By: To: FINANCIAL ACTION SUMMARY Expenditure Required Amount Budgeted/Aooroved Additional Amount Required $0 $0 $0

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1 To: By: CITY OF WOODINVILLE, WA REPORT TO THE CITY COUNCIL rd Avenue NE, Woodinville, WA Honorable City Council ~ Date: 03/21/ Kellye Mazzoli, Assistant to the City Manager ~ Subject: Approval of the Emergency Preparedness Public Safety Commission Work Plan FINANCIAL ACTION SUMMARY Expenditure Required Amount Budgeted/Aooroved Additional Amount Required $0 $0 $0 ISSUE: Shall the City Council approve the Emergency Preparedness & Public Safety Commission Work Plan? RECOMMENDATION: Approve the Emergency Preparedness & Public Safety Commission Work Plan. BACKGROUND: The Woodinville Municipal Code (WMC) section 2.23 outlines the roles and responsibilities of the Emergency Preparedness and Public Safety Commission (EPPSC). Broadly, the Emergency Preparedness and Public Safety Commission is responsible for the following: "to provide policy guidance and recommendations in meeting the public safety needs of the city. The Emergency Preparedness and Public Safety Commission shall advise and provide recommendations to the City Council on matters concerning emergency medical services, emergency preparedness, traffic safety issues, and such other matters as may be specified by the City Council." Annually, staff submits a commission work plan to the City Council for review to ensure the commission's work is consistent with City Council priorities. The City Council adopted its annual work plan on February 7, summarizing its major projects for the year. DISCUSSION: The Emergency Preparedness and Public Safety Commission met on March 13, at its regular monthly meeting to review its annual work plan. Commissioners agreed on four (4) primary projects/project areas on which to focus their attention over the next year (see Attachment A). Those areas include reviewing the /2018 Human Services Grant usage to-date, receiving and reviewing the updated Comprehensive Emergency Management Plan (CEMP) and Program Roadmap, participating in the establishment of the Woodinville Emergency Resource Committee (WERC) and the Woodinville Citizen Corps as necessary. No additional items were requested by the Commission. RECOMMENDED MOTION: I MOVE THAT THE CITY COUNCIL APPROVE THE EMERGENCY PREPAREDNESS & PUBLIC SAFETY COMMISSION WORK PLAN, AS PRESENTED (OR AMENDED) AND DIRECT THE CITY MANAGER TO TAKE NECESSARY ACTION TO IMPLEMENT THIS DECISION. ATTACHMENTS: Attachment A - Emergency Preparedness & Public Safety Commission Work Plan 1

2 Attachment A EMERGENCY PREPAREDNESS & PUBLIC SAFETY COMMISSION WORK PLAN Ref.. 'No. I WorkP.lan Item Description First Quarter Jan-Mar Second Quarter A.e_r-Jun Third Quarter Jul-See_ Fourth Quarter Oct-Dec 1 REVIEW /2018 HUMAN SERVICES GRANT USAGE City contracts with 12 human services agencies for a total of $68,460. In the fall of 2016, the commission reviewed and scored applications to make a funding recommendation to the City Council. This work item will include a mid-biennial review and check-in of each agency and how the city's funding is being spent. Receive report regarding current work completed 2 RECEIVE AND REVIEW THE UPDATED COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP) AND PROGRAM ROADMAP City is in the process of updating its Comprehensive Emergency Management Plan (CEMP) and roadmap for emergency planning. The commission has played an integral role in reviewing and providing input throughout this process and will continue to do so (as needed). Receive and review the Woodinville updated CEMP document at 90% Final review complete no later than April 3 PARTICIPATE IN THE ESTABLISHMENT OF THE WOODINVILLE EMERGENCY RESOURCE COMMITTEE {WERC) City, Fire, Water District, Northshore School District, Citizen Corps & other partners could form a committee that would provide effective & coordinated resource response and recovery efforts in the event of an emergency. Idea proposal review Participate in establishing the Committee structure To be determined To be determined 4 PARTICIPATE IN THE ESTABLISHMENT OF THE WOODINVILLE CITIZEN CORPS Citizens form in various areas of expertise (e.g., volunteer coordinating and credentialing, preparedness and outreach, Amateur Radio Emergency Services, etc.) to organize, prepare and coordinate citizen resource response and recovery efforts. Idea proposal review Participate in establishing the Citizen Corps structure To be determined To be determined 2

3 Emergency Preparedness & Public Safety Commission Annual Work Plan Lauren Broudy Thompson Management Analyst March 21,

4 Tonight s Presentation Roles & Responsibilities of Emergency Preparedness & Public Safety Commission Annual Work Plan Discussion/Conclusion

5 Roles & Responsibilities Emergency Preparedness & Public Safety Commission Woodinville Municipal Code (WMC) Section 2.23: to provide policy guidance and recommendations in meeting the public safety needs of the city. The Emergency Preparedness and Public Safety Commission shall advise and provide recommendations to the City Council on matters concerning emergency medical services, emergency preparedness, traffic safety issues, and such other matters as may be specified by the City Council.

6 Annual Work Plan Every year, staff will submit a commission work plan to the City Council for review Commissioners agreed to four (4) projects/areas to focus their attention over the next year I will review the projects, one by one, feel free to ask questions as we move along

7 Annual Work Plan Ref. No. 1 Work Plan Item REVIEW /2018 HUMAN SERVICES GRANT USAGE Description City contracts with 12 human services agencies for a total of $68,460. In the fall of 2016, the commission reviewed and scored applications to make a funding recommendation to the City Council. This work item will include a mid-biennial review and check-in of each agency and how the city s funding is being spent. 1 ST Quarter Jan-Mar 2 ND Quarter Apr-Jun 3 RD Quarter Jul-Sep Receive report regarding current work completed 4 TH Quarter Oct-Dec

8 Annual Work Plan Ref. No. 2 Work Plan Item RECEIVE AND REVIEW THE UPDATED COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP) AND PROGRAM ROADMAP Description City is in the process of updating its Comprehensive Emergency Management Plan (CEMP) and roadmap for emergency planning. The commission has played an integral role in reviewing and providing input throughout this process and will continue to do so (as needed). 1 ST Quarter Jan-Mar Receive and review the Woodinville updated CEMP document at 90% 2 ND Quarter Apr-Jun Final review complete no later than April 3 RD Quarter Jul-Sep 4 TH Quarter Oct-Dec

9 Annual Work Plan Ref. No. Work Plan Item Description 1 ST Quarter Jan-Mar 2 ND Quarter Apr-Jun 3 RD Quarter Jul-Sep 4 TH Quarter Oct-Dec 3 PARTICIPATE IN THE ESTABLISHMENT OF THE WOODINVILLE EMERGENCY RESOURCE COMMITTEE (WERC) City, Fire, Water District, Northshore School District, Citizen Corps & other partners could form a committee that would provide effective & coordinated resource response and recovery efforts in the event of an emergency. Idea proposal review Participate in establishing the Committee structure To be determined To be determined

10 Annual Work Plan Ref. No. 4 Work Plan Item PARTICIPATE IN THE ESTABLISHMENT OF THE WOODINVILLE CITIZEN CORPS Description Citizens form in various areas of expertise (e.g., volunteer coordinating and credentialing, preparedness and outreach, Amateur Radio Emergency Services, etc.) to organize, prepare and coordinate citizen resource response and recovery efforts. 1 ST Quarter Jan-Mar Idea proposal review 2 ND Quarter Apr-Jun Participate in establishing the Citizen Corps structure 3 RD Quarter Jul-Sep To be determined 4 TH Quarter Oct-Dec To be determined

11 Conclusion Questions? Thank you. Recommended Motion: I MOVE THAT THE CITY COUNCIL APPROVE THE EMERGENCY PREPAREDNESS AND PUBLIC SAFETY COMMISSION WORK PLAN, AS PRESENTED (OR AS AMENDED) AND DIRECT THE CITY MANAGER TO TAKE NECESSARY ACTION TO IMPLEMENT THIS DECISION.