Big Walnut Local School District
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1 Big Walnut Local School District Monthly Financial Report for the month ended September 30, 2013 Prepared By: Felicia Drummey Treasurer
2 BIG WALNUT LOCAL SCHOOL DISTRICT SUMMARY OF YEAR TO DATE FINANCIAL RESULTS September 30, 2013 Year to Date through September 30, 2013 FY13 FY14 FY14 Difference % Change Difference % Change Actual Actual Budget From FY13 From FY13 From Budget From Budget Beginning Cash Balance 6,589,831 7,507,116 7,507, , % % Revenues Local Sources 9,908,516 10,135,024 10,135, , % % State Sources 2,239,652 1,201,488 1,201,488 (1,038,164) 46.35% % Other Financing Sources 297, (297,778) 99.95% % Total Revenues 12,446,095 11,336,661 11,336,661 (1,109,434) 8.91% % Personnel Expenditures 5,667,891 5,716,487 5,716,487 48, % % 00% Non personnel Expenditures 1,390,997 1,500,939 1,500, , % % Other Financing Uses 101, (101,695) % % Total Expenditures 7,160,583 7,217,426 7,217,426 56, % % Ending Cash Balance 11,875,343 11,626,351 11,626,351 (248,992) 2.10% % Page 1
3 Year-to-Date Financial Comparison Results through September 12,000,000 FY13 Actual FY14 Actual FY14 Budget 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 Page 2
4 Big Walnut Local School District Month Summary General Fund For the Month ended September 2013 Month to Date FY13 FY14 FY14 Difference % Change Difference % Change Actual Actual Budget From FY13 From FY13 From Budget From Budget Revenue: General Property Tax (Real Estate) % % Tangible Personal Property Tax % % Income Tax % % Unrestricted Grants in Aid 368, , , % % Restricted Grants in Aid % % Property Tax Allocation 1,124, (1,124,645) % % All Other Revenues 41,292 89,387 89,387 48, % % Total Revenues 1,535, , ,630 (1,076,450) 70.12% % Other Financing Sources: Proceeds from Sale of Notes % % State Emergency Loans and Advancements % % Operating Transfers In. 7, (7,581) % % Advances In 77, (77,699) % % All Other Financing Sources 25, (25,338) 99.71% % Total Other Financing Sources 110, (110,618) 99.93% % Total Revenues and Other Financing Sources 1,645, , ,703 (1,187,068) 72.13% % Expenditures: Personal Services 1,279,357 1,331,978 1,331,978 52, % % Employees' Retirement/Insurance Benefits 912, , ,416 (391,157) 42.86% % Purchased Services 267, , ,586 53, % % Supplies and Materials 189, , ,288 (37,687) 19.84% % Capital Outlay 4,137 11,295 11,295 7, % % Intergovernmental % % Debt Service: Principal All (History Only) % % Principal Notes % % Principal State Loans % % Principal State Advancements % % Principal HB 264 Loans % % Principal Other % % Interest and Fiscal Charges % % Other Objects 14,358 9,763 9,763 (4,595) 32.00% % Total Expenditures 2,668,285 2,348,326 2,348,326 (319,959) 11.99% % Other Financing Uses Operating Transfers Out 94, (94,082) % % Advances Out (32) % % All Other Financing Uses % % Total Other Financing Uses 94, (94,114) % % Total Expenditures and Other Financing Uses 2,762,399 2,348,326 2,348,326 (414,073) 14.99% % Excess of Rev & Other Financing Sources over (under) Expenditures and Other Financing Uses (1,116,628) (1,889,623) (1,889,623) (772,995) 69.23% % Beginning Cash Balance 12,991,971 13,515,974 13,515, , % % Ending Cash Balance 11,875,343 11,626,351 11,626,351 (248,992) 2.10% % Outstanding Incumberances 3,517,852 2,918,855 3,500,000 (598,997) 17.03% (581,145) 16.60% Page 3
5 Big Walnut Local School District Year Summary General Fund For the Month ended September 2013 Year to Date FY13 FY14 FY14 Difference % Change Difference % Change Actual Actual Budget From FY13 From FY13 From Budget From Budget Revenue: General Property Tax (Real Estate) 7,445,816 7,481,067 7,481,067 35, % % Tangible Personal Property Tax 324, , ,779 (2,610) 0.80% % Income Tax 1,961,610 2,120,120 2,120, , % % Unrestricted Grants in Aid 1,105,176 1,190,873 1,190,873 85, % % Restricted Grants in Aid 9,831 2,700 2,700 (7,131) 72.54% % Property Tax Allocation 1,124,645 7,915 7,915 (1,116,730) 99.30% % All Other Revenues 176, , ,058 35, % % Total Revenues 12,148,168 11,336,512 11,336,512 (811,656) 6.68% % Other Financing Sources: Proceeds from Sale of Notes % % State Emergency Loans and Advancements % % Operating Transfers In. 7, (7,581) % % Advances In 205, (205,791) % % All Other Financing Sources 84, (84,406) 99.82% % Total Other Financing Sources 297, (297,778) 99.95% % Total Revenues and Other Financing Sources 12,446,095 11,336,661 11,336,661 (1,109,434) 8.91% % Expenditures: Personal Services 3,739,708 3,892,275 3,892, , % % Employees' Retirement/Insurance Benefits 1,928,183 1,824,212 1,824,212 (103,971) 5.39% % Purchased Services 880, , ,900 27, % % Supplies and Materials 300, , ,972 67, % % Capital Outlay 19,971 35,970 35,970 15, % % Intergovernmental % % Debt Service: Principal All (History Only) % % Principal Notes % % Principal State Loans % % Principal State Advancements % % Principal HB 264 Loans % % Principal Other % % Interest and Fiscal Charges % % Other Objects 190, , ,097 (1,624) 0.85% % Total Expenditures 7,058,888 7,217,426 7,217, , % % Other Financing Uses Operating Transfers Out 94, (94,082) % % Advances Out 7, (7,613) % % All Other Financing Uses % % Total Other Financing Uses 101, (101,695) % % Total Expenditures and Other Financing Uses 7,160,583 7,217,426 7,217,426 56, % % Excess of Rev & Other Financing Sources over (under) Expenditures and Other Financing Uses 5,285,512 4,119,235 4,119,235 (1,166,277) 22.07% % Beginning Cash Balance 6,589,831 7,507,116 7,507, , % % Ending Cash Balance 11,875,343 11,626,351 11,626,351 (248,992) 2.10% % Outstanding Incumberances 3,517,852 2,918,855 3,500,000 (598,997) 17.03% (581,145) 16.60% Page 4
6 BIG WALNUT LOCAL SCHOOLS Comparative Receipts Month to Date through September 30, 2013 Revenue: Actual Actual Difference % Change Budget Actual Difference % Change General Property Tax (Real Estate) % % Tangible Personal Property Tax % % Income Tax % % Unrestricted Grants in Aid 368, , % 368, , % Restricted Grants in Aid % % Property Tax Allocation 1,124,645 0 (1,124,645) % % All Other Revenues 41,292 89,387 48, % 89,387 89, % Total Other Financing Sources 110, (110,618) 99.93% 93% % 00% Total Revenues and Other Financing Sources 1,645, ,703 (1,187,068) 72.13% 458, , % Year to Date through September 30, 2013 Revenue: Actual Actual Difference % Change Budget Actual Difference % Change General Property Tax (Real Estate) 7,445,816 7,481,067 35, % 7,481,067 7,481, % Tangible Personal Property Tax 324, ,779 (2,610) 0.80% 321, , % Income Tax 1,961,610 2,120, , % 2,120,120 2,120, % Unrestricted Grants in Aid 1,105,176 1,190,873 85, % 1,190,873 1,190, % Restricted Grants in Aid 9,831 2,700 (7,131) 72.54% 2,700 2, % Property Tax Allocation 1,124,645 7,915 (1,116,730) 99.30% 7,915 7, % All Other Revenues 176, ,058 35, % 212, , % Total Other Financing Sources 297, (297,778) 99.95% % Total Revenues and Other Financing Sources 12,446,095 11,336,661 (1,109,434) 8.91% 11,336,661 11,336, % Page 5
7 Year to Date Revenue Comparison through September 30, 2013 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000, $1,000,000 $0 FY13 Actual FY14 Actual FY14 Budget Page 6
8 BIG WALNUT LOCAL SCHOOLS Comparative Expenditures Month to Date through September 30, 2013 Expenditures: Actual Actual Difference % Change Budget Actual Difference % Change Personal Services 1,279,357 1,331,978 52, % 1,331,978 1,331, % Employees' Retirement/Insurance Benefits 912, ,416 (391,157) 42.86% 521, , % Purchased Services 267, ,586 53, % 321, , % Supplies and Materials 189, ,288 (37,687) 19.84% 152, , % Capital Outlay 4,137 11,295 7, % 11,295 11, % Intergovernmental % % Other Objects 14,358 9,763 (4,595) 32.00% 9,763 9, % Debt Service % % Total Other Financing Uses 94,114 0 (94,114) % % Total Expenditures and Other Financing Uses 2,762,399 2,348,326 (414,073) 14.99% 2,348,326 2,348, % Year to Date through September 30, 2013 Expenditures: Actual Actual Difference % Change Budget Actual Difference % Change Personal Services 3,739,708 3,892, , % 3,892,275 3,892, % Employees' Retirement/Insurance Benefits 1,928,183 1,824,212 (103,971) 5.39% 1,824,212 1,824, % Purchased Services 880, ,900 27, % 907, , % Supplies and Materials 300, ,972 67, % 367, , % Capital Outlay 19,971 35,970 15, % 35,970 35, % Intergovernmental % % Other Objects 190, ,097 (1,624) 0.85% 189, , % Debt Service % % Total Other Financing Uses 101,695 0 (101,695) % % Total Expenditures and Other Financing Uses 7,160,583 7,217,426 56, % 7,217,426 7,217, % Page 7
9 BIG WALNUT LOCAL SCHOOLS Comparative Expenditures Month to Date through September 30, 2013 Expenditures: Actual Actual Difference % Change Budget Actual Difference % Change Personal Services 1,279,357 1,331,978 52, % 1,331,978 1,331, % Employees' Retirement/Insurance Benefits 912, ,416 (391,157) 42.86% 521, , % Purchased Services 267, ,586 53, % 321, , % Supplies and Materials 189, ,288 (37,687) 19.84% 152, , % Capital Outlay 4,137 11,295 7, % 11,295 11, % Intergovernmental % % Other Objects 14,358 9,763 (4,595) 32.00% 9,763 9, % Debt Service % % Total Other Financing Uses 94,114 0 (94,114) % % Total Expenditures and Other Financing Uses 2,762,399 2,348,326 (414,073) 14.99% 2,348,326 2,348, % Year to Date through September 30, 2013 Expenditures: Actual Actual Difference % Change Budget Actual Difference % Change Personal Services 3,739,708 3,892, , % 3,892,275 3,892, % Employees' Retirement/Insurance Benefits 1,928,183 1,824,212 (103,971) 5.39% 1,824,212 1,824, % Purchased Services 880, ,900 27, % 907, , % Supplies and Materials 300, ,972 67, % 367, , % Capital Outlay 19,971 35,970 15, % 35,970 35, % Intergovernmental % % Other Objects 190, ,097 (1,624) 0.85% 189, , % Debt Service % % Total Other Financing Uses 101,695 0 (101,695) % % Total Expenditures and Other Financing Uses 7,160,583 7,217,426 56, % 7,217,426 7,217, % Page 7
10 BIG WALNUT LOCAL SCHOOLS FY14 Budget Projections Actual Estimate Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 FY To Date Revenue: General Property Tax (Real Estate) 0 7,481, ,075, ,556, Tangible Personal Property Tax 0 321, , , Income Tax 2,120, , , ,120, ,993, Unrestricted Grants in Aid 368, , , , , , , , , , , ,395 4,953, Restricted Grants in Aid ,422 2,422 2,422 2,422 2,422 2,422 2,422 2,422 2,422 24, Property Tax Allocation 0 7, ,140,018 8, ,123,530 8, ,288, All Other Revenues 9, ,557 89, , ,982 6,445 43,242 20,478 72,078 36, ,396 7, , Total Revenues 2,498,477 8,379, ,630 2,557, , ,262 1,391, ,295 8,966,859 2,694, , ,028 29,416,169 Other Financing Sources: Proceeds from Sale of Notes State Emergency Loans and Advancements Operating Transfers In Advances In All Other Financing Sources Total Other Financing Sources Total Revenues and Other Financing Sources 2,498,491 8,379, ,703 2,557, , ,262 1,391, ,295 8,966,859 2,694, , ,028 29,416,318 Expenditures: Personal Services 1,259,116 1,301,181 1,331,978 1,288,674 1,389,140 1,384,390 1,313,357 1,293,805 1,349,350 1,321,391 1,290,678 1,435,776 15,958, Employees' Retirement/Insurance Benefits 498, , , , , , , , , , , ,871 7,172, Purchased Services 334, , , , , , , , , , , ,416 4,772, Supplies and Materials 66, , ,288 90,511 87,058 50,855 58,362 48,772 47,800 20,268 70,265 42, , Capital Outlay 7,792 16,883 11, ,025 6,294 1,187 12,280 2,046 9,019 2,931 4,621 5, , Intergovernmental Debt Service: Principal All (History Only) Principal Notes Principal State Loans Principal State Advancements Principal HB 264 Loans Principal Other Interest and Fiscal Charges Other Objects 54, ,898 9,763 27,149 14,686 7,636 34,095 22, ,538 35,914 15,783 19, , Total Expenditures 2,220,642 2,648,458 2,348,326 2,608,242 2,456,081 2,374,946 2,540,670 2,394,585 2,610,403 2,461,987 2,411,839 2,549,608 29,625,787 Other Financing Uses Operating Transfers Out Advances Out All Other Financing Uses Total Other Financing Uses Total Expenditures and Other Financing Uses 2,220,642 2,648,458 2,348,326 2,608,242 2,456,081 2,374,946 2,540,670 2,394,585 2,610,403 2,461,987 2,411,839 2,549,608 29,625,787 Excess of Rev & Other Financing Sources over (under) Expenditures and Other Financing Uses 277,849 5,731,009 (1,889,623) (50,565) (1,909,831) (1,954,684) (1,149,444) (1,960,290) 6,356, ,408 (1,764,175) (2,128,580) (209,469) Beginning Cash Balance 7,507,116 7,784,965 13,515,974 11,626,351 11,575,786 9,665,956 7,711,272 6,561,828 4,601,538 10,957,993 11,190,402 9,426,227 7,507, Ending Cash Balance 7,784,965 13,515,974 11,626,351 11,575,786 9,665,956 7,711,272 6,561,828 4,601,538 10,957,993 11,190,402 9,426,227 7,297,647 7,297, Outstanding Incumberances 2,528,002 2,432,162 2,918,855 3,100,000 2,400,000 2,300,000 1,900,000 1,800,000 1,600, , , , ,845 Page 9
11 Historical Comparison of Revenues, Expenditures and Cash Balance Results through September 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 Total Revenue Total Expenditures Cash Balance Page 10
Big Walnut Local School District
Big Walnut Local School District Monthly Financial Report for the month ended September 30, 2012 Prepared By: Felicia Drummey Treasurer BIG WALNUT LOCAL SCHOOL DISTRICT SUMMARY OF YEAR-TO-DATE FINANCIAL
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