Britton made an omnibus motion to approve 11a-i and 11a-ii seconded by Trustee White. Trustees White, Britton, Detlefs, Hinkamp b. First consideration of an ordinance for Final Site Plan Review for the Jolane s addition at 1100 Milwaukee Avenue. Approved Planning Director Jeff Brady reported on the proposal to expand the rear portion of Jolane s restaurant, which is an inline shop in the Design Center south of the Abt Electronics store. The Plan Commission recommended approval on a 4-0 vote on July 22. The addition would include a kitchen prep area and a walk-in cooler, and it would be similar to the rear addition at the former Viking Cooking School site. Various exhibits illustrating current and proposed conditions were reviewed. The Plan Commission discussed a slight reconfiguration of the parking lot to accommodate existing transformer and garbage enclosure areas that were not identified on the site plan. The Appearance Commission provided preliminary approval on August 13, Trustee Hinkamp motioned to approve seconded by Trustee Britton. The motion carried on a unanimous voice vote. Due to the unanimous vote to approve, this matter will be placed on the consent agenda at the next meeting. NOTE: At this point, Trustee White requested that the Board recall the vote to approve 11a-ii in order to vote on first and final consideration since the work is proposed to begin on September 6, If for any reason the next Board meeting does not occur, such as due to a lack of a quorum, the project would not be considered for final approval until the September 16 Board meeting. Attorney Patt indicated that item 11a-i is a resolution so it is fully approved and did not need to be recalled.

5 The Village of Glenview, Regular Board of Trustees Meeting, August 19, 2014 Page 5 of 6 A P P R O V E D Trustee White recalled the vote to approve agenda item 11a-ii as indicated, seconded by Trustee Detlefs. Trustees Britton, Detlefs, Hinkamp, White Trustee White motioned to waive the administrative rules for 11a-ii to consider adoption on first reading, seconded by Trustee Detlefs. Trustees Detlefs, Hinkamp, White, Britton Trustee White motioned to approve 11a-ii on first reading seconded by Trustee Detlefs. Trustees Hinkamp, White, Britton, Detlefs c. First consideration of a Final Site Plan Review Ordinance for the Siunik Armenian Grill at 1707 Chestnut Avenue. Approved Director Brady said this matter relates to a final site plan approval for the Siunik Armenian Grill located west of Waukegan Road at the Chestnut/Waukegan intersection. The Plan Commission recommended approval on a 4-0 vote on July 22 to allow for outdoor dining and seating on the site. Because the area from the subject building to the north is in the Village s right-of-way, the applicant needs site plan approval for the paver patio and will go through the typical regulatory process for approval of the outdoor seating. This is similar in concept to the right-of-way approval associated with the Glenview Road Dunkin Donuts shop. Various exhibits of the existing and proposed conditions were reviewed. Trustee Britton motioned to approve 11c seconded by Trustee Hinkamp. The motion carried by a unanimous vote. Due to the unanimous vote to approve this matter will be placed on the consent agenda at the next meeting. d. First Consideration of an Ordinance approving a Conditional Use Ordinance for Blow Out Spa at 2634 Patriot Boulevard. CONTINUED to September 2, 2014 meeting e. First consideration of an ordinance for vacation of public right-of-way at 621 & 627 Harms Road and 616, 620, & 622 Arbor Lane. Approved Director Brady reported on the proposed right-of-way vacation of an unimproved landlocked alley. The Plan Commission recommended approval on a 4-0 vote on July 22. The subject areas were not vacated at the time when vacations were approved for other sections of the right-of-way in the neighborhood. The land has been occupied by the neighbors rear yards and fences. The proposal is to equitably divide the property amongst the various adjacent properties based upon existing conditions (demarcation of fencing). The subject alley was part of a subdivision constructed in the mid-1920s. The alley section on the eastern side of the subdivision and the former street area were vacated in the mid-1940s and early 1960s except for the subject sections on Arbor Lane and Harms Road. This matter was brought to the Village s attention by one of the homeowners. A Sidwell map showed how much property would be conveyed to each adjacent property owner based on existing fencing and verified by an outside surveyor. As part of the conveyance of the property to the neighbors, the deeds will include requisite hold harmless approvals, requisite easements for existing utilities, and conditions

6 The Village of Glenview, Regular Board of Trustees Meeting, August 19, 2014 Page 6 of 6 A P P R O V E D related to fence replacements. Fence locations on the property sections conveyed by the Village would remain in perpetuity in order to accommodate existing conditions going forward. Trustee White referred to a conflicting statement in the Plan Commission discussion indicated on page 2, 2 nd paragraph in the meeting material that states whereby each property owner could replace the fence in its current location but if the fence were ever replaced it would have to be located solely on that property owner s property Director Brady said an existing fence could be replaced in its current location. If the fence were relocated solely on the owner s property, it would never be allowed to be located on the neighbor s lot (existing conditions) in the future. He acknowledged the current statement is not clear. The deed documents as part of the transfer of the property will have revised language related to fence replacement for better clarity. Trustee Britton remarked that the Village-owned property would be vacated at no cost to the homeowners, partly because the situation was likely caused by a mapping error. Director Brady explained that when the two vacations were made in the mid-1940s and early 1960s, there was no record on file indicating that the property owners paid for the land, so the same circumstances are being applied in this case. There is very little that the Village could do with the land. The Village will maintain the existing easements. He confirmed for Trustee Detlefs that the property owners would pay for the survey work and other incidentals and the cost to the Village only involves staff time. Trustee Britton made a motion to approve item 11e seconded by Trustee Karton. The motion carried by a unanimous voice vote. Due to the unanimous vote of approval, this matter will appear on the consent agenda at the next meeting. 12. MATTERS TO BE PRESENTED BY THE PUBLIC Mr. Grant DeNapoli and Mr. Marc Hettinga, 1208 Oak Street, Winnetka, came forward to talk about the growing epidemic of texting while driving. Mr. DeNapoli and his colleague formed a company similar to a non-profit organization under the guidelines required to produce general public good. Fewer accidents and fewer lost lives constitute a general good. Mr. DeNapoli proposed a partnership between Glenview and Changing Attitudes. The company has a business plan, strategy template and infrastructure in place and its endeavors are fully funded. No Village financing is needed. The partnership could create positive publicity for Glenview as one of the first communities to aggressively address the dangerous and deadly behavior of distracted driving. Texting while driving endangers the driver and jeopardizes the safety of children and pedestrians in the community, and it is an irrational and unacceptable behavior that is getting worse. Due to limited time (5 minutes for each presentation by the public), Mr. DeNapoli accepted President Patterson s invitation to submit a PowerPoint slideshow and business plan for review by Village staff, which could then be presented at a future meeting. 13. ADJOURNMENT Trustee Britton made a motion to adjourn to executive session at 8:31 PM seconded by Trustee Hinkamp. The motion carried on a unanimous voice vote.

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