City of Lancaster Organiza onal Chart

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5 City of Lancaster Organiza onal Chart Residents of the City of Lancaster City Treasurer City Controller Office of the Mayor Lancaster Office City Council Of Promo on City Clerk Department of Administra ve Services Department of Public Safety Department of Economic Development and Neighborhood Revitaliza on Department of Public Works Construc on Services Bureau of Accoun ng Bureau of Procurement and Collec ons Bureau of Human Resources Bureau of Police Bureau of Fire Neighborhood Revitaliza on Division Resource Development Division Services Division Bureau of Engineering Bureau of Opera ons Bureau of Public Property Environmental Division Bureau of Water Bureau of Wastewater Opera ons Bureau of Informa on Technology Bureau of Code Compliance and Inspec ons Bureau of Public Art Bureau of Solid Waste & Recycling Bureau of Planning Bureau of Stormwater Management

6 CITY OF LANCASTER GENERAL FUND REVENUE SUMMARY 2015 BUDGET vs BUDGET $ INCREASE % INCREASE DESCRIPTION 2015 BUDGET 2016 BUDGET (DECREASE) (DECREASE) (as amended) (proposed) Tax Revenues $35,942,938 $36,436,100 $493,162 1% Regulatory Revenues $593,000 $620,000 $27,000 5% EDNR Revenues $1,217,000 $1,245,000 $28,000 2% Public Safety Revenues $3,528,500 $3,321,500 ($207,000) -6% Public Works Revenues $5,258,910 $5,305,672 $46,762 1% Federal & State Reimbursements $3,776,180 $3,744,104 ($32,076) -1% Grant Revenues $484,619 $355,250 ($129,369) -27% Other Income $1,383,768 $392,350 ($991,418) -72% Use of Fund Balance Reserves $1,541,912 $1,424,136 ($117,776) -8% TOTAL GENERAL FUND REVENUES & SOURCES OF FUNDS $53,726,827 $52,844,112 ($882,715) -2% 30

7 CITY OF LANCASTER GENERAL FUND EXPENDITURE SUMMARY 2015 BUDGET VS BUDGET $ INCREASE/ % INCREASE/ 2015 BUDGET 2016 BUDGET (DECREASE) (DECREASE) DEPARTMENT (as amended) (proposed) BUREAU EXECUTIVE $590,232 $601,859 $11,627 2% Office of the Mayor $215,232 $226,859 $11,627 5% City Solicitor $375,000 $375,000 $0 0% LEGISLATIVE $131,178 $131,618 $440 0% City Council $62,000 $59,500 ($2,500) -4% City Clerk $69,178 $72,118 $2,940 4% CITY CONTROLLER/ CITY TREASURER $17,000 $17,000 $0 0% ADMIN. SERVICES $10,757,747 $9,434,807 ($1,322,940) -12% Director $1,327,836 $345,472 ($982,364) -74% Accounting $416,270 $434,686 $18,416 4% Procurement & Collections $130,606 $138,902 $8,296 6% Human Resources $618,746 $617,242 ($1,504) 0% Information Technology $333,700 $349,043 $15,343 5% Community Involvement $554,729 $551,656 ($3,073) -1% Insurance $786,500 $618,500 ($168,000) -21% Fringe Benefits $2,930,159 $2,797,777 ($132,382) -5% Debt Service $3,659,201 $3,581,529 ($77,672) -2% PUBLIC SAFETY $34,076,868 $34,224,380 $147,512 0% Police $22,705,305 $23,063,999 $358,694 2% Fire $11,371,563 $11,160,381 ($211,182) -2% 31

8 CITY OF LANCASTER GENERAL FUND EXPENDITURE SUMMARY 2015 BUDGET VS BUDGET $ INCREASE/ % INCREASE/ 2015 BUDGET 2016 BUDGET (DECREASE) (DECREASE) DEPARTMENT (as amended) (proposed) BUREAU ECONOMIC DEVELOPMENT & NEIGHBRHOOD REVITALIZATION $2,733,566 $2,773,737 $40,171 1% Director $1,306,883 $1,437,173 $130,290 10% Planning $265,377 $269,203 $3,826 1% Code Compliance & Inspections $1,036,932 $1,067,361 $30,429 3% Neighborhood Revitalization $124,374 $0 ($124,374) -100% PUBLIC WORKS $5,420,236 $5,660,711 $240,475 4% Director $1,045,594 $1,057,167 $11,573 1% Engineering $422,909 $424,843 $1,934 0% Streets $659,545 $743,489 $83,944 13% Traffic Section $972,909 $1,054,637 $81,728 8% Motor Vehicles Section $213,311 $221,538 $8,227 4% Parks & Public Property $2,105,968 $2,159,037 $53,069 3% TOTAL GENERAL FUND EXPENDITURES $53,726,827 $52,844,112 ($882,715) -2% 32

9 2016 Budget Highlights General Fund No Real Estate Tax Increase General Fund expenses up only.33% Stormwater Management No Increase EPA mandates unknown Sewer Fund Inside City Rate Increase $6.01/quarter for average residential customer Water Inside City Rate Increase $4.35/quarter for average residential customer Solid Waste and Recycling No Increase Expanding recycling efforts 2

10 City of Lancaster Combined Operating Budgets: $103,751,426 LOOP $353,388 Stormwater Management Fund $2,754,160 Wastewater Fund $15,673,938 General Fund $52,844,112 Water Fund $28,029,226 Solid Waste & Recycling $4,096,602 3

11 Water Rate Surveys PA City Water Rate Survey Usage = 12,000 Gallons Lancaster City Inside $ Lancaster City Outside $ Bethlehem $ Harrisburg $ York (Gravity) $ Reading $ York (Repumped) $ Lancaster County Water Rate Survey Usage = 12,000 Gallons East Hempfield (Hempfield Water Auth) $ Lititz Borough $ New Holland Borough $ Ephrata $ East Earl Township $ Denver Borough $ Lancaster City Inside Proposed 1/1/16 $ Mount Joy Borough (3/4" Meter) $ Warwick Township $ Lancaster City Outside $ East Petersburg $ Penn Township $ Mount Joy Township $ Elizabethtown Borough & West Donegal Twp. $ Columbia Water Company $

12 Sewer Rate Survey Rates must increase to continue investment in long term improvements to the City s aging Sewer system. Even with the proposed rate increases, City of Lancaster sewer rates continue to be lower than those charged to many Lancaster County utilities. Lancaster County Sewer Rate Survey Usage = 12,000 Gallons New Holland Borough $42.00 Lancaster City Current Outside $52.25 Lancaster City Current Inside $60.08 Lancaster City Proposed Inside $66.09 Lititz Borough $75.71 Warwick Township* $77.00 Elizabethtown Borough* $87.60 Lancaster Area Sewer Authority* (1/1/16) $89.40 East Lampeter Sewer Authority* $90.00 Mount Joy Borough $90.72 Millersville Borough Residential* $ Suburban Lancaster Sewer Authority* $ Leola Sewer Authority* $ Denver Borough* $ Manheim Area Water & Sewer Authority $ *Flat rate charge not based on consumption 5

13 General Fund Summary Long term Planning Pays Off Hope for the best, but plan for the worst General Fund portion of the self insured medical fund now has 30%+ fund balance $400,000 of savings offsets other cost increases in 2016 Budget Take advantage of opportunities when they arise Achieved $830,000 in total savings with Pension Obligation Bond Refinancing $600,000 of savings offsets other cost increases in 2016 Budget Invest where it s needed Continued investment in aging water and sewer infrastructure Continued investment in stormwater management systems through Green Infrastructure Plan 6

14 $7,000,000 $6,000,000 $5,000,000 General Fund Pension Obligations Pension obligation increases have slowed, but by 2017 total costs will be up over 240% since 2006 $5,501,570 $5,535,986 $6,372,703 $5,671,617 $6,620,829 $4,000,000 $3,567,845 $3,915,934 $4,031,934 $4,232,382 $4,151,081 $3,000,000 $2,000,000 $1,000,000 $ Projected

15 2016 General Fund Pension Obligations: $5,671,617 Refinancing Savings 2016 Pension Obligations reduced by $600,000+ vs Police MMO & POBs $2,943,467 52% Fire MMO & POBs $2,186,897 39% Non Uniformed $541,253 9% 8

16 2016 General Fund Revenues By Revenue Category PILOTs $1,860,000 3% Earned Income Taxes $5,325,000 10% Other Taxes $2,421,100 5% Regulatory Licenses/Fees $620,000 1% Real Estate Taxes $26,830,000 51% EDNR Revenues $1,245,000 2% Grant Revenues $355,250 1% Public Safety Fees $3,481,800 7% Public Works Fees $5,285,672 10% Use of Fund Balance Reserves $1,446,136 3% Miscellaneous Income Federal Funds $230,050 Reimbursement 0% $3,744,104 7% 9

17 2016 General Fund Expenses by Expense Type Benefits 15,641,680 30% Salaries 25,523,697 48% Debt Service 3,581,529 7% Operating 8,097,206 15% 10

18 2016 General Fund Budget by Department Police $23,063,999 44% Admin Services (SS, Comm. Involvement, Insurance, Debt Service) $7,549,462 14% Fire $11,160,381 21% Public Works $5,660,711 11% Admin. Services (Operating) $1,885,345 4% EDNR $2,773,737 5% Executive & Legislative $750,477 1% 11

19 Planning for Retirements Eligible to retire w/25+ years of service) In next year In next 5 years Police 21 14% 36 25% Fire 20 27% 30 41% 12

20 Self Insurance Update General Fund Stormwater Management Fund Sewer Fund Water Fund Solid Waste and Recycling Fund Payment of Health Care Claims Since 2012, the City s claims trends have been good. Several large individual claims have caused an increase in the stop loss insurance premium. Internal Service Fund $$$$$ 13

21 Medical Self Insurance savings by design Internal Service Fund Savings estimated at year end 2015 General Fund $3,108,205 Enterprise Funds ($534,570) Total Savings $2,573,635 The estimated Internal Service Fund balance at year end 2015 is equal to nearly 25% of the City s annual medical insurance expenses. 14

22 $9,000,000 $8,500,000 General Fund Medical Insurance Spending $8,244,185 $8,103,000 $8,626,402 $8,524,176 Self Insurance began in 2012 $8,245,882 $8,130,044 $8,110,199 $8,000,000 $7,775,000 $7,803,526 $7,500,000 $7,000,000 Insurance Premiums Paid Claims/Admin Paid $6,500,000 $6,000, Projected15

23 A look ahead to some 2017 Budget challenges Labor negotiations Police contract expires 12/31/16 AFSCME contract expires 12/31/16 Pension obligations POB refinancing savings expire ($600,000 increase) Mandated contributions to Police & Fire Pensions increase Police: $300,000 Fire: $200,000 16

24 The total GF Fund Balance shown above does NOT include the Medical Self Insurance Fund balance. 17