VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING December 10, 2013 M I N U T E S

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1 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 1 of 11 VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING December 10, 2013 M I N U T E S Village President James Patterson called the meeting of the Board of Trustees to order at 7:30 PM 1. ROLL CALL Present: President Patterson, Trustees Britton, Hinkamp, Jenny (arrived 8:20 PM), Karton, Detlefs and White Absent: None Also Present: Village Manager Hileman, Deputy Village Manager Owen, Village Attorney Patt, Director of Planning/Economic Development Bak, Director of Planning Brady, Director of Administrative Services Ahner, Director of Public Safety Support Services Reynolds, Inspectional Services Manager Footlik, Budget Manager Lubbat, Deputy Public Works Director Tanner, Finance Director Bosley, Director of Capital Projects/Inspectional Services Kenney, Recorder Joanne McDonagh 2. FLAG CEREMONY President Patterson led those present in the Pledge of Allegiance. 3. APPROVAL OF MINUTES: October 17, 2013 Board of Trustees Budget #2 Workshop Trustee Hinkamp made a motion to approve as presented seconded by Trustee Detlefs. The motion passed by a unanimous voice vote. Trustee Britton abstained as he was not present at the October 17, 2013 workshop meeting. October 29, 2013 Board of Trustees Budget #3 Workshop Trustee Britton made a motion to approve as presented seconded by Trustee Hinkamp. The motion passed by a unanimous voice vote. November 19, 2013 Regular Board of Trustees Meeting Page 3, 2 nd par., 2 nd sentence, reword to read there is no increase to the average individual taxpayer. Trustee Detlefs made a motion to approve as amended seconded by Trustee Britton. The motion passed by a unanimous voice vote. 4. REPORT OF THE VILLAGE PRESIDENT a. Recognition of employees with 25 years of service President Patterson recognized five people for their 25 years of service. Firefighter paramedic Paul Offerman and police officers John Watson and Lance (Mike) Kopera were unable to attend. Two 25 year employees from Public Works, Jim Prims and Tom Wollscheid, were presented gifts of appreciation for their service. Congratulations and special recognition was given to Director of Planning/Economic Development Mary Bak in light of her retirement after 28 years of service, which was highlighted in a brief video. Announcements Holiday string lights can be recycled through February 28, 2014 by dropping them into the marked receptacle outside the front of the Public Works facility at 1333 Shermer Road. The Library is hosting family events this weekend: For seniors, a night club event on Friday at 1:00 PM; for families on Saturday, the Jingle Bug Express will take off at 10:30 AM; and on Sunday, holiday favorites will be performed by the Second City Brass Quintet. The Park District will hold its 13 th annual Wicker Carnival event for the whole family from December 20, 2013 to January 5, 2014 at the Ice Center. Schedules are available at the Ice Center and at Glenview.icececenter.org. b. Consideration of a Resolution Authorizing Approval of a Change of Owner at Dominick s, 1340 Patriot by American Drug Stores LLC (Jewel/Osco). APPROVED Resolution No

2 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 2 of 11 President Patterson recused himself from the following discussion to avoid an appearance of impropriety. Trustee Detlefs facilitated the discussion on behalf of President Patterson. Manager Hileman reported that Jewel/Osco acquired the former Dominick s site at 1340 Patriot Boulevard and has requested Board approval of the transfer of the existing Class G liquor license. Approval would allow the retail sale of packaged alcoholic liquor within the grocery establishment in which the primary business is the retail sale of other goods and merchandise. The petitioner has been successfully reviewed and staff recommends approval. Trustee Detlefs asked for the advice and consent of the Board to approve the resolution as presented. There was unanimous approval by voice vote. Deputy Manager Owen noted that Dominick s will operate until January 12, After closing for four days to rebrand and re-ticket the products, the store will officially open as a Jewel/Osco at 9:00 AM on January 16, REPORT OF THE VILLAGE MANAGER a. ComEd annual report Over the last several years an annual report by ComEd representatives has been presented. Deputy Public Works Director Sharon Tanner noted that the report consists of outage information, reliability data and a snapshot of ComEd s workplan for Glenview. Staff reviewed the 2012 outage data with ComEd and identified 11 circuits that need continued monitoring. ComEd s external affairs manager, Jeff Batara, presented the 2012 annual report, an excerpt of which is included in the meeting material. In partnership with the Village, all 46 circuits in the Village were reviewed related to the frequency of interruptions and duration of outages. An aggressive action was made to improve reliability of the 11 problem circuits. Smart meters will be deployed in the Skokie area in 2018 and 2019 after the components are built over time. Just over 100,000 meters have been installed in the Maywood geographic area to date as part of the Smart Meter Pilot Program which helps ComEd evaluate performance of the smart meters. Once installation in this area is completed, ComEd will begin installing meters in a clockwork fashion as indicated on a map. Trustee Detlefs asked if future annual reports could be presented in a more timely fashion. Director Tanner said ComEd and staff took the time to thoroughly analyze the outage data for this report. Mr. Batara said typically the annual report is delivered to municipalities in late May or early/mid-june after which he meets with staff to review the data. For Glenview, he expects the same analysis used this year would be used next year. The next annual report could be ready for presentation in the July/August timeframe of next year. He described what is involved in gathering the data necessary to complete a detailed annual report and work plans to address issues. In response to Trustee Karton s inquiry about residential outages, Mr. Batara said 27% of the Village s 2012 overall interruptions relate to residential underground equipment failure and related factors. Whatever is causing the actual fault underground is unknown until an outage occurs. ComEd has taken measures in 2012 and 2013 to be proactive in addressing these issues by replacing underground cable to help reduce issues in areas prone to failures. He explained that there are intentional outages to make circuit improvements or residents planned outages for tree work. Outages can also be caused by transmission substation errors and issues with animals etc. Trustee White asked what percentage of wires is underground. He also wanted to know how many feet of underground and overhead cable is in Glenview. Mr. Batara did not have the data at hand but would forward it to the Board. Trustee Hinkamp felt the annual report wasn t very informative and asked for more meaningful data in the future. Trustee Hinkamp asked if Mr. Batara had ranges of individual residents outages during the year, and if Mr. Batara had benchmarks from companies other than ComEd (other power companies not in the Exelon family) to tell how ComEd is doing compared to other companies. Mr. Batara said ComEd uses metrics based on industry benchmarks. The numbers aren t specific to residents on a particular circuit because outages may only affect 13 people out of 1000 for example. ComEd looks at the greater population vs. the population in Glenview, but the information is available. Trustee Hinkamp said his home loses power at every storm while his neighbor has power, it would show an average of one customer with an outage. Trustee Hinkamp asked for more detail about what ComEd plans to do in Glenview unrelated to past failures. Mr. Batara acknowledged that all of ComEd s municipalities need infrastructure upgrades which has been planned to occur over a ten year timeframe. Mr. Batara said that ComEd has been proactive in trying to get ahead of outages. Manager Hileman added that over the last two years, ComEd has made a concerted effort to work with the Village to

3 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 3 of 11 identify pocket areas to make needed improvements, and the communication between ComEd and Village staff has improved. He noted that we did not have any major storms during He said that there is still work to be done, and we may not be able to reconcile the specificity of the data the Board wants due to ComEd s security concerns, but we have seen proactivity from ComEd that is encouraging to address residents concerns. Trustee Detlefs noted that Manager Hileman has been involved with the Northwest Municipal Conference to develop standard reporting metrics. Trustee Detlefs requested more statistical analysis of the outages, such as distribution curves and distribution analysis that can provide more information without getting into security concerns. Manager Hileman thought that the analysis Trustee Detlefs requested was feasible. b. Update on the installation of signage associated with the Firearm Concealed Carry Act Director of Planning Brady said the Firearm Concealed Carry Act became state law on July 9, The Act requires a display of signage indicating that guns are prohibited in governmental buildings. The law will be regulated by the Illinois State Police. License applications will be available on January 5, 2014 and licenses will be issued starting in April, A sign has been posted on the door of Glenview Village Hall noting that concealed carry weapons (handguns) are prohibited in governmental buildings. c. Regional Traffic Update Director Kenney provided a brief snapshot of the status of regional traffic projects Projects: IDOT replaced the culverts on both sides of Union Pacific Railroad just east of Shermer Road in two phases. The project was completed and the road reopened right before the Thanksgiving holiday. The Village pursued federal funds for the Chestnut/Waukegan intersection project. New pavement and pavement markings are complete. The permanent traffic signal hasn t been installed yet but the signal timing has changed for two phases (east/west and north/south). There is no third phase due to the driveway. Once the electrical work is done, permanent signals will be installed followed by the streetlights. Final landscape restoration will occur in the spring. Traffic signals and turn arrows will be synchronized. The IDOT project to widen Willow Road through Northfield has two phases. Phase I relates to the construction of the northbound and westbound lanes. Phase I at Waukegan is done and the project is moving into Phase II. Phase I at Northfield is almost done and will move into Phase II in a few weeks. Underground utility work will occur in the winter with the final bridge work to be completed by October Projects: The Greenwood/West Lake intersection project includes a Village-led improvement to utilize federal funds for a new traffic signal and capacity improvements. Staff has been working with the developer of the former Avon site at Golf Road and Waukegan Road to make capacity turn lane improvements related to the project. Project timing will be in sync with Mariano's plans to open by year end. The construction schedule for the Dewes/Lake/Waukegan intersection has not yet been established. The Village will coordinate with IDOT regarding the 2014 start of Phase I design work. The congested intersection has cut through traffic in the northeast and southeast quadrants. There was discussion about whether Shermer Road by the bridge would be reopened before spring. The bridge is substantially complete. Remaining Union Pacific Railroad (UPR) work under the bridge and along the roadway will be finished by February A meeting was held earlier today to discuss a temporary design to open the roadway in the February/March timeframe, which is the goal of the Villages of Northbrook and Glenview. IDOT is concerned about safety of a temporary road. The temporary design plan would address drainage and confirm that the road could be plowed in winter and maintained until next spring when the permanent road repair can be done. A Board update will be presented at a January meeting. Manager Hileman explained that, per the agreement, UPR must restore the roadway configuration to how it was before the crash by September 2014, but UPR doesn t believe it should have to pay to temporarily open the road. Negotiations are ongoing to determine what IDOT must approve and what UPR has to pay in terms of opening the road temporarily. Asphalt plants will be closing for the winter so the Villages of Glenview and Northbrook will consider the cost differential of using concrete and other project variables. Trustee Karton asked how soon the connection to Patriot Boulevard could be closed, which was opened temporarily but is not very efficient. Manager Hileman said a future conversation about the various aspects of the roadway patterns is needed and Northbrook s businesses are interested in providing their feedback. Staff

4 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 4 of 11 will have more information in the next two months. For the road to operate more efficiently, it should line up to Compass. An update will be provided at the second Board meeting in January. 6. REPORT OF THE VILLAGE ATTORNEY: None 7. MATTERS TO BE PRESENTED BY THE PUBLIC: None 8. PUBLIC HEARINGS a. Consideration of a Resolution adopting an annual budget for the Village of Glenview for the fiscal year commencing January 1, 2014 and ending December 31, Approved Resolution No President Patterson opened the public hearing. Finance Director Maggie Bosley was sworn under oath by Attorney Patt. Three public budget workshops were held (September 3, October 17 and October 29, 2013) at which time the Board and staff discussed specific Village funds, revenues and expenditures as well as the 5-year capital improvement program (CIP). An October 27, 2013 open house was held to address specifics of the 5-year CIP. The property tax levy, an integral part of the annual budget, was considered during a public hearing at the November 19, 2013 Village Board meeting. Structural balance budgeting is an ongoing Board objective as well as planning for sustainability, which involves looking out three years to ensure sustainability of ongoing revenues to support ongoing expenditures in each of the Village funds. One time revenues are also identified to support onetime expenditures. From 2005 to 2013, the Village received over $7.4 million in state and federal funds for infrastructure projects. An additional $10.1 million of state and federal funds have been earmarked for Glenview projects in 2014 and This is comprised of $6.5 million for the east of Harms Road storm water project; $1.7 million for the West Lake/Greenwood intersection; and potentially $900,000 for the Dewes/Henley/Harlem project. Positive revenue trends in 2013 are projected to continue into 2014 related to the Corporate Fund. Sales tax, the largest revenue contributor to the Corporate Fund, is projected to increase 3% in State shared income tax grew in 2012 and 2013 but is budgeted to remain flat in 2014 since state lawmakers are considering a reduction or freezing of the municipal share of this tax. The most positive revenue source has been building permits and related fees, primarily annexation fees. This revenue source is expected to remain strong in Building permits and related fees were $1.6 million in 2012, projected to reach $4.5 million by the end of 2013, and $3.0 million is budgeted for Hotel room tax revenue slightly declined in 2011 and 2012, but in 2013 this revenue source has grown and is expected to continue to grow in This growth is partially due to the newly remodeled Best Western that recently opened. Corporate Fund operating expenditures are projected to increase $2.3 million or 4.5% from 2013 to Police pension contributions will increase slightly over $300,000. A transfer to the Insurance and Risk Fund will increase by $535,000 because in 2013 the transfer from the Corporate Fund to this fund was subsidized by the Insurance and Risk Fund, whereas in 2014 the transfer will be fully loaded into the Corporate Fund expenditures. The combined personnel and contractual service costs increased by 3% or $1.3 million. The transfer to the CIP fund will increase from $5 million in 2013 to $8.35 million in An accelerated storm water improvement plan transfer of $2.5 million is included for years 2014 through At the end of 2014, the Corporate Fund balance is projected to be 37.6% of expenditures, which is within the fund balance policy. Ms. Bosley reviewed the Corporate Fund balance summary of revenues and expenditures from 2011 to Total revenues at the end of 2013 are projected to be $65.98 million offset by total expenditures of $61.1 million, leaving a net surplus of $4.9 million. The total end fund balance is $30.6 million comprised of $1.7 million committed to the Glenview Park Golf Club storm water project and an assignment of $2.5 million (the first payment of a three year commitment) for the accelerated storm water project. The remaining unassigned fund balance of $26.4 million or 43.3% of expenditures is above the current Village fund balance policy of 30 to 40%. A portion of that excess fund balance will be designated for future capital improvement transfers. The $4.8 million in surplus is due to additional unbudgeted revenue related to sales tax, building permits and related fees, land sale proceeds and an unbudgeted transfer in from other funds. For the 2014 proposed budget, total revenues are projected to be $60,274,000 offset by total expenditures of $63,640,000 with a net planned deficit of $3,366,000. This leaves a total ending fund balance of $27,272,540, which includes the remaining $850,000 payment toward the commitment to the Glenview Park Golf Club stormwater project and the second payment of $2.5 million toward the three-year commitment for the

5 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 5 of 11 accelerated storm water project leaving an unassigned fund balance at the end of 2014 of $23,922,540 or 37.6% of expenditures. The $3.3 million deficit in 2014 is a planned use of that fund balance. Director Bosley noted that the Corporate Fund would have a balanced budget if transfers to the CIP for the accelerated stormwater projects were removed. The intent is to keep projected revenues and expenses for 2015 and 2016 within the fund balance policy. The 2012 CIP actual expenditures were $8.9 million; in 2013 they were $11.2 million. The 2014 budget of $27.9 million is comprised of $1.1 million for road resurfacing, $8.1 million for road reconstruction and related underground infrastructure improvements, $15.4 million for water and sanitary system projects of which $12.1 million relates to storm water projects, and $3.3 million for design and inspectional services including traffic and bike projects. The Village s three largest enterprise funds are the Water Fund, Sewer Fund and the North Maine Fund. The 2014 Glenview water rates reflect a 0% increase on fixed charges and a 7.5% increase on consumption charges, which will offset the 2013 Wilmette rate increase of 10.8%. The fund will meet CIP standards. The cost to purchase water for 2014 from Wilmette is 29% of the total Water Fund expenses. The Sewer Fund rates will remain flat in Water rates for the North Maine Fund reflect a 0% increase for fixed charges and a 6.5% decrease for consumption charges. As a result of a lawsuit settlement with Niles, Glenview is receiving the wholesale water rate and a $1.57 million cash settlement. The cash was used to pay off a portion of the North Maine debt obligation. As presented on December 19, 2013, the proposed levies for the Village and the library will each increase 1.44%. According to policy, the levy increase has been limited to the prior year s additional EAV (equalized assessed valuation) from new properties and annexations. The anticipated net impact to the current or average taxpayer for the Village s portion of the property tax bill should be close to zero. There will not be much impact from limiting the increase to the new EAV. Director Bosley added that the 2014 budget represents a planned draw down of Village reserves. With these planned draw downs, all fund balances remain within each of their respective fund balance policies established by the Village. No one from the public came forward to address this matter. President Patterson closed the public hearing. President Patterson said the Board has been concerned about ongoing expenses being covered by ongoing revenues. The Village applies one time funds to one-time expenses and tries to live within its means to have a structurally balanced budget. Staff has been commended for their efforts to help meet this goal. 10. OLD BUSINESS a. Second consideration of the 2013 property tax levy Ordinance. Approved Ordinance No NEW BUSINESS a. Consideration of a Resolution adopting an annual budget for the Village of Glenview for the fiscal year commencing January 1, 2014 and ending December 31, Approved Resolution No Trustee Britton made an omnibus motion to approve items 10a and 11a, seconded by Trustee Detlefs. AYES: Trustees Detlefs, Hinkamp, Jenny, Karton, White, Britton 9. CONSENT AGENDA Deputy Village Manager Owen read the consent agenda. a. Old Business i. Second consideration of an Ordinance introducing Special Service Area Number Eighty-One (SSA 81) for local storm sewer installation and Special Service Area Number Ninety (SSA 90) for curb and gutter installation in Glenayre Park. Approved Ordinance No ii. Second consideration of an Ordinance amending Chapter Approved Ordinance No. 5742

6 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 6 of 11 iii. Second consideration of an Ordinance for Comprehensive Plan Amendment, Conditional Use, Final Site Plan Review, and Preliminary Subdivision approval for 3623 West Lake Avenue Hanuman Temple. Approved Ordinance No iv. Second consideration of an Ordinance granting zoning variations at 3623 West Lake Avenue Hanuman Temple. Approved Ordinance No v. Second consideration of an ordinance for Final Site Plan Review at 9840 Milwaukee Avenue Savers. Approved Ordinance No vi. Second consideration of an ordinance for Final Site Plan Review at 9854 Milwaukee Avenue Pita Inn. Approved Ordinance No vii. Second consideration of an Ordinance granting a Text Amendment for Lighting to Chapter 98 of the Municipal Code. Approved Ordinance No viii. Second consideration of an Ordinance regarding a Text Amendment to Chapter 98 of the Municipal Code regarding automotive sales and leasing dealerships. Approved Ordinance No b. New Business i. Consideration of a Resolution authorizing one-year contract extensions for emergency contractor assistance for repairs of main breaks, etc. with the following contractors for an amount not to exceed $80,000: Approved Resolution No a. Mark Meade Excavators (Grayslake, IL) b. Dimeo Brothers (Elk Grove, IL) c. F. J. Kerrigan Plumbing (Wilmette, IL) ii. Consideration of a Resolution and a recommendation authorizing a bid award to Anderlock Corporation of Plainfield, Illinois for the Public Works Phase I Glazing System Replacement Project in the amount of $227,850.00, plus an eight percent (8%) contingency, for a total budget of $245, Approved Resolution No iii. Consideration of a Resolution and a recommendation authorizing a bid award to Boller Construction Company Inc. of Waukegan, Illinois, for the Depot Train Station Stairs, Ramp and Handrail Renovation Project in the amount of $165,250.00, plus an eight percent (8%) contingency, for a total budget of $178, Approved Resolution No iv. Consideration of a Resolution and recommendation authorizing a memorandum of understanding between the Village of Glenview and Glenview Public Library for 2013 services. Approved Resolution No v. Consideration of a Resolution and recommendation authorizing a ten-year Standard Software Maintenance Agreement with New World Systems of Troy, Michigan for the integrated public safety computing system in the 2014 amount of $219, and the total amount of $2,272, Removed for discussion vi. Consideration of a Resolution authorizing waiver of the competitive bidding contract and authorization of agreements with Chicago Communications of Elmhurst, IL for E911 Mission Control Monitoring Service annual maintenance in the amount of $42, and police and fire radio equipment in the amount of $21, for a total amount of $63, Approved Resolution No vii. Consideration of a Resolution for a Single-Lot Subdivision for the Tsou Subdivision at 511 Country Lane. Approved Resolution No viii. Consideration of a Resolution authorizing execution of an Amendment to the Services Agreement with Oil Lamp Theater for year-round lighting of parkway trees adjacent to 1723 Glenview Road. Approved Resolution No ix. Consideration of Resolutions and recommendations authorizing (1) extension of an intergovernmental agreement ( IGA ) with the Village of Golf for Inspectional Services for a three year (3-year) term; and (2) an Intergovernmental Agreement ( IGA ) with the Village of Golf for Administrative Adjudication Services. Approved Resolution No x. Consideration of the approval of the voucher list for December 10, Approved A request was made to remove 9b-v. from the Consent Agenda for discussion. Trustee Detlefs made a motion to approve as amended seconded by Trustee Jenny. AYES: Trustees Hinkamp, Jenny, Karton, White, Britton, Detlefs

7 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 7 of OLD BUSINESS 9b-v. Consideration of a Resolution and recommendation authorizing a ten-year Standard Software Maintenance Agreement with New World Systems of Troy, Michigan for the integrated public safety computing system in the 2014 amount of $219, and the total amount of $2,272, Approved Resolution No Manager Hileman reported on today s renegotiation of the existing 10-year maintenance agreement with New World Systems for dispatch services. After conferring with the Director of Public Safety Support Services Brent Reynolds, there was support for a 5-year contract with 1% annual escalators because the initial contract didn t include an out clause if the Village chose to cancel in later years. If the resolution is approved, management could determine whether or not to remain with New World at the end of the 5-year term. Trustee Britton made a motion to approve seconded by Trustee Detlefs. AYES: Trustees Jenny, Karton, White, Britton, Detlefs, Hinkamp 11. NEW BUSINESS e. First consideration of an Ordinance for final site plan review and preliminary subdivision at 600 Milwaukee Avenue Jong Boo Plaza. Approved Director of Planning Jeff Brady stated that the Plan Commission recommended approval to the Village Board on a 4-0 vote on November 12, The original plan was approved in 2009 but the developer subsequently defaulted in 2010 and the property was acquired in 2013 by the current owner. Remediation is needed to bring the property up to a marketable condition for leasing to tenants. One building along Central Road has been demolished. The new owner is proposing to reorganize the parking field by adding a surplus of 89 spaces, resulting in less building and more ability to park on the site. The primary tenant is an international grocery store. The proposed landscaping within the parking lot complies with Village requirements including the Milwaukee Avenue corridor plan. At the Plan Commission there were no comments from the public and no members of the public in attendance. Prior and existing views of the site were shown. At the Plan Commission, minor modifications were made in addition to the parking reconfiguration. The entryway and sidewalk were redefined in order to provide ten feet between the edge of the curb and the doors leading into the grocery store, which is similar to other grocery stores in the Village. There will be a new loading dock, and the compactor area will be enclosed. Access to the site will be improved by moving a driveway slightly to the east on Central Road. This will also provide delivery vehicles more maneuverability around the site and into the loading area. The current site plan has more landscaping than the originally approved development. Trustee Karton made a motion to approve seconded by Trustee Hinkamp. The motion carried by a unanimous voice vote. Due to the unanimous vote to approve, this matter will be placed on the consent agenda at the next meeting. h. Consideration of an Ordinance to modify traffic control devices at Henley Street intersections with Elm Street, Lincoln Street and Washington Street. Approved on first reading Ordinance No Director Kenney stated that when the new library was being planned, neighbors to the northwest and southwest were concerned about cut through and other traffic-related issues. The Village agreed to analyze traffic conditions post library construction, which has been accomplished. The study area was bounded by Glenview Road to the north, Larkdale to the south, Spruce Street to the east and Harlem to the west. In 2012 the library parking deck opened. A public workshop was held and traffic studies were commissioned. The study results confirmed that the new library and associated traffic improvements have not caused an adverse impact to the area. Police selective enforcement will continue. Director Kenney addressed the proposed stop signs for three east/west intersections along Henley Washington, Lincoln and Elm. Conditions in these three locations warrant stop signs related to sight lines. All three intersections have impediments. At Washington the established sight line triangles show existing buildings so MUTC warrants the existing yield signs to be replaced with stop signs. Both Elm and Lincoln intersections are obstructed by substantial permanent vegetation on private property. Vegetation on public rights-of-way will be trimmed or removed. Village staff works with homeowners to encourage them to trim the

8 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 8 of 11 obstructing vegetation on private property. After coordinating with homeowners, Director Kenney recommends the installation of stop signs at the subject intersections based on MUTC warrants for sight line distances. Village traffic consultant Tom Adomshick of James Benes & Associates said traffic volumes, crash history and sight lines dictate the need for stop sign controls. Sight distance is critical as it indicates whether a driver can see oncoming traffic on the crossing streets in enough time to stop or slow down so as to avoid a collision. Recommendations for the proposed stop signs are based on MUTCD s sight distance criteria. There was Board discussion about how the Village addresses obstructing vegetation on private property. Village policy is not to take away private property rights related to existing vegetation including bushes and trees. Director Kenney showed exhibits of the obstructing vegetation on corner properties at the subject intersections. Substantial changes to longstanding vegetation would have to be made in order to have clear sight lines. General questions were addressed. Director Kenney confirmed that permits for landscaping within sight line triangles are not required but many sight line issues on private property have been resolved. Attorney Patt said if a resident installed landscaping to create an obstruction that didn t previously exist the matter would be addressed by the Village s enforcement division. If the issue didn t get resolved a citation would be issued and the property owner would go through the administrative adjudication process. Mr. Adomshick said if the sight lines are cleared, the Village can remove the unwarranted stop signs. Attorney Patt added that the Village has discretionary immunity under its tort immunity protection. Unwarranted stop signs do not need to be removed. But before removing a stop sign the Village should ensure that the stop sign is unwarranted. The Village has the authority to install or remove a stop sign at any time provided there is no abuse of its discretionary immunity. President Patterson raised the concern that stop signs could potentially expedite traffic on Henley because drivers will be able to see the stop signs and could potentially have a false sense of security that other vehicles will not be in their path. Mr. Adomshick explained that stop signs indicate which approach has the right of way, which is Henley in this case. Because sight lines do not meet standards, two way stop signs are recommended. Typically the stop sign is placed at the approach with lesser traffic. Attorney Patt explained that the Village has the right to address vegetation on private property related to public safety. If the homeowner was required to trim or remove offending vegetation, the homeowner could claim a constitutional taking of private property by the Village s eminent domain authority, which may not be worth fighting in court. Determining how much should be trimmed or removed is another issue that has not been researched since the Board s approach is to not ask residents to make significant alterations to their property. Trustee Karton said the Village typically defers to the traffic experts in these matters. She prefers clear sight lines over stop signs, but acknowledged that significant changes would be needed at the subject properties to resolve the issue of obstructing vegetation. Trustee Britton added that the proposed stop signs may increase speeding on Henley, but not having a stop sign would more likely cause an accident. He prefers changes to vegetation but stop signs were a good compromise provided staff first tries to convince the homeowner to consider changes. Ms. Helen Costello, 1954 Henley, described the accident she witnessed in September at Henley and Washington down the street from her home. There are many children in the neighborhood. The intersection has had multiple accidents and many close calls. The Village worked with neighbors to improve safety at the intersections along Henley where sight lines are very poor. She is unsure if the stop signs will speed up traffic on Henley but does believe that they will stop traffic on Washington, Lincoln and Elm and hopefully prevent accidents. No others from the public came forward to speak to this petition. President Patterson noted that a request had been made to waive administrative rules and adopt on first reading. Trustee Karton motioned to waive administrative rules seconded by Trustee Detlefs. In response to Trustee Jenny, Mr. Kenney clarified that approval of this item on first reading was requested because staff has worked very long on this matter and the neighbors want to see it resolved.

9 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 9 of 11 AYES: Trustees Karton, Britton, Detlefs, Jenny NAYS: Trustees White, Hinkamp Trustee Karton made a motion to adopt on first reading seconded by Trustee Detlefs. AYES: Trustees White, Britton, Detlefs, Hinkamp, Jenny, Karton b. First consideration of an Ordinance declaring surplus Village property. Approved Director Ahner said the results of this year s annual computer replacement program indicated that certain pieces of Village equipment have been replaced and/or were broken. She asked the Board to consider declaring these items as surplus. If approved, staff will dispose of these items. Trustee Karton made a motion to approve seconded by Trustee Britton. The motion carried by a unanimous voice vote. Due to the unanimous vote to approve, this matter will be placed on the consent agenda at the next meeting. f. Consideration of an Ordinance amending building permit fees for an annual discount. Approved on first reading Ordinance No Inspectional Services Manager Joe Footlik requested approval of the ordinance on first reading regarding the discount of building permit fees from January through March This annual discount has occurred for many years. Along with the benefit to residents, it reduces the workload for staff during the busy construction season. Trustee Karton made a motion to waive administrative rules seconded by Trustee Jenny. AYES: Trustees Britton, Detlefs, Hinkamp, Jenny, Karton, White Trustee Jenny made a motion to approve on first reading seconded by Trustee Karton. AYES: Trustees Detlefs, Hinkamp, Jenny, Karton, White, Britton g. Consideration of an Ordinance establishing business regulations for Medical Cannabis Cultivation Centers and Dispensing Organizations. Approved on first reading Ordinance No A request was made to waive administrative rules and adopt on first reading. Director Brady reported that the state approved Compassionate Use of Medical Cannabis Pilot Program Act will become effective January 1, The Illinois Department of Public Health is developing program rules for adoption in May. Medical cannabis will be allowed as a doctor-recommended treatment related to qualifying medical conditions (listed in the staff report). The state will license 22 cannabis cultivation centers and 16 dispensaries located only in state police districts and spread out evenly across the state in certain locations. The Act preempts the municipal Home Rule Authority but communities are allowed to enact reasonable regulations. A cultivation center can t be within 2500 feet of a school, daycare or residential use. A dispensing organization can t be located within 1000 feet of a school or daycare and is not permitted within a residential structure or residential zoning district. The proposed ordinance establishes business regulations to allow a cultivation center or dispensing organization only in an I-2 district as a conditional use. It abides by the state s location requirements and identifies I-2 as an appropriate zoning district for these uses.

10 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 10 of 11 Trustee Hinkamp began a Board discussion related to his concern that the distribution of medical cannabis was limited to an I-2 district rather than being allowed in other districts. He felt the limitation was somewhat hiding this state-approved product in an industrial district. Mr. Brady said pharmacies that meet requirements to dispense medical cannabis can sell it as a conditional use, but currently there are no pharmacies in the I-2 district. Attorney Patt added that the Village and the state regulate legal items for sale, such as firearms, with certain distance and zoning regulations. If directed by the Board, an ordinance will be presented at a future meeting with a conditional use for distributing medical cannabis in districts in addition to I-2. State statue mandates that each community must accommodate these uses within a zoning district. The proposed ordinance is similar to what the Board approved several years ago for sexually oriented businesses. The intent is to establish a framework today which can be adjusted later after comments from the Board and the public have been heard. The ordinance framework to regulate sexually oriented businesses has been used as the starting point. Attorney Patt said the Village is being properly and legally restrictive and the requirements can be expanded or limited at a later time. Staff is ready to present the options at the January 7, 2014 Village Board meeting. Trustee Jenny made an omnibus motion to waive administrative rules seconded by Trustee Detlefs. AYES: Trustees Hinkamp, Jenny, Karton, White, Britton, Detlefs Trustee Jenny made a motion to approve on first reading seconded by Trustee Detlefs AYES: Trustees Jenny, Karton, White, Britton, Detlefs, Hinkamp Mr. Brady will present conditional use guidelines for this matter at the January 7, 2014 Village Board meeting. c Consideration of an Ordinance providing for the issuance of $6,190,000.00* General Obligation Bonds, Series 2013A, of the Village of Glenview, Cook County, Illinois, for the purpose of financing Village Hall relocation and related improvement to Village buildings, and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, and further providing for the execution of agreements in connection with such issuance. Approved on first reading Ordinance No d. Consideration of an Ordinance providing for the issuance of $4,440,000.00* Taxable General Obligation Bonds, Series 2013B, of the Village of Glenview, Cook County, Illinois, for the purpose of financing costs associated with the Waukegan Road/Golf Road Tax Increment Finance District and providing for capitalized interest on said bonds, and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and further providing for the execution of agreements in connection with such issuance. Approved on first reading Ordinance No Trustee Jenny recused himself from the following discussion related to 11c and 11d due to a conflict of interest. Budget Manager Debbie Lubbat reviewed 11c and 11d regarding two bond issues, Series 2013A and Series 2013B. Series 2013A relates to moving staff and Village Hall operations to the Police Department building as well as the police building improvements needed to accommodate the project. The bond issue would fund $6.1 million of the total estimated $8.6 million project budget. The remaining $2.5 million is comprised of $1.5 million in land sale proceeds from the existing Village Hall (funded by the Permanent Fund until sale occurs) and $1 million through available fund balances. By issuing bonds now, the Village can take advantage of the current annual calendar limit of $10 million for bond qualified issues, an estimated 35 to 40 basis point advantage in the current market. Taxable general obligation bond series 2013B relates to financing $4 million of Village costs associated with the Waukegan Road/Golf Road TIF (tax increment finance) district that was established in April to redevelop the former Avon and Baker properties for the new Glen Gate Shopping Center by Regency Centers and the Reserve apartment complex by Focus.

11 The Village of Glenview, Regular Board of Trustees Meeting, December 10, Page 11 of 11 On December 6, 2013 Moody s assigned the Village of Glenview a Aaa credit rating. Steve Larson of Ehlers & Associates reviewed this morning s positive bond sale results. The general obligation bonds, Series 2013A, is a $6,065,000 tax exempt issue with a 20-year term at a 3.43% true interest cost, a 10-year call date and an average debt service of $428,000. The general obligation bonds Series 2013B is a $4,385,000 taxable issue with a 10-year term at a 2.86% true interest cost. The size of the bond was reduced by $65,000 due to lower issuance costs, lower underwriting costs, and lower interest rates on the capitalized interest. The average debt service after the capitalized interest is $703,000. Both issues close on December 19 th. There was Board discussion about Trustee White s concern that a bond issue was being considered to fund the Village Hall project before it has been reviewed by the Plan and Appearance Commissions. If the Village Hall project budget comes in well over the estimate, which happened with the Fire Station 6 project, he would vote against it. If the project didn t get approved, he doesn t want to approve a debt issue that can t be called for ten years with no place to use the money. He also wants the public to have time to comment. Manager Hileman stated that the Fire Station 6 and Village Hall projects are not similar. The fire station must comply with the Waukegan Road Corridor Plan, needs a different type of construction and must be flexible to accommodate future space needs. The Village Hall project is not expected to exceed budget. If the project didn t move forward, money from the debt issue could be used to expedite other capital projects so there is minimal risk. This project was fully vetted at the recent budget workshops and one Village Board meeting. The purpose and type of project could be changed to another tax exempt project provided the same bond covenants are followed. The project would be redefined through an amended ordinance. Taking advantage of the $10 million limit for 2013 provides a substantial savings related to the interest rate and other factors Trustee Britton made an omnibus motion to waive administrative rules in 11c and 11d, seconded by Trustee Karton. AYES: Trustees Karton, White, Britton, Detlefs, Hinkamp RECUSED: Trustee Jenny Trustee Britton made an omnibus motion to approve 11c and 11d on first reading seconded by Trustee Hinkamp. AYES: Trustees White, Britton, Detlefs, Hinkamp, Karton RECUSED: Trustee Jenny 13. ADJOURNMENT Trustee Britton made a motion to adjourn at 10:36 PM seconded by Trustee Hinkamp. The motion carried by a unanimous voice vote. Respectfully submitted, Joanne McDonagh, Recording Secretary ATTEST