BLUES TRUST BOARD MEETING MEETING MINUTES

Transcription

1 BLUES TRUST BOARD MEETING MEETING MINUTES Meeting Date: 08/06/2013 Meeting Lcatin: Rbert Hughes huse Apprval: 09/07/2013 Recrded By: Emma Hdgsn

2 1 ATTENDANCE Name Title Organizatin Present Steve McCarthy (SMc) Chairman Y Phil Brwn (PB) Treasurer N David Farrell (DF) Bard Y Andy Munr (AM) Bard Y Lee Bradshaw (LB) Y Rbert Hughes (RH) Y Chris Sandersn (CS) N Emma Hdgsn (EH) Secretary Y 2 MEETING LOCATION Rbert Hughes huse 3 MEETING START Meeting Schedule Start: 11:00 Meeting Actual Start: 11:17 Meeting Scribe: Emma Hdgsn Apprval date: 09/07/2013 Page 2 f 5

3 4 AGENDA Actins arising frm previus minutes Minutes f the previus meeting were reviewed by the Bard and agreed. Minutes had been previusly circulated t the Bard by . Trell guide t be given during strategy meeting lunch break fr any Bard requiring assistance. Open meeting date, time and venue have been altered. The meeting will nw take place n Sunday 23 rd June at the Custard Factry cmplex. Thanks were given t AM fr securing the venue free f charge thanks t ne f his cntacts. Cnfirmatin f CS s appintment as a c-pted Bard was issued. SMc recmmended a different apprach t reprts at future meetings in rder t better serve time cnstraints and addressing any ther issues. Secretary s reprt N recmmendatins were issued with the secretary s reprt. All Bard s were reminded t circulate all future Bard cmmunicatins using the Bard address. Treasurer s reprt The reprt infrmed that the auditing prcess is due t begin. There has been n further incrrect transactins reference the Trust s bank accunt. The situatin will cntinue t be mnitred. SMc reminded Bard s t retain evidence (receipts etc.) in rder t claim back reasnable Trust related expenses. PR & Media reprt Discussins tk place surrunding the Trust s website and Ambinet s ffer f a new build entirely free f charge. All Bard s agreed that this was f pririty and that a meeting with Ambinet shuld be arranged as sn as pssible. A number f website issues cntinue t remain, hwever as a cntingency scial media had been prving effective in circulating imprtant infrmatin t as many peple as pssible. Marketing reprt Actin plan was circulated during the meeting. Discussins tk place n the respnsibilities f individuals in specific areas. SMc stated that future marketing reprts shuld take the same template standard as the PR and Media reprt and the Treasurer s reprt. Apprval date: 09/07/2013 Page 3 f 5

4 Admin duties fr strategy utput SMc utlined the ideas behind strategy duties. A f the Bard wuld champin a certain respnsibility with ther Bard s acting as cntributrs t ensure that the task r initiative is apprpriately carried ut. It is the respnsibility f the champin t reprt back n prgress r any issues encuntered. Review and align Bard rles and respnsibilities See strategy dcument. Review and cnfirm shrt and lng-term gals See strategy dcument. Rck develpment cncept SMc led the rck develpment cncept presentatin t Bard s. Open meeting plan review assignment f tasks and supprt Tw sessins are t be arranged t ensure as many supprters and Trust s can attend the pen meeting as pssible. LB t develp bklet draft. DF t rganise spnsrship adverts. A.O.B Arrangements fr the SD Supprters Summit weekend were clarified. Actins were cnfirmed and LB t uplad t Trell. Date f next meeting Date t be circulated in due curse. 5 MEETING END Meeting Schedule End: 16:00 Meeting Actual End: 16:45 Apprval date: 09/07/2013 Page 4 f 5

5 6 POST MEETING ACTION ITEMS Actin Assigned T Deadline Clarify Birmingham City Ladies spnsrship situatin Lee Bradshaw --- Submitted by: Apprved by: Emma Hdgsn Secretary Steve McCarthy Chairman Apprval date: 09/07/2013 Page 5 f 5