Capital Region Water Proposed 2019 Budget and Rates. November 20, 2018
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1 Capital Region Water Proposed 2019 Budget and Rates November 20, 2018
2 Road Map Successes to Date and Challenges Ahead Budget and Rate Setting Process Proposed 2019 Budgets and Rates Questions and Comments
3
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5 Financial Successes
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8 Budget and Rate Setting Process
9 August Budget Planning Budget Forecasting Finance Committee Presentation Rate Study November 28 Finance Committee Presentation Public Hearing Board Adoption
10 Drinking Water Budget
11 Reducing Costs Through Proactive Leak Detection and Repairs 45% $350,000 40% 35% 30% 25% $300,000 $250,000 $200,000 20% 15% 10% 5% 0% Percent Water Loss Regulatory Guidance Benchmark 20% Annual Savings Compared to $150,000 $100,000 $50,000 $0
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15 Proposed 2019 Drinking Water Budget Operating Expenses FY19 Proposed Budget FY18 Adopted Budget FY18 Estimated Actuals Variance FY19 Budget to FY18 Budget Variance FY19 Budget to FY18 Est. Actual Personnel $3,230,378 $3,216,959 $3,006,357 $13,419 0% $224,021 7% Operating Expenses $2,694,319 $2,207,981 $2,049,338 $486,338 22% $644,981 31% Indirect/Professional Fee $492,695 $616,649 $441,469 ($123,954) -20% $51,226 12% Administrative Fee $3,175,648 $3,010,240 $2,803,559 $165,408 5% $372,089 13% Debt Service $10,800,883 $10,776,271 $10,199,116 $24,612 0% $601,767 6% Total Operating Expense $20,393,923 $19,828,100 $18,499,839 $565,823 3% $1,894,084 10%
16 Drinking Water Capital Improvement Program
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19 Drinking Water Capital Improvement 5 Year Plan Project Description FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 DeHart Evaluation $ 1,533,333 $ 770,000 $ - $ - $ - DeHart Dam Spillway Improvements - - $ 9,500,000 $ 9,500,000 $ 9,500,000 Mountain Line Cleaning $ 504,225 $ 400, WSC Emergency Generator $ 500, WSC Filter Media Replacement $ 400, Chlorine Scrubber $ 493, Liquid Fluoride Chemical Feed $ 258, Water Main Replacement $ 1,265,658 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 Cameron Street Water Main $ 2,123,700 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 Water Main Assessment - $ 100,000 $ 100,000 $ 100,000 $ 100,000 Equipment Garage - - $ 400, Large Service Water Meter Replacement - $ 150,000 $ 150,000 $ 150,000 $ 150,000 Total $ 7,078,934 $ 4,420,000 $13,150,000 $12,750,000 $12,750,000
20 Proposed 2019 Drinking Water Capital Budget Capital Expenses FY19 Proposed Budget FY18 Adopted Budget FY18 Estimated Actuals Variance FY19 Budget to FY18 Budget Variance FY19 Budget to FY18 Est. Actual Capital Improvement $ 7,078,933 $ 8,449,610 $ 5,100,947 $ (1,370,677) -16% $ 1,977,986 39% Capital - Operations 1,414, , , , % 1,200, % Total Capital Expense $8,492,933 $8,866,800 $5,313,988 $(373,867) -4% $3,178,945 60%
21 Drinking Water Budget Sources and Uses
22 2019 Drinking Water Operating Budget FY19 WATER SOURCE OF FUNDS - $26.1M Non-Rate Revenue, 1,298,983 FY19 USE OF FUNDS - $26.1M Indirect/Professional Fee, Operating Expenses, 492,695 2,694,319 Debt Service, 10,800,883 Administrative Fee, 3,175,648 Personnel, 3,230,378 Rate Revenue, 24,773,973 Paygo, 5,679,033
23 2019 Drinking Water Capital Budget FY19 WATER CAPITAL BUDGET SOURCE OF FUNDS - $8.5M FY19 WATER CAPITAL BUDGET USE OF FUNDS - $8.5M Grants, 200,000 Capital - Operations, 1,414,000 Cash Reserves, 2,613, Revenues, 5,679,033 Capital Improvement, 7,078,933
24 Proposed 2019 Drinking Water Rates
25 Drinking Water Rate Calculation Process Capital Project Funding Financial Plan Projections Funding Mix (Cash vs Debt) Debt Covenants Customer Accounts Billed Consumption Revenues Operating Expenses Capital Plan Beginning Cash Position Cash Flow and Revenue Needs Fiscal Policies and Targets Water Rates Cash Reserves Debt Service Coverage 25
26 Proposed 2019 Drinking Water Rates Description Existing FY 2018 Proposed FY 2019 Percent Change Volume Charge ($ per 1,000 gallons) All Customers $9.46 $ % Ready-to-Serve Charge: 5/8 $7.47 $ % 3/4 $16.18 $ % 1 $32.45 $ % 1-1/2 $69.52 $ % 2 $ $ % 3 $ $ % 4 $ $ % 6 $1,720 $1, % 26
27 Drinking Water Rate Increase Drivers Operating Expense Budget for FY 2019 Capital Project Needs Debt Service Cash Reserves Target 27
28 1. Operating Expenses Water Rate Increase Drivers $9,303,471 $8,603,427 $8,788,144 (Budget) $8,372, % Decrease from % Increase from 2018 Budget 11.1% Increase from 2018 Projected Actual 2017 Actual 2018 Projected Actual 2019 Budget 28
29 2. Capital Project Needs Water Rate Increase Drivers $18,000,000 $16,000,000 $14,000,000 $12,000,000 $15,549,505 $15,210,126 $15,426,460 $1,781,145 $819,607 $1,028,715 $3,593,750 $3,489,077 $3,387,454 $10,000,000 $8,854,486 $10,380,907 $10,692,334 $11,013,104 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $1,456,420 $3,491,039 $1,808,342 $6,093,810 $1,563,767 $3,288,790 $0 $1,579,333 $816, Water Reservoirs Water Treatment Plant Transmission / Dist. Mains Raw Water Transmission Other Miscellaneous 29
30 2. Capital Project Funding Sources Water Rate Increase Drivers $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $206,000 $9,241,495 $9,582,582 $9,630,090 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $8,648,486 $6,093,810 $6,308,010 $5,627,544 $5,796,370 $ Cash Funding (PayGo) Debt (Revenue Bonds) Grants Easement Proceeds 30
31 3. Debt Service Water Rate Increase Drivers Debt Service Coverage Management Target Minimum (Senior) 1.45 Trust Indenture Minimum Requirement (Senior) Debt Service Coverage = Operating Revenues Operating Expenses Total Annual Debt Service No Rate Increases Planned Rate Increases Indenture Requirement Management Target 31
32 Millions 4. Cash Reserve Target Water Rate Increase Drivers Management Target Minimum -200 days Operating Reserve Minimum (Trust Indenture) -60 days Additional Management Target Minimum -140 days *Includes Operating Account, Operating Reserve Account, Contingency Account, and Renewal and Replacement Fund. $18.0 $16.0 $14.0 $12.0 $10.0 $8.0 $6.0 $4.0 $2.0 $ No Rate Increases Planned Rate Increases Management Target 32
33 Residential Water Bill Comparison $71.48 $50.04 $51.05 $58.52 $58.52 $58.52 $58.52 $58.52 $35.60 $38.19 $24.06 $27.45 Lancaster Bethlehem Allentown Steelton CRW Existing (2018) CRW Proposed (2019) Susquehanna Penbrook Paxtang Lower Paxton Swatara PA American Water Served by SUEZ Water. Based on SUEZ s proposed rates. 33
34 $ per 1,000 gal. Historical and Projected Water Rates $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $0.00 $10.91 $10.54 $10.19 $9.46 $9.65 $9.84 $8.80 $7.88 $7.18 $ Volumetric Rate Fiscal Year Rate Increase % % % % % % % % % % 34
35 Wastewater Budget
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37 4500 Total Number of Inlets Cleaned Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Cummulative Inlets Cleaned Number of Inlets in System (4,200)
38 50 Total Miles of Sewer Pipe Inspected (CCTV) Q Q Q Q Q Q Q Q Q Q Q Q Q Cummulative Miles of Pipe
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41 Proposed 2019 Wastewater Budget Operating Expenses FY19 Proposed Budget FY18 Adopted Budget FY18 Estimated Actuals Variance FY19 Budget to FY18 Budget Variance FY19 Budget to FY18 Est. Actual Personnel $4,344,288 $4,205,421 $3,892,361 $138,867 3% $451,927 12% Operating Expenses 4,188,144 4,051,311 3,986, ,833 3% 201,917 5% Indirect/Professional Fee 718, , ,460 (208,457) -22% 18,740 3% Administrative Fee 3,301,104 3,127,864 2,917, ,240 6% 383,113 13% Debt Service 4,908,132 4,936,630 4,163,373 (28,498) -1% 744,759 18% Total Operating Expense $17,459,868 $17,247,883 $15,659,412 $211,985 1% $1,800,456 11%
42 Wastewater Capital Improvement Program
43 Capital Improvements
44 Wastewater Capital Improvement Challenges (video of Paxton Creek Interceptor)
45 Wastewater 5 Year Capital Improvement Plan Project Description FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Anaerobic Digester Roof Repair $ 6,040,500 $ 2,200,000 $ - $ - $ - Cogeneration Improvements $ 750,000 $ 12,650, Primary Clarifier Improvements $ 580,000 $ 4,000,000 $ 3,500, Front St Pump Station Design/Construct $ 6,814,814 $ 6,218, Collection System MS4 Rehab $ 3,234,623 $ 3,000,000 $ 4,000,000 $ 4,000,000 $ 5,000,000 Paxton Creek Interceptor Repair $ 5,590,700 $ 5,000, Arsenal Boulevard Sewer Improvement $ 852,495 $ 2,341, Other Multi-Modal CCTW Investigation $ 165,000 $ 250, Front Street Interceptor Repairs - $ 10,000, Spring Creek Interceptor Improvements $ 500,000 $ 2,000,000 GSI Design $ 750, P Paxton Creek Joint Pollutant Reduction Plan $ 430,560 $ 377,200 $ 377,200 $ 377,200 $ 377,200 3rd Street Multimodal GSI $ 316, City Parks GSI $ 510, Camp Curtin GSI - $ 2,215, MulDer Square GSI $ 20,000 $ 500, South Allison Hill GSI $ 1,057, nd and 7th Streets Multimodal GSI $ 1,443,450 $ 1,000, Wet Weather Services (NMC Plan & LTCP) $ 850,000 $ 850,000 $ 333,600 $ 333,600 $ 333,600 Summit Terrace GSI $ 546,113 Total $ 29,952,683 $ 37,952,621 $ 20,860,800 $ 5,210,800 $ 7,710,800
46 Proposed 2019 Capital Improvement Budget Capital Expenses FY19 Proposed Budget FY18 Adopted Budget FY18 Estimated Actuals Variance FY19 Budget to FY18 Budget Variance FY19 Budget to FY18 Est. Actual Capital Improvement $29,952,683 $32,277,295 $ 17,581,760 $ (2,324,612) -7% $12,370,923 70% Capital - Operations 1,230, , , ,450 73% 688, % Total Capital Expense $31,183,133 $32,987,295 $18,123,517 $(1,804,162) -5% $13,059,616 72%
47 Wastewater Budget Sources and Uses
48 2019 Wastewater Operating Budget FY19 WASTEWATER SOURCE OF FUNDS - $21.5M Operations Income, 780,000 Non-Rate Revenue, 375,000 FY19 WASTEWATER USE OF FUNDS - $21.5M Indirect/Professional Fee, 718,200 Operating Expenses, 4,188,144 Debt Service, 4,908,132 Administrative Fee, 3,301,104 Paygo, 4,023,368 Wholesale Revenue, 8,962,368 City Rate Revenue, 11,365,868 Personnel, 4,344,288
49 2019 Wastewater Capital Budget FY19 WASTEWATER CAPITAL BUDGET SOURCE OF FUNDS - $31.2M 2019 Revenues, 4,023,368 FY19 WASTEWATER CAPITAL BUDGET USE OF FUNDS - $31.2M Capital - Operations, 1,230,450 Cash Reserves, 476,632 New Debt, 11,204,125 PENNVEST, 6,814,814 Bond Reserves, 8,664,194 Capital Improvement, 29,952,683
50 Proposed 2019 Wastewater Rates
51 Wastewater Rate Calculation Process Step 2. Determine Wholesale Rates Treatment Cost Conveyance Cost Collection Cost Units (Treatment) Units (Conveyance) Units (Collection) Unit Rates Suburban Rate = Treatment Rate + Conveyance Rate Steelton Rate = Treatment Rate Wholesale Revenue (Input into Financial Plan) 51
52 Wastewater Rate Calculation Process Step 3. Determine City Retail Rates Total Revenue Needs Suburban Revenue (Input into Financial Plan) Less (-) Suburban Wholesale Revenue Other Non-Rate Revenue Equals (=) Net Rate Revenue Needs City Retail Sewer Rates 52
53 Proposed 2019 Wastewater Rates Description Existing FY 2018 City of Harrisburg Sewer Rate (per 1,000 gallons) Proposed FY 2019 Percent Change -Sewer Utilization Charge $6.08 $ % -Sewer Maintenance Charge $0.91 $ % -Total City Sewer Rate $6.99 $ % Suburban Sewer Rate (per 1,000 gallons) -Suburban Customers (Conveyance & Treatment) $4.33 $ % -Steelton Customers (Treatment) $2.89 $ % 53
54 Wastewater Rate Increase Drivers Operating Expense Budget for FY 2019 Capital Project Needs Debt Service Cash Reserves Target 54
55 1. Operating Expenses Wastewater Rate Increase Drivers $12,257,638 $10,766,129 $12,023,653 (Budget) $11,193, % Increase from % Increase from 2018 Budget 9.5% Increase from 2018 Projected Actual 2017 Actual 2018 Projected Actual 2019 Budget 55
56 2. Capital Project Needs Wastewater Rate Increase Drivers $45,000,000 $40,000,000 $39,183,071 $35,000,000 $30,000,000 $31,183,133 $6,218,366 $4,942,400 $25,000,000 $6,814,814 $22,753,988 $20,000,000 $9,159,174 $17,341,855 $15,000,000 $16,634,500 $6,443,195 $10,000,000 $9,770,345 $6,833,522 $6,200,000 $5,000,000 $7,370,500 $5,572,908 $3,350,000 $4,223,000 $4,349,690 $ Collection System AWTF Improvements Conveyance System Wet Weather-Related Projects Pump Station Improvements Miscellaneous Other 56
57 2. Capital Project Funding Sources Wastewater Rate Increase Drivers $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $8,664,194 $34,683,071 $15,000,000 $10,000,000 $5,000,000 $0 $18,018,939 $17,861,488 $1,529,022 $4,306,710 $4,500,000 $4,500,000 $4,892,500 $5,304,500 $5,463,635 Cash Funding (PayGo) Grants Debt (Rev Bonds / PennVest) Series 2017 Bond Proceeds 57
58 3. Debt Service Wastewater Rate Increase Drivers Debt Service Coverage Management Target Minimum Trust Indenture Minimum Requirement (Senior) 1.20 Debt Service Coverage = Operating Revenues Operating Expenses Total Annual Debt Service No Rate Increases Planned Rate Increases Indenture Requirement Management Target 58
59 Millions 4. Cash Reserve Target Wastewater Rate Increase Needs Management Target Minimum -240 days Operating Reserve Minimum (Trust Indenture) -60 days Additional Management Target Minimum $25.0 $20.0 $15.0 $ days *Includes Operating Account and Operating Reserve Account $5.0 $ No Rate Increases Planned Rate Increases Management Target 59
60 Residential Wastewater Bill Comparison $78.09 $51.00 $58.54 $18.14 $22.42 $25.00 $31.46 $32.00 $33.33 $34.44 $35.38 $
61 ($) per 1,000 gal. Historical and Projected Retail Wastewater Rates $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $0.00 $11.15 $10.42 $9.35 $8.38 $7.65 $6.99 $6.53 $6.05 $6.05 $ Retail Volumetric Rate Fiscal Year Rate Increase % % % % % % % % % % 61
62 Administration Budget
63 Proposed 2019 Administration Budget Operating Expenses FY19 Proposed Budget FY18 Adopted Budget FY18 Estimated Actuals Variance FY19 Budget to FY18 Budget Variance FY19 Budget to FY18 Est. Actual Personnel $4,663,997 $4,583,813 $4,110,898 $80,184 2% $553,099 13% General & Administrative 664, , ,823 (43,602) -6% $ 59,101 10% Professional Services 532, , , ,095 40% $ 115,215 28% Treasury 502, , ,263 70,889 16% $ (20,124) -4% Capital (CSC Improvements) 120,000 44,000 75,000 76, % $ 45,000 60% Total Operating Expense $6,483,820 $6,149,254 $5,731,529 $258,566 4% $707,291 12% 63
64 Questions and Comments
65
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