VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING November 13, 2012 M I N U T E S

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1 The Village Board of Trustees regular meeting November 13 - Page 1 of 10 VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING November 13, 2012 M I N U T E S A P P R O V E D Village President Kerry Cummings called the meeting of the Board of Trustees to order at 7:35 PM 1. ROLL CALL Present: President Cummings, Trustees Britton Cuisinier, Detlefs, Karton and White Absent: Trustee Jenny Also Present: Village Manager Hileman, Deputy Village Manager Owen, Village Attorney Patt, Director of Development Bak, Director of Capital Projects/Inspectional Services Kenney, Director of Administrative Services Ahner, Management Analyst Kuechler, Recorder Joanne McDonagh 2. FLAG CEREMONY President Cummings led those present in the Pledge of Allegiance. 3. APPROVAL OF MINUTES: October 16, 2012 Page 4, 2 nd par., change out of county to out of country Page 5, 2 nd to last par. underlined statement Alternative 1 to Alternative 2 Trustee White made a motion to approve as amended seconded by Trustee Karton. The motion passed on a unanimous voice vote. Trustee Cuisinier abstained as he did not attend the October 16, 2012 meeting. 4. REPORT OF THE VILLAGE PRESIDENT a. Recognition of Village employees with 25 years of service President Cummings was pleased to congratulate the four employees who have served the Village for 25 years. Their professionalism and dedication to the Village and the community are very much appreciated. She recognized Jeff Ader, who was absent (Police Department); Kathy Clausen (Human Resources); Larry Wysocki (Fire Department); Fire Chief Wayne Globerger (Fire Department). She shared their many accomplishments and presented each with a plaque honoring their years of service and a certificate to enjoy dinner on the town. b. Consideration of a Resolution authorizing approval of a liquor license request for a Class F Liquor License for Viking Cooking School & Via Classico, 1140 Milwaukee. Approved Resolution No President Cummings reported that liquor licenses are approved with the advice and consent of the Board. There was a unanimous voice vote to grant a Class F liquor license as proposed. 11h. Consideration of an Ordinance for a conditional use permit and final site plan review at 1140 Milwaukee Viking Cooking School & Via Classico. Approved on first reading Ordinance No Director Bak reported that the Plan Commission recommended on October 30, 2012 a conditional use to allow a carry out and delivery, food and beverage establishment as a B3 use in a B2 district for Via Classico at 1140 Milwaukee Avenue. A Class F liquor license was granted tonight to the Viking Cooking School, which shares separate but adjoining spaces with Via Classico. The subject property is in the Abt retail center on Milwaukee Avenue. There were no comments from the public at the Plan Commission hearing about the conditional use. The final site plan is also recommended for the installation of a large outdoor cooler at the rear of the building, which is needed for the additional food used in conjunction with both uses. Representatives from Viking Cooking School and Via Classico as well as the project architect were present to address questions from the Board. There was a request to waive administrative rules and consider approval on first reading. Trustee Karton made a motion to waive administrative rules seconded by Trustee White

2 Trustee Karton made a motion to approve on first reading seconded by Trustee White c. Discussion regarding the Glenview Public Library FY 2013 budget, levy and 2014 projection. Library Board President M. David Johnson presented the Library s FY 2013 budget and proposed levy. The levy is flat again this year except for a 0.33% increase to capture new growth in the EAV from annexations and new construction. The Library has experienced a growing demand for materials and services. Efficiencies were implemented to meet the demand without a corresponding cost increase. Costs have been contained through outsourcing and partnering with outside entities as well as reducing costs by changing suppliers and doing electrical and plumbing projects in-house. Operating expenditures include a maintenance contract and replacement batteries to protect IT service; three server room switches and network monitoring software; battery back up to address power outages; computer replacements in compliance with the Library policy; replacement of two aging children s PCs, specialty scanner/reader for visually impaired and optical bar code reader with technology to read from I-Pads and other electronic equipment, etc. The largest expenditure is $346,000 related to personnel (2.5% salary increase for each Library employee and one.97 FTE). President Cummings stated that revenues from 2011 to 2013 are projected to increase $130,000 while operating expenses increased almost $1.1 million. Expenses will ultimately impact taxpayers. The flat levy doesn t show what s really happening with the budget. Trustee Cuisinier didn t understand the significant increase in personnel costs because the numbers don t add up. As requested, President Johnson explained how increased patron demand is determined. Mr. Johnson reported that Library staffing was built out to address patron demand. No substantial increases are anticipated in future years. Additional operational efficiencies will keep the fund balance within acceptable limits. He noted last week s issue of the Glenview Announcements indicated that the Library is expected to receive a levy increase of $630,000 from the new Astellas Pharma building. Prior to 2008, the Village provided services at no charge (payroll, budgeting, snow removal, etc.). In an effort to treat all departments the same, the Village now charges for those services. This year the cost was $136,000. When bonds were sold to finance the new Library building, the Village planned to use Permanent Fund dollars to abate the Library s debt service levy over three years (75%; 50% and 25% respectively), but the Village reneged on the plan in the third year and insisted that the Library pay the 25% ($488,795) because there was surplus money in the fund balance. These two transactions resulting in the Library s fund balance to decrease and the Village s to increase. President Cummings said Glenview jurisdictions have had to make difficult budget decisions, including District 34. If Library expenses can t be sustained long term, taxpayers will be impacted. Trustee Britton and President Johnson discussed the eventual impact on the tax bill that is assignable to the Library. He disagreed with President Johnson s remark that the Village reneged on the abatement plan. Trustee Karton and President Johnson discussed the Village s authorization of $26.3 million to build the new Library resulting in the matter not needing to go to a referendum. Taxpayers are responsible for paying almost $2 million in additional tax per year for the new Library in the worst economic environment since the Great Depression. The Library Board is asking to increase its level of service to meet resident demands but she hears residents asking for a more efficient government, which the Village has worked hard to achieve. President Johnson said the impact of the bond indebtedness isn t a surprise to taxpayers, and usage statistics reflect their overwhelming support of the Library. He also noted that by law, the Library Board sets its own budget and isn t subject to a Village Board vote. Trustees do have the authority to accept or reject the levy. President Cummings agreed but said the Village Board is expressing their thoughts and concerns with the budget. Trustee White acknowledged the success of the new Library. The operational cost of services has increased 20% in three years. Carrying a flat levy is disingenuous because reserves are being depleted to where the Library can no longer handle the expenses as they accrue. The Village Board has helped the Library by bridging the timing gap with interest free loans caused by delays in received tax dollars. The Library s cost base

3 requires a significant levy increase or a dramatic decrease of services in the future. It cannot continue to operate on a $300,000-$500,000 a year deficit while not raising the levy. He resented President Johnson s remarks insinuating that the Board has been irresponsible in how it operates. In response to Trustee Detlefs, President Johnson stated that Library Board and Committee meetings are open to the public and appropriately posted. No residents attended when the Library Board discussed the budget. NOTE: It was brought to Present Cummings attention that the outside doors to Village Hall automatically locked during the meeting, which left three people outside and unable to access the building. One person was a Library Board Trustee. President Cummings apologized for this situation. Attorney Patt said the question is being researched, but his initial opinion is that the Open Meetings Act was not violated. The doors were open when the meeting started and for a time after, then they automatically locked. They are open now. The Board approved one item for Vikings Cooking School. Nothing had occurred to require President Johnson to repeat his presentation, but he could do so for the benefit of those temporarily locked out. Library Board Trustee Mary Theisen called the Police Department to gain access to Village Hall after she and two others were locked out. She was familiar with the information that President Johnson presented so it was not necessary for him to repeat it. Regarding the other two who were locked out, one was a Village attorney and the other said he was there for an agenda item that had not yet been heard. President Johnson confirmed for Trustee Detlefs that the Library s adopted fund balance policy was violated by the proposed levy. He said it had been had been discussed with the Library Board along with alternatives that did not violate the policy. He expects that the fund balance policy will be amended in the near future. The 2012 Levy reflects a fund balance below the 40% minimum which he felt was specifically due to the Village s insistence that the Library rather than the Village pay for the abatement last year. Trustee Detlefs had concerns about the levy. The real cost of an entity relates to its expenditures and the resources utilized on a year-to-year basis. Levies, borrowing, etc. are timing issues. Like Trustee Cuisinier, he doesn t understand how the significant increase to personnel costs was calculated. The Library s philosophy for reducing costs is different from how the Village operates. Providing free services can become a never ending cycle that could bankrupt any level of government, especially in this economy. Mr. Johnson thought the Library s position would improve if the Village didn t charge for services it once provided at no charge, and the fund balance would be better if the Library didn t have to pay last year s debt service levy abatement. It was argued that the Library could afford to pay it from excess monies in the fund balance. Now the Village Board indicates that the Library is drawing down its fund balance too low. During tonight s discussions, Trustees Karton, White, Detlefs and Britton touched on the possibility of having the Library disconnect from the Village. Comments from President Johnson and the Board show there is a difference opinion and philosophy between the Library and the Village. The general thought was to have the Library become a self-sustaining entity because there was no support for the Library s approach to projected spending deficits since taxpayers will clearly be impacted at some point in the future. As a taxing jurisdiction, the Library would be responsible for addressing the public directly. Disconnection may not be simple but should be easier if the Library Board agreed to it. The state put the Village in an untenable position because the Library and the Villager are separately elected bodies with certain authorities, obligations and rights. At least some exploration is needed to simplify the situation and determine who is responsible for what. President Johnson said disconnecting the Library from the Village would involve more than taking a vote by the Village Board and should be discussed with the Village Attorney. Also, removing the Library from the Village auspices needs to be considered by the Library Board, but he personally does not object. President Cummings requested that information be presented at the Village Board s December 4, 2012 meeting to provide an understanding of what is involved in disconnecting the Library from the Village and any related ramifications. She asked that the Library Board research this matter as well because the Board will be prepared to discuss it on December 4 th. She again apologized that the Village Hall doors were locked for a time during this meeting. The Library levy will be considered for approval with the consent of the Village Board, but it is not an issue that is before this Board tonight.

4 No one came forward to speak to this matter. 5. REPORT OF THE VILLAGE MANAGER: None 6. REPORT OF THE VILLAGE ATTORNEY Village Attorney Patt requested an executive session at the conclusion of this meeting to discuss the (1) sale or purchase of real estate (2) probable or imminent litigation (3) appointment, employment, compensation, discipline, performance or dismissal of specific Village employees. Trustee White made a motion to approve seconded by Trustee Detlefs 7. MATTERS PRESENTED BY THE PUBLIC: None 8. PUBLIC HEARING a. First consideration of the 2012 property tax levy Ordinance. President Cummings opened the public hearing for agenda item 8a. Attorney Patt swore Village Financial Consultant Darrell Barber under oath. Mr. Barber presented the first consideration of an ordinance for the 2012 property tax levy. Three public workshops and one CIP open house meeting were held in September and October. The 2013 proposed budget is considered The New Normal because after the 2008 financial crisis many revenues substantially decreased. They are slowly stabilizing and some growth has occurred. Also staff sizes have been adjusted over the last three years. Management is confident that the Village is now in a position to sustain the budget moving forward. Glenview residents will not receive a tax increase. The transfer to the CIP will increase in an effort to more closely fund standards. There is a planned drawdown of reserves in 2013 and the Corporate Fund balance percentage is projected to remain within Village policy. Sales tax is showing signs of growth in At the end of 2011, one taxpayer changed the type of service they provided which skewed the trending of the general sales tax versus the home rule sales tax. When that taxpayer is removed from the analysis, the general sales tax is trending close to that of the home rule sales tax at just over 3%.The budget includes a 3% increase in both the general sales tax and home rule sales tax in There were significant decreases in the 2009 stateshared income tax and a smaller decrease in The 2011 amount remained flat. There was some growth at the start of 2012 which has leveled off over the last few months. The 2013 income tax budget will be left flat compared to the 2012 projections. In the previous two years the Village budgeted for a slight decline. There is a slight increase in 2013 versus 2012 for building permits and related fees. Some fees projected in 2012 will be slightly delayed and are expected to come in during the first quarter of Hotel tax continues to struggle. It will have a flat budget from 2012 to The Corporate Fund revenues are increasing by 4.4% while expenditures are increasing by 6.0%. This includes a $2.2 million increase to the CIP transfer. Included in the 4.4% is the use of $1 million from the insurance fund reserves. The Village has a $274,000 planned drawdown of the Corporate Fund reserves in To contain costs, joint purchasing efforts continue to be pursued with neighboring communities to leverage economies of scale and realize savings in the current favorable bidding environment. The Village implemented health insurance plan design changes which occurred gradually through union contracts. All employees are now under the new insurance plans. The savings are noticeable and the premium increases are less than what they could have been. Staff has been renegotiating service provider contracts. The Village is starting to realize the savings from the 2012 staffing plan. Village operations are continually being analyzed to increase efficiencies and control costs. The goal each year is to minimize the impact to Glenview residents. From 2005 to 2012 the Village has received $4.6 million in state and federal funds. Another $5.3 million in additional state/federal funds is programmed for 2013 and 2014 projects. $2.8 million of those funds are designated for the Chestnut and

5 Waukegan intersection which is one of the most dangerous intersections in the Village. Cost containment efforts and careful budgeting has allowed the Village to increase the CIP transfer this year from $2.5 million to $2.85 million. The 2013 transfer to the CIP is budgeted at $5 million. The CIP funding is still slightly below standards but it is a target to close that gap. Projections show the $5 million transfer being carried out to 2014 and The Glenview water rate increase has been minimized. It is funding capital improvements and to offset the increase in the cost of water purchased from Wilmette. There is no Glenview sanitary sewer rate increase. The Village will minimize the impact to the taxpayer. On the tax levy the increases in both the village total levy and the library operating levy have been limited to the prior tax year s additional EAV attributable to new property and annexations. For the 2011 tax year this additional was 0.33%. This increase, everything else being equal, will have a net zero impact to current taxpayers. The Village will utilize $274,000 of reserves from the Corporate Fund to fund operations in Also, $2.5 million will come from the Permanent Fund. These funds are components of the $7 million recommended by the Storm Water Task Force and approved by the Village Board in A $1 million drawdown of reserves is planned in the Facilities Replacement Repair Fund. The Insurance and Risk Fund will see reserve reductions of $1.7 million. The Corporate Fund balance sheet showed the 2012 original budget, revised budget and the 2012 projection is projected to end with a surplus of almost $600,000. There will be a $274,000 deficit in 2013 leaving the Fund Balance at 42.6% of total expenditures. In 2014 and 2015, the CIP transfer remains at $5 million. Despite deficits of $1.2 million in 2014 and $1.5 million in 2015, the Corporate Fund Balance remains healthy at 39.5% in 2014 and 36% respectively. A schedule was shown of the Village and the Library combined property tax levy for the 2012 tax year. The total Village tax levy is increasing by 0.33%. Because of an increase in the pension component, the corporate operations component declines by 8.38%. The Library operations levy is.33% which, like the Village increase, is tied to new EAV from the 2011 tax year. The Library debt service increase, as indicated earlier, is $482,445 or 32.9%. The total Library tax levy has a 7% increase and the combined total levy increase is 3%. The total Village increase and the Library operations increase are a zero dollar impact to residents regardless of the size of the tax bill. The estimated impact of the Library debt service is $15 - $5,000 tax bill; $30 - $10,000 bill, $45 - $15,000 bill. One person came forward to speak to this matter. Mr. David Johnson was sworn in by Attorney Patt. Mr. Johnson, 442 Michael Manor, is President of the Glenview Library but he spoke as a private citizen. The Village took exception (agenda item 4c) to the $600,000 proposed drawdown of the Library s reserves, but it appears that the Village is taking a $4.5 million drawdown from its own reserves. He agreed with President Cummings that Village drawdowns related to different numbers, percentages and operations. He recalled that a Village Trustee remarked last year that the entire Library budget is merely a rounding error for the Village. The public hearing under agenda item 8a was closed. b. First consideration of an Ordinance establishing a 2012 property tax levy for Special Service Areas i. Special Service Area Number Thirty-Eight (SSA 38) Portage Run Water Main and Sanitary Sewer Project ii. Special Service Area Number Forty (SSA 40) Balmoral Avenue, Linden Lane, and Wagner Road Storm Sewer Project iii. Special Service Area Number Forty (SSA 41) Coronet Road and Solar Lane Storm Sewer Project iv. Special Service Area Number Forty-Two (SSA 42) Portage Run Water North Sanitary Sewer and Water Main Project v. Special Service Area Number Forty-Three (SSA 43) Balmoral Avenue, Brandon Road, Kings Lane, and Wagner Road Storm Sewer Project vi. Special Service Area Number Forty-Four (SSA 44) Central Road, Coronet Road, Edgewood Lane, Polo Lane, and Redwood Lane Storm Sewer Project vii. Special Service Area Number Forty-Five (SSA 45) Balmoral Avenue and Brandon Road Water Main Project viii. Special Service Area Number Forty-Six (SSA 46) Fairhope Road and Wagner Road Sanitary Sewer Project

6 ix. Special Service Area Number Forty-Seven (SSA 47) Huber/Central Sanitary Sewer Rehabilitation Project x. Special Service Area Number Forty-Nine (SSA 49) Wagner Road and Polo Lane Storm Sewer Project xi. Special Service Area Number Fifty (SSA 50) Brandon Road, Burton Terrace, Canterbury Lane, Hawthorne Lane, Meadow Lane, Woodlawn Drive, Wildwood Lane, and Ridgewood Lane East & West xii. Special Service Area Number Fifty-One (SSA 51) Harlem Avenue, Lehigh Avenue, and Robincrest Lane Storm Sewer Project xiii. Special Service Area Number Fifty-Two (SSA 52) Ridgewood Lane East & West, and North Drive Storm Sewer Project xiv. Special Service Area Number Fifty-Three (SSA 53) Pickwick, Thornwood, Greenwood xv. Special Service Area Number Fifty-Four (SSA 54) Pickwick, Thornwood, Greenwood Water Main Project xvi. Special Service Area Number Fifty-Five (SSA 55) Park Lane Fence Project xvii. Special Service Area Number Fifty-Six (SSA 56) Park Drive Sanitary Sewer Project xviii Special Service Area Number Fifty-Seven (SSA 57) Park Drive Storm Sewer Project xix. Special Service Area Number Sixty-One (SSA 61) Kaywood Lane Storm Sewer Project President Cummings opened the public hearing for agenda item 8b. Attorney Patt swore Director of Administrative Services Amy Ahner under oath. Director Ahner asked for approval of the ordinance related to the indicated Special Service Areas. Cook County requires the Village to adopt and file a property tax levy ordinance to collect the amount attributed to each property involved in a Village SSA. A request was made to waive administrative rules and approve on first reading. No one from the public came forward to speak to this matter and there were no questions from the Board. President Cummings closed the public hearing for agenda item 8b. 9. CONSENT AGENDA Deputy Village Manager Don Owen read the Consent Agenda: a. Old Business i. Second consideration of an Ordinance declaring surplus Village property. Approved Ordinance No b. New Business i. Consideration of a resolution and recommendation to approve agreements by and between the Village of Glenview, Property Dynamics LLC and various business tenants relating to the UP derailment. Approved Resolution No ii. Consideration of a Resolution to waive the Village s competitive bidding requirements and enter into a contract with Trees R Us, Inc., of Wauconda, IL, for the removal of parkway trees 16 inches or greater in diameter (dbh), in an amount not to exceed $130,000. Approved Resolution No iii. Consideration of a Resolution to waive the Village s competitive bidding requirements for the purchase of water and sewer system parts and authorize staff to purchase such parts via competitive quotes on an asneeded basis in an amount not to exceed $395,490 for FY2012 and $418,505 in FY Approved Resolution No iv. Resolution authorizing Special Event approval for construction of a modular office unit at the North Shore Country Club, 1340 Glenview Road, in conjunction with the Encompass Championship PGA tournament, June 17-23, Approved Resolution No v. Consideration of the approval of the voucher list for November 6, Approved Trustee Britton made a motion to approve as stated seconded by Trustee Karton 10. OLD BUSINESS: None 11. NEW BUSINESS

7 b. First consideration of the 2012 property tax levy Ordinance. Approved Manager Hileman responded to Mr. Johnson s remarks at the conclusion of the public hearing, agenda item 8a, where he referred to the Village s draw down of reserves. Tonight s Board presentation focused on the structural balance between budget revenues and budget expenses. Operating revenues exceed operating expenses so planned draw downs will utilize, for example, rebate dollars received from the insurance company to help sustain the transfer to the CIP for roads, storm sewers, etc. As noted during the public hearing, the Library budget went from a positive position to a $600,000 negative position regarding operating revenues and expenditures. The draw downs in the Village budget are a planned strategy to avoid issuing debt. The Village budget is now structurally balanced, which the Board worked hard to achieve over the last six to eight years. Trustee Britton made a motion to approve as presented seconded by Trustee White. The motion carried by a unanimous voice vote. c. First consideration of Ordinances establishing a 2012 property tax levy for various special service areas Approved on first reading Ordinance No President Cummings noted there was a request to waive administrative rules and consider on first reading. There were no questions or comments from the Board. Trustee Britton made a motion to waive administrative rules seconded by Trustee White Trustee Britton made a motion to approve on first reading seconded by Trustee White d. Consideration of an Ordinance providing for the parameters to issue a not-to-exceed amount of $17,250, General Obligation Refunding Bonds, Series 2012B (Police Station Building), of the Village of Glenview, Cook County, Illinois. Approved on first reading Ordinance No e. Consideration of an Ordinance providing for the parameters to issue a not-to-exceed amount of $8,750, General Obligation Refunding Bonds, Series 2012C (TIF Improvements), of the Village of Glenview, Cook County, Illinois. Approved on first reading Ordinance No Agenda items 11d and 11e were reviewed together. Director Ahner said the bond refunding for Series 2012B and Series 2012C were proposed to utilize a parameters ordinance approach and in order to benefit from the current interest rates. She introduced Village financial advisor, John Miller of Ehlers and Associates. 2012B Bond issue Bond sales typically take place on the same night as a Village Board meeting, Mr. Miller recommended that the Board approve the refunding process tonight with the bond sale actually taking place in the future. The bond sales will be competitive and conducted according to the proposed ordinance by designated officials (elected and appointed) authorized to complete the sale within the parameters outlined in the ordinance. The Village would retain its control and authority to complete the bond issue even though the Board as a whole approved the transaction. He expects this bond issue to close in the current calendar year but may occur in early 2013 if there is an economic downturn. Bond counsel recommends a minimum of 3% present value savings. He suggested 4% although he anticipates the actual savings to be 10% of the refunded principal amount or $1.5 million. General questions were addressed about the interest rate and the benefits of the proposed parameters ordinance. Mr. Miller would like to move forward with the sale by the end of November, but if the process can t proceed the future date authority will apply. Less than 2% is projected as true interest cost. He suggested that this proposed 12-year issue have a call date of C Bond issue This TIF related bond issue would replace the 2005 callable bonds. The same type of flexibility is built into the parameters ordinance where the designated officers have the authority to decide whether or not to accept the results of the sale. This bond issue goes out to 2018 and should be well accepted in the bond market. It will have a slightly lower true interest cost with an expected savings of about $500,000.

8 The recommendation is to move forward with the ratings call that is coming up soon and release the preliminary official statement and sale soon after Thanksgiving with a mid-december closing. Trustee Karton made an omnibus motion to waive administrative rules on 11d, 11e seconded by Trustee White Trustee Karton made an omnibus motion to approve items 11d and 11e seconded by Trustee Detlefs a. Consideration of a Resolution for Final Subdivision at 3345 Sanders Road Greenleaf Manor Subdivision. Approved Resolution No Director Bak said this recommendation comes to the Village Board from the Plan Commission on October 30, 2012 on a 3-0 vote to recommend a final subdivision for a 20 unit-multifamily development at 3345 Sanders Road. There were no comments from the public at the Plan Commission meeting about the final plat of subdivision. The property annexed in 2008 as a 20-unit townhome project. Due to the economic downturn the Village granted several extensions for the construction but ultimately the property sold to Daveri Development Group in October, 2011 for a proposed residential rental project with 20 apartment units consistent with the 2008 annexation agreement. The exterior remains the same with minor changes to the original plan design. A representative of the Daveri Development Group indicated that people who earn 60% or less than Glenview s median income are eligible to rent the units. These units meet the federal definition of affordable workforce housing, which is market driven and involves a subsidy on the debt side to artificially reduce the cost of rent. There is no rent subsidy. The Daveri Development Group is awarded state tax credits which are sold to private investors who, in exchange, give the group equity to invest in these housing products. All the units will maintain the definition of affordable workforce housing for 31 years. After the initial 15-year compliance period, the property owner can choose to discontinue the program. If a renter s income increases beyond the threshold, the person can remain in the unit but the rent can be raised up to a capped amount. The project architect said each unit has its own entrance from the street and a garage in back. The units are designed to look like townhouses and there won t be any common spaces. A small management office will operate in one of the buildings. This program has existed since 1986 and there are tens of thousands of similar units in the metropolitan area. Trustee Britton made a motion to approve seconded by Trustee White. The motion passed on a unanimous voice vote. j. First consideration of an amendment to a planned development and final site plan review Ordinance #4092 and #4219 for Vi at the Glen at 2500 Indigo Lane. Approved Director Bak said this item comes to the Village Board from a Plan Commission recommendation on October 9, 2012 on a 3-0 vote to approve an amendment to the planned development ordinance and final site plan for Vi at the Glen. The Vi was part of the original Glen development. The proposed project relates to a 10,000 plus SF two-story addition to allow for 9 additional skilled nursing beds on the 1st floor and 5 assisted living units on the 2nd floor. There were no public comments at the Plan Commission hearing. None of the adjacent property owners attended the neighborhood meeting hosted by the petitioner. The proposed addition will be built over the footprint of a previous storage unit and access drive. There will be an indoor trash enclosure and loading space for food service delivery from the main building. Exterior elevations will match the existing structure. The trees to be removed will be replaced in a way that blocks the view from the adjacent properties to the east. Representatives from Vi were present to address Board questions. Trustee Karton made a motion to approve seconded by Trustee White.

9 The motion passed on a unanimous voice vote. Due to the unanimous vote to approve, this item will be placed on the consent agenda at the next meeting. g. First consideration of an Ordinance for a conditional use permit and final site plan review at 2781 Pfingsten Road Walgreen s Drive-through. Continued Director Bak reported that the petitioner and staff requested a continuance until the December 4, 2012 meeting. i. First consideration of an ordinance for a Conditional Use Permit at 2300 Patriot Boulevard NIPSTA Parking Lot. Approved Director Bak said this item comes from the Plan Commission on a 4-0 vote to recommend a conditional use for a parking improvement, which is an amendment to the NIPSTA master plan. There were no comments from the public at the Plan Commission meeting. The Plan Commission looked at a phased project for parking and driveway improvements. Recommendations include no time limit for construction due to NIPSTA s funding constraints by its member municipalities, evaluation of the entry driveway at Patriot Boulevard to confirm there is room for trucks and heavy equipment to turn in and out without using the opposite lane, and during Phase 4 the engineers consider using permeable pavement materials so the detention is as green as possible. The Village is conducting a pilot project on permeable products which includes pavers. Results may not be known for some time. Director Kenney described the detention and how flooding and runoff will be addressed. Trustee Karton made a motion to approve seconded by Trustee White. The motion passed on a unanimous voice vote. Due to the unanimous vote to approve, this item will be placed on the consent agenda at the next meeting. f. Consideration of recommended steps to implement a Municipal Electric Aggregation Program: i. An Ordinance authorizing electric aggregation and adopting a Plan of Operation and Governance. Approved on first reading Ordinance No ii. A Resolution authorizing an Intergovernmental Agreement to join the Lakeshore Power Alliance. Approved Resolution No iii. A Resolution approving a Power Supply Agreement with MC Squared Energy Sources, LLC. Approved Resolution No Management Analyst Kuechler briefly reported on the next steps in the process for the municipal electric aggregation program. She introduced Mark Pruitt of the Illinois Community Choice Area Network (ICCAN). Mr. Pruitt said 74% of residents voted at the November 6 th election to authorize the Board to seek competitive pricing from an alternative electric supplier for residents and small commercial businesses. Eligible taxpayers are included in the program unless they choose to opt out. Bills will continue to come from ComEd and will include the supplier s name and the new rate. Required public hearings have been held and the draft Plan of Governance and Operation was made public. The next steps involve the Board s adoption of the Plan of Operation and Governance, authorization to join the Lakeshore Power Alliance and approval of an agreement with MC Squared Energy Services (supplier selected by Alliance). There is no fee to join or exit the municipal aggregation program. The current rate is cents per kwh effective through May 2013, at which point the rate will be negotiated again. ComEd prices are expected to decrease this summer but MC Squared will remain competitive. If ComEd s rate drops below the contract rate, participants can return to ComEd s service at any time with no penalty. Mr. Pruitt described the communication process to inform residents about terms and conditions, pricing, the identification of MC Squared as the supplier, how to opt out of the program and information about the option for 100% renewable energy at a slight premium, etc. He responded to general questions. Trustee Karton made a motion to waive administrative rules for item 11f-i seconded by Trustee Detlefs Trustee Karton made an omnibus motion to approve items 11f-i, 11f-ii, 11f-iii seconded by Trustee White

10 k. First consideration of a rezoning, comprehensive plan amendment & official map amendment Ordinance for Prairie Buffer at 2400 Compass Road. Approved President Cummings indicated that the Village Board fully reviewed this matter. There were no questions. Trustee Karton made a motion to approve seconded by Trustee White. The motion passed on a unanimous voice vote. Due to the unanimous vote to approve, this item will be placed on the consent agenda at the next meeting. l. First consideration of an Ordinance amending Ordinance #5577, imposing business district taxes within the Chestnut Waukegan Business District. Approved President Cummings reported that the Village Board fully reviewed this matter. There were no questions. Trustee Karton made a motion to approve seconded by Trustee White. The motion passed on a unanimous voice vote. Due to the unanimous vote to approve, this item will be placed on the consent agenda at the next meeting. 12. ADJOURNMENT Trustee Britton made a motion to adjourn to executive session at 10:16 PM, seconded by Trustee White. The motion carried by a unanimous voice vote. Respectfully submitted, Joanne McDonagh, Recording Secretary