ACE(Proc)/E-2589/II/Zebra Conductor/ Purchase of

Transcription

1 Regd. Office: Sardar Patel Vidyut Bhavan, Race Course, VADODARA , Gujarat, India Corporate Identity No. (CIN): U40100GJ1999SGC Website: Telephone: (0265) (D) (0265) (EPABX) Fax: (0265) (D) (0265) , (EPABX) TENDER NOTICE No: ACE (Proc)/TN-22/16-17 ACE (Procurement) invites On line Tenders (e-tendering) for the purchase of following item. Tender Papers & Specifications may be down loaded from Web site (For view, down load and on line submission) and GUVNL/GETCO web site & www. getcogujarat.com (For View & down load only). Tender fee may be paid along with submission of tender in EMD cover, for respective tender. All the relevant documents of tender to be submitted physically will be received only be Registered Post A.D. or Speed Post addressed to: The Additional Chief Engineer (Procurement), Gujarat Energy Transmission Corporation Limited, Corporate Office, S. P. Vidyut Bhavan, Race Course, Vadodara NO COURIER SERVICE OR HAND DELIVERY will be allowed. All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary company viz. prior to the date of opening of technical bid of the tender otherwise their bids will not be considered eligible for technical scrutiny and as such, their technical bids will not be opened. Sr. No. Description 1 Tender No.: ACE(Proc)/E-2589/II/Zebra Conductor/ Purchase of Zebra Conductor as per specifications. 3 Tender Fee (non refundable) Rs.10,000/- 4 Estimated cost without ST/VAT in Rs. Lacs Rs Lacs Earnest Money Deposit amount in Rs. Sr. No Item Description Qty. Unit 1 ACSR Zebra Conductor with steel drum on returnable basis as per technical specification On line (E-tendering) tender/ offer submission last date up to hours only (This is mandatory) Physical submission of all the relevant documents, last date up to hours. By RPAD or SPEED POST only. of opening of Tender fee, EMD cover, Vendor registration and technical bid physical as well as on line opening at Hours. Tentative of on line opening of Price bid, (if possible), at Hours Prices EMD for MSME in Rs. EMD for NON MSME in Rs Kms 4,50,000 12,00, Onwards. Shall be intimated separately Variable E-2589 Zebra conductor Page 1 of 18

2 IMPORTANT: 1. All the relevant documents as per requirement of the Tender also to be submitted physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and time. All such documents should be strictly submitted by RPAD / speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. 2. The tender in physical form is to be submitted in single copy instead of duplicate mentioned in the tender. (All the online Annexure & price bid i.e. Annexure-1 to 14, GTP and price bid are not to be submitted with the physical documents). 3. Any deviation found in Data / Details / Documents between on line offer (Etendering) and physically submitted documents (Tender document fee, EMD, Vendor Registration, Technical and commercial documents etc.) of bidder, offer of the same bidder will not considered and no any further communication in the matter will be entertained. Physical copy is for reference only and tender will be evaluated on Data / Details / Documents of the on line offer. For any discrepancy between online & physical bid, Online bid is considered as final. Technical evaluation would be carried out for the items offered in the online Annexure 4 (Un-priced Schedule) i.e. copy without prices. The quantity, ED & ST/VAT offered in online price bid shall be considered as final in case of any discrepancy. 4. It is mandatory for all the bidders to submit their tender documents by both forms viz. on line (E-tendering) and physically in schedule time. If tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered. 5. The bidders are required to fill up all the online annexure / forms. This is intended for transparency and speedy evaluation of the bids. Instead of simply confirming / attached in bid / refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect of each line appearing in each online annexure. Wherever required, bidder shall invariably have to submit supporting authentic documents in the physical bid. (In the absence of required details in the online annexure, the purchaser has every right to evaluate the bids accordingly and bidder can not raise any objection against any point during evaluation.) 6. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or extension of due date etc. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to: The ADDITIONAL CHIEF ENGINEER (PROCUREMENT), Gujarat Energy Transmission Corporation Limited, Corporate Office, S. P. Vidyut Bhavan, Race Course, Vadodara GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof. Your s faithfully, Additional Chief Engineer (Procurement) Download Tender Documents in (PDF Format) which consists of: Part I: Commercial Terms & Conditions Part II: Technical Specifications & GTP S, Schedule A indicating the quantities & items, drawing if any. E-2589 Zebra conductor Page 2 of 18

3 To view the PDF file please use Acrobat Reader soft ware which can be downloaded from Adobe website. Note: In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required for participating in online tender, they can contact the following office: (n)code Solutions-A division of GNFC Ltd., (n)procure Cell 403, GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad (Gujarat) Contact Details Phone Airtel : , , , , Reliance : Fax : nprocure@ncode.in TOLL FREE NUMBER: (EXT: 501, 512, 516,517, 525) E-2589 Zebra conductor Page 3 of 18

4 TENDER NO.: ACE(Proc)/E-2589/II/ACSR Zebra Conductor / SCHEDULE - A Sr. No. DESCRIPTION OF MATERIAL Tender Quantity in Km. 1 ACSR Zebra Conductor with steel drum on returnable basis as per technical specification 2231 Note : ACSR conductor on returnable steel drum as per the separate specification GETCO/E-TS-Steel Drum/R0 March 2016 Cl. No. 78 of commercial terms and conditions, the minimum tendering quantity is revised as under : Sr. No. Item Description Qty. Unit Min Tender Quantity for MSME Bidders 1 ACSR Zebra Conductor with steel drum on returnable basis as per technical specification Min Tender Quantity for Other Bidders 2231 Kms. 112 Kms. 335 Kms. 1. The estimated cost of this tender without CST/VAT is Rs Lacs. 2. Cost of the Tender Documents is Rs.10,000/- which is non refundable. Details of Tender fees are as under: Demand Draft No. dtd. Of Bank Rs. For Rs. 3 Details of the EMD are as under: Demand Draft No. date of Bank Rs. For Bank Guarantee No. date. of Rs. Form the Bank valid upto. E-2589 Zebra conductor Page 4 of 18

5 4. Ernest Money Deposit (EMD):- (Clause No. 11 of commercial terms & conditions shall be as under) All the Bidders shall be required to pay EMD, except those who are exempted as per Industries & Mines Department, GoG New Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated for Small and Micro Scale Industries In cases, where EMD need not to be paid, valid exemption Certificates duly Notarized has to be produced / attached in place of EMD documents as per the Tender Terms and Conditions The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates for the item under Tender will be eligible for exemption from payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part- II/Udyog Adhaar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates in EMD Cover. This benefit of exemption will not be admissible if they take part in the tender indirectly either through their dealers, agents, distributors or other intermediators The Certificates should indicate the manufacture of items offered Government or Semi-Government Organizations, which are being run departmentally & are not Limited Companies, will be eligible for exemption from payment of EMD Participants not covered under these categories mentioned at Clause No will have to pay EMD compulsory, as prescribed below, failing which the Bid will be treated as Disqualified Bid and automatically stand as Rejected Bid at the time of opening of Preliminary / Technical Bid Item wise EMD payable against this tender is as under. Sr. No. Item Description Qty. Unit 1 ACSR Zebra Conductor with steel drum on returnable basis as per technical specification EMD for MSME in Rs. EMD for NON MSME in Rs Kms Any basic document with regard to EMD will not be acceptable after closing time of Online bid of Tender If the EMD amount is more than Rs.1 Lac, it should be paid either by Demand Draft or Banker s Cheque or Bank Guarantee. Otherwise it should be paid either in Cash (up to Rs. 20,000/- only) at the office address specified in the tender document or by Demand Draft or Banker s Cheque only The validity of the Bank Guarantee for EMD should be for a period of at least Six Months from the date of submission of the Bid of the Tender EMD of the unsuccessful Tenderers if paid in Cash / Demand Draft / Banker s Cheque will be returned within 15 days from the date of placing of the order to the successful Tenderer through RTGS / NEFT for credit to his Bank Account. The Bidder shall have to give details of his Bank Account with a Cheque duly cancelled. No claim for refund of EMD against original Money Receipt shall be entertained by the Company. The Bank Guarantee of the unsuccessful Tenderers towards EMD shall be returned within 15 days from the date of placing of the order to the successful Tenderer. However, the EMD Amount / Bank Guarantee of technically disqualified bidder will be returned within 15 days from opening of price bids EMD will be returned to the successful Bidders, only on their submission of Performance Guarantee towards execution period (i.e. Security Deposit) against order released on them. E-2589 Zebra conductor Page 5 of 18

6 4. EMD cover must contain the following documents: (a) Exemption in the payment of EMD shall be given to the Small, Cottage & Tiny Industrial Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for item under tender. While no exemption shall be given to outside Gujarat based parties. (b) It is mandatory for Small Scale Industries of Gujarat State to submit both the previously stated required certificate otherwise in absence of any exemption in payment of EMD shall not be given. (c) Bidders of MSME Category should submit valid attested copies of their SSI (SSI/MSME Part-II/Udyog Adhaar Memorandum) & CSPO/NSIC/DGS&D Registration Certificates in EMD Cover failing to failing which the Bid will be treated as Disqualified Bid and automatically stand as Rejected Bid at the time of Technical Bid. (c) Vender Registration-clause No.2 of commercial terms & conditions of this tender may be read as: Valid Vendor registration certificate / letter for the tendered item is must. (d) Full EMD amount shown against item shall be payable irrespective of Quantity offered. Please Submit letter in EMD Cover regarding item quoted & EMD Detail thereof i.e. detail of EMD paid, as under. Sr. No. Item Description Tender Qty. 1 ACSR Zebra Conductor with steel drum on returnable basis as per technical specification Qty. offered EMD Amount MSME (Yes or No) E-2589 Zebra conductor Page 6 of (e) List of Orders executed during last three (3) years from the date of publication of tender notice (including supplied made to GETCO/GEB/GUVNL or their any subsidiary company) for the tendered items. Please attach order copies. In absence of this document the performance / status of bidder for the tender item would be evaluated accordingly. (This document is not mandatory for opening of the technical bid.) (f) Chartered Engineer certificate for the manufacturing capacity. 5. Delivery schedule:- Commencement period will start from 15 days of date of issue of LOA. Separate postal period will not be given. Sr. No Item description Qty. in Km. commencem ent period April 17 to June 17 Delivery schedule Oct 17 to July 17 to Dec. 17 Sep 17 Jan 18 to March 18 ACSR Zebra Conductor with steel 1 drum on returnable 2231 One month basis as per technical specification The above specified delivery Schedule is for the entire quantity of the tender items. If the quantity / items offered by the bidder is less while placing the order, the delivery period will be reduced on pro-rata basis based on the quantity allocations done by the Corporation. Bidders offering partial quantity against the tender items shall be required to specify delivery schedule, as per the quantity derived on equal quarterly basis keeping in view the entire tender quantity. Any deviations in the offered delivery schedule in online Annexure-IV shall lead to outright rejection of the bid and no further correspondence shall be entertained. 6 The firm whose supply against the previous order is pending as on the date of opening of the tender even after completion of their contractual delivery period, such firm will not be eligible for evaluation purpose unless convincing and sufficient reasons satisfactory to Corporation are furnished by the bidder. 7 Corporation reserves the right to terminate the contract at any time, without assigning any reason, whatsoever, by giving a notice period of one month from the date of notice of termination of the contract. Suppliers will not be entitled for any compensation/ damages / losses, whatsoever, on account of such termination of the contract. Other text portion of Clause No. 57 Termination of Contract will also be applicable.

7 8. Security Deposit & Performance Guarantee :- (Clause No. 12 & 47 of commercial terms & conditions shall be as under) Security Deposit/ Performance Guarantee shall be paid by all the Bidders irrespective of whether they are SSI Unit or exempted by NSIC. 8.1 The Supplier shall submit the Security Deposit / Performance Bank Guarantee to cover execution period by DD / Bank Guarantee within 15 days from the date of issue of Letter of Acceptance. 8.2 The successful bidder has to give Bank Guarantee with validity period of additional 01 (One) month i.e. more than actual Guarantee / warrantee period to safeguard Company s interest in case any eventuality happening on the last day of the Guarantee / Warrantee period after office hours of the Bank or Bank holidays. 8.3 The Performance Bank Guarantee to cover Guarantee / Warrantee period is required to be submitted before the date of completion of last supply and should be valid till the completion of Guarantee Period to be reckoned from the date of last supply. 8.4 Security Deposit shall be applicable as under: 10 % of the Contract Value in the form of Demand Draft / Bank Guarantee to cover execution period. 8.5 Performance Guarantee payable is 5 % of the Contract Value in the form of Demand Draft / Bank Guarantee to cover the Guarantee / Warrantee period. 8.6 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D Registration Certificates for the item under Tender shall submit Security Deposit & Performance Bank Guarantee as under on submission of attested copies of their SSI (SSI/ MSME Part-II/ Udyog Adhaar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates. This benefit of exemption will not be admissible if they take part in the tender indirectly either through their dealers, agents, distributors or other intermediators. 8.7 The rate of Security Deposit shall be 4 % & Performance Bank Guarantee shall be 3 % for Micro and Small Scale Industrial (manufacturing) Units of Gujarat State. 8.8 Performance Guarantee towards execution period (Security Deposit) and Performance Guarantee towards Guarantee / Warranty period shall not be insisted concurrently. 8.9 The Supplier / Contractor shall submit only one Bank Guarantee considering the Performance Guarantee requirement The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the Finance Department, Govt of Gujarat from time to time In case of delivery deferment by GETCO, submit new PBG towards execution period for balance order value subject to the supplier have submitted Performance Guarantee towards Guarantee / warrantee period. E-2589 Zebra conductor Page 7 of 18

8 Note : Bank Guarantees to be submitted against EMD as per Clause above & against Performance Guarantee as per Clause above & wherever applicable shall be furnished by following Banks: a. All Nationalized Banks including Public Sector Bank IDBI Ltd. b. Private Sector Banks authorized by RBI to undertake State Government business are; i. AXIS Bank ii. HDFC Bank & iii. ICICI Bank c. Guarantees issued by following Banks will be accepted as EMD / Supply BG & Performance BG for period upto March 31, 2017 as per GR No. EMD/10/2015/508/ DMO dtd The validity cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of Bank Guarantee. 1) Kotak Mahindra Bank 2) RBL Bank (The Ratnakar Bank Ltd.) 3) IndusInd Bank 4) Karur Vysya Bank, 5) DCB Bank, 6) Federal Bank, 7) SouthIndian Bank 8) The Kalupur Commercial Co-operative Bank Limited. 9) Rajkot Nagrik Sahakari Bank Ltd. 10) The Mehsana Urban Co-operative Bank Ltd. 11) Nutan Nagrik Sahakari Bank Ltd. 12) Dena Gujarat Gramin Bank 13) Saurashtra Gramin Bank Bank Guarantee of other than above mentioned banks towards EMD, Performance Bank Guarantee for Supply & Warranty will not be acceptable. 9. Guarantee: - The Guarantee shall be as per Clause No.46 of the Commercial Terms & Conditions for 12/18 months. E-2589 Zebra conductor Page 8 of 18

9 10. Clause no. 10 : Prices: In the first line of clause please read VARIABLE instead of firm for ACSR Conductor. The price variation on account of aluminum and steel will be admitted as per the following formula. Pr = Po + X (Ar Ao) + Y (Sr S0) Where Pr = Revised Ex-works price of conductor to be paid by Corporation. Ao = The average of prices as on first day of the previous calendar month of the due date of the tender in Rupees of E.C. Grade Aluminum alloy Rods per MT exclusive of E.D. and ST as notified by CACMAI. Po = Quoted Ex-factory price per Km. of conductor. X = this is the multiplication constant to be adopted for computing price Variation per Km. of the finished goods, which is as under: ACSR DOG Conductor = X = ACSR PANTHER Conductor = X = ACSR ZEBRA Conductor = X = ACSR Moose Conductor = X = P.V. will be applicable from the base date from first day of the previous calendar month of the due date of the tender and up to first day of the previous calendar month of the final date of contractual delivery period without ceiling For claiming the price variation, you shall have to submit the proof of increase of prices viz. CACMAI circular. Ar = Same as Ao except price shall be as applicable on first working day of the previous calendar month in which conductor is offered for inspection as per the delivery schedule and contractual delivery period only. So =The average of prices as on first day of the previous calendar month of the due date of the tender in Rupees of High Tensile Galvanized Steel Wire per MT exclusive of E.D. and ST as notified by CACMAI. Y = this is the multiplication constant to be adopted for computing price Variation per Km. of the finished goods, which is as under: ACSR DOG Conductor = Y = ACSR PANTHER Conductor = Y = ACSR ZEBRA Conductor = Y = ACSR Moose Conductor = Y = Sr = Same as So except price shall be as applicable on first working day of the previous calendar month in which conductor is offered for inspection as per the delivery schedule and contractual delivery period only. Please note that price variation will not be allowed on ZINC. NOTE: 1] The price variation will be applicable during the contractual delivery period only. However if any decrease in the price variation it will be applicable to the bidder. No price increase shall be allowed beyond the original delivery date unless specifically stated in the extension letter. As a rule no price adjustment shall be allowed for period of delay for which the supplier is responsible. The purchaser will however be entitled to any decrease in the price. 2] The supplier has to submit PV bills (negative /positive) alongwith supporting documents/cacmai circulars necessary for calculation of PV with the bills for balance 20% payable against S.R. notes to verify the claim of earlier all bills. Till PV bills are submitted as above, the balance 20% bills will not be processed for payment. 3] To claim the price variation successful bidder has to provide all the supporting document like CACMAI circular, P.V. Calculation sheet etc. duly notarized along with their invoices. E-2589 Zebra conductor Page 9 of 18

10 11. Bidder has to submit following document in separate file along with technical bid. 1. A set of tender drawing 2. A set of Type test Reports 3. Manufacturing Quality Plan 4. Field Quality plan 5. Erection, testing & Commissioning and maintenance manuals. 12. It is proposed to have integrity pact, to have best business practices in an atmosphere of trust to provide goods & services for the ultimate benefit of the society and Nation. GETCO management desires to have an integrity pact attached herewith to be signed by authorized person of vendor. However this document is voluntarily and does not have any legal binding. 13. Clause No. 62 of commercial terms & conditions is superceded by qualifying requirements put up with technical specification and the bidder shall be original equipment manufacturer (OEM) unless otherwise specified in qualification requirement with specification. 14. Details as per qualifying requirement to be submitted along-with offer in DUPLICATE Copy in a separate file. Bidder have to submit details in following format for the offered items with offer; Sr. No. Tender Items Manufacturing Capacity* Order executed with qty & date, place. ** Performance as per qualifying requirement of specification *** Commercial deviation $ Delivery offered * Chartered Engineer certificate to be attached.( This is must ) ** Supply details for offered items with name of purchaser, date and location to be mentioned. *** Performance certificate for satisfactory operation/working for period as per qualifying requirement attached with specification. ( This is must for getting the offer qualified ) Note: Bidders have to submit detail in above format with supporting documents, failing which offer is liable to dis-qualified. 15. Formats of the Bank Guarantees to be submitted against EMD, Performance bank Guarantee towards Execution of Contract and towards Warranty are revised as appearing in this document (Schedule A). [Format of bank Guarantees provided in the Commercial terms and conditions (Cl. No. 11) are superseded and are to be considered null and void] 16. The payment terms specified under Clause No. 23 of Commercial Terms and Conditions, the first paragraph stated therein shall stand revised as here under: Payment shall be made by the Corporation, either directly to you or to supplier s Banker for the materials supplied as per Corporation s standard payment terms and conditions i.e. 80% of Ex-Work price including 100% of F&I, Taxes & duties, within 30 (Thirty) days, from the date of receipt of material in good condition OR from the date of TRC whichever is earlier on verifying required documents as per A/T conditions and balance against SR note within 45 days from date of receipt of material. 17. Existing clause no. 26(b) of the Commercial Terms and condition is revised and be read as under, In case the materials are supplied later than the date of contractual delivery schedule, materials may be accepted by the Corporation subject to levy of penalty as per clause no. 28 for Penalty for late delivery. In that case the penalty will be levied from the last date of delivery schedule and up to the date of receipt of material as mentioned in TRC. The delivery period will include the time required for pre-dispatch inspection of materials. However, if the material is not kept ready for inspection or less quantity is available than offer quantity after intimation of the said quantity then all consequences will be to Supplier account and Corporation will recover the actual expenses of to & fro traveling fares plus Rs.5000/- per day per employee. E-2589 Zebra conductor Page 10 of 18

11 18. In addition to Cl. No. 26 of the commercial terms and condition following are to be taken in to consideration: 26.(d) in order to avoid delay & possible attraction of penalty, 1).The firm has to offer the inspection call 15 days prior to proposed date of inspection and prior to 30 days from the due date of delivery schedule. 2).If above clause No. 26.d.1 is fulfilled by firm then any delay in inspection and any delay in issuance of Dispatch instruction, said delay period will not be considered for penalty purpose. 3). However, in case the material is offered for inspection but does not fulfill criteria as per clause No. 26.d.1 and does not supply material as per delivery schedule, the same will be considered as delay in delivery and will be liable for penalty in terms of the contract. 19. The bidders are requested to submit their bids on line through our service provider M/s (n) Code Solutions, one day prior to the due date for submission, in order to avoid all complications / disputes at later stage arising due to last moment submission. 20. Existing clause no. 8 of the commercial Terms and conditions is revised and be read as under: Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by way of Demand Draft; otherwise offer will be ignored out rightly. Indian Postal Orders (IPO s) & Cheques are not acceptable. Demand Draft should be in the name of the Gujarat Energy Transmission Corporation, Payable at Vadodara. The envelope shall be addressed to the SE(Procurement) of the Corporation and the Corporation will not be responsible for the transit loss or misplacement. Tender fee Demand Draft / Original Money fee receipt must be kept in the cover of EMD; otherwise suppliers offer is liable to be rejected. 21. Existing clause no. 70 of the commercial Terms and conditions is revised and be read as under: THE TENDER SHOULD BE SENT BY R.P.A.D. OR BY SPEED POST ONLY AND ADDRESSED TO ADDITIONAL CHIEF ENGINEER (PROCUREMENT), GETCO, VIDYUT BHAVAN (HEAD OFFICE), VADODARA (NO COURIER SERVICE WILL BE ACCEPTED). HAND DELIVERY OF TENDERS WILL NOT BE ACCEPTED. DELAYED AND LATE TENDERS: NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAY DUE TO POSTAL SERVICES OR ANY OTHER REASONS AND CORPORATION SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEPIT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED. 22. a) The successful bidders shall have to enter into a Purchase Agreement between GETCO and the successful bidder, within a period of week time from the date of submission of Bank Guarantee towards execution of Contract. This purchase Agreement has to be executed on Non-Judicial stamp paper of Rs. 100/- duly notarized. The cost of Non judicial stamp & Notary charges will be borne by the successful bidders b) The officer who signs LOA/Purchase Order as per DOP is authorized to sign the agreement documents on behalf of the GETCO company and from the successful bidder s side the agreement can signed by the authorized representative as mentioned hereunder:- 1) If the authorized representative is from a partnership firm, then a certified copy of the registered partnership deed must be attached along with the signatures of other partners who have authorized the particular partner to execute and sign the agreement. 2) If it is a private or public limited firm, a copy of the resolution, authorizing the person to execute & sign the agreement on behalf of the firm, passed by the Board of Directors along with the Company s Seal must be attached with the agreement. 3) If it is a proprietary firm, then the proprietor himself should execute & sign the agreement and his full residential address must be available in the file. c) Upon submission of Performance Bank Guarantee towards execution of contract against LOA and signing of Agreement, GETCO shall issue a detailed A/T / Purchase order incorporating various terms and conditions. E-2589 Zebra conductor Page 11 of 18

12 23. The successful bidders shall have to submit / in person original type test reports for verification of type test along with acceptance of LOI within five days. If bidder fail to submit original copy of type test reports or type test reports are found fake / tampered then LOI will be cancelled. Also, submitted EMD against the tender will be en-cashed. Also, such bidders shall not be allowed to participate in the future tender for 3 years. 24. Sample of conductor supplied to the store will be collected in the presence of supplier for testing over and above the testing carried out at supplier s factory and get it tested through government approved laboratory and if sample fails, then the entire lot shall be rejected and to be replaced within two months. 25. Randomly selection of drum (5/10% order quantity) supplied to the store for measurement of drum length in the presence of supplier. If found short, supplier have to supply the short conductor /replace entire drum within two months. 26. All those manufacturers, who have required PQR and already qualified as Outside Gujarat (OG Regular) party in GETCO, shall be considered regular Gujarat Based (GB Regular) party provided they put up their manufacturing base in Gujarat with registration and Type Test documents as per GETCO s qualification before the tender. The fresh registration and due inspection is essential for the factory at Gujarat. In case wherein one company is registering within the State for more than 2-3 locations, they will be allowed to quote from only one location in place of quoting from multiple locations. Moreover, they also have to do type test again after registration is done in the State in order to avail the benefit of Regular Gujarat based party. Also such company will be in its original name rather than a subsidiary company to avail benefits of Gujarat based company. DATE:- PLACE:- *********** SIGNATURE OF TENDERER COMPANY S ROUND SEAL E-2589 Zebra conductor Page 12 of 18

13 GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED Vadodara I N T E G R I T Y P A C T OUR ENDEAVOUR To create environment where Business Confidence is built through Best Business Practices and is fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society a the nation. GETCO COMMITMENT To maintain the highest ethical standards In business and professional Ensure maximum transparency to the Satisfaction of stakeholders. To ensure to fulfill the terms of agreement / contract and to consider objectively the viewpoint of parties. To ensure regular and timely release of payment on due dates for work done. To ensure that no improper demand is made by employees or by anyone on our behalf. To give maximum possible assistance to all the Vendors / Suppliers / Service provider and other to enable them to complete the contract in time. To provide all information to suppliers/ contractors relating to contract / Job which facilitate him to complete the contract / job successfully in time. To ensure minimum hurdles to Vendors/ suppliers / contractors in complete of agreement / contract / work order. PARTY S COMMITMENT Not to bring pressure / recommendations outside GETCO to influence its decision. Not to use intimidation, threat, inducement or Pressure of any kind on GETCO or any of it s employees under any circumstances. To be prompt and reasonable in fulfilling the contract, agreement, legal obligations. To provide goods and / or services timely as per agreed quality and specifications at minimum cost of GETCO. To abide by the general discipline to be maintained in our dealings. To be true and honest in furnishing information including payment to agents / sub-agent. Not to divulge any information, business details available during the course of business relationship to others without the written consent of GETCO. Not to enter into carter / syndicate / understanding whether formal / non-formal so as to influence the price. Seal & Signature (GETCO Authorized Signatory) Name : Designation : Seal & Signature (Party s Authorized Person) E-2589 Zebra conductor Page 13 of 18

14 (BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-) FOR TENDER NO.: To, Additional Chief Engineer (Procurement) BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing : Sardar Patel Vidyut Bhavan, Expiry : Race Course Amount : Vadodara : E. M. D. BANK GUARANTEE FORMAT APPENDIX I WHEREAS Messer s (Name & Address of the Firm) having their registered office at (Address of the firms Registered office) (Hereinafter called the Tenderer ) wish to participate in the tender No. for of (Supply / Erection / Supply & Erection Work) (Name of the material / equipment / Work) for Gujarat Energy Transmission Corporation Ltd and WHEREAS a Bank Guarantee for (hereinafter called the Beneficiary ) Rs. (amount of EMD) valid till (Mention here date of validity of this Guarantee which will be 4 (Four) months beyond initial validity of Tender s offer) which is required to be submitted by the tenderer along with the tender. We, (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered office at (Address of Bank s registered office) hereby give this Bank Guarantee No. dated and hereby agree unequivocally and Unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd or any officer authorized by it in this behalf any amount not exceeding Rs. (Amount of E.M.D.), (Rupees (In words) to the said Gujarat Energy Transmission Corporation Ltd on behalf of the Tenderer. We (Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one month from the date tender or a part thereof has been accepted by the Gujarat Energy Transmission Corporation Ltd would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank upto and inclusive of (Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or without our knowledge or consent by or between the Tenderer and the GETCO. 1/2 E-2589 /Zebra conductor Page 14 of 18

15 Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs. (Amt. of E.M.D.) (Rupees ) (In words). Our Guarantee shall remain in force till ( of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date of validity period of Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: : Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of the Bank s Authorized Signatory with Official Round Seal. 2/2 E-2589 /Zebra conductor Page 15 of 18

16 ON RECENT STAMP PAPER OF RS. 100/- To, Additional Chief Engineer (Procurement) BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing : Sardar Patel Vidyut Bhavan, Expiry : Race Course Amount : Vadodara : FORM OF BANKER S UNDERTAKING [For Performance Guarantee (PG) for supply Period as per Commercial Terms and Conditions of Tender] (Validity of the BG should cover the complete Execution period mentioned in the LOA, with an additional Three month period) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd., or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said Gujarat Energy Transmission Corporation Ltd., on behalf of M/s who have entered into a contract for the supply/works specified below : L.O.A No. dated This agreement shall be valid and binding on this Bank upto and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variation or alteration made, given, conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.. (Rupees only). Our guarantee shall remain in force until ( of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: : Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of the Bank s Authorized Signatory with Official Round Seal. E-2589 /Zebra conductor Page 16 of 18

17 ON RECENT STAMP PAPER OF RS. 100/- To, Additional Chief Engineer (Procurement) BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing : Sardar Patel Vidyut Bhavan, Expiry : Race Course Amount : Vadodara : FORM OF BANKER S UNDERTAKING [For Performance Guarantee (PG) for Warrantee Period as per Commercial Terms and Conditions of Tender] (Validity of the BG should cover the complete Warranty Period with an additional one month period) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd., or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said Gujarat Energy Transmission Corporation Ltd., on behalf of M/s who have entered into a contract for the supply/works specified below : P.O. (A/T). No. dated This agreement shall be valid and binding on this Bank upto and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variation or alteration made, given, conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.. (Rupees only). Our guarantee shall remain in force until ( of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: : Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of the Bank s Authorised Signatory with Official Round Seal. E-2589 /Zebra conductor Page 17 of 18

18 IMPORTANT FOR BANK GUARANTEE S: NAME OF DESIGNATED BANKS: 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank Note: The banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. PARTY TO TAKE NOTE PLEASE BEFORE SUBMITTING THEIR BANK GUARANTEES 1. Bank Guarantee number and date to be written on every page, of Bank Guarantee & its extension. 2. If B/G amount is more than Rs. 50,000/-, kindly take sign of tow Bank Officer with their respective Employee Code No. 3. Valid confirmation letter of the concerned Bank in an approved format should be attaché with every Bank Guarantee & its Extension. 4. Stamp paper should be valid & recent one and date of issuing of stamp paper should not be beyond six months, in any case. 5. Round seal and signature of two Bank Officers should be affixed on every B/G paper. E-2589 /Zebra conductor Page 18 of 18