CITY OF MIAMI INTER OFFICE MEMORANDUM. TO: Honorable Mayor and Members DATE: May 23, 2016 of the City Commission

Transcription

1 INTER OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: May 23, 2016 of the City Commission FROM: Christopher Rose, Director SUBJECT: FY End of Year Office of Management and Projections based on April Revenues and Expenditures The books for the month of April closed on May 10, If revenues and expenditures were evenly spread throughout the year, we could expect to see about 58 ⅓ percent of the budget utilized or achieved for the first seven months of operation. As always, it should be noted that most revenue and expense categories do not follow a linear pattern and this should only be used as a general guide. Overall projected revenues minus projected expenditures are currently trending toward a yearend surplus of $8.8 million (approximately $5.6 million in the General Fund and $3.2 million in the Internal Service Fund). As it has been noted in past reports, the City s General Fund balance will not increase by the projected surplus from the end of year fund balance in September 2015, as the current year budget includes the use of $27.6 million of rollover from the prior year (as shown in the Other Revenues line item in the attached reports). This month s projection is approximately $18.2 million lower than the projection last month and represents a variance of 1.4 percent from the adopted budget. This includes projections of the purchase of a helicopter for the Police Department (represented in the Non Departmental Accounts as a transfer out), all expenditures included in the Mid Year Amendment, costs of the Fraternal Order of Police Contract, and the recognition of $250,000 of one time net revenue from the Skyrise project at Bayside. Revenues Revenue projections have changed slightly from the March report. Overall actual revenues received year to date in the General Fund through April 2016 ($459.7 million) were $42.2 million higher than through the same period last year. This represents approximately 71 percent of General Fund budgeted revenues collected already this year. The City is generally on pace with the current fiscal year s revenues with a projection of $655.9 million including the $27.6 million of prior year fund balance which is $2.1 million more than the projection in the March report. Property Taxes are projected to be lower than budgeted by $6.3 million and generally match past years historical trends based on collections year to date. Building Department revenues are projected to be $5.8 million (permits) and $742,000 (inspections) higher than budgeted.

2 Page 2 of 2 FY End of Year Projections based on April Revenues and Expenditures May 26, 2016 Expenditures Overall actual expenditures year to date in the General Fund through April 2016 ($376.7 million) were $90.3 million higher than through the same period last year. This represents approximately 58 percent of General Fund budgeted expenditures spent already this year. At this time in the fiscal year, overall we are projecting expenditures to be still higher than budgeted by $4.6 million. Departments that are projected, at this time, to exceed their budgetary approval include Equal Opportunity and Diversity Programs, Capital Improvements and Transportation Program, Fire Rescue and Police (associated with the collective bargaining agreement). Management continues to monitor these expenses for the rest of the year. Internal Service Fund (ISF) At this time, the ISF is projected to have expenditures under budget by $2.1 million due to lower than expected risk management expenditures and revenues higher than budgeted associated with higher than budgeted premium payments for health insurance. Development of the FY Proposed The next two weeks of development of the FY Proposed are critical and filled with significant events. Of course, on June 1, the City will receive the first estimate of the property tax roll from the Miami Dade County Property Appraiser. Community budget meetings have been held and the City Manager has met with all Departments as well as some outside agencies regarding their operating and capital base budgets and enhancement requests. We continue to be on target to complete the Proposed by early July. Conclusion The City of Miami is projected to finish FY with a surplus of $8.8 million (approximately $5.6 million in the General Fund and $3.2 million in the Internal Service Fund). This projection continues to be preliminary. Should you have any questions or concerns, please do not hesitate to direct them to me at or crose@miamigov.com. Attachments

3 Revenues by Department w/categories - General Fund FY16 - Working Proj (%) ($) City Manager Other Revenues (Inflows) 10,000 9, % 12,200 2,200 Total: 10,000 9, % 12,200 2,200 City Attorney Other Revenues (Inflows) 127,800 99, % 127,800 0 Charges for Services 30,000 17, % 30,000 0 Total: 157, , % 157,800 0 City Clerk Charges for Services % 1, Total: % 1, Civil Services Charges for Services - 2,145 * 2,100 2,100 Total: - 2,145 * 2,100 2,100 Code Compliance Fines and Forfeitures 670, , % 450,000 (220,000) Licenses and Permits 72,000 26, % 51,000 (21,000) Other Revenues (Inflows) * - * Total: 742, , % 501,000 (241,000) Office of Communications and Protocol Other Revenues (Inflows) * Total: * Office of Film and Entertainment Other Revenues (Inflows) * - * Total: * - * Finance Property Taxes 268,768, ,377, % 262,430,000 (6,338,800) Franchise Fees and Other Taxes 93,053,200 40,930, % 95,257,500 2,204,300 Interest 2,126,300 1,648, % 2,561, ,600 Transfers-IN 2,981,100 1,040, % 2,981,100 0 Fines and Forfeitures 415,000 (238) (0.06%) 220,000 (195,000) Run Time: 9:05:32 PM Page 1 of 4

4 Revenues by Department w/categories - General Fund FY16 - Working Proj (%) ($) Finance Intergovernmental Revenues 52,990,000 25,427, % 53,625, ,000 Licenses and Permits 9,298,900 8,328, % 9,141,200 (157,700) Other Revenues (Inflows) 30,994,900 1,365, % 28,970,500 (2,024,400) Charges for Services 22,533,800 14,106, % 24,865,300 2,331,500 Total: 483,162, ,224, % 480,052,500 (3,109,500) Information Technology Other Revenues (Inflows) - 117,405 * 117, ,400 Charges for Services - 2,075 * 1,500 1,500 Total: - 119,481 * 118, ,900 Management and Other Revenues (Inflows) - (30) * - * Total: - (30) * - * Building Department Fines and Forfeitures 127,700 35, % 49,400 (78,300) Licenses and Permits 19,589,000 17,878, % 25,388,600 5,799,600 Other Revenues (Inflows) 1,000 (139,148) (13,914.75%) (139,100) (140,100) Charges for Services 4,760,000 4,145, % 5,502, ,200 Total: 24,477,700 21,920, % 30,801,100 6,323,400 Planning and Zoning Fines and Forfeitures - 1,434 * 56,900 56,900 Licenses and Permits 6,100,200 4,216, % 6,384, ,900 Other Revenues (Inflows) 17,000 14, % 28,700 11,700 Charges for Services 2,700,000 1,500, % 2,677,500 (22,500) Total: 8,817,200 5,732, % 9,147, ,000 GSA Other Revenues (Inflows) - 35,697 * 35,700 35,700 Charges for Services - 0 * - * Total: - 35,697 * 35,700 35,700 Public Works Dept. Franchise Fees and Other Taxes 11,350,000 5,099, % 11,843, ,900 Licenses and Permits 57,000 4, % 9,700 (47,300) Run Time: 9:05:32 PM Page 2 of 4

5 Revenues by Department w/categories - General Fund FY16 - Working Proj Public Works Dept. (%) ($) Other Revenues (Inflows) - 6,560 * 7,000 7,000 Charges for Services 1,265, , % 1,247,300 (17,700) Total: 12,672,000 6,107, % 13,107, ,900 Solid Waste Interest - 1,513 * 2,800 2,800 Fines and Forfeitures 60, , % 270, ,000 Licenses and Permits 20,700,000 11,983, % 21,000, ,000 Other Revenues (Inflows) 251,000 60, % 280,500 29,500 Charges for Services 25,361,800 22,988, % 25,355,800 (6,000) Total: 46,372,800 35,277, % 46,909, ,300 Capital Improvements and Transportation Fines and Forfeitures 6,300,000 5,296, % 8,100,000 1,800,000 Other Revenues (Inflows) - 0 * Total: 6,300,000 5,296, % 8,100,100 1,800,100 Fire-Rescue Intergovernmental Revenues 5,737,200 5,514, % 5,739,200 2,000 Licenses and Permits 2,500,000 2,548, % 2,687, ,000 Other Revenues (Inflows) 3,834,300 1,451, % 3,813,500 (20,800) Charges for Services 10,041,200 7,273, % 12,226,700 2,185,500 Total: 22,112,700 16,788, % 24,466,400 2,353,700 Police Transfers-IN 1,500, , % 1,500,000 0 Fines and Forfeitures 4,000,200 2,253, % 4,135, ,800 Intergovernmental Revenues 5,015,600 5,015, % 5,015,600 0 Licenses and Permits 185, , % 228,700 43,500 Other Revenues (Inflows) 157, , % 615, ,500 Charges for Services 3,850,000 2,410, % 3,862,200 12,200 Total: 14,708,900 10,596, % 15,356, , Office of Hearing Boards Fines and Forfeitures - - * (18,000) (18,000) Total: - - * (18,000) (18,000) Run Time: 9:05:32 PM Page 3 of 4

6 Revenues by Department w/categories - General Fund FY16 - Working Proj (%) ($) Public Facilities Intergovernmental Revenues - 35,970 * 40,500 40,500 Other Revenues (Inflows) 300, , % 280,800 (19,200) Charges for Services 19,960,000 14,220, % 20,365, ,000 Total: 20,260,000 14,420, % 20,686, ,300 Parks and Recreation Intergovernmental Revenues - 71,964 * 107, ,000 Other Revenues (Inflows) 27, , % 151, ,000 Charges for Services 5,923,800 3,622, % 6,257, ,100 Total: 5,950,800 3,818, % 6,515, ,100 Risk Management Other Revenues (Inflows) - 1,225 * 1,200 1,200 Charges for Services - (20) * 0 0 Total: - 1,205 * 1,200 1,200 All Organizations Property Taxes 268,768, ,377, % 262,430,000 (6,338,800) Franchise Fees and Other Taxes 104,403,200 46,029, % 107,101,400 2,698,200 Interest 2,126,300 1,649, % 2,564, ,400 Transfers-IN 4,481,100 1,242, % 4,481,100 0 Fines and Forfeitures 11,572,900 8,012, % 13,263,300 1,690,400 Intergovernmental Revenues 63,742,800 36,065, % 64,527, ,500 Licenses and Permits 58,502,300 45,125, % 64,890,300 6,388,000 Other Revenues (Inflows) 35,720,900 3,888, % 34,302,900 (1,418,000) Charges for Services 96,425,900 71,287, % 102,394,700 5,968,800 Total: 645,744, ,679, % 655,955,700 10,211,500 Run Time: 9:05:32 PM Page 4 of 4

7 Expenditures by Department w/categories - General Fund (%) ($) Mayor Personnel 877, , % 877, Operating Expense 197, , % 184,700 13,000 Capital Outlay - 1,053 * 2,200 (2,200) Total: 1,075, , % 1,064,100 10,900 Commissioners Personnel 2,315,100 1,542, % 2,432,000 (116,900) Operating Expense 95,200 88, % 95,300 (100) Capital Outlay - 2,647 * - * Non-Operating Expenses 248,100 5, % 4, ,100 Total: 2,658,400 1,638, % 2,531, ,100 City Manager Personnel 2,914,400 1,789, % 2,827,700 86,700 Operating Expense 350, , % 173, ,600 Capital Outlay - 4,946 * 7,400 (7,400) Total: 3,264,600 1,913, % 3,008, ,900 Office of Agenda Coordination Personnel 345, , % 338,100 7,300 Operating Expense 16,400 15, % 17,000 (600) Total: 361, , % 355,100 6,700 Auditor General Personnel 1,119, , % 1,090,000 29,800 Operating Expense 81,100 47, % 66,000 15,100 Total: 1,200, , % 1,156,000 44,900 City Attorney Personnel 7,288,300 4,744, % 7,233,900 54,400 Operating Expense 326, , % 350,300 (23,500) Capital Outlay - 2,150 * 2,200 (2,200) Total: 7,615,100 5,006, % 7,586,400 28,700 City Clerk Personnel 1,304, , % 1,272,500 31,700 Run Time: 9:03:24 PM Page 1 of 6

8 Expenditures by Department w/categories - General Fund City Clerk (%) ($) Operating Expense 320, , % 323,100 (2,600) Total: 1,624,700 1,107, % 1,595,600 29,100 Civil Services Personnel 402, , % 355,700 47,000 Operating Expense 40,300 21, % 38,900 1,400 Total: 443, , % 394,600 48,400 Code Compliance Personnel 5,053,100 3,416, % 4,817, ,100 Operating Expense 461, , % 441,100 20,200 Capital Outlay 70,100 - * 160,000 (89,900) Non-Operating Expenses * 300 (300) Total: 5,584,500 3,734, % 5,418, ,100 Office of Communications and Protocol Personnel 960, , % 958,200 2,700 Operating Expense 118,500 91, % 118,700 (200) Capital Outlay - 1,439 * 1,500 (1,500) Total: 1,079, , % 1,078,400 1,000 Equal Opportunity and Diversity Programs Personnel 351, , % 355,200 (3,600) Operating Expense 18,300 13, % 17, Total: 369, , % 373,100 (3,200) Office of Film and Entertainment Personnel 343, , % 340,400 2,600 Operating Expense 35,300 17, % 29,900 5,400 Capital Outlay 2, % 2, Total: 381, , % 372,800 8,300 Finance Personnel 6,906,700 4,830, % 6,884,400 22,300 Operating Expense 1,598, , % 1,584,800 13,300 Capital Outlay 2,000 1, % 0 2,000 Total: 8,506,800 5,755, % 8,469,429 37,371 Run Time: 9:03:24 PM Page 2 of 6

9 Expenditures by Department w/categories - General Fund (%) ($) Finance Grants Administration Personnel 1,059, , % 930, ,000 Operating Expense 206, , % 206,000 0 Total: 1,265, , % 1,136, ,000 Human Resources Personnel 3,870,000 2,531, % 3,660, ,700 Operating Expense 244, , % 273,300 (29,300) Capital Outlay - 1,587 * 1,600 (1,600) Total: 4,114,000 2,731, % 3,935, ,800 Information Technology Personnel 7,441,200 5,026, % 7,079, ,100 Operating Expense 1,355, , % 1,318,900 36,600 Capital Outlay 25,000 7, % 32,500 (7,500) Total: 8,821,700 5,750, % 8,430, ,200 Management and Personnel 2,059,600 1,373, % 2,006,200 53,400 Operating Expense 71,800 85, % 94,800 (23,000) Capital Outlay 4,000 - * 4,000 0 Total: 2,135,400 1,458, % 2,105,000 30,400 Neighborhood Enhancement Teams (NET) Personnel 4,609,200 3,005, % 4,536,200 73,000 Operating Expense 267, , % 255,000 12,200 Capital Outlay 2,000 3, % 7,000 (5,000) Total: 4,878,400 3,336, % 4,798,200 80,200 Procurement Personnel 2,076,800 1,402, % 2,018,800 58,000 Operating Expense 81,400 83, % 113,000 (31,600) Capital Outlay 4,000 1, % 5,000 (1,000) Non-Operating Expenses - 40 * 0 0 Total: 2,162,200 1,487, % 2,136,800 25,400 Run Time: 9:03:24 PM Page 3 of 6

10 Expenditures by Department w/categories - General Fund Building Department (%) ($) Personnel 9,064,500 5,923, % 8,308, ,700 Operating Expense 1,297, , % 1,040, ,800 Total: 10,361,800 6,598, % 9,349,300 1,012,500 Planning and Zoning Personnel 6,296,000 4,213, % 5,850, ,700 Operating Expense 533, , % 468,600 64,500 Capital Outlay - - * 5,800 (5,800) Total: 6,829,100 4,550, % 6,324, ,400 GSA Personnel 12,619,200 8,980, % 12,397, ,800 Operating Expense 9,776,500 4,996, % 8,442,400 1,334,100 Capital Outlay - 86,289 * 205,200 (205,200) Total: 22,395,700 14,063, % 21,045,000 1,350,700 Public Works Dept. Personnel 10,220,700 7,193, % 10,214,500 6,200 Operating Expense 10,552,300 5,292, % 9,910, ,000 Capital Outlay 30,000 46, % 46,500 (16,500) Non-Operating Expenses * 160 (160) Total: 20,803,000 12,532, % 20,171, ,540 Solid Waste Personnel 15,842,100 11,758, % 15,947,100 (105,000) Operating Expense 14,651,600 8,176, % 13,782, ,200 Capital Outlay 105,200 11, % 105,200 0 Non-Operating Expenses * - * Total: 30,598,900 19,946, % 29,834, ,200 Capital Improvements and Transportation Personnel 2,781,000 2,345, % 2,752,200 28,800 Operating Expense 2,674,200 1,046, % 3,391,500 (717,300) Total: 5,455,200 3,391, % 6,143,700 (688,500) Fire-Rescue Personnel 106,529,000 77,908, % 109,232,900 (2,703,900) Run Time: 9:03:24 PM Page 4 of 6

11 Expenditures by Department w/categories - General Fund Fire-Rescue (%) ($) Operating Expense 13,001,100 10,506, % 13,378,800 (377,700) Capital Outlay - 112,236 * 112,300 (112,300) Non-Operating Expenses - 17,702 * 0 0 Total: 119,530,100 88,544, % 122,724,000 (3,193,900) Police Personnel 176,305, ,640, % 178,662,700 (2,357,200) Operating Expense 30,917,900 20,968, % 28,127,200 2,790,700 Capital Outlay 1,319, , % 1,319,300 0 Non-Operating Expenses - - * 8,980,700 (8,980,700) Total: 208,542, ,990, % 217,089,900 (8,547,200) Pensions Department Personnel - 25,585 * - * Total: - 25,585 * - * Community Development Department Personnel 1,275,800 1,219, % 1,275,800 0 Operating Expense 102, , % 102,600 0 Non-Operating Expenses 874, , % 874,300 0 Total: 2,252,700 2,196, % 2,252,700 0 Public Facilities Personnel 4,201,500 2,791, % 4,079, ,400 Operating Expense 4,205,300 2,860, % 3,926, ,000 Capital Outlay 72, % 72,400 0 Total: 8,479,200 5,652, % 8,077, ,400 Parks and Recreation Personnel 25,526,600 15,626, % 24,786, ,000 Operating Expense 10,749,900 6,124, % 11,086,200 (336,300) Capital Outlay 27, , % 283,000 (255,300) Non-Operating Expenses 181,100 86, % 192,000 (10,900) Total: 36,485,300 21,980, % 36,347, ,500 Risk Management Personnel 2,186,800 1,555, % 2,190,300 (3,500) Run Time: 9:03:24 PM Page 5 of 6

12 Expenditures by Department w/categories - General Fund Risk Management (%) ($) Operating Expense 738, , % 309, ,000 Total: 2,924,900 1,754, % 2,499, ,500 Non-Departmental Personnel 10,506, , % 11,304,100 (797,700) Operating Expense 9,634,600 6,855, % 10,626,300 (991,700) Non-Operating Expenses 8,768,500 1,185, % 3,768,500 5,000,000 Transfers - OUT 84,633,700 7,159, % 86,833,700 (2,200,000) Total: 113,543,200 15,377, % 112,532,600 1,010,600 All Organizations Personnel 434,653, ,575, % 437,015,200 (2,361,300) Operating Expense 114,720,100 71,959, % 110,294,508 4,425,592 Capital Outlay 1,664, , % 2,375,806 (711,306) Non-Operating Expenses 10,072,000 2,169, % 13,819,960 (3,747,960) Transfers - OUT 84,633,700 7,159, % 86,833,700 (2,200,000) Total: 645,744, ,673, % 650,337,260 (4,593,060) Run Time: 9:03:24 PM Page 6 of 6

13 Monthly Financial Statement - General Fund Projection As of Y-T-D (H-T-D(Apr)) Revenues (%) Projection Variance Favorable / (Unfavorable) Property Taxes 268,768, ,377, % 262,430,000 (6,338,800) Franchise Fees and Other Taxes 104,403,200 46,029, % 107,101,400 2,698,200 Interest 2,126,300 1,649, % 2,564, ,400 Transfers-IN 4,481,100 1,242, % 4,481,100 0 Fines and Forfeitures 11,572,900 8,012, % 13,263,300 1,690,400 Intergovernmental Revenues 63,742,800 36,065, % 64,527, ,500 Licenses and Permits 58,502,300 45,125, % 64,890,300 6,388,000 Other Revenues (Inflows) 35,720,900 3,888, % 34,302,900 (1,418,000) Charges for Services 96,425,900 71,287, % 102,394,700 5,968,800 Total Revenues 645,744, ,679, % 655,955,700 10,211,500 Expenditures Mayor 1,075, , % 1,064,100 10,900 Commissioners 2,658,400 1,638, % 2,531, ,100 City Manager 3,264,600 1,913, % 3,008, ,900 Office of Agenda Coordination 361, , % 355,100 6,700 Auditor General 1,200, , % 1,156,000 44,900 City Attorney 7,615,100 5,006, % 7,586,400 28,700 City Clerk 1,624,700 1,107, % 1,595,600 29,100 Civil Services 443, , % 394,600 48,400 Code Compliance 5,584,500 3,734, % 5,418, ,100 Office of Communications and Protocol 1,079, , % 1,078,400 1,000 Equal Opportunity and Diversity Programs 369, , % 373,100 (3,200) Office of Film and Entertainment 381, , % 372,800 8,300 Finance 8,506,800 5,755, % 8,469,429 37,371 Grants Administration 1,265, , % 1,136, ,000 Human Resources 4,114,000 2,731, % 3,935, ,800 Information Technology 8,821,700 5,750, % 8,430, ,200 Management and 2,135,400 1,458, % 2,105,000 30,400 Neighborhood Enhancement Teams (NET) 4,878,400 3,336, % 4,798,200 80,200 Procurement 2,162,200 1,487, % 2,136,800 25,400 General Government 57,542,400 38,068, % 55,946,484 1,595,916 Building Department 10,361,800 6,598, % 9,349,300 1,012,500 Planning and Zoning 6,829,100 4,550, % 6,324, ,400 Run Time: 9:06:23 PM Page 1 of Projection ROE for Specified Fund - One Pager Style

14 Monthly Financial Statement - General Fund Projection As of Y-T-D (H-T-D(Apr)) (%) Projection Variance Favorable / (Unfavorable) Planning and Development 17,190,900 11,149, % 15,674,000 1,516,900 Community Development Department 2,252,700 2,196, % 2,252,700 0 Community and Economic Development 2,252,700 2,196, % 2,252,700 0 GSA 22,395,700 14,063, % 21,045,000 1,350,700 Public Works Dept. 20,803,000 12,532, % 20,171, ,540 Solid Waste 30,598,900 19,946, % 29,834, ,200 Capital Improvements and Transportation 5,455,200 3,391, % 6,143,700 (688,500) Public Works 79,252,800 49,934, % 77,194,860 2,057,940 Fire-Rescue 119,530,100 88,544, % 122,724,000 (3,193,900) Police 208,542, ,990, % 217,089,900 (8,547,200) Public Safety 328,072, ,534, % 339,813,900 (11,741,100) Pensions Department - 25,585 * - * Pensions - 25,585 * - * Non-Departmental 113,543,200 15,377, % 112,532,600 1,010,600 Non Departmental Units 113,543,200 15,377, % 112,532,600 1,010,600 Public Facilities 8,479,200 5,652, % 8,077, ,400 Parks and Recreation 36,485,300 21,980, % 36,347, ,500 Risk Management 2,924,900 1,754, % 2,499, ,500 Total Other 47,889,400 29,387, % 46,925, ,400 Total Expenditures 645,744, ,673, % 650,337,260 (4,593,060) Total Revenues Over/(Under) Expenditures 0 83,006,137 * 5,619,292 * Run Time: 9:06:23 PM Page 2 of Projection ROE for Specified Fund - One Pager Style

15 Monthly Financial Statement - Internal Service Fund Projection As of Y-T-D (H-T-D(Apr)) Revenues (%) Projection Variance Favorable / (Unfavorable) Other Revenues (Inflows) 80,484,700 76,952, % 85,631,100 5,146,400 Charges for Services - 98,171 * 156, ,300 Total Revenues 80,484,700 77,050, % 85,787,400 5,302,700 Expenditures Information Technology 4,823,800 2,911, % 5,186,349 (362,549) General Government 4,823,800 2,911, % 5,186,349 (362,549) Pensions Department - 280,593 * - * Pensions - 280,593 * - * Non-Departmental - 2,789 * - * Non Departmental Units - 2,789 * - * Risk Management 75,660,900 43,944, % 77,341,600 (1,680,700) Total Other 75,660,900 43,944, % 77,341,600 (1,680,700) Total Expenditures 80,484,700 47,140, % 82,527,949 (2,043,249) Total Revenues Over/(Under) Expenditures 0 29,910,175 * 3,259,451 * Run Time: 9:08:08 PM Page 1 of Projection ROE for Specified Fund - One Pager Style