~ FINANCIAL ACTION SUMMARY / Expenditure Required Amount Budgeted/Approved (Over)/Under Approved Amount

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1 CITYOFWOODINVILLE, WA REPORT TO THE CITY COUNCIL rct Avenue NE, Woodinville, WA To: Honorable City Council Date: April 5, 2016 By Thomas E Hansen P E., Public Works Director~ ' Subject: Status Report of Capital Improvement Projects ~ FINANCIAL ACTION SUMMARY / Expenditure Required Amount Budgeted/Approved (Over)/Under Approved Amount $0 $0 $0 ISSUE: Shall the City Council receive a status report of its adopted Capital Improvement Program? RECOMMENDATION: To receive the report. BACKGROUND/DISCUSSION: The approved Capital Improvement Budget included $23.2 million for 25 projects. The Council approved a mid-year budget adjustment in November 2015 that resulted in a net reduction of $408,000 to the CIP budget adding the Apple Farm Village Driveway Repair and Kingswood Drainage Repair projects and eliminating two projects, SR 522 Frontage Landscaping, and Woodinville-Snohomish Widening I Sidewalk. Staff will be presenting to the City Council information on status, recent developments, and issues related to the Capital Improvement Program. The attached spreadsheet summarizes the overall status, current budget, and final costs for completed projects in the program. Staff is recommending that four projects be added to the Capital Improvement Program. The projects address immediate needs for City facilities repairs that were not known to staff when the Budget was prepared, or because they were since damaged and need repair. They include: Signal Repair - Woodinville-Duvall/ NE North Intersection De Young Park - Gazebo Roof Repair Wilmot Gateway Park Restroom Repair Public Works Maintenance Shop Roof Replacement $ 30,000 $ 20,000 $ 50,000 $ 100,000 Staff is not asking for a budget amendment at this time, but will be doing so as the construction contracts for the projects are brought forth for approval to award. With the addition of the projects, the City's Capital Improvement Program projects will have planned expenditures of $24,988, for 29 separate projects. ALTERNATIVES: 1. To receive and file the report. 2. Provide direction to staff. 3. Request additional information. RECOMMENDED MOTION: This is a discussion item and no formal action is necessary. Attachment 1: Capital Project Status Report

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3 Attachment Capital Project Status Report Projects Added Since Budget Adopted in Fall 2014 Prepared by: Thomas E. Hansen PE Date: March 22, Category Project Name Original Budget Revised Budget Ad Date Status Final Cost Poject Budget Nov (If Completed) (Multi year) Completed projects as of March 2016 (*Projected) (Projects) Surface Water Kingswood Drainage $ 60,000 Project Completed $ 50,807 N/A Streets/Sidewalks 2014 Overlay program $ 5,000 $ 142,000 Project Completed $ 243,550 $ 248,913 Streets/Sidewalks Woodinville-Duvall Road Widening $ 700,000 $ 2,890,000 Project Completed $ 11,234,000* $ 11,234,000 Streets/Sidewalks City Gateway/Wayfinding Signs $ 152,000 $ 99,000 Project Completed $ 98,689 N/A Streets/Sidewalks Apple Farm Village Driveway $ 20,000 Project Completed $ 14,000* N/A Parks Wilmot Gateway Park Improvements $ 5,000 $ 7,000 Project Completed $ 186,469 $ 200,000 Surface Water NE 180th St.flake Leota $ 370,000 $ 255,000 Project Completed $ 1,195,000* $ 1,298,000 Surface Water Downtown Detention Study $ 3,000 $ 8,000 Study Finished, Need to present to Council $ 74,462 $ 75,000 Facilities Public Works Shop - Paint Exterior $ 95,000 $ 50,000 Project Completed $ 29,523 N/A Facilities Emergency Generator $ 5,000 $ 17,000 Project Completed $ 369,835 $ 400,000 Property Acquistion Eastside Rail Corridor Acquistion $ 1,135,000 $ 1,200,000 Rail Corridor Purchased 11/15 Projects to be Completed in 2016 currently underway Streets/Sidewalks Trestle Replacement Study $ 400,000 $ 400,000 Underway Streets/Sidewa I ks SR 522/NE 195th Street 1/S Interim lmpv. $ 200,000 $ 200,000 Underway Streets/Sidewalks Annual Overlay Program (NE 175th St.) $ 655,000 $ 739,000 May 2016 In Design, Refocused in 2015 Streets/Sidewa I ks Annual Overlay Program - Residential $ 890,000 Streets/Sidewalks Chateau Woods Overlay $ 550,000 May 2016 In Design Streets/Sidewalks 164th Ave NE Overlay (Lk. Leota) $ 60, In Construction Surface Water 160th Culvert Replacement $ 250,000 July 2016 In Design, Grant received for $110K Surface Water NPDES Basin Planning - King County $ 100,000 $ 100,000 Study Underway Surface Water NPDES Basin Planning - Snohomish County $ 100,000 $ 60,000 City exempted from study-costs shown are legal fees $ 90,000* Streets/Sidewalks Signal Repair - Wood-Duvall/NE North 1/S $ 30,000 April 2016 Parks DeYoung Park Gazebo Roof Repair $ 20,000 May 2016 Parks Wilmot Restroom Repair $ 50,000 April 2016 Facilities Public Works Shop Roof Replacement $ 100,000 June 2016 Projects in Design- to be Constructed in 2017 Streets/Sidewalks Sammamish River Bridge Replacement $ 7,097,000 $ 7,097,000 Jan 2017 In Design and R/W Acquisition Streets/Sidewalks NE 171st Urban Parkway Improvements $ 6,000,000 $ 6,000,000 Jan 2017 In Design and R/W Acquisition Projects to be started this year Parks Eastside Rail Corridor Study and lmprovments $ 300,000 $ 300,000 Clean up Corridor in Downtown Area. Funds available are $100K Parks Woodin Creek Park Trailhead design $ 50,000 $ 50,000 Parks Miscellaneous Park Improvements $ 60,000 $ 60,000 Streets/Sidewalks Wayfinding Signs $ 24,000 $ 24,000 Facilities Revised Civic Center Master Plan $ 50,000 $ 50,000 Facilities City Hall Facility Upgrades Repairs $ 100,000 $ 100,000 Replace HVAC controls and fire alarm systems Property Acquistion Land Acquistion Project - Unindentified Parcels $ 4,000,000 $ 4,000,000 Negotiations Underway per Council Direction Projects Cancelled Wood-Sno 190th to 195th Sidewalk/Widening $ 218,000 $ - Project Deleted from Budget Fall 2015 SR 522 Frontage Landscaping $ 485,000 $ - Hotel Project did not participate. Did not proceed with project TOTAL $ 23,199,000 $ 24,988,000

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5 CAPITAL PROJECTS STATUS REPORT Presentation to City Council April 5, 2016

6 Capital Projects Original Budget Number of Projects 26 Total Planned Expenditures ( Budget ) November 2015 Budget Amendment 26 (2 added, 2 deleted) Current Plan $23,199,000 $24,829,000 $24,988,000 30

7 Capital Projects Completed Projects Kingswood Drainage Phase II 2014 Overlay Program Woodinville-Duvall Road Widening City Gateway Signs Apple Farm Driveway NE 180 th Street / Lake Leota Downtown Detention Study Emergency Generator Upgrades Eastside Rail Corridor Acquisition

8 Projects Completed in 2015

9 Projects Added or Cancelled Projects Cancelled Woodinville-Snohomish 190 th to NE 195 th Sidewalk / Widening ( $ 218,000 ) SR 522 Frontage Landscaping ( $ 485,000 ) Projects Added Kingswood Drainage $60,000 (completed for $50,807 ) Apple Farm Driveway $20,000 (completed for $14,000 ) Projects to be Added - Construction in 2016 Signal Repair Woodinville-Duvall / NE North Woodinville Drive Intersection $ 30,000 DeYoung Park Gazebo Roof Repair $ 20,000 Wilmot Gateway Park Restroom Repair $ 50,000 Public Works Facility Roof Repair $100,000

10 Projects Added / Canceled

11 Wilmot Gateway Park Restroom Repair $50,000 DeYoung Park Gazebo Roof Repair $20,000

12 Public Works Facility Roof Replacement $100,000 Signal Repair Woodinville-Duvall Road & NE North Woodinville Drive Intersection $30,000

13 Projects to be Construction 2016 Arterial Overlays - NE 175 th Street rd Avenue SE to 140 th Avenue SE - Eastbound lane and intersection improvements at 135 th Residential Overlay - Chateau Woods Neighborhood 164 th Avenue NE Overlay - in coordination with Woodinville Water District 160 th Culvert Replacement 2017 Sammamish River Bridge Widening Project NE 171 st Street Urban Parkway Improvements

14 Projects to be Constructed in 2016 and 2017

15 NE 175 th Street Overlay 135 th Avenue NE Intersection Improvements Ad Date: April 2016 Residential Overlay Chateau Woods Neighborhood Ad Date: May 2016

16 Sammamish River Bridge Widening Project Currently - Designing - R/W Acquisitions - Permitting Ad Date: January 2017 NE 171 st Urban Parkway Improvements Currently - Designing - R/W Acquisitions - Permitting Coordinated with Woodin Creek Village th Roundabout Construction; Planned start (for City project) in June 2016 Ad Date: January 2017

17 Projects to Start in 2016 Eastside Rail Corridor $100K available - establish rules and policy, cleanup corridor Woodin Creek Park Trailhead Miscellaneous Park Improvements Wayfinding Signs Revised Civic Center Master Plan City Hall Facility Upgrades HVAC Controls and Fire Alarm System

18 2016 Projects

19 Questions?