MGVCL/PP/4032/Metal LTDB

Transcription

1 MADHYA GUJARAT VIJ COMPANY LTD. Regd. Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara Phone No / Fax No / / aceproc.mgvcl@gebmail.com Web Site : / MGVCL/PP/4032/Metal LTDB TENDER NOTICE NO.: MGVCL/PP/4032/Metal LTDB ACE (Proc.) invites On line Tenders (e-tendering) from the manufacturers only for the Purchase of KVA Metal LTDB. Tender Papers & Specifications may be down loaded from Web site (For view, down load and on line submission) and GUVNL / MGVCL web sites & (For view & down load only). Tender fee may be paid along with submission of tender in EMD cover, for respective tender. All the relevant documents of tenders to be submitted physically will be received only by Registered Post A.D. or Speed Post addressed to ADDITIONAL CHIEF ENGINEER (PROC.) MADHYA GUJARAT VIJ COMPANY LTD., CORPORATE OFFICE, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE, VADODARA NO COURIER SERVICE OR HAND DELIVERY will be allowed. All the bidders, in respect of tender item must have valid vendor registration with the GUVNL Or their any subsidiary companies viz. GSEC / GETCO / DGVCL / MGVCL / UGVCL / PGVCL prior to the date of opening of technical bid of the tender otherwise their bids will not be considered eligible for technical scrutiny and as such, their technical bids will not be opened. Sr. No. Description 1 Tender No.: MGVCL/PP/4032/Metal LTDB 2 Purchase of KVA Metal LTDB 3 Tender Fee in Rs. (non refundable) Rs Estimated cost in Rs. (in lakhs ) Rs Earnest Money Deposit amount in Rs. Rs On line (e-tendering ) tender / offer submission last date up to hours only ( This is mandatory ) Physical submission of all the relevant documents and samples last date up to hours. By RPAD or SPEED POST only Date of opening of Tender fee, EMD cover, Vendor registration and technical bid physical as well as on line opening at Hours Tentative Date of on line opening of Price bid,(if possible), at Hours [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 1 of 10)]

2 AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT), THE TENDER IS INVITED ON E-TENDERING (ON LINE ) SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORY AND ANY DEVIATION WILL BE FOUND IN THE OFFER, THE TENDERS / OFFERES WILL BE OUTRIGHTLY REJECTED AND NO ANY FURTHER COMMUNICATION IN THE MATTER WILL BE ENTERTAINED. [A] All the relevant documents as per requirement of the Tender are also to be submitted physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and time. All such documents should be strictly submitted by R.P.A.D / Speed post only, otherwise the offer will not be considered and no any further communication in the matter will be entertained. [B] If any deviation is found in Data/Documents/Details or submission made in physical and On Line mode, the same shall be liable for rejection at the discretion of MGVCL. [C] It is mandatory for all the bidders to submit their tender documents by both forms viz. on line (e tendering) and physically in schedule time. If tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered. [D] Bidders are requested to submit price bid (Schedule B) in on-line (e-tendering form) only and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered for evaluation. Tender fee will be accepted by Cash at cash counter Madhya Gujarat Vij Company Ltd. (MGVCL), Corporate Office, Sardar Patel Vidyut Bhavan, Race Course, Vadodara , in working day between A.M. to P.M. and on working Saturday between A.M. to P.M. before the due date and time for submission of tender or accepted by way of Demand draft drawn on any Scheduled / Nationalized Bank situated at Vadodara drawn in favour of MADHYA GUJARAT VIJ COMPANY LTD. payable at Vadodara (Cheque are not accepted). Bidders are requested to enclose the original Money receipt in the EMD cover if tender fee paid in cash. In absence of such money receipt in original or tender / offer submitted without tender fee will not be accepted & such tender will be rejected out rightly. Earnest Money Deposit is to be paid as per Cl.No.11 of Commercial Terms and Conditions. Original Money Receipt / Demand draft for payment of tender fee & EMD Demand Draft / Bank Guarantee, copy of list of orders (copy of orders to be submitted it is must) of tender items of last 03 years including supply made to GUVNL or their any subsidiary company like MGVCL/DGVCL/PGVCL/UGVCL/GETCO/GSECL and a copy of valid vendor registration approval / certificate issued by GUVNL or their any subsidiary company like DGVCL/PGVCL/UGVCL/GETCO/GSECL must be placed in the cover superscribing Tender fee & EMD along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover should be kept as separate enclosure & should be submitted with Technical Bid.) [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 2 of 10)]

3 Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the ADDITIONAL CHIEF ENGINEER (PROC.), MADHYA GUJARAT VIJ COMPANY LTD., 5th FLOOR, CORPORATE OFFICE, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE, VADODARA MGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof. Yours Sincerely, Addl.Chief Engineer ( Proj.) Download Tender Documents in (PDF Format) which consists of: Part I : Commercial Terms & Conditions Part II: Technical Specifications & GTP S, Schedule A indicating the quantities & items, drawing if any. To view the PDF file please use Acrobat Reader soft ware which can be downloaded from Adobe website. NOTE: In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office: (n) Procure Cell (n) code solutions-a division of GNFC Ltd., 403, GNFC Info tower, S.G. Road, Bodakdev Ahmedabad (Gujarat) Toll Free: (Ext. 501, 512, 516, 517, 525 ) Phone No / 316 / 317 Fax: / nproucre@gnvfc.net Other terms & conditions are as per tender documents [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 3 of 10)]

4 SCHEDULE-- A Tender No.: MGVCL/PP/4032/Metal LTDB/ Sr. No 2 3 Description of Material Purchase of 63 KVA Metal L.T Distribution Box as per MGVCL s specification. Purchase of 100 KVA Metal L.T Distribution Box as per MGVCL s specification. Tendered Quantity in Nos. 900 (Nine Hundred) 950 (Nine Hundred Fifty) NOTE: IMPORTANTINSTRUCTIONS: 1 Offers are invited from the manufacturers only 2 The quantity to be purchased will be decided by MGVCL. The MGVCL reserve the right to reduce / enhance the tender quantity as per their requirement at the time of finalization of the tender 3 EMD COVER MUST CONTAIN THE FOLLOWING: [3.1] Details and document as per clause no. 11 (commercial term & conditions) of the tender for EMD requirements. [3.2] The bidders must have valid vendor registration certificate of tender item issued by GUVNL or their any subsidiary company viz. MGVCL/DGVCL/UGVCL / PGVCL/GETCO/ GSECL. [3.3] List of Orders executed of tender item / higher rating or size of tender item in last three (3) years including supplies made to GUVNL (Formerly GEB) or their subsidiary companies viz. MGVCL/DGVCL/UGVCL/PGVCL/GETCO/ GSECL. Please attach Order copies. In absence of the above [3.1] & [3.2], technical bid will not be opened. However, [3.3] above is require to decide the performance / status of bidder for the tender item otherwise / in absence of the same bidder will be considered as new supplier (at MGVCL Discretion) or as decided by MGVCL and it will be binding to the bidder. 4 Seal and signature at Annexure- Important Instruction is MUST 5 DELIVERY PERIOD : The delivery period of the all the material against this tender shall be completed within Five (05) months on equal monthly basis after a commencement period of ONE Month from the date of receipt of order and as per the last para of clause no. 25 DELIVERY SCHEDULE OF MGVCL of tendered commercial terms and conditions. If the quantity offered by the tenderer is reduced while placing the order, in that case delivery period quoted by the tenderer will also be reduced proportionately. However, if the Company requires earlier delivery; the same should be delivered [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 4 of 10)]

5 as per our requirement. 6 Tenderer has to ensure that the offered quantity i.e. 15% or more of tender of each item should be commensurate with the MGVCL s delivery schedule otherwise offer is liable to be rejected out rightly. The quantity to be purchased will be decided by MGVCL. 7 Please read MGVCL s / tenderer s / purchaser s cash discount payment scheme for early payment mentioned in the clause No. 23 of payment terms of Commercial Terms and Conditions of tender as deleted. However, all other text matter of Clause No. 23 of payment terms remains same. 8 EMBOSSING OR ENGRAVING: The successful Tenderer wherever possible, will require to emboss /engrave the words Property of MGVCL as desired by the order placing DISCOM along with the purchase order number on the items such as Insulators, Hardware accessories, Lighting Arrestors, Transformers, Meters, Metal meter boxes, Switches, Distribution boxes, Cable boxes, M.S. Beams and other items as required by the order placing DISCOM. Also suppliers should emboss / engrave / affix their company nameplate with details OR manufacturer s name and trademark 9 ONLY FOR GUJARAT BIDDER/S: PERFORMANCE GUARANTEE TOWARDS EXECUTION PERIOD (i.e. SECURITY DEPOSIT): The Small, Cottage and tiny Industrial units of Gujarat State having the registration numbers for production of goods and having registration numbers from Government of Gujarat have to submit the security deposit of (i.e. performance Guarantee towards execution) 06 (Six) % of total value of order instead of 10% of order value mentioned in clause no. 12 of tendered commercial terms and conditions. However, all other condition & text matter of this clause remains unchanged. It is mandatory for the bidders of Gujarat state to submit the notarized copy of valid SSI certificate or applicable valid acknowledgement of memorandum filed by Small, cottage and tiny industrial units with the District Industrial Centre (DIC) of Gujarat State. The SSI certificate or applicable acknowledgement of memorandum issued by DIC Gujarat must indicate the registration number and item/s of production (i.e. tender item). The entitle bidders of Gujarat have to submit the required valid documents to avail the benefit of payment of 6% of security deposit amount otherwise bidder have to pay the security deposit of amount of 10% of order value as mentioned in clause no.: 12 of tendered commercial terms and conditions. Other than above all successful bidders have to submit the security deposit (i.e. performance Guarantee towards execution) as per clause no. 12 of tendered commercial terms and conditions (i.e. 10% of order value). Last para of Clause no. 12: Performance Guarantee towards execution period of the Commercial Terms and Conditions may be modified as under. If the full Performance Guarantee towards Execution Period (Security Deposit) [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 5 of 10)]

6 amount is not paid within 30 (Thirty) days after the receipt of the LOA, then the LOA will be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of MGVCL) without entering into any correspondences and this will be binding on the Tenderer and no final A/T will be placed and if placed, it will also be out rightly cancelled. 10 PERFORMANCE GUARANTEE TOWARDS WARRANTY / GUARANTEE PERIOD: 02 (Two) % of total value of order as per table of clause no. 47 of tendered commercial terms and conditions. The Performance Guarantee for the tendered items wherever applicable as above shall be furnished in the form of D.D./ Cash and by Bank Guarantee, by the successful Tenderer for satisfactory performance of the materials, which should be valid for 36 months from the date of commissioning OR 42 months or as specified from the last date of delivery of supply whichever is earlier. The PG submitted should be for the full period of 42 Months OR whatever applicable as per Technical Specifications and should have a clear one time validity for the full period. PG for an interim period will not be allowed. However, in case of expiry of PG before the said period the same should be got extended / renewed till the completion of said period by the Tenderer at least one month before the expiry of the validity validity (without waiting for MGVCL s intimation seeking extension) failing which MGVCL will be at liberty to encash the same. CORPORATE GUARANTEES IS NOT ALLOWED. failing which MGVCL will be at liberty to encash the same, without entering into further correspondence, formalities, etc. in the matter. NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE. 11 SUBMISSION OF OFFER: The clause SUBMISSION OF OFFER is applicable as shown below and not as per the clause no. 61 of the commercial terms and conditions. The firm having single legal entity and having two or more works / factory and submits offers from two or more different works / factory, in such case firm have to pay separate tender fee, EMD etc. and if separate tender fee and EMD are not paid MGVCVL reserves the right to consider only ONE offer against which the tender fee and EMD is applicable. 12 SAMPLE : One no of sample of each rating of Metal LTDB offered/tender items are required to be submitted as per the specification, on or before due date & time of submission of physical bid failing which the offer shall be ignored/rejected out rightly. The samples should have clear marking of the bidder/manufacturer. The samples should be submitted along with physical documents on or before due date & time of submission of physical bid to : The D.E.(O&M), Lalbaug Divisional store,mgvcl, Lalbaug Division office, opposite Pratapnagar Railway Station, Prtapnagar, Baroda (Refer cl.no.9 of commercial Terms & condition of this tender). No sample shall be accepted after due time and date of Physical Submission in any circumstances. [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 6 of 10)]

7 13 In case MGVCL finds that there is an attempt of cartel in the prices, MGVCL reserves the right to consider or reject any or all the parties offer without assigning any reason thereof. 14 Following clauses of tender commercial terms and conditions may please be considered (not applicable) as deleted for this tender. Sr. No. This tender commercial terms and conditions Clause no. below to be considered as deleted. 1 Clause No.6 A Quantity Distribution 2 3 Clause No.62 Cause No.66-Quantity Tolerance 15 In clause no. 11, 12 & 47 of commercial terms and conditions of tender, wherever Bank Guarantee is / are to be submitted towards EMD, Security Deposit, Performance Guarantee towards Warranty / Guarantee etc., MGVCL would accept Bank Guarantee issued by the following Banks MGVCL will accept Bank Guarantee (Towards Security Deposit and Earnest Money Deposit) issued by the following banks: (1) All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. (2) Private Sector Banks authorized by RBI to undertake the state Government business, Which are i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank Guarantees issued by the following banks will be accepted as Security deposit / EMD for the period up to only. (a) Commercial Banks (i) Kotak Mahindra Bank (ii) Yes Bank (iii) IndusInd Bank (iv) Ratnakar Bank (b) Regional Rural Banks of Gujarat (i) Dena Gujarat Gramin Bank (c) Co-operative Banks of Gujarat (i) The Kalupur Commercial Co-operative Bank Ltd. (ii) Rajkot Nagrik Sahakari Bank Ltd. (iii) The Ahmedabad Mercantile Co-op Bank Ltd. (iv) The Mehsana Urban Co-operative Bank Ltd. (v) Nutan Nagrik Sahakari Bank Ltd. BG issued by Banks other than above will not be accepted. Cheques are not acceptable. Corporate Guarantees is Not Allowed. If Bank Guarantee (s) is / are submitted of the bank other than above banks, it will not be accepted by MGVCL and in such case it will be considered as Bank Guarantee (s) is / are not submitted and action will be taken accordingly. Bidders may note the same. [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 7 of 10)]

8 16 In clause no.: 11 EMD, please read Corporate Guarantees not allowed instead of Corporate Bank Guarantee not allowed. 17 Bidders are requested to submit price bid (Schedule B) on-line only and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered for evaluation. 18 The bid which is not opened due to any reason/s in that case the same will not be returned to the bidder in any case / Circumstances. 19 The bidders are requested to submit their bids by on line through our service provider M/s (n) Code Solutions before one day of the due date to avoid complication / dispute at later stage. 20 Bidders are informed that their employee authorized in writing will only be allowed as their Authorized Representative for all purpose to deal with MGVCL in respect of this Tender. Non-Employee can not deal /shall not be allowed to deal with the company. 21 Bidders are requested to submit the type test report/s as per requirement of specification of tender, duly notarized along with the bid. 22 It is mandatory for all the bidders to submit their tender documents by both forms viz. on line (e tendering) and physically in schedule time. If tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered. 23 It is proposed to have integrity pact, to have best business practices in an atmosphere of trust to provide goods & services for the ultimate benefit of the society and Nation. MGVCL management desires to have an integrity pact attached herewith to be signed by authorized person of vendor. However this document is voluntarily and does not have any legal binding. The copy of such pact is kept at here under. [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 8 of 10)]

9 MGVCL s COMMITMENT To maintain the highest ethical standards in business and professional Ensure maximum transparency to the satisfaction of stakeholders To ensure to fulfill the terms of agreement/contract and to consider objectively the view point of parties To ensure regular and timely release of payment on due dates for work done To ensure that no improper demand is made by employees or by anyone on our behalf To give maximum possible assistance to all the vendors / Supplier / Service Providers and other to enable them to complete the contract in time To provide all information to supplier/contractors relating to contract/job which facilitate him to complete the contract/job successfully in time To ensure minimum hurdles to vendors /suppliers / contractors in completion of agreement /contract/work order INTGRITY PACT OUR ENDEAVOUR MGVCL/PP/4032/Metal LTDB Date: PARTY s COMMITMENT Not to bring pressure recommendations from outside MGVCL to influence its decision Not to use intimidation, threat, inducement or pressure of any kind on MGVCL or any of its employees under any circumstances To be prompt and reasonable in fulfilling the contract, agreement, legal obligations To provide goods and/or services timely as per agreed quality and specification at minimum cost to MGVCL To abide by the general discipline to be maintained in our dealings To be true and honest in furnishing conformation Not to divulge any information, business details available during the course of business relationship to others without written consent of MGVCL Not to enter into carter/syndicate/understanding whether formal/non formal so as to influence the price (Seal & Signature) MGVCL s authority Signatory Name: Designation: (Seal & Signature) Party s authority Signatory Name: Designation: [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 9 of 10)]

10 CHECK LIST CHECK LIST TO BE SUBMITTED WITH PHYSICAL BID BY THE BIDDER IN THE COVER OF TENDER FEE, EMD DOCUMENTS AND VENDOR REGISTRATION (Filling of all particulars by marking ( ) is necessary) Sr. No. 1 2 Particulars Whether EMD Cover documents and Technocommercial bid, both in physical mode, are kept in separate sealed cover as per requirement of tender Whether above (sr. no.: 1) two sealed covers with documents are kept in a main cover duly sealed as per requirement of tender 2 Type of manufacturing unit 3 4 Whether your firm have supplied the tendered item to GUVNL and / or its subsidiary Companies Vendor registration certificate for the tendered item 5 EMD 6 7 Whether offered item bears valid ISI registration (whenever applicable) Whether offered item bears valid type test certificate (if applicable) Remarks SSI / NSIC / PSU / Pvt. Co. / Limited Co. / Others Registered / Re-register (whenever applicable) Paid / Not paid If paid a) i) Amount: Rs. ii) DD No. & date: iii) Bank: b) i) Rs.: ii) BG No.: iii) Bank: iv)bg valid up to : 8 Whether samples are submitted as per requirement in time (if applicable) 9 Is there any technical deviation in the tender? 10 Is there any commercial deviation in the tender? [Tender Notice, Schedule A & Important conditions for KVA Metal LTDB (Page 10 of 10)]