FINAL PFMRP PROCUREMENT PLAN. Zambia Public Financial Management Reform Program Phase I (P147343)

Transcription

1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized FINAL PFMRP PROCUREMENT PLAN Zambia Public Financial Management Reform Program Phase I (P147343) 1. General:The project development objective (PDO) is to contribute to improving the efficiency and accountability of public resources as a basis for economic development through (i) improved fiscal discipline; (ii) increased transparency in public finances; (iii) increased effectiveness in revenue administration; (iv) strengthened procurement; and (v) enhanced internal controls and internal audit. The Project consists of the following 5 components: Component 1. Integrated Planning and Budgeting and Revision of PFM Legal Framework The objective of this component is to improve the development planning and budgeting processes to enhance the development and service delivery impact of the public sector Component 2. Strengthening IFMIS and Cash Management The objective of this component is to enhance financial management systems and standards in order to promote good financial management and corporate governance practices in the public service. Component 3. Public Reforms The main objectives of this component are to: (a) establish and strengthen ZPPA s oversight and regulatory role in public procurement; and (b) strengthen ZIPS s to establish and maintain quality standards of purchasing and supply professionals. Component 4. Enhanced Internal Audit and Control This component will strengthen and promote internal control systems in order to enhance transparency and accountability in the use of public resources.. Component 5. Increasing the Effectiveness of Revenue Administration The objective of this component is to increase the effectiveness of revenue administration by the Zambia Revenue Authority. This component includes supporting major ongoing change initiatives funded by Government and enhancing the professionalism and productivity of the workforce. 2 Project ID No: I P Project Implementing Agencies: Component 1: Ministry of Finance Budget and Economic Affairs Component 2: Ministry of Finance Accountant General Component 3: Zambia Public procurement Authority (ZPPA) and Zambia Institute of Purchasing and Supply (ZIPS) Component 4: Ministry of Finance Internal Audit Component 5: Zambia Revenue Authority 4. Bank s approval Date of the Plan: April,, rev Jan Date of General Notice: April, 6. Period covered by this procurement plan: March to April 2017 Public Disclosure Authorized I. Goods and Works and Non-Consulting Services 7. Prior Review Threshold: Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for : 1

2 Table 1: Thresholds for Methods and Prior Review Goods, Works and Non Consultant Services Expenditure Category Method Contract Value Threshold For use of Method (US$) Contracts Subject to Prior Review (US$) 1. Works 2. Goods ICB(Works/Supply & >=10,000,000 All contracts Installation) NCB >=200,000 - <10,000,000 As in procurement plan Shopping <200,000 None Direct Contracting All values All contracts ICB >=2,000,000 All contracts NCB >=100,000 <2,000,000 As in procurement plan Shopping <200,000 (motor vehicles only) None Shopping <100, (rest not motor None vehicles) Direct Contracting All values All contracts from UNOPS All values None Agency Note: Contracts with a cost estimate below US$200,000 for motor vehicles only may be procured on basis of Shopping procurement method 8. Prequalification. N/A 9. Proposed Procedures for CDD Components (as per paragraph of the Guidelines): N/A Reference to (if any) Project Operational/ Manual: The components will besides provisions of the Banks Guidelines for and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011 and the Banks Guidelines of Goods, works, and Non-Consulting Services under IDRD Loans and IDA Credits & Grants by World bank Borrowers, dated January 2011 and will also make use of the additional information and guidance provided in Manual Guidance for of Small Contracts; World Bank Africa Region February 2011 and in the case of all contracts entered into using NCB based on use of National standard Bidding Documents, additional provisions of the attachments and standard clauses of the Bank s Policy Corrupt and Fraudulent Practices whose text may not be modified will be used in both the bidding documents and the ensuing contracts. 10. Any Other Special Arrangements None 11. Packages with Methods and Time Schedule Descriptio n a. of Good and Non Services Package Number Plan/ Est Amount in US $ Proc Method Preq (yes / no) Domest ic Prefere nce Prior or Post Review Expect Bid Opening Date Expected Contract Signature Date Comm ents Component 1: Integrated Planning and Budgeting and Revision of PFM Legal Framework 1.1 Procuremen t of office equipment 1.2 Procuremen t of vehicles IPB/PFM RP/GD/01 IPB/PFM RP/GD/02 Plan 14,000 Shoppin g No No Post 4 th July Plan 80,000 Shoppin No No Post 1 st Aug g 29 th Aug 30 th Sept Sub Total Component 1; Goods and Non Consultant Services 94,000 2

3 Component 2. Strengthening IFMIS and Cash Management Installation of new local area networks in 13 roll out sites and Refurbishme nt of existing local area networks in 28 sites 2.2 of servers and other hardware 2.3 of power back up equipment IFMIS/G D/PFMRP /01 IFMIS/G D/PFMRP /02 IFMIS/G D/PFMRP /04 Plan 850,000 NCB No No Post 30 th April 30 th Sept Bidding and contract award will be based on lots (sites) Plan 150,000 NCB No No. Post 30 th April Plan 750,000 NCB No. No. Post 29 th Aug 30 th May 30 th Sept Sub Total Component 2; Goods and Non Consultant Services 1,750,000 Component 3 (A): Public Reforms (ZPPA) 3.A.1. Development of turnkey e- system 3.A.2. of internet connectivity for e- System Data Center Plan MRP/GD/ 05 Plan MRP/GD/ 06 1,800, ,000 ICB No Yes Prior 15-Aug Nov-14 Will include Framework agreements, training to pilot MPSAs, data center System software, licenses, warranties, subscriptions for project period NCB No Yes Prior 12-Jan Mar-15 Sub Total Component 3 A- (ZPPA): Goods and Non Consultant Services 2,100,000 Component 3 (B) : Public Reforms(ZIPS) 3.B.1 of IT equipment 3.B.2 of office furniture ZIPS/PF Plan 30,000 Shopping No. No. Post 1 st June MRP/GD/ 01 ZIPS/PF Plan 10,000 Shopping No. No. Post 1 st June MRP/GD/ th Jun 30 th Jun 3

4 3.B.3 of Motor Vehicles ZIPS/PF MRP/GD/ 03 Plan 90,000 Shopping No. No. Post 1 st Jun 30 th Jun 3.B.4 or lease of Office accommodati on 4.B.5 Printing of education study material ZIPS/PF MRP/GD/ 04 ZIPS/PF MRP/GD/ 05 Plan 120,000 Shopping No. No. Post 1 st Jun Plan 30,000 Shopping No. No. Post 1 st Oct 30 th Jun 30 th Oct Sub Total Component 3 B- (ZIPS): Goods and Non Consultant Services 280,000 Component 4. Enhanced Internal Audit and Control 4.1 Develop and printing of Public Internal Audit Magazine 4.2 of Motor Vehicles 4.3 of various office equipment IAC/GD/ 1 Plan 28,500 shopping No No Post 15 th Jul IAC/GD/ Plan 134,000 Shopping No No post 15 th May 2 IAC/GD/ 3 31 st Jul 31 st May Plan 83,000 Shopping No No post 15 th May 31 st May Evaluation and award to be based on individual items 4.4 of ACL licenses and server IAC/GD/ 4 Plan 68,000 Direct Contractin No No Prior 15 th May g 31 st May Sub Total Component 4: Goods and Non Consultant Services 313,500 Component 5: Increasing the Effectiveness of Revenue Administration 5.1 Electronic Records Management System Hardware (ERMS) 5.2 Development of Mining Sector Monitoring ZRA/GD/ 1 ZRA/GD/ 2 Plan 202,500 NCB No No Post N/A N/A Contract already awarded the amount in the plan is the outstanding balance 270,000 This is the actual contract amount. Plan 600,000 UN- CTAD No No Post 30 th May 25 th July 4

5 System 5.3 Mining Sector System Hardware procurement 5.4 of surveillance tools and equipment for specialist investigation s 5.5 of IT system and equipment for the Forensic Laboratory 5.6 Transit Tracking IT System and equipment ZRA/GD/ 3 Plan 5,000,000 ICB No No Prior 26 th Sept 29 th Dec ZRA/GD/ Plan 294,000 NCB No No Post 16 th May 18 th Jul To be advertised 4 internationall y ZRA/GD/ Plan 690,000 NCB No No Prior 30 th May 12 th Sep To be advertised 5 internationall y ZRA/GD/ Plan 1,600,000 NCB No No Prior 11 th July 17 th Oct To be advertised 6 internationall y Sub Total Component 5: Goods and Non Consultant Services 8,386,500 Component 6: Strengthening Tax Policy Formulation in Budget Office 6.1 of laptops and external drives STPF/PF MRP/01 Plan 20,000 Shopping No No Post 4 th Jul Sub Total Component 6: Goods and Non Consultant Services 20,000 Component 7. Program Management 29 th August 7.1 Procure Motor vehicles for project management and monitoring 7.2 Procure equipment for the Project Management Unit 7.3 of furniture PMU/GD/ 1 Plan 160,000 Shopping No No Post 17 th April PMU/GD/ Plan 30,000 Shopping No No Post 17 th April 1 PMU/GD/ Plan 6,000 Shopping No No Post 17 th April 1 30 th April 30 th April 30 th April Sub Total Component 2; Goods and Non Consultant Services 196,000 II. of Consultants 12. Prior Review Threshold: decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines and Employment of Consultants: 5

6 Table 2: Thresholds for Consultants Methods and Prior Review Expenditure Category Consulting Firms s (IC) Method Contract Value Threshold for use of method (US$) Contracts Subject to Prior Review (US$ millions) QCBS, QBS >=200,000 All contracts CQS, LCS, QBS, FBS <200,000 As in procurement plan SSS All values All Contracts Competitive >=100,000 All contracts IC Single Source All values All contracts NOTE: Contracts selected on basis of CQS should not exceed US$200,000 equivalent. Note: Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Engineering and contract management contracts with cost estimates of less than US$300,000 may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. The procurement plan will indicate those contracts using CQS whose short lists by exception may not comprise entirely national firms. 2. Terms of Reference (TOR) for all consultancy contracts as well as all single source s, irrespective of the contract value, will be subject to prior review. Any Other Special Arrangements: N/A 13. Consultancy Assignments with Methods and Time Ref. No. Description Plan / Method Estimated Cost in US$ Component 1: Integrated Planning and Budgeting and Revision of PFM Legal Framework Prior / Post Review Expected proposal submission /opening Date Comments IPB/PFM RP/CS/01 IPB/PFM RP/CS/02 Develop of Planning and Budgeting Manuals and Training Materials Assessment of and process changes in Budget Office Plan CQS 50,000 Post 4 th July Plan CQS 50,000 Post 1 st August IPB/PFM RP/CS/03 Development of expenditure projections tools and skills Plan CQS 150,000 Post 5 th September To be advertised internationally Sub Total Component 1; Consulting Services 250,000 Component 2. Strengthening IFMIS and Cash Management IFMIS/PF 01 IFMIS/PF 02 Annual Maintenance for SunServers and NetApp SAP Enhancement & interfaces Plan QCBS 750,000 Prior 27 th June The contract will cover a 3 year period Plan QCBS 1,820,000 Prior 27 th June To be advertised internationally 6

7 IFMIS/PF 03 IFMIS/PF 04 IFMIS/PF 05 IFMIS/PF 06 Business continuity planning Basis Senior Consultant, hired to provide technical backstopping and building to IFMIS SAP system Administrators Review of business process and regulatory framework for GRZ s PFM system IFMIS Quality Assurance Consultant Plan QCBS 250,000 Prior 27 th June Plan IC - 100,000 Prior 27 th June competitive Plan QCBS 500,000 Prior 30 th Sept Plan QCBS 160,000 Prior 25 th July To be advertised internationally IFMIS/PF 06 Consultancy to review and design power backup solution Plan IC - 50,000 Post 25 th July Competitive Sub Total Component 2: Consulting Services 3,630,000 Component 3( A). Public Reforms (ZPPA) 01 Consultant to prepare Standard Bidding Documents and User Manual for Framework Agreements Plan QCBS 250,000 Prior 21 st Nov 02/01 in Ministry of Finance,, 02/02 02/03 in Ministry of Transport, Works, Supply and Communications, in Education, 7

8 02/04 02/05 02/06 02/07 02/08 02/09 02/10 03 Science, Vocational Training and Early Education in Ministry of Health in Food Reserve Agency, in Bank of Zambia, in Road Development Agency in Provincial Administration Central Province, in Ministry of Mines, Energy & Water development in Ministry of Information & Broadcasting Services Hire consultant to assist in undertaking an awareness campaign of e- 50,000 Post 15 th Jan

9 System Development of e- Guidelines Review the Public Act and Regulations Consulting Services for Preparation of Guidelines Consulting Services for Preparation of Manuals Plan CQS 110,000 Post 15 th Jan 2015 Plan Individual 70,0000 Post 28 th Nov Consultant Plan CQS 150,000 Post 31 st Oct Plan CQS 50,000 Post 31 st Oct Sub Total Component 3(A): Consulting Services (ZPPA) 790,000 Component 3 (BA). Public Reforms(ZIPS) ZIPS/PFM RP/CS/01 ZIPS/PFM RP/CS/02 ZIPS/PFM RP/CS/03 Consultancy Technical, Education and Finance Development of ZIPS regulation, code of conduct, manuals and guidelines Design and development of MIS and database Plan 160,000 IC-Competitive Prior 1 st August, Plan 55,000 CQS Post 15 th January, 2015 Plan 40,000 CQS Post 30 th August, ZIPS/PFM RP/CS/04 ZIPS/PFM RP/CS/05 ZIPS/PFM RP/CS/06 Research and development (review the ZIPS syllabus) Development of training manuals for short term training and workshops Consultant to maintain ZIPS database Plan 70,000 CQS Post 1 st October, Plan 24,000 CQS Post 1 st April, 2015 Plan 36,000 CQS Post 1 st December Sub Total Component 3 (B): Consulting Services(ZIPS) 385,000 Component 4: Enhanced Internal Audit and Control RP/CS/01 RP/CS/02 Development of curriculum for Government Internal Auditing with Zambia chapter of IIA of a trainer on IIA Standards for Plan CQS 74,000 Post 12 th May EOI to be advertised internationally Plan IC competitive 17,600 Post 12 th May 9

10 RP/CS/03 RP/CS/04 RP/CS/05 RP/CS/06 RP/CS/07 RP/CS/08 RP/CS/09 practicing internal auditors Development of Internal audit quality assurance systems manual Consultant to review the Public Finance Act Legal Expert Consultant to review the Public Finance Act Public Finance Expert Consulting services to facilitate sensitization workshops of key stakeholders on role of internal audit in public sector in Consultant to conduct training in risk management Develop and pilot the Risk Management system in 3 MPSA. of a consultant to develop training materials and to carry out training in various specialized audits for to 2015 Plan CQS 22,000 Post 12 th May 20,000 Post 15 th July 13,000 Post 15 th July Plan 6,000 Post 1 st October IC Competitive 80 participants Plan CQS 135,500 Post November 1, Training in 2 batches last one in 2015 Plan CQS 180,000 Post September 15, Plan QBS 212,000 Prior June 30, Risk based, IT, Forensic, Performance and Sub Total Component 4: Consulting Services 680,100 Component 5. Increasing the Effectiveness of Revenue Administration ZRA/CS/ 1 ZRA/CS/ 2 Development of an IT system to monitor balance of payments Development of specialized Tax Audit Sector Guidelines Sub Total Component 5: Consulting Services Plan SSS 66,000 Prior March 31 st Plan QCBS 310,000 Prior Nov 28 th Component 6: Strengthening Tax Policy Formulation in Budget Office 376,000 STPF/PF 01 STPF/PF 01 Undertake studies on the efficacy of the various consumption Taxes Development of revenue forecasting tools and skills Plan QCBS 200,000 Prior To be advertised internationally Plan QCBS 150,000 Prior To be advertised internationally Sub Total Component 6: Consulting Services 350,000 10

11 Component 7: Program Management PMU/PF 01 PMU/PF 02 PMU/PF 03 Recruitment of Specialist Recruitment of M & E Specialist Annual Audit Plan IC 120,400 Prior 30 th April Competitive Plan IC 120,400 Prior 30 th April Competitive Plan LCS 40,000 N/A 18 th Dec If Auditor General is engaged, activity will move to operating costs Sub Total Component 7: Program Management 280, Training,workshops and consultations Ref. No. Training, workshop and study tours Estimated Cost (US$) Estimated Duration (Days) Expected Training/workshop Date Component 1: Integrated Planning and Budgeting and Revision of PFM Legal Framework IPB/PFMRP/TR/01 IPB/PFMRP/TR/02 IPB/PFMRP/TR/03 IPB/PFMRP/TR/04 Training of MPSAs and Local Authorities in the new Planning and Budgeting tools 200, st July to 31 st December Sensitisation of key stakeholders 150, st July to 31 st December (including Parliamentarians) in the Planning and Budgeting Policy and subsequent Legislation Training of trainers in the new budget 50, st July to 31 st December format and IFMIS Specialised training in expenditure 1 st July to 31 st December projections skills 100, Sub Total Training, Workshops and Capacity Building Component 1 500,000 Component 2. Strengthening IFMIS and Cash Management IFMIS/PFMRP/TR/01 IFMIS end-user training 350, st May to Nov 28 th IFMIS/PFMRP/TR/02 SAP Certification 380, st Sept to 28 th Nov IFMIS/PFMRP/TR/03 Study tour 60, st May to 7 th June Sub Total Training, Workshops and Capacity Building Component 2 790,000 Component 3 (A). Public Reforms (ZPPA) MRP/TR/01 Capacity building activities (this is awaiting Training needs assessment) 470,000 TBA September Dec

12 Sub Total Training, Workshops and Capacity Building Component 3(A) ZPPA 470,000 Component 3 (B). Public Reforms (ZIPS) ZIPS/PFMRP/TR/01 Training of Trainers in Purchasing 7, May Dec 2015 and supply ZIPS/PFMRP/TR/02 Training ZIPS affiliates in Purchasing 7, May Dec 2015 and supply ZIPS/PFMRP/TR/03 Training ZIPS students and members 7,000 May Dec 2015 in Purchasing and supply 30 ZIPS/PFMRP/TR/04 Training invigilators and examiners 7, May Dec 2015 in purchasing and supply ZIPS/PFMRP/TR/05 Sensitisation of ZIPS syllabus to all stakeholders 7, May Dec Sub Total Training, Workshops and Capacity Building Component 3(B) ZIPS 35,000 Component 4. Enhanced Internal Audit and Control RP/TR/01 RP/TR/02 RP/TR/03 RP/TR/04 Trainer of 263 Practicing Internal auditors on IIA Standards for Trainer of Practicing Internal auditors on IIA Standards for 2015 Trainer of 263 Practicing Internal auditors on IIA Standards for 2016 Conduct training and sensitisation in quality assurance systems for Practising Internal auditors 36, April to Dec April to Dec 36, , April to Dec 23, April to Dec RP/TR/05 RP/TR/06 RP/TR/07 RP/TR/08 RP/TR/09 RP/TR/10 Audit Committee members trained in corporate governance & their roles under the Public Finance Act 23, April to Dec Audit Committee members trained in 23, April to Dec corporate governance & their roles under the Public Finance Act 2015 Audit Committee members trained in 23, April to Dec corporate governance & their roles under the Public Finance Act 2016 Sensitisations to the Public on role of April to Dec audit committees 22, Sensitisations to the Public on role of April to Dec audit committees , Sensitisations to the Public on role of April to Dec audit committees 2016 RP/TR/11 Sensitization of key stakeholders 80 participants on role of internal audit in public sector in 22, , April to Dec RP/TR/12 RP/TR/13 of a consultant to develop training materials and to carry out training in various specialized audits for to 2015 [Risk based, IT, Forensic, Performance and ] Training auditors are trained in use of ACL and server based scripts. 191, April to Dec 27, April to Dec 12

13 Sub Total Component 4: Training, Workshops and Capacity Building 366,625 Component 5. Increasing the Effectiveness of Revenue Administration ZRA/PFMRP/TR/01 Training in Mining Sector Monitoring 1,000, Nov to Feb 2015 ZRA/PFMRP/TR/02 Training in Specialised Tax Audit 50, April to June 2015 ZRA/PFMRP/TR/03 Training in Debt Management Skills 50, July to Sept 2015 Sub Total Component 5: Training, Workshops and Capacity Building 1,100,000 Component 6. Strengthening Tax Policy Formulation in Budget Office STPF/PFMRP/TR/01 Development of revenue forecasting 100, st May 31 st December skills STPF/PFMRP/TR/02 Specialised training on general business taxation and review of double taxation agreements 110, st May 31 st December Sub Total Component6: Training, Workshops and Capacity Building 210,000 Component 7. Program Management PMU/PFMRP/TR/01 Project Management Training for staff 25, April to Dec April to Dec PMU/PFMRP/TR/02 Conference, workshops 45, PMU/PFMRP/TR/03 Professional training for support staff 45, April to Dec PMU/PFMRP/TR/04 Basic Project, contract management, procurement, results based M&E, Team building and Financial management training for selected staff from all components under the project (Training to be coordinated by the Program Management Unit) 10,000 7 April to May Sub Total Component : Training, Workshops and Capacity Building 125,000 NOTES ON COMPONENTS TRAINING AND CAPACITY BUILDING PLANS: Component 1: Integrated Planning and Budgeting and Revision of PFM Legal Framework Component 2: Strengthening IFMIS and Cash Management - None Component 3 (A): Public Reforms (ZPPA) - None Component 3 (B): Public Reforms (ZIPS) - None Component 4: Enhanced Internal Audit and Control - None Component 5: Increasing the Effectiveness of Revenue Administration - None GENERAL NOTES 1. Training and Building: The institutions charged with implementation responsibility for the components will identify the total cost of required training and prepare and submit to the Bank, for its prior review, a detailed training program. The training program will, inter alia, identify: (i) the training envisaged; (ii) the justification for the training, how it will lead to effective performance and implementation of the project (iii) the personnel to be trained; (iv) the methods of institutions or individuals conducting such training; (v) the institutions which will conduct training, if already selected; (vi) the duration of proposed training; and (vii) the cost estimate or specified cost of the training. Preparation and submission of a report, including to the Bank by the trainee upon completion of training would be mandatory. 2. Operating costs: 13

14 For this project, the Bank has agreed with the implementing agencies of the various components that the procurement methods for works, goods and non-consulting services as described in the Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed the Governments and other implementing agency own procurement and administrative procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the implementing Government agency s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. 14

15 Page 1 PROCUREMENT PLAN Zambia : Public Financial Management Reform Program Phase I General Information Country: Zambia Banks Approval Date of the Original Plan: Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P GPN Date: Project Name: Public Financial Management Reform Program Phase I Loan / Credit No: TF / Executing Agency(ies): Ministry of Finance WORKS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Process Prequalification (Y/N) Estimated Amount (US$) Amount (US$) Process Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Planned Planned Planned Planned Planned Planned Planned Planned GOODS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Process Prequalification (Y/N) Estimated Amount (US$) Amount (US$) Process Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Planned Planned Planned Planned Planned Planned Planned Planned PFMRP/101/1/11 / of Stationery for the PFMRP TF / Program Management Post Coordinating Unit Request for Quotations Limited Single Stage - One Envelope 10, Under PFMRP/101/1/2-2 / of Printers and LCD Projector for Cash Management TF / IFMIS and Cash Management Post Request for Quotations Limited Single Stage - One Envelope 2, Under IFMIS/GD/2/17 / TENDER FOR SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF LOT 1- TWO (2) UPSs AND ONE (1) TF / IFMIS and Cash Management Post Request for Bids Open - National DIESEL GENERATOR, LOT 2- TWO (2) COOLING SYSTEMS AND LOT 3-FIRE SUPPRESSION SYSTEMS, CCTV AND ACCESS CONTROL Single Stage - One Envelope 460, Canceled IFMIS/GD/2/17-LOT 1 / TENDER FOR SUPPLY, DELIVERY, INSTALLATION AND TF / IFMIS and Cash Management Post Request for Bids Open - National COMMISSIONING OF TWO (2) UPSs AND ONE (1) DIESEL GENERATOR-LOT 1 Single Stage - One Envelope 200, Under IFMIS/GD/2/17-LOT 3 / TENDER FOR SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF ONE (1) FIRE SUPPRESSION TF / IFMIS and Cash Management Post Request for Bids Open - National SYSTEMS, CCTV AND ACCESS CONTROL AND DECOMMISSIONING OF THE EXISTING FIRE SUPPRESSION SYSTEM-LOT 3 Single Stage - One Envelope 330, Under NON CONSULTING SERVICES Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Process Prequalification (Y/N) Estimated Amount (US$) Amount (US$) Process Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Planned Planned Planned Planned Planned Planned Planned Planned PFMRP/101/1/2 / Conference facilities for the evaluation of tender for the supply and delivery TF / IFMIS and Cash Management Post of UPS, Generator, CCTV, and Access Control for the Data Centre Request for Quotations Limited Single Stage - One Envelope 10, Pending PFMRP/101/1/8 / Workshop to Validate the Internal Auditors Bill TF / Enhanced Internal Audit and Control Post Request for Quotations Limited Single Stage - One Envelope 10, Pending CONSULTING FIRMS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Contract Type Estimated Amount (US$) Amount (US$) Process Status Combined Evaluation Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Terms of Reference Report and Draft Signed Contract Contract Completion Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Planned Planned Planned Planned Planned Planned Planned Planned IFMIS/PF1 / Consulting services for the development of the IFMIS road map TF / IFMIS and Cash Management Prior Consultant Qualification 0.00 Under Open - National 75, / Consulting services to produce TF / Public Prior Public Manual and Guidelines Quality And Cost- Based Open - National 150, Pending / Consulting services for the review TF / Public Prior and customisation of the solicitation document Quality And Cost- Based Pending Open - National 100, ZRA/PF1 / Consulting services to develop a mining TF / Revenue Administration Prior sector monitoring system Consultant Qualification 0.00 Pending Open - International 356,

16 Page 2 IFMIS/PF01 / CONSULTING SERVICES FOR THE PLANNING, DESIGNING AND IMPLEMENTING SAP TF / IFMIS and Cash Management Prior BASED IFMIS SYSTEMS ENHANCEMENTS AND INTERFACES Quality And Cost- Based Under Open - International 1,500, ZICA/PF01 / DEVELOPMENT OF CHARTERED ACCOUNTANT (CA) ZAMBIA LEARNING MATERIALS TF / Other PFM Interventions (Oversight Improvement etc.) Prior Quality And Cost- Based Pending Open - International 350, / Engagement of a Third Party Consultant to Audit the e-gp System TF / Public Post Quality And Cost- Based Pending Open - National 120, / QUALITY ASSURANCE OF THE TF / Public Post PROCUREMENT GUIDELINES AND MANUALS Quality And Cost- Based Pending Open - National 30, IFMIS/PF01-LOT 1 / CONSULTING SERVICES FOR THE PLANNING, DESIGNING AND IMPLEMENTING SAP BASED IFMIS SYSTEMS TF / IFMIS and Cash Management Post ENHANCEMENTS AND INTERFACES -RFP NO: (IFMIS/PF01)-CHANGE ORDER NO. 1 Consultant Qualification Open - National 39, Pending INDIVIDUAL CONSULTANTS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Contract Type Estimated Amount (US$) Amount (US$) Process Status Invitation to Draft Negotiated Terms of Reference Identified/Selected Signed Contract Contract Completion Contract Consultant Planned Planned Planned Planned Planned IFMIS/PF3 / Consulting services for the development of the customised project reports for ABAP TF / Enhanced Internal Audit and Control IFMIS and Cash Management Prior Limited 35, Pending IFMIS/PF9 / Consulting services to provide technical backstopping and TF / IFMIS and Cash Management Prior building to IFMIS SAP Administrators Limited 82, Pending PMU/PF1 / Recruitment of a Specialist TF / Program Management Prior Limited 60, Pending PMU/PF2 / Recruitment of a Monitoring and TF / Program Management Prior Evaluation Specialist Limited 60, Under IPB/PF05/2017 / CONSULTING SERVICES FOR THE DEVELOPMENT OF TF / ZAMBIA PUBLIC INVESTMENT MANAGEMENT SYSTEM Integrated Planning and Budgeting Prior Direct Direct 600, Under ZIPS/PF01/2017 / CONSULTING SERVICES FOR THE DEVELOPMENT OF THE ZAMBIA INSTITUTE OF TF / Public Prior Direct Direct 200, Under PURCHASING AND SUPPLY (ZIPS) PROFESSIONAL LEVEL CURRICULUM AND TRAINING MATERIALS PFMRP/101/1/11/11/2017 / CONSULTANT TO DEVELOP IPSAS IMPLEMENTATION STRATEGY AND ROADMAP TF / IFMIS and Cash Management Prior Limited 130, Canceled PFMRP/101/1/4/33/2017 / CONSULTING SERVICES TO DELIVER HANDS-ON TRAINING TO INTERNAL AUDITORS ON TF / THE APPLICATION OF PERFORMANCE AUDIT MANUAL Other PFM Interventions (Oversight Improvement etc.) Prior Direct Direct 50, Under PFMRP/BO/CS/01-17 / CONSULTING SERVICES TO REVIEW AND UPGRADE CHART OF ACCOUNT TF / ALIGNMENT, COMMITMENT AUTHORIZATION PROCEDURE AND WARRANT PROCESSES Enhanced Internal Audit and Control Prior Limited 120, Pending PFMRP/101/1/ / CONSULTING SERVICES TO DEVELOP IMPLEMENTATION OF IPSAS STRATEGY AND ROAD MAP TF / IFMIS and Cash Management Prior Limited 130, Under / QUALITY ASSURANCE OF THE TF / Public Post STANDARD SOLICITATION DOCUMENTS Open 30, Pending / REVIEW OF THE PUBLIC TF / Public Post PROCUREMENT ACT AND REGULATIONS Open 10, Pending

17 Page 3 PFMRP/101/1/4-2 / DEVELOPMENT OF INTERNAL AUDITORS LOCAL TF / CURRICULUM IN ZAMBIA BY THE INSTITUTE OF INTERNAL AUDITORS Enhanced Internal Audit and Control Prior Direct Direct 23, Under ZPPA/PU/ORD/001/14-1 / e-gp Change Order Request No 1- Publishing of Data According to TF / Public Prior Direct Direct 60, Pending the Open Contracting Data Standard ZPPA/PU/ORD/001/14-2 / e-gp Change Order Request No 2- TF / Public Prior Direct Direct 97, Pending Making Changes to the Requirements of the Data Centre ZPPA/PU/ORD/001/14-3 / e-gp Change Order Request No 3- TF / Public Prior Direct Direct 75, Pending Visualization of the Open Contracting Data Standard ZPPA/PU/ORD/001/14-4 / e-gp Change Order Request No. 4- of the e- TF / Public Prior Direct Direct 148, Pending Government System-Enhancements of System Requirements / REVIEW AND CUSTOMIZATION TF / Public Prior OF THE SOLICITATION DOCUMENT Open 110, Pending PFMRP/101/1/6/2 / Consulting services for an Individual Consultant (IC) to carry out a Tax TF / Tax Policy Formulation Post Gap study for the Ministry of Finance Limited 30, Canceled PFMRP/101/1/6/1 / Consulting services for an Individual Consultant (IC) to carry out a TF / Marginal Effective Tax Rate (METR) study for the Ministry of Finance Integrated Planning and Budgeting Post Limited 30, Canceled IPB/PFMRP/BO/CS/01 / CONSULTING SERVICES TO REVIEW AND UPGRADE CHART OF ACCOUNT TF / ALIGNMENT, COMMITMENT AUTHORIZATION PROCEDURE AND WARRANT PROCESSES FOR MINISTRY OF FINANCE Integrated Planning and Budgeting Post Limited 80, Under PFMRP/101/1/ / Consulting services for an (IC) to carry TF / Tax Policy Formulation Post out a Tax Expenditure Study for the Ministry of Finance Limited 50, Under PFMRP/101/1/ / of Individual consultant to Develop SAP/ABAP Reports TF / IFMIS and Cash Management Prior and Support Roll-Out of Project Reports Direct 50, Pending PFMRP/101/ / Consulting services for an (IC) to carry TF / Tax Policy Formulation Post out a Marginal Effective Tax Rate (METR) study for the Ministry of Finance Limited 30, Under PFMRP/101/1/ / Consulting services for an (IC) to carry TF / Tax Policy Formulation Post out a Tax Gap study for the Ministry of Finance Limited 30, Under