THURGOOD MARSHALL MIDDLE SCHOOL LYNN, MA

Transcription

1 THURGOOD MARSHALL MIDDLE SCHOOL LYNN, MA Monthly Project Update Report SEPTEMBER 2012 FS/SD DD CD Bidding Construction Closeout

2 THURGOOD MARSHALL MIDDLE SCHOOL SEPTEMBER TASKS COMPLETED DURING SEPTEMBER 2012 OPM Administrative Activities Prepare Designer Contract TMMS Building Committee Meeting to Establish Working Group and Working Group Meeting No. 1 to Establish Goals and Schedule Provide Designer Contract and Fee Proposal to City/District for Review Educational Visioning Workshop No Educational Visioning Workshop No Working Group Meeting No. 2 Site Alternatives Meet with School Committee to Introduce Team, Feasibility Study Process and Provide Project Status Update MSBA Kick-Off Meeting and Tour of Thurgood Marshall Middle School Prepare September Monthly Report and Submit to Building Committee and MSBA Designer Activities Sept Feasibility Study TMMS Building Committee Meeting to Establish Working Group and Working Group Meeting No. 1 to Establish Goals and Schedule Submit Fee Proposal for Feasibility Study/Schematic Design Services Educational Visioning Workshop No Educational Visioning Workshop No Working Group Meeting No. 2 Site Alternatives Meet with School Committee to Introduce Team, Feasibility Study Process and Provide Project Status Update MSBA Kick-Off Meeting and Tour of Thurgood Marshall Middle School 02 TASKS PLANNED FOR OCTOBER 2012 OPM Administrative Activities Working Group Meeting No. 3 Identify Site Alternatives Working Group Meeting No. 4 - Site Alternatives Analysis 1 P age

3 THURGOOD MARSHALL MIDDLE SCHOOL SEPTEMBER Working Group Meeting No. 5 Educational Space Program Development; Review Public Forum Presentation Public Forum No. 1 Community Input Working Group Meeting No. 6 Review Preliminary Design Program TMMS Building Committee Meeting No. 2 Preliminary Design Program Lynn School Committee Meeting Feasibility Study Update Prepare October Monthly Report and Submit to Building Committee and MSBA Designer Activities Working Group Meeting No. 3 Identify Site Alternatives Working Group Meeting No. 4 - Site Alternatives Analysis Working Group Meeting No. 5 Educational Space Program Development; Review Public Forum Presentation Public Forum No. 1 Community Input Working Group Meeting No. 6 Review Preliminary Design Program TMMS Building Committee Meeting No. 2 Preliminary Design Program Lynn School Committee Meeting Feasibility Study Update 03 PROJECT BUDGET Refer to the attached Budget Information: Total Project Budget Status Report, dated September 30, 2012 Refer to attached Projected Cash Flow Chart, dated September 30, 2012 Refer to attached Cumulative/Actual Cash Flow Chart, dated September 30, PRELIMINARY MILESTONES Refer to the attached schedules: Projected Meeting and Milestone Schedule, updated September 30, 2012 Preliminary Project Schedule, dated September 30, P age

4 Thurgood Marshall Middle School print date: 10/12/12 Total Project Budget Status Report September 30, 2012 ProPay Code Description Total Project Budget Authorized Changes Revised Total Budget Total Committed % Cmtd to Date Actual Spent to Date % Spent to Date Projected Expenditures/ Commitments Balance To Spend Comments FEASIBILITY STUDY AGREEMENT OPM Feasibility Study/Schematic Design $ 200,000 $ $ 200,000 $ 199, % $ 59,500 30% $ $ 140, A/E Feasibility Study/Schematic Design $ 400,000 $ 400,000 $ 400, % $ 37,500 9% $ $ 362, Environmental and Site $ 100,000 $ $ 100,000 $ 0% $ 0% $ $ 100, Other $ 50,000 $ $ 50,000 $ 271 1% $ 271 1% $ $ 49,729 FEASIBILITY STUDY AGREEMENT SUB TOTAL $ 750,000 $ $ 750,000 $ 599,771 $ 97,271 13% $ $ 652,729 TOTAL PROJECT BUDGET $ 750,000 $ $ 750,000 $ 599,771 80% $ 97,271 13% $ $ 652,729 FUNDING SOURCES Total Project Basis of Total Reimbursement MSBA Share Balance to Spend (FS) State Share $ 600,000 Budget Exclusions Facilities Grant Rate Local Share $ 150,000 $ 750,000 $ 750, % $ 600,000 Total FS Budget: $ 750,000 Total Spent: $ 97,271 SUB TOTAL $ 750,000 Balance: $ 652,729 CONSTRUCTION COST ESTIMATES Date Amount SF Cost Per SF Balance to Committ (FS) FS Cost Estimate Total FS Budget: $ 750,000 SD Cost Estimate Total Committed: $ 599,771 SD Cost Estimate Balance: $ 150, Budget Transfers: Page 1 of 1

5 Thurgood Marshall Middle School Lynn, MA Monthly Cash Flow September 30, 2012 Date Original Projection Actual Jun-12 $ 14,271 $ 14,000 Jul-12 $ 14,000 $ 14,271 Aug-12 $ 14,000 $ 14,000 Sep-12 55,000 Oct-12 $ 67,500 Nov-12 $ 67,500 Dec-12 $ 92,500 Jan-13 $ 112,500 Feb ,000 $ Mar-13 $ 110,000 Apr-13 $ 39,729 May-13 35,000 $ Jun-13 $ 18,000 $ $ 55,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- Total: $ 750,000 $ 97,271 Original Projection

6 6/1/2012 7/1/2012 8/1/2012 9/1/ /1/ /1/ /1/2012 1/1/2013 2/1/2013 3/1/2013 4/1/2013 5/1/2013 6/1/2013 Thurgood Marshall Middle School Lynn, MA Cumulative Cash Flow September 30, 2012 Date Original Projection Actual Cumulative Jun-12 14,271 $ 14,000 Jul-12 28,271 $ 28,271 Aug-12 42,271 $ 42,271 Sep-12 97,271 $ 97,271 Oct ,771 Nov ,271 Dec ,771 Jan ,271 Feb ,271 Mar ,271 Apr ,000 May ,000 Jun ,000 - Total: $ 750,000 $ 97, , , , , , , , ,000 Original Projecti on

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9 THURGOOD MARSHALL MIDDLE SCHOOL PRELIMINARY PROJECT SCHEDULE Feasibility Study Phase: September 30, 2012 ID Task Name Start Finish M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A 1 Board Authorization Wed 3/31/10 Wed 3/31/10 Board Authorization 2 MSBA Invitation to Participate FSA Wed 3/31/10 Wed 3/31/10 3 MSBA Prerequisites Thu 6/30/11 Tue 12/13/11 MSBA Invitation to Participate FSA MSBA Prerequisites 4 Enrollment Certification Thu 6/30/11 Thu 11/10/11 5 District Appropriation of Funds Fri 11/11/11 Tue 12/13/11 6 OPM Procurement Wed 2/1/12 Fri 6/1/12 7 OPM RFS Wed 2/1/12 Fri 2/24/12 8 OPM Proposal Review and Interview Wed 2/29/12 Thu 3/8/12 9 Execute OPM Contract Mon 5/21/12 Fri 6/1/12 10 Designer Selection Tue 6/5/12 Fri 9/28/12 11 Advertise/Issue RFS/Receive & Review Designer Proposals Tue 6/5/12 Thu 6/28/12 OPM Procurement Enrollment Certification Designer Procurement District Appropriation of Funds OPM RFS OPM Proposal Review and Interview Execute OPM Contract Advertise/Issue RFS/Receive & Review Designer Proposals 12 MSBA Designer Selection Panel Tue 7/24/12 Tue 7/24/12 13 Designer Interviews Tue 8/28/12 Tue 8/28/12 14 Lynn SBC Approves Designer Thu 8/30/12 Thu 8/30/12 15 Project Kick-Off Meeting Tue 9/11/12 Tue 9/11/12 16 Execute Designer Contract Fri 9/14/12 Fri 9/14/12 17 MSBA Project Kick-Off Meeting Fri 9/28/12 Fri 9/28/12 18 Feasibility Study: Concepts Mon 9/17/12 Wed 1/23/13 MSBA Designer Selection Panel Designer Interviews Lynn SBC Approves Designer Project Kick-Off Meeting Execute Designer Contract MSBA Project Kick-Off Meeting Feasibility Study: Concepts ԀԀ# $ Inactive Milestone Duration-only Start-only Baseline!ă Inactive Summary Manual Summary Rollup Finish-only Slippage Inactive Task Manual Task Manual Summary ) w Page 1

10 THURGOOD MARSHALL MIDDLE SCHOOL PRELIMINARY PROJECT SCHEDULE Feasibility Study Phase: September 30, 2012 ID Task Name Start Finish M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A 19 Develop Prereliminary Design Program Mon 9/17/12 Wed 11/14/12 Develop Prereliminary Design Program 20 Submit PDP Submission to MSBA Thu 11/15/12 Thu 11/15/12 21 SBC Vote on Preferred Alternative Tue 12/11/12 Tue 12/11/12 22 Submit Preferred Alternative to MSBA Thu 12/13/12 Thu 12/13/12 23 Board Vote on Preferred Alternative: Move to SD Wed 1/23/13 Wed 1/23/13 Submit PDP Submission to MSBA SBC Vote on Preferred Alternative Submit Preferred Alternative to MSBA Board Vote on Preferred Alternative: Move to SD 24 Feasibility Study: Schematic Design Thu 1/24/13 Thu 4/18/13 25 Develop Preferred SD Package Thu 1/24/13 Fri 3/29/13 26 SD Cost Estimates and Reconciliation Mon 4/1/13 Tue 4/16/13 27 TMMS SBC Vote to Approve SD Submittal to MSBA Wed 4/17/13 Wed 4/17/13 28 Submit SD Submission to MSBA Thu 4/18/13 Thu 4/18/13 Develop Preferred SD Package SD Cost Estimates and Reconciliation TMMS SBC Vote to Approve SD Submittal to MSBA Submit SD Submission to MSBA 29 Project Scope and Budget Fri 4/19/13 Tue 7/30/13 30 FAS Presentation Meeting Wed 4/24/13 Wed 4/24/13 31 PSB Conference Wed 5/8/13 Wed 5/8/13 32 Board Vote on PSBA Wed 6/5/13 Wed 6/5/13 33 District Vote to Approve Funds for PSBA Tue 6/18/13 Tue 6/18/13 34 Lynn Voter Approval Tue 7/9/13 Tue 7/9/13 35 Execute PSBA Tue 7/30/13 Tue 7/30/13 FAS Presentation Meeting PSB Conference Board Vote on PSBA District Vote to Approve Funds for PSBA Lynn Voter Approval Execute PSBA ԀԀ# $ Inactive Milestone Duration-only Start-only Baseline!ă Inactive Summary Manual Summary Rollup Finish-only Slippage Inactive Task Manual Task Manual Summary ) w Page 2