City of Des Moines. Budget Workshop. December 7, 2015

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1 City of Des Moines Budget Workshop December 7, 2015

2 Today s Agenda SSMID Review Sanitary and Storm Sewer 2

3 Self-Supported Municipal Improvement Districts 3

4 Operation and Terms Each SSMID has a separate fund for tracking of revenues and expenses. Unspent revenue remains in the fund as fund balance SSMID revenues are currently being used to fund enhanced levels of service or maintenance related to improvements that have been made within each district. Transactions are processed differently for each district: Sherman Hill Sherman Hill Association pays the bills and submits a reimbursement request to the City Highland Park all expenses are paid by the City Ingersoll Grand tax revenue is remitted to Operation Downtown monthly Downtown tax revenue is remitted to Operation Downtown monthly Beaverdale all expenses will be paid by the City Each SSMID is required to submit a budget annually City Council can extend the life of the districts by five year terms unless a petition of owners of not less than 40% of the valuation of the are is submitted opposing such extension 4

5 Sherman Hill Establishment Established 1997 Expires June 30, 2018 District Operation Expenses Annual inspection and cleaning, repairs, bulb replacements of historic street lights; locates; utilities; and insurance 5

6 Sherman Hill (Districts #1 and #2) Financial Data Last 5 Years Fiscal Year Total Revenue 47,360 46,892 44,588 45,487 48,009 Total Expense 20,960 3,894 37,528 25,532 46,602 Return to Fund Balance 26,400 42,998 7,060 19,954 1,407 Ending Fund Balance 164, , , , ,668 Valuation, Rate and Levy Information State Replacement Credit Total Estimated Revenues Fiscal Year Taxable Valuation Rate Computed Taxes $26,320,330 $1.50 $39,480 $0 $39, $25,112,180 $1.50 $37,668 $0 $37, $25,328,819 $1.50 $37,994 $0 $37, $26,694,149 $1.50 $40,046 $920 $40, $29,022,422 $1.50 $43,535 $2,260 $45,795 6

7 Downtown Establishment Established February 1998 Expires June 30, 2019 District Operation Enhanced maintenance and cleaning of public spaces; services to enhance safety; business attraction and retention; capital improvements; improvement of skywalk system Downtown SSMID (aka Operation Downtown) subcontracts with Downtown Community Alliance for performance of administrative duties and obligations Management and Operations agreement between City, Riverfront Development Authority (RDA) and SSMID for funding and maintenance of Western Gateway, Principal Riverwalk, MLK Parkway and East Village Streetscape 7

8 Downtown Financial Data Last 5 Years Fiscal Year Property Tax Revenues 1,166,361 1,154,538 1,129,609 1,236,059 1,272,760 1,166,361 1,154,538 1,129,609 1,236,059 1,272,760 Valuation, Rate and Levy Information State Replacement Credit Total Estimated Revenue Fiscal Year Taxable Valuation Rate Computed Taxes $1,164,052,630 $1.00 $1,169,547 $0 $1,169, $1,139,242,160 $1.00 $1,139,242 $0 $1,139, $1,128,589,000 $1.15 $1,297,900 $0 $1,297, $1,085,664,010 $1.15 $1,248,514 $31,542 $1,280, $1,041,929,463 $1.30 $1,354,508 $150,489 $1,504,997 8

9 Downtown Operation Downtown Fiscal Year 2017 Budget Estimated Beginning Fund Balance 1,044,386 Revenues Property Tax 1,457,943 Downtown Maintenance 399,405 Brenton Skating Plaza Revenues 442,175 PILOT 28,037 Voluntary and Miscellaneous Support 170,200 Total Revenues 2,497,760 Expenses Management Fees 461,927 Program Expenses: Clean 314,026 Safe 156,921 Beautification 154,500 Downtown Maintenance 1,066,949 Asian Garden Maintenance 72,100 Brenton Skating Plaza Operations 395,714 Cowles Commons Maintenance 25,750 Total Expenses 2,647,887 Estimated Ending Fund Balance 894,259 9

10 Highland Park Establishment Established October 2003 Expires June 30, 2019 District Operation Expenses Street light repairs and maintenance, utilities, insurance, plant maintenance 10

11 Highland Park Financial Data Last 5 Years Fiscal Year Total Revenue 13,884 19,717 13,492 12,188 12,225 Total Expense 12,231 11,576 22,843 9,306 8,800 Return to Fund Balance 1,653 8,142 (9,351) 2,882 3,426 Ending Fund Balance 39,830 47,971 38,621 41,502 44,928 Valuation, Rate and Levy Information State Replacement Credit Total Estimated Revenue Fiscal Year Taxable Valuation Rate Computed Taxes $6,962,310 $1.75 $12,184 $0 $12, $6,775,950 $1.75 $11,858 $0 $11, $5,884,500 $1.75 $10,298 $0 $10, $5,646,800 $1.75 $9,882 $520 $10, $6,280,800 $1.75 $10,992 $1,221 $12,213 11

12 Ingersoll Grand Establishment Established January 2013 Expires June 30, 2033 District Operation Expenses Improved sidewalks, curbs and cross-walks; landscaping; planters; decorative lighting; utility relocation; traffic signals and related pedestrian improvements; enhanced maintenance and cleaning of public spaces; a Goodwill Ambassador program; and marketing, business retention and attraction strategy 12

13 Ingersoll Grand Financial Data Last 5 Years Total Revenue 20,864 21,905 20, , ,774 SSMID Funded Expenses 20,864 21,905 20, , ,812 Return to Fund Balance ,037 5,963 Ending Fund Balance ,037 20,000 Additional City Expenses 36,947 52,758 52, Valuation, Rate and Levy Information State Replacement Credit Total Estimated Revenue Fiscal Year Taxable Valuation Rate Computed Taxes $11,990,000 $1.75 $20,983 $0 $20, $11,614,200 $1.75 $20,325 $0 $20, $85,531,150 $2.25 $192,445 $0 $192, $80,942,043 $2.25 $182,120 $9,585 $191, $77,064,840 $2.25 $173,396 $19,266 $192,662 13

14 Ingersoll Grand Estimated Beginning Balance 31,131 Fiscal Year 2017 Budget Revenues Projected Annual Tax Revenue 193, ,722 Expenses Streetscape & Landscape Maintenance 65,000 Pedestrian Lighting Provided by City 6,303 Economic Development 60,000 Marketing and Events 30,000 Administration 9,000 Expense Contingency 13, ,722 Net Operating Surplus (Loss) 10,000 Less Repair & Maintenance Reserve (10,000) Net Surplus (Loss) - Estimated Ending Fund Balance 31,131 14

15 Beaverdale Establishment Established January 2014 Expires June 30, 2029 District Operation Expenses Pedestrian lighting, planters, and street furniture Valuation, Rate and Levy Information State Replacement Credit Total Estimated Revenue Fiscal Year Taxable Valuation Rate Computed Taxes $6,903,650 $1.75 $12,081 $636 $12, $6,540,300 $1.75 $11,446 $1,272 $12,718 15

16 FY2016 SSMID Levy Revenues 16

17 FY2016 SSMID Levy Rates 17

18 FY2016 City of Des Moines Budget Special Revenue $86,490,170 14% Internal Service $42,843,897 7% General Operations $181,550,779 30% Solid Waste Stormwater Sanitary Parking Debt $92,957,987 15% Capital $94,632,697 16% Enterprise $109,046,748 18% Housing Golf 18

19 Stormwater Utility Fund 19

20 Comparison of Annual Budget Golf $194,406 <1% Parking $10,708,190 10% Sanitary $38,908,430 36% Solid Waste $12,731,741 12% Housing $21,956,181 20% Stormwater $24,547,800 22% 20

21 Stormwater Utility Established in 1994 to fund: Operation and maintenance Planning and design for capital construction projects Public education Compliance with federal and state laws and regulations on flood prevention and mitigation, and water pollution prevention 21

22 FY 2017 Estimated Budget = $ 22,812,250 Capital Projects Debt 37% Operating 63% 22

23 Operating Expenditures by Type Capital Projects Debt 37% Operating 63% Employee Costs 44% Equipment 25% Commodities 13% Indirect Cost, PILOT, ROI 18% 23

24 FY 2017 Estimated = $ 14,306,568 Storm Sewer Maintenance 493 miles Storm Pump Stations 32 Street Cleaning 13,500 lane-miles annually Levy Mowing and Inspection 23 miles NPDES 1% Flood Early Warning System 1% Storm Pump Stations 8% Street Cleaning 23% Stormwater Utility Management 25% Storm Sewer Maintenance 42% 24

25 Stormwater Utility Personnel 64 Full Time Equivalents (FTEs) Storm Sewer Maintenance and Repair: 32 FTEs Street Cleaning: 21 FTEs Project Management/Engineering/Billing: 4 FTEs Pump Station Operations: 6 FTEs NPDES: 1 FTE 25

26 STORM WATER UTILITY - PLANNED IMPROVEMENT PROGRAM (in millions) ACTIVE PROJECTS Total FY06 THRU Amended Recomm. Plan Plan Plan Plan Plan Total Project FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY16-FY22 City-wide Storm Water Utility Projects $ $ 0.94 $ 0.68 $ 0.68 $ 0.70 $ 0.70 $ 0.70 $ 0.70 $ 5.09 Closes Creek Watershed Improvements Des Moines River Flood Mitigation Improveme Easter Lake Watershed Improvements Flood Protection System Improvements Hamilton Drainage Area Improvements Leetown Creekway Outlet Improvements Levee Maintenance Storm Water Pump Station Rehabilitation Storm Water Pump Imp. SE4th Watershed Studies Total CIP Expenditures in Storm = $ $ $ 7.14 $ $ $ $ $ $ $ STORM WATER UTILITY - SHARE OF OTHER PROJECTS City Tree Replacement Fund $ 0.05 $ 0.05 $ 0.05 $ 0.05 $ 0.05 $ 0.05 $ 0.05 $ 0.35 Emerald Ash Borer (Tree Treatment) Property Buy-Out Sanitary Sewer Projects (Share of Separation projects) Sanitary Sewer Projects (Share of Lining projects) Streetscape Projects (42nd Ave Streetscape) Total Storm Share of Other Projects = $ 2.95 $ 8.35 $ 9.10 $ 4.60 $ 6.33 $ 0.75 $ 3.10 $ Total CIP and Storm Share of Other Projects = $ $ $ $ $ $ $ $

27 Stormwater Utility Flood Mitigation NPDES Conveyance/ O&M Citizen Service Requests 27

28 Major Initiatives Flood Mitigation Improvements FEMA Levee Accreditation (Flood Insurance Rate Maps) Continuing Eligibility in Corps PL84-99 Program Stormwater Conveyance Improvements Leetown Creekway, Closes Creek, Hamilton Drain, Levee Interior Drainage Address watershed specific flooding issues Repair/replace deteriorated infrastructure Water Quality NPDES MS4 Permit Compliance Yeader Creek Grade Control (Easter Lake Watershed Plan) Watershed Management Authorities Review projects for potential green infrastructure components 28

29 Future Stormwater CIP Projects Fiscal Year $128 Million CIP Expenditures Hamiliton Drain Closes Creek Leetown Creekway Easter Lake Detention Flood Mitigation Levee Improvements Flood Mitigation Interior Drainage Project Locations 29

30 Capital Improvements Fiscal Year Leetown Creekway Channel Improvements Yeader Creek Grade Control Improvements Red Pedestrian Bridge DM-II Levee Relief Wells Flood Mitigation Interior Drainage Improvements Corps of Engineer Downtown Closures Pump Station Controls/Communications Upgrades Fiscal Years 2017 Through 2022 Hamilton Drain Watershed Improvements Closes Creek Watershed Improvements Flood Mitigation Levee/Floodwall Improvements Flood Mitigation Interior Drainage Improvements Leetown Creekway Storm Sewer Improvements Easter Lake Watershed Improvements 30

31 Operating and CIP Budget 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 - FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 Operating CIP 31

32 Projected Debt Service 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 Current Debt New Debt 32

33 Projected 5 Year Change FY 2016 Budget FY 2021 Budget Capital Projects Debt 32% Operating 68% Capital Projects Debt 43% Operating 57% 33

34 Financial Policies Moody's Ratings Rate Factor Criteria A Aa Aaa Days Cash on Between Between Hand 35 and 150 Days 150 and 250 Days Financial Annual Debt Strength Between 1.25x Between 1.7x and Service and 1.7x 2x Coverage Management Rate Management Greater Than 250 Days Greater than 2x Higher scores granted to utilities that set rate structures to include automatic increases and do not require annual approval for implentation 34

35 Stormwater Utility Budget Amended FY2016 Projected FY2017 Projected FY2018 Projected FY2019 Revenue 21,747,810 22,874,117 24,170,396 25,353,142 Expenses: Employee Costs 6,221,905 6,284,792 6,485,008 6,694,725 Equipment 2,985,904 3,570,385 2,615,110 2,657,314 Commodities 1,863,796 1,924,361 1,972,775 2,022,848 Indirect/Pilot/ROI 2,517,863 2,527,031 2,553,741 2,581,254 Transfers to CIP 650, , , ,000 Capital Project Debt 5,049,018 7,890,682 9,673,936 10,274,973 Total Expenses 19,288,486 22,812,251 23,650,570 24,681,114 Net Income 2,459,324 61, , ,028 35

36 Summary Requirements for flood protection and Long Term Control Plan (separation projects) are significant drivers on system rates Estimate of project needs in stormwater total $138.7 million for FY 2016 through FY 22 or almost 20 million annually Recommended rate increases annually for three years 5% for FY 2017, FY 2018, and FY 2019 Current rate is $ Increases would go to $11.50, $12.07, and $12.68 in final year 36

37 Sanitary Sewer Enterprise Fund 37

38 Comparison of Annual Budget Golf $194,406 <1% Parking $10,708,190 10% Sanitary $38,908,430 36% Solid Waste $12,731,741 12% Housing $21,956,181 20% Stormwater $24,547,800 22% 38

39 Sanitary Sewer Established to provide funding for: Operation and maintenance Planning and design for capital construction projects Compliance with federal and state laws and regulations 39

40 Estimated FY 2017 Budget = $35,669,002 WRA Operations 49% City Operations & Debt 51% 40

41 FY 2017 City = $ 18,317,302 Sanitary Sewer Maintenance 890 miles Sanitary Pump Stations 24 Sanitary Sewer Management 53% Sanitary Sewer Maintenance 35% Pump Stations 4% Billings and Collections 3% Sanitary Sewer Analysis 6% 41

42 Sanitary Sewer Personnel 53 Full Time Equivalents (FTEs) Sanitary Sewer Maintenance and Repair: 43 FTEs Project Management/Engineering/Billing: 4 FTEs Pump Station Operations: 6 FTEs 42

43 Long Term Control Plan Long Term Control Plan addresses combined sewer overflows and called for approximately $275 million in capital projects to be completed by the City and Des Moines Metropolitan Wastewater Reclamation Authority Phase I Phase II Phase III Phase IV Beyond FY FY FY FY City 30,510,880 26,160,958 25,207,508 18,952,000 62,145,000 WRA 9,025, ,636,250-1,030,000 Total 39,536, ,797,208 25,207,508 19,982,000 62,145,000 43

44 CITY OF DES MOINES SANITARY SEWER UTILITY - PLANNED IMPROVEMENT PROGRAM (in millions) Total FY06 THRU Amended Recomm. Plan Plan Plan Plan Plan Total Project FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY16-FY22 Birdland Pump Station Repairs City Wide Sanitary Sewers Sanitary Sewer - Lining $ Bronze Street Trunk Sanitary Sewer E Army Post Rd Trunk Sewer Little Four Mile Trunk Sanitary Sewer Southeast Ridge Trunk Sanitary Sewer Lower Oak Park/Highland Park Near West Side Sewer Separation Riverbend and King Irving Sewer Separation Western Ingersoll Run Sewer Sep (N I-235) Western Ingersoll Run Sewer Sep 9S I-235) Total Sanitary CIP = $7.38 $18.08 $22.00 $15.44 $12.81 $7.75 $8.45 $91.90 City Tree Replacement Fund 0.05 $ 0.05 $ 0.05 $ 0.05 $ 0.05 $ 0.05 $ 0.05 $ nd Ave Streetscape - $ 0.50 $ - $ - $ - $ - $ - $ 0.50 Total Sanitary Share of Other Projects = $ 0.05 $ 0.55 $ 0.05 $ 0.05 $ 0.05 $ 0.05 $ 0.05 $ 0.85 Total CIP and Sanitary Share of Other Projects = $ 7.43 $ $ $ $ $ 7.80 $ 8.50 $

45 Sanitary Sewer Enterprise Long Term Control Plan/WRA Projects Connection Fee Program Sewer Lining Program City-Wide Sewer Program 45

46 Future Sanitary Sewer CIP Projects Fiscal Year $85.3 Million CIP Expenditures Lower Oak Park/Highland Park Separation Near West Side Separation Birdland Pump Station WRA Southern Tier Interceptor Sewer WRA Phase 27 - Eastside Trunk Project Locations 46

47 Sanitary Sewer CIP Projects Fiscal Year CIP Expenditures = $85.3 Million Separation Projects Expansion Projects 47

48 Capital Improvements Fiscal Year Birdland Pump Station Repairs Project City-Wide Sanitary Sewer WRA Southern Tier Interceptor WRA Phase 27 - Eastside Trunk Sanitary Sewer Lining Project Lower Oak Park & Highland Park Sewer Separation Near West Side Sewer Separation Fiscal Years 2017 Through 2022 Bronze Street Trunk Sanitary Sewer (Conn. Fee District) E. Army Post Rd Trunk Sanitary Sewer (Conn. Fee District) Little Four Mile Trunk Sewer (Conn. Fee District) Lower Oak Park & Highland Park Sewer Separation Near West Side Sewer Separation Sanitary Sewer Lining Project Southeast Ridge Trunk Sanitary Sewer (Conn. Fee District) Western Ingersoll Run Sewer Separation South Western Ingersoll Run Sewer Separation North King Irving and River Bend Sewer Separation WRA Southern Tier Interceptor WRA Eastside Interceptor WRF Grit Basins/Flood Improvements/Clarifier Improvements WRA Southwest Outfall Lining Phase 1 48

49 Long Term Control Plan 49

50 WRA Projects Year of Bond Issue Project Anticipated Bond Amounts Financing Year of Bond Issue Project Anticipated Bond Amounts Financing 2014 Southern Tier Interceptor P10S15-17 $ 7,000,000 Southwest Area Diversion 2022 WRF Clarifier Improvements Phase 2 10,500,000 Core 2014 WRA Mud Creek Interceptor P19 750,000 Expansion 2023 Birdland Pump Station 13,500,000 Core 2015 Southern Tier Interceptor P1OS1 650,000 Expansion 2024 WRF Final Clarifiers 41,600,000 Core 2018 Southern Tier Interceptor P1OS6 5,850,000 Core 2025 Southern Tier Interceptor P1OS7-8 6,700,000 Expansion 2018 Eastside Interceptor 67,400,000 CCC* 2025 Little Four Mile Interceptor P15S1 7,100,000 Core 2018 WRF Grit Basins 8,200,000 Core 2025 Southwest Outfall Lining Phase 3 10,050,000 Core 2018 WRF Flood Improvements 5,300,000 Core 2026 Common Trunk 11,100,000 Expansion 2019 WRF Clarifier Improvements Phase 1 9,400,000 Core 2027 Joint Trunk- East 10,600,000 Expansion 2019 Southwest Outfall Lining Phase 1 7,200,000 Core 2028 WRF Aeration Basins Phase 1 46,900,000 Core 2020 Southern Tier Interceptor P1OS4 2,400,000 Expansion 2030 Joint Trunk- West 10,200,000 Expansion 2021 Ingersoll Run Outlet 12,800,000 Core 2030 Westside Interceptor 12,300,000 CCC* 2021 WRF Preliminary Treatment 30,500,000 Core 2030 WRF Aeration Basins Phase 2 49,700,000 Core 2021 Southwest Outfall Lining Phase 2 8,900,000 Core 2032 WRF Nutrient Removal 105,500,000 Core 2022 WRF Chlorination 9,800,000 Core 2022 WRF Effluent Pumping 15,700,000 Core $ 527,600,000 CCC* - Core With Community Contribution 50

51 Combined Sewer Solids Separation Facility (CSSSF) $51.9 million total project cost, completed in

52 WRA Biogas Conditioning and Injection $6,000,000 budgeted in FY2016, completed in FY2017/

53 WRA Digester Improvements $23,878,000 total project cost, completed in

54 WRA New Main Outfall $64.4 million total project cost, completed in

55 WRA Main Outfall 12 Diameter Pipe Installation 55

56 Metro Area Sewer Bills Metro Area Sewer Bills Greenfield Indianola Johnston Grimes Pleasant Hill West Des Cumming Polk County Altoona Des Moines Carlisle Waukee Ankeny Norwalk Bondurant $30.00 $40.25 $41.63 $41.94 $42.25 $42.40 $42.50 $42.56 $46.97 $47.24 $54.90 $62.37 $68.74 $68.75 $ ,000 Gal/Mo $0.00 $20.00 $40.00 $60.00 $80.00 $ Typical Monthly Sewer Bill 56

57 Sanitary Sewer Revenues $41,000,000 $39,000,000 $37,000,000 $35,000,000 $33,000,000 $31,000,000 $29,000,000 $27,000,000 $25,000,000 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Projected Rev Actual Rev 57

58 City Operations and CIP Budget 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 - FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 Operations CIP 58

59 Projected Debt Service 7,000, ,000, ,000, ,000, ,000, ,000, ,000, FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 Current Debt New Debt 59

60 Financial Policies Moody's Ratings Rate Factor Criteria A Aa Aaa Days Cash on Between Between Hand 35 and 150 Days 150 and 250 Days Financial Annual Debt Strength Between 1.25x Between 1.7x and Service and 1.7x 2x Coverage Management Rate Management Greater Than 250 Days Greater than 2x Higher scores granted to utilities that set rate structures to include automatic increases and do not require annual approval for implentation 60

61 Sanitary Sewer Budget Amended FY2016 Projected FY2017 Projected FY2018 Projected FY2019 Revenues 40,403,854 42,255,248 44,208,357 46,365,316 Expenses: Employee Costs 4,997,638 5,091,867 5,252,804 5,419,193 Equipment 2,036,532 1,298,059 1,862,345 1,791,167 Commodities 1,772,885 1,811,434 1,866,741 1,924,253 Indirect/PILOT/ROI 4,787,937 4,807,326 4,827,297 4,847,867 Transfers to CIP 56,500 1,150,000 6,900,000 5,400,000 City Capital Project Debt 3,279,404 4,158,616 5,148,706 6,560,806 WRA Operations 16,585,224 17,351,701 18,486,941 19,719,772 Total Expenses 33,516,120 35,669,003 44,344,834 45,663,058 Net Income 6,887,734 6,586,245 (136,477) 702,258 61

62 Summary Long Term Control Plan (separation projects) and WRA projects will be significant drivers on system rates $24 million in sewer lining and repair projects to extend life of infrastructure and reduce inflow and infiltration $61 million in City separation projects over next 6 years Recommend a 5% rate increase for FY 2017, FY 2018, and FY Current rates is $6.28 per 1000 gallons - Rate would increase to $6.59, $6.92, and $7.27 in the final year 62

63 Budget Topics Ahead General Fund Capital Improvement Program Debt Service Fund Parking Fund Housing Fund Auditor Report 63

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