FINANCE DEPARTMENT Monthly Financial Report
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1 CITY OF 31 San Jose CAPITAL OF SILICON VALLEY FINANCE DEPARTMENT Monthly Financial Report Financial Results for the Month Ended June 3, 218 Fiscal Year ( UNAUDITED)
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3 Finance Department, City of San Jose Monthly Financial Report Financial Results for the Month Ended June 3, 218 Fiscal Year (UNAUDITED) Table of Contents General Fund Page Reference Comparison of Current Year's Monthly Cash Balance vs. Prior Year s Balance... 1 Comparison of Current Year-to-Date Revenues vs. Prior Year-to-Date Revenues... 2 Comparison of Current Year-to-Date Expenditures vs. Prior Year-to-Date Expenditures... 2 Comparison of Current Year-to-Date Revenues for Major Revenue Sources vs. Prior Year-to-Date Revenues... 3 Comparison of Current Year-to-Date Expenditures by Type vs. Prior Year-to-Date Expenditures... 2 Source and Use of Funds... 4 Supplemental Schedule of Departmental Revenues... ^ Other Funds Special Funds Comparison of Current Year-to-Date Construction & Conveyance Tax Revenues vs. Prior Year-to-Date Revenues... g Comparison of Current Year-to-Date Construction & Conveyance Tax Expenditures vs. Prior Year-to-Date Expenditures... 8 Comparison of Year-to-Date Revenues and YTD Expenditures vs. Prior Year-to-Date Revenue and Expenditures for: Airport Revenue Fund 521 and Airport Maintenance & Operation Fund WPCP Operation Fund General Purpose Parking Fund Source and Use of Funds 12
4 Finance Department, City of San Jose Monthly Financial Report Financial Results for the Month Ended June 3, 218 Fiscal Year (UNAUDITED) Table of Contents Other Funds (Cont d) Page Reference Capital Project Funds Source and Use of Funds Other Fund Types Source and Use of Funds Submitted by: JULIA H. COOPER Director, Finance Department
5 GENERAL FUND Comparison of Cash Balances vs. Prior Year's Balance MONTH-END BALANCES FY FY FY FY GENERAL FUND MONTHLY CASH BALANCES MONTH FY FY FY FY JULY (1) $ 138,576,379 $ 18,12,647 $ 45,41,98 $ 111,318,585 AUGUST 115,54,88 17,81,5 119,988,835 14,337,113 SEPTEMBER 89,537,17 72,718,873 15,422,447 11,248,937 OCTOBER 93,31,593 93,456,157 77,571,562 92,649,862 NOVEMBER 122,22,698 12,485,944 74,153,7 17,339,933 DECEMBER 14,886, ,23,31 81,796, ,544,81 JANUARY 22,937,77 183,72, ,189,13 187,78,566 FEBRUARY 178,836, ,32, ,444, ,468,559 MARCH 157,759, ,282, ,493,68 171,379,481 APRIL (2) 227,63,4 246,281, ,69, ,939,637 MAY 216,439, ,467, ,983, ,171,5 JUNE 261,93,32 264,266, ,92, ,99,173 (1) The General Fund cash balance decreases each July mainly due to the Council's direction to annually pre-fund the employer share of retirement contributions in a lump-sum to achieve budgetary savings to the City. (2) The General Fund cash balance increases in April or May of every year mainly due to the receipt of the second annual installment of property taxes from Santa Clara County. Page 1
6 GENERAL FUND Comparison of YTD Revenues vs. Prior YTD Revenues Actual GENERAL FUND Comparison of YTD Expenditures vs. Prior YTD Expenditures Actual Page 2
7 GENERAL FUND MAJOR REVENUES Comparison of YTD Actual vs. Prior YTD Actual Prop Tax Sales Tax Fran Fees Util Tax Lic & Permits Rev fr State Dept Charges GENERAL FUND MAJOR EXPENDITURES Comparison of YTD Actual vs. Prior YTD Actual Page 3
8 CITY OF SAN JOSE GENERAL FUND SOURCE AND USE OF FUNDS FUND BALANCE, REVENUE, TRANSFERS & REIMBURSEMENTS FOR THE MONTHS ENDED JUNE 3, 218 (UNAUDITED) ( $'s ) PRIOR YTD % % CHANGE ADOPTED YTD REVISED CUR YTD PRIOR OF PRIOR CUR YTD LESS CUR YTD ACTUAL FY BUDGET C/O FY CUR YTD ACTUAL % YTD YEAR-END PRIOR YEAR-END PRIOR YTD LESS PRIOR YTD BUDGET AMENDMENTS ENCUMBR BUDGET ACTUAL (*) OF BUDGET ACTUAL (*) ACTUAL ACTUAL (*) ACTUAL ACTUAL Fund Balance Prior Year Encumbrances ,67 46,67 46,67 1.% 37,497 1.% 37,497 8, % Liquidation of c/o Encumbrance Available Balance 217,24 23, , ,173 1.% 255,26 1.% 255,26 (14,33) -5.5% Total Fund Balance 217,24 23,969 46,67 287,24 287,24 1.% 292,73 1.% 292,73 (5,463) -1.87% General Revenues Property Tax 288,99 16, - 34,99 36, % 276,388 1.% 276,388 29, % Sales Tax (1) 228, 2, - 23, 226, % 27,695 1.% 27,695 18, % Telephone Line Tax 2, - - 2, 2, % 2,26 1.% 2, % Transient Occupancy Tax 18, ,72 19, % 18,275 1.% 18,275 1, % Franchise Fees 5, ,813 51, % 49,642 1.% 49,642 1, % Utility Tax 11, ,32 99, % 1,786 1.% 1,786 (1,33) -1.3% Business Taxes 63,3 5,85-68,385 7, % 54,159 1.% 54,159 16, % Licenses and Permits 59,778 (58) - 59,27 6, % 58,75 1.% 58,75 2, % Fines, Forfeits and Penalties 15, ,336 14, % 16,345 1.% 16,345 (1,991) % Use of Money and Property 5, ,75 7, % 6,787 1.% 6,787 1, % Revenue from Local Agencies 26,4 12,262-38,32 38, % 27,717 1.% 27,717 1, % Revenue from State of Cal. 12,962 3,486-16,448 15, % 13,96 1.% 13,96 1, % Revenue from Federal Government 2,792 3,16-5,88 5, % 4,394 1.% 4,394 1, % Fees, Rates and Charges 48,499 (37) - 48,192 5, % 44,864 1.% 44,864 5, % Other Revenues 28, ,88-223, , % 118,48 1.% 118,48 1, % Total General Revenues 971,19 235,97-1,26,926 1,26, % 1,17,71 1.% 1,17,71 188, % Transfers & Reimbursements Overhead Reimbursements 46,593 (1,125) - 45,468 47, % 39,248 1.% 39,248 7, % Transfers from Other Funds 23,866 1,546-25,412 26, % 33,354 1.% 33,354 (7,48) % Reimbursements for Services 17, ,97 17, % 17,958 1.% 17,958 (629) -3.5% Total Transfers & Reimburse 88, ,85 9, % 9,56 1.% 9, % Total Sources 1,276,652 26,297 46,67 1,583,16 1,584, % 1,4,963 1.% 1,4, , % (*) - Current YTD Actual, Prior YTD Actual and Prior Year-End Actual are based on the Generally Accepted Accounting Principles (GAAP) basis in the United States. This results in some variances from the budgetary basis as certain transactions are recognized as revenues or expenditures on a budgetary basis but not on a GAAP basis. Page 4
9 CITY OF SAN JOSE GENERAL FUND SOURCE AND USE OF FUNDS EXPENDITURES FOR THE MONTHS ENDED JUNE 3, 218 ( UNAUDITED ) ( $'s ) PRIOR YTD % % CHANGE ADOPTED YTD REVISED CUR YTD PRIOR OF PRIOR CUR YTD LESS CUR YTD ACTUAL FY BUDGET C/O FY YEAR-TO-DATE ACTUAL % YTD YEAR-END PRIOR YEAR-END PRIOR YTD LESS PRIOR YTD BUDGET AMENDMENTS ENCUMBR BUDGET ACTUAL (*) ENCUMBR OF BUDGET ACTUAL (1)(*) ACTUAL ACTUAL (1)(*) ACTUAL (1) ACTUAL General Government Mayor and Council 14, ,775 11, % 11,137 1.% 11,137 (65) -.58% City Attorney 14,795 1, ,68 15, % 14,57 1.% 14,57 1, % City Auditor 2,454 (21) - 2,433 2, % 2,197 1.% 2, % City Clerk 2,878 (14) 4 2,868 2, % 2,298 1.% 2, % City Manager 15,617 2,599 1,239 19,455 16,399 1, % 14,679 1.% 14,679 1, % Finance 16, ,778 15, % 15,395 1.% 15, % Information Technology 21, ,374 22,675 17,393 1, % 18,518 1.% 18,518 (1,125) -6.8% Human Resources 8, ,22 8, % 7,989 1.% 7, % Independent Police Auditor 1,346 (3) 2 1,345 1, % 1,26 1.% 1, % Office of Economic Development 5, ,334 5, % 5,97 1.% 5,97 (82) % Total General Government 12,885 4,656 4, ,293 96,188 5, % 93,833 1.% 93,833 2, % Public Safety Fire 219, ,97 217,63 1, % 21,539 1.% 21,539 16, % Police 382,41 4,891 1, , ,855 1, % 345,924 1.% 345,924 39, % Total Public Safety 61,256 5,49 1,963 68,268 63,458 2, % 547,463 1.% 547,463 55, % Capital Maintenance Transportation 35, ,341 34, % 3,217 1.% 3,217 4, % Public Works 43,878 2, ,774 45, % 43,44 1.% 43,44 1, % Total Capital Maintenance 79,24 2,594 1,317 83,115 8, % 73,657 1.% 73,657 6, % Community Service Housing % % % Library 32,488 (43) 44 32,489 32, % 29,626 1.% 29,626 2, % Planning, Bldg & Code Enf. 54,487 (2,234) 2,676 54,929 48,529 2, % 48,453 1.% 48, % Parks, Rec & Neigh Svcs 75, ,952 75, % 7,552 1.% 7,552 4, % Environmental Services 2, ,163 2, % 1,44 1.% 1,44 1, % Total Community Services 166,123 (1,17) 3,47 168, ,28 2, % 15,686 1.% 15,686 8, % Total Dept. Expenditures 949,468 11,129 11,52 972,99 939,125 11, % 865,639 1.% 865,639 73, % (1) Does not include encumbrance balance. (*) - Current YTD Actual, Prior YTD Actual and Prior Year-End Actual are based on the Generally Accepted Accounting Principles (GAAP) basis in the United States. This results in some variances from the budgetary basis as certain transactions are recognized as revenues or expenditures on a budgetary basis but not on a GAAP basis. Page 5
10 CITY OF SAN JOSE GENERAL FUND SOURCE AND USE OF FUNDS EXPENDITURES FOR THE MONTHS ENDED JUNE 3, 218 ( UNAUDITED ) ( $'s ) PRIOR YTD % % CHANGE ADOPTED YTD REVISED CUR YTD PRIOR OF PRIOR CUR YTD LESS CUR YTD ACTUAL FY BUDGET C/O FY YEAR-TO-DATE ACTUAL % YTD YEAR-END PRIOR YEAR-END PRIOR YTD LESS PRIOR YTD BUDGET AMENDMENTS ENCUMBR BUDGET ACTUAL (*) ENCUMBR OF BUDGET ACTUAL (1)(*) ACTUAL ACTUAL (1)(*) ACTUAL (1) ACTUAL Non-Dept Expenditures City-wide Expenditures: Econ & Neighborhood Develop. 31,51 (259) 5,79 36,951 25,835 5, % 37,893 1.% 37,893 (12,58) % Environmental & Utility Services 1,585 1, ,395 2, % 1,947 1.% 1, % Public Safety 19,425 5, ,182 21,792 1, % 17,776 1.% 17,776 4, % Recreation & Cultural Services 1, ,85 9, % 9,356 1.% 9, % Transportation Services 3,55 (634) - 2,916 2, % 6,325 1.% 6,325 (3,36) % Strategic Support 51, ,15 3, , ,62 4, % 143,846 1.% 143,846 87, % Total City-wide Expenditures 117, ,685 1,8 328, ,674 12, % 217,143 1.% 217,143 76, % Other Non-Dept Expenditures: Capital Improvements 41,739 4,42 23,765 69,924 32,48 15, % 49,31 1.% 49,31 (16,893) % Transfers to Other Funds 32,445 1,92-34,347 34,347-1.% 28,68 1.% 28,68 6, % Total Non-Dept Expenditures 192,5 26,7 34, ,622 36,429 27, % 294,512 1.% 294,512 65, % Reserves Contingency Reserve 36, 5-36,5 - -.% -.% - -.% Earmarked Reserves 99,134 42, , % 3 1.% 3 (3).% Total Reserves 135,134 43, , % 3 1.% 3 (3).% Total Uses 1,276,652 26,297 46,67 1,583,16 1,299,554 38, % 1,16,154 1.% 1,16, ,4 12.2% (1) Does not include encumbrance balance. (*) - Current YTD Actual, Prior YTD Actual and Prior Year-End Actual are based on the Generally Accepted Accounting Principles (GAAP) basis in the United States. This results in some variances from the budgetary basis as certain transactions are recognized as revenues or expenditures on a budgetary basis but not on a GAAP basis. Page 6
11 CITY OF SAN JOSE GENERAL FUND SOURCE AND USE OF FUNDS FOR THE MONTHS ENDED JUNE 3, 218 SUPPLEMENTAL SCHEDULE - DEPARTMENTAL REVENUES (UNAUDITED) ( $'s ) PRIOR YTD % % CHANGE ADOPTED YTD REVISED CUR CUR YTD PRIOR OF PRIOR CUR YTD LESS CUR YTD ACTUAL FY BUDGET C/O ACTUAL % YTD YEAR-END PRIOR YEAR-END PRIOR YTD LESS PRIOR YTD BUDGET AMENDMENTS ENCUMBR BUDGET ACTUAL (*) OF BUDGET ACTUAL (*) ACTUAL ACTUAL (*) ACTUAL ACTUAL Police 1, ,373 1, % 1,26 1.% 1, % Public Works 11, ,585 14, % 1,914 1.% 1,914 3, % Transportation 1, ,675 1, % 1,595 1.% 1, % Library % 65 1.% 65 (62) -9.54% Planning, Bldg & Code Enf 7, ,73 6, % 4,448 1.% 4,448 1, % Parks Rec & Neigh Svcs 21, ,748 22, % 2,958 1.% 2,958 1,58 5.5% Miscellaneous Dept Charges 3,613 (37) - 3,36 4, % 5,93 1.% 5,93 (881) -17.3% Total Departmental Revenues 48,499 (37) - 48,192 5, % 44,864 1.% 44,864 5, % (*) - Current YTD Actual, Prior YTD Actual and Prior Year-End Actual are based on the Generally Accepted Accounting Principles (GAAP) basis in the United States. This results in some variances from the budgetary basis as certain transactions are recognized as revenues or expenditures on a budgetary basis but not on a GAAP basis. Page 7
12 CONSTRUCTION & CONVEYANCE TAX FUNDS Comparison of YTD Revenues vs. Prior YTD Revenues CONSTRUCTION & CONVEYANCE TAX FUNDS Comparison of YTD Expenditures vs. Prior YTD Expenditures Page 8
13 AIRPORT REVENUE FUND 521 Comparison of YTD Revenues vs. Prior YTD Revenues AIRPORT MAINTENANCE & OPERATION FUND 523 Comparison of YTD Expenditures vs. Prior YTD Expenditures Note: The graphs above include the Airport Revenue Fund (521) and Airport Maintenance & Operation fund (523) only. Page 9
14 WPCP OPERATION FUND 513 Comparison of YTD Revenues vs. Prior YTD Revenues WPCP OPERATION FUND 513 Comparison of YTD Expenditures vs. Prior YTD Expenditures Note: The graphs above are only for the WPCP Operation Fund (513). Page 1
15 GENERAL PURPOSE PARKING FUND 533 Comparison of YTD Revenues vs. Prior YTD Revenues GENERAL PURPOSE PARKING FUND 533 Comparison of YTD Expenditures vs. Prior YTD Expenditures Note: The graphs above are only for the Gereral Purpose Parking Fund (533). Page 11
16 CITY OF SAN JOSE SPECIAL FUNDS SOURCE AND USE OF FUNDS FOR THE MONTHS ENDED JUNE 3, 218 (UNAUDITED) ( $'s ) ADOPTED YTD REVISED PRIOR FY BUDGET C/O FY YEAR-TO-DATE Y-T-D BUDGET AMENDMENTS ENCUMBR BUDGET ACTUAL ENCUMBR ACTUAL Construction/Conveyance Tax Prior Year Encumbrance ,195 11,195 11,195-6,238 Beginning Fund Balance 7,197 5,983-76,18 76,18-81,51 Revenues 49,355 32,348-81,73 75,68-79,538 Total Sources 119,552 38,331 11, ,78 162, ,286 Total Uses 119,552 38,331 11, ,78 75,42 11,227 79,389 Airport Prior Year Encumbrance ,659 18,659 18,659-19,786 Beginning Fund Balance 266,45 18, , ,367-29,94 Revenues 46,128 14, ,46 469,218-41,515 Total Sources 726,533 33,24 18, , , ,241 Total Uses 726,533 33,24 18, ,432 41,792 22, ,646 Waste Water Treatment Prior Year Encumbrance , , ,392-19,32 Beginning Fund Balance 2,22 9,72-29,274 29, ,673 Revenues 462, , , ,851 Total Sources 663,118 9,72 192, ,582 77, ,826 Total Uses 663,118 9,72 192, ,582 4, , ,54 Parking Prior Year Encumbrance - - 2,914 2,914 2, Beginning Fund Balance 22,153 6,473-28,626 28,626-2,244 Revenues 16,731 24,387-41,118 39,728-22,829 Total Sources 38,884 3,86 2,914 72,658 71,268-43,877 Total Uses 38,884 3,86 2,914 72,658 38,774 3,513 11,741 Municipal Water Prior Year Encumbrance - - 2,315 2,315 2,315-4,981 Beginning Fund Balance 17,17 5,615-22,785 22,785-2,223 Revenues 52, ,19 53,529-53,91 Total Sources 69,279 5,615 2,315 77,29 78,629-79,114 Total Uses 69,279 5,615 2,315 77,29 53,55 2,767 5,49 Page 12
17 CITY OF SAN JOSE SPECIAL FUNDS SOURCE AND USE OF FUNDS FOR THE MONTHS ENDED JUNE 3, 218 (UNAUDITED) ( $'s ) ADOPTED YTD REVISED PRIOR FY BUDGET C/O FY YEAR-TO-DATE Y-T-D BUDGET AMENDMENTS ENCUMBR BUDGET ACTUAL ENCUMBR ACTUAL Gas Tax Revenues 17, ,3 16,66-17,337 Total Sources 17, ,3 16,66-17,337 Total Uses 17, ,3 16,66-17,337 Building and Structures Prior Year Encumbrance - - 1,741 1,741 1,741-6,947 Beginning Fund Balance 39,882 5,932-45,814 45,814-44,4 Revenues 31,421 7,563-38,984 3,22-26,542 Total Sources 71,33 13,495 1,741 95,539 86,577-77,529 Total Uses 71,33 13,495 1,741 95,539 35,176 9,97 2,373 Residential Construction Beginning Fund Balance 1, ,79 2,79-1,84 Revenues Total Sources 2, ,37 2,437-2,116 Total Uses 2, , Transient Occupancy Tax Prior Year Encumbrance Beginning Fund Balance 5,94 2,716-7,81 7,81-7,722 Revenues 28, ,11 29,42-27,686 Total Sources 33,195 2, ,553 37,872-35,96 Total Uses 33,195 2, ,553 29, ,257 Conventions, Arts & Entertainment Prior Year Encumbrance - - 2,686 2,686 2, Beginning Fund Balance 12, ,173 13,173-12,56 Revenues 14,75 11,185-25,89 89,464-69,433 Total Sources 27,42 12,21 2,686 41,749 15,323-82,138 Total Uses 27,42 12,21 2,686 41,749 36, ,269 - Page 13
18 CITY OF SAN JOSE SPECIAL FUNDS SOURCE AND USE OF FUNDS FOR THE MONTHS ENDED JUNE 3, 218 (UNAUDITED) ( $'s ) ADOPTED YTD REVISED PRIOR FY BUDGET C/O FY YEAR-TO-DATE Y-T-D BUDGET AMENDMENTS ENCUMBR BUDGET ACTUAL ENCUMBR ACTUAL Golf Beginning Fund Balance Revenues 3, ,22 3,248-2,62 Total Sources 3, ,429 3,457-3,363 Total Uses 3, ,429 3,432-3,15 Other Funds Prior Year Encumbrance ,236 38,236 38,236-32,177 Beginning Fund Balance 32,874 23, ,17 344,17-317,749 Revenues 392,768 21,62-413,83 467,675-43,96 Total Sources 713,642 44,295 38, ,173 85,18-78,886 Total Uses 713,642 44,295 38, , ,26 39,42 46,196 - Page 14
19 CITY OF SAN JOSE CAPITAL PROJECT FUNDS SOURCE AND USE OF FUNDS FOR THE MONTHS ENDED JUNE 3, 218 (UNAUDITED) ( $'s ) ADOPTED YTD REVISED PRIOR FY BUDGET C/O FY YEAR-TO-DATE Y-T-D BUDGET AMENDMENTS ENCUMBR BUDGET ACTUAL ENCUMBR ACTUAL Construction Excise Prior Year Encumbrance ,535 22,535 22,535-3,57 Beginning Fund Balance 76,72 6,722-83,442 83,442-71,89 Revenues 83,693 32, ,427 7,886-57,85 Total Sources 16,413 39,456 22, ,44 176, ,996 Total Uses 16,413 39,456 22, ,44 53,764 44,11 52,8 Other Prior Year Encumbrance ,713 Beginning Fund Balance 28,513 3,644-32,157 32,157-3,917 Revenues 9, , Total Sources 38,96 3, ,14 33,41-33,214 Total Uses 38,96 3, ,14 4,369 7,939 1,834 Page 15
20 CITY OF SAN JOSE OTHER FUND TYPES SOURCE AND USE OF FUNDS FOR THE MONTHS ENDED JUNE 3, 218 (UNAUDITED) ( $'s ) ADOPTED YTD REVISED PRIOR FY BUDGET C/O FY YEAR-TO-DATE Y-T-D BUDGET AMENDMENTS ENCUMBR BUDGET ACTUAL ENCUMBR ACTUAL Trust and Agency Prior Year Encumbrance Beginning Fund Balance 5,151 3,5-8,651 8,651-9,527 Revenues 1,644 1,452-3,96 3,577-2,587 Total Sources 6,795 4, ,786 12,267-12,21 Total Uses 6,795 4, ,786 3, ,546 Page 16
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