To: From: By: Subject:

Size: px

Start display at page:

Download "To: From: By: Subject:"

Pamela Rich
5 years ago
Views:

1 To: From: By: Subject: CITY OF WOODINVILLE, WA REPORT TO THE CITY COUNCIL rd Avenue NE, Woodinville, WA Honorable City Council ~., / Richard A. Leahy, City Manager~ Thomas E. Hansen, Public Works Director??~ Award of Contract -Woodinville-Duvall Road Widening Project FINANCIAL ACTION SUMMARY Date: 03/18/2014 Expenditure Required Amount Budgeted/Approved lncr./(decr.) from Approved Design $1,338,000 Design $1 '167,600 Design $170,400 Construction $8,742,000 Construction $7,918,400 Construction $823,600 Const. Mgt. $613,000 Const. Mgt. $521,000 Const. Mgt. $92,000 Continqencv $450,000 Contingency $612,000 Contingency ($162,000) Total $11 '143,000 Total $10,219,000 Total $924,000 Project Funding Project Fuoding Project Fuoding Water District $1,487,000 Water District $968,000 Water District $519,000 Grants $5,048,000 Grants $5,048,000 Grants $0 Other Citv Funds $4,608,000 Other City Funds $4,203,000 Other Ci!Y_ Funds $405,000 Total Project $11,143,000 Total Project $10,219,000 Total Project $924,000 ISSUE: Shall the City Council award the construction contract for the Woodinville-Duvall Road Widening project to the lowest, responsible bidder and authorize the City Manager to take necessary actions to proceed with the project? RECOMMENDATION: To award the construction contract; authorize a contingency; and authorize the City Manager to take other actions necessary to complete the project within approved levels. POLICY DECISIONS: Formal bids exceeding $35,000 require approval of the City Council. DISCUSSION: Bids for the Woodinville-Duvall Road Widening project are scheduled to be opened on March 12, 2014 at 10:00 AM (after this report was prepared). Staff intends to present bid information for your consideration prior to your March 18, 2014 Meeting. Because this project is in great part funded by grant funds from other agencies, those granting agencies (WSDOT and Transportation Improvement Board) need to approve the bids prior to the City awarding the construction contract for this project. It is staff's intent to obtain these approvals before the March 18, 2014 Council meeting. Work performed under this contract will widen a 1.25-mile section of Woodinville-Duvall Road to provide a two way center turn lane; curb, gutter, and sidewalks on both sides of the road; bike lanes; rebuilt traffic signals at h Ave NE and h Ave NE; and new traffic signals at h Ave NE and Ave NE. ALTERNATIVES: 1. Award the contract as presented. 2. Reject all bids and provide direction to staff. RECOMMENDED MOTION- To be provided with an amended staff report on or befoe March 18, Attachment A -Vicinity Map

2 2 This page left intentionally blank

$of Woodinville --~-. NCI4'I)Olt-tl1 Mt.20lHO.,.!rflfJDtun Ni 1'1\JND ~l fc111tws.l rl'tvm, OR lie,,.,.t,.~, Nf.ll1ntr Nl itptti Mri ~ ~ flll! 1 TH I T Hlllll1 $:1 ~ NIIJ 1t7THrl- ; ~ w r ~.$

3 of Woodinville --~-. NCI4'I)Olt-tl1 Mt.20lHO.,.!rflfJDtun Ni 1'1\JND ~l fc111tws.l rl'tvm, OR lie,,.,.t,.~, Nf.ll1ntr Nl itptti Mri ~ ~ flll! 1 TH I T Hlllll1 $:1 ~ NIIJ 1t7THrl- ; ~ w r ~. " ~ ~ : Woodinville-Duvall Road Widening Project Location HF, 81fT PL H& l'ftflf "T jtm IV"TC~g.. w.. ~,. ~ % ~ - <> ~ i... ; ~tl',.,,...,... ~,..,.. ~t \1~ f4t! \J'ITHIT ~!'i ~'"'" J.T M( 17 THIT Nl! IY0111 llit ~ \.. \ ' ' l \ \ Legend C J County Line, l::j City Limits -+- Railroad Street Water Body Parcel,. ~ Nll llltf M ~L. ~ 2 1:1 NE. ~UTHJt Klj.U,~OaT HflUNU tt ~.. ~ ~ P AI';'AT;I)ft N,tl 1af 1'HA1 Woodinville-Duvall Rd Widening Project Vicinity Map 1 Inch 2,000 feel File Nome: Vlcln'll Mop-wooo-cwol RdWidenlng l mxd Clf/ I I WHctl"""'lt 17:t01 td'flawhii Woo. ftilllt., WA lion www el.woedlrl.,..- La.Q$~fJ.2100,......,..,._._,..,.._,..... Dlwllilmet,.....,.._,_.. ~ loi--m....._....,.,...,.. Tho t;:i, IWW ,...,..,,~ ---.wo 10 - M-!M Q.II a>- f U-IMI_..,.~.. _, ~ w- u lw('it-hir_,.,,,...,,,.."'"

5 City of Woodinville Council Meeting Additional Agenda Packet March 18,2014 "Citizens, 6usiness and {oca{ go'vernment; a community commitment to our future. "

6 WOODINVILLE CITY COUNCIL ADDITIONAL PACKET FOR Tuesday, March 18, 2014 Item No. BUSINESS ITEMS 9. Approve Bid Award for Woodinville-Duvall Road Widening Project * * *!:\Council, Boards & Commissions\City Council\Agendas\2014\Additional Packets\ Packet.doc

7 To: From: By: Subject: CITY OF WOODINVILLE, WA REPORT TO THE CITY COUNCIL rd Avenue NE, Woodinville, WA Honorable City Council P~.t / Richard A. Leahy, City Manager ~~'"' Thomas E. Hansen, Public Works Director X~ Award of Contract -Woodinville-Duvall Road Widening Project Date: 03/18/2014 FINANCIAL ACTION SUMMARY Expenditure Required Amount Budgeted/Approved lncr./(decr.) from Approved Design $1,338,000 Design $1,167,600 Design $170,400 Construction $8,643,000 Construction $7,918,400 Construction $724,600 Const. Mgt. $613,000 Const. Mgt. $521,000 Const. Mgt. $92,000 Contingency $450,000 Contingency $612,000 Contingency ($162,000) Total $11,044,000 Total $10,219,000 Total $825,000 Project Funding Project Funding Project Fynding Water District $1,081,200 Water District $968,000 Water District $113,200 Grants $5,048,000 Grants $5,048,000 Grants $0 Other City Funds $4,914,800 Other City Funds $4,203,000 Other City Funds $711,800 Total Project $11,044,000 Total Project $10,219,000 Total Project $825,000 ISSUE: Shall the City Council award the construction contract for the Woodinville-Duvall Road Widening Project to Stan Palmer Construction, Inc. of Bremerton, WA for $8,575, and authorize the City Manager to take necessary actions to proceed with the project? RECOMMENDATION: To award the construction contract; authorize a contingency; and authorize the City Manager to take other actions necessary to complete the project within approved levels. POLICY DECISIONS: Formal bids exceeding $35,000 require approval of the City Council. DISCUSSION: Bids for the Woodinville-Duvall Road Widening Project were opened on March 12, 2014 at 10:00 AM. Six bids were received ranging from $8,575, to $10,548, Stan Palmer Construction of Bremerton, WA submitted the lowest responsive bid of $8,575, This bid includes the City work to widen the roadway (Schedule A) and the Woodinville Water District 0JVWD) work (Schedule B) to install a new 12-inch water line as shown below: City of Woodinville, Washington Woodinville Duvall Road Widening Project - Summary of Apparent Low Bid Schedule Bid Received Engr's Estimate Difference % Difference A $7,698, $7,430, $268, % over B $877, $1,245, ($367,787.50) 29.5% under Total $8,575, $8,675, ($99,275.50) (1.14%) The City Council previously approved a Budget of $10,219,000 for this project. The revised project cost, based upon final construction plans and the low bid, is now estimated to be $11,044,000, which is about $712,000 more than previously approved (the total project increase in now estimated to be $825,000, however, the Woodinville Water District is paying for $113,000 of the increase, leaving $712,000 of the increase to be funded by the City). 1

8 Staff recommends that the $712,000 increase be funded as follows: 1. Uncommitted Capital Reserve Funds: $512,000 a. REET $304,000 b. Utility Tax: $113,000 c. Street Reserve $ 62,000 d. SWM Reserve $ 33, Reduction in 2014 Street Overlay Project: $200,000 Recommended Funding Increase: $712,000 ALTERNATIVES: 1. Award the contract as presented. 2. Reject all bids and provide direction to staff. RECOMMENDED MOTIONS - 1) I MOVE THAT THE CITY COUNCIL INCREASE THE BUDGET OF THE WOODINVILLE DUVALL ROAD WIDENING PROJECT BY $712,000, UTILIZING THE FUNDING SOURCES AS OUTLINED IN THE STAFF REPORT, AND DIRECT THE CITY MANAGER TO TAKE ANY AND ALL ACTIONS TO IMPLEMENT THIS ACTION. 2) I MOVE THAT THE CITY COUNCIL AWARD THE CONSTRUCTION CONTRACT FOR THE WOODINVILLE-DUVALL ROAD WIDENING PROJECT TO STAN PALMER CONSTRUCTION INC. OF BREMERTON, WA IN THE AMOUNT OF $8,575,977.95; AUTHORIZE A $450,000 CONTINGENCY; AND AUTHORIZE THE CITY MANAGER TO TAKE ANY OTHER ACTIONS NECESSARY TO IMPLEMENT THIS ACTION. Attachment A -Vicinity Map Attachment B - Bidder's List 2

9 W o odinv i lle Woodinville-Duvall Rd Widening Project Vicinity Map --==='' "'--- -~ 1 in(h = 2,000 feel.. 3

11 WOODINVILLE-DUVALL ROAD WIDENING PROJECT MARCH 12, :00 AM BIDS RECEIVED Stan Palmer Construction, Inc. $ 7, 698, $ 877, Bremerton, WA Marshbank Construction, Inc. $ 7,7 6 0, $1,057,665,98 Lake Stevens, WA 3 Kings Environmental, Inc. $ 7,7 8 9, $ 1,072, Battle Ground, WA Tri-State Construction, Inc. $ 7,7 3 1, $ 1,246, Bellevue, WA lnterwest Construction, Inc. $ 8,489, $ 1,110, Burlington, WA IMCO General Construction, Inc. $ 9,4 5 7, $ 1,090, Ferndale, WA $ 8,575, $ 8,818, $ 8,862, $ 8,978, $ 9,599, $10,548,

12 6 This page left intentionally blank.

13 Award of Contract Woodinville-Duvall Road Widening Project Presentation to City Council March 18, 2014

14 Background Capital Project first introduced in Budget City hired Otak,, Inc. in 2009 to design project Current contract amount is $1,186,032 Grants obtained include: TIB $4,500,000 Fed/WSDOT $ 548,000 TOTAL $5,048,000 Scope of Project Widen road for two-way way left turn lane Storm Drainage System Curb, gutter, sidewalks on both sides New traffic signals at 160 th, 171 st Bicycle lanes 12-inch water line for Woodinville Water District at district expense

15 Council Selected Roadway Section

16 Award of Contract Six Bids Received Lowest Bid Received $ 8,575, Highest Bid Received $10,548, Lowest bid submitted by Stan Palmer Construction, Inc. Schedule A (City work) $ 7,698, Schedule B (WWD work) $ 877, Total $ 8,575, Bids need approval by WSDOT, TIB, and Woodinville Water District All approved

17 Construction Cost Increases 2012 Estimate Construction Bids Received Over/(Under) Estimate Preparation $ 790,300 $ 1,257,200 + $466,900 (Mobilization 514 to 755, Clearing & Grubbing 40 to 230) Earthwork $ 216,000 $ 187,900 ($28,100) Retaining Walls $ 1,042,825 $ 821,624 ($221,201) Storm Drain $ 1,044,300 $ 1,385,841 + $341,541 (Vault 1, 265 to 370, Vault 2, 100 to 170 Sand Filter Vault, 115 to 320) Electrical/Signals $ 1,014,000 $ 1,192,500 + $178,500 Federal Regs Impact Paving $ 982,000 $ 899,300 ($82,700) Miscellaneous $ 1,887,268 $ 1,954,265 + $66,997 Total $ 6,976,693 $ 7,698,630 + $721,937 City Work Woodinville Water District $ 903,813 $ 877,347 ($26,466) Total with WWD $ 7,880,506 $ 8,575,977 + $695, % over Estimate Miscellaneous Includes Sidewalk, TESC, Traffic Control, Landscaping

18 Budget Approved Budget Revised Expenditures Over/ (Under) Budget Design $1,167,600 $1,338,000 $170,400 Construction $7,918,400 $8,643,000 $724,600 Const Mgmt $521,000 $613,000 $92,000 Contingency $612,000 $450,000 ($162,000) Total $10,219,000 $11,044,000 $825,000

19 Required Project Funding Funding Sources Expenditure Required Previously Approved Increase/ (Decrease) from Approved Water District $1,081,200 $968,000 $113,200 Grants $5,048,000 $5,048,000 $0 Other City Funds $4,914,800 $4,203,000 $711,800 Total Project $11,044,000 $10,219,000 $825,000

20 Recommend Shortfall Funding: $712,000 Uncommitted Capital Reserves: $512, REET $304, Utility Tax $113, Street Reserve $ 62, SWM Reserve $ 33,000 Reduce 2014 Street Overlay: $200,000 Reduce from $435,000 to $235,000

21 Recommendation 1. Increase the budget of the Woodinville-Duvall Road Widening Project by $712,000, utilizing the funding sources as outlined in the staff report, and direct the City Manager to take any and all actions to implement this action. 2. A 2. Award the construction contract for the Woodinville-Duvall Road Widening Project to Stan Palmer Construction Inc. of Bremerton, WA in the amount of $8,575,977.95; authorize a $450,000 contingency; and authorize the City Manager to take any other actions necessary to implement this action.

22 Questions?

24 Impact of Project Reduction (No reduction in pavement width) Item (Savings)/Costs 1. Eliminate Sidewalks ($562,000) 2. Add Curb for Drainage $88, Relocate Street Lights $450, Redesign $150, Loss of Grants $5,048,000 Net (Savings)/Costs $5,174,000 Other Issues: Additional SEPA Process; concern for future grant awards; and project would not meet Safe Routes to Schools criteria.

25 Impacts of Eliminating Sidewalks Cost Savings - $562,000 TIB grant and WSDOT grants retracted lose $5,045,000 in funding No reduction in pavement width May require extruded curb for drainage - $80,000 Revisit commitments with adjoining property owners City would need to have overhead utilities moved again clear zone standards estimated cost $300K to $600K Would not meet safe walk routes to school criteria continued busing Redesign Costs - $150K to $350K Will have to revisit SEPA

REPORT TO THE CITY COUNCIL rd Avenue NE, Woodinville, WA

REPORT TO THE CITY COUNCIL rd Avenue NE, Woodinville, WA To: From: By: Subject: CITY OF WOODINVILLE, WA REPORT TO THE CITY COUNCIL 17301 133rd Avenue NE, Woodinville, WA 98072 WWW.CI.WOODINVILLE.WA.US Honorable City Council Richard A. Leahy, City Mana Jim Katica,