Water and Wastewater Utility Rates
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1 Water and Wastewater Utility Rates March 1, 2016 Presented By: Diana Langley Public Works Director 1
2 OVERVIEW 2
3 Uses of Funds Capital Investment Debt Service Operating Cost = Revenue Requirement 3
4 Source of Funds - Water Capital Revenues Operating Revenues = Revenue Received Operating Revenues = Water Sales, Backflow Prevention Fees, Interest on Investments Capital Revenues = Extension Fees, Connection Fees, HWS Surcharge, Interest on Investments 4
5 Source of Funds Wastewater Capital Revenues Operating Revenues = Revenue Received Operating Revenues Wastewater Service Charges, Septage Fees, Lab Fees, Pretreatment Permits, Interest on Investments Capital Revenues Extension Fees, Connection Fees, Interest on Investments 5
6 Annual Obligations Funding Allocation Over Time $18,000,000 Water Revenue Requirements vs. Revenue Under Existing Rates $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 Fiscal Year Reserve Funded Capital Expenses Rate Funded Capital Expenses Debt Service O&M Expenses Revenues under Existing Rates Anticipated Revenues under 2011 Approved Rates 6
7 Annual Obligations Funding Allocation Over Time $22,500,000 Wastewater Revenue Requirements vs. Revenue Under Existing Rates $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 $0 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 Fiscal Year Reserve Funded Capital Expenses Rate Funded Capital Expenses Debt Service O&M Expenses Revenues under Existing Rates Anticipated Revenues under 2011 Approved Rates 7
8 OPERATIONAL NEEDS 8
9 Operating Costs Variable 42% Fixed 58% Variable 40% Fixed 60% Water Wastewater Fixed Costs Do not vary by volume treated Examples: Raw water, staffing, maintenance, and repairs Variable Costs Vary depending on volume treated Examples: Power, utilities, and chemicals 9
10 Operating Costs - Water $9,000,000 Water Operating Costs $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- 10/11 11/12 12/13 13/14 14/15 B15/16 Fiscal Year Operating Costs = Salaries & Benefits + Materials, Services, & Supplies 10
11 Operating Costs - Wastewater $10,000,000 Wastewater Operating Costs $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- 10/11 11/12 12/13 13/14 14/15 B15/16 Fiscal Year Operating Costs = Salaries & Benefits + Materials, Services, & Supplies 11
12 Debt Service - Water Revenue Refunding Bonds Title Amount Approximate Annual Payment Final Debt Payment $21,710,000 $1,391,000 06/01/35 SRF Loan Region 1 $5,927,874 $378,500 07/01/32 SRF Loan Region 2/3 $18,381,507 $1,150,000 07/01/32 Total: $46,019,381 $2,920,000 Region 1 SRF Loan - $150,000 of payment collected as customer surcharge Region 2/3 SRF Loan - $500,000 of payment collected as customer surcharge 12
13 Debt Coverage Ratio Debt Service - Water FY 15/16 Increase Due to Prop. 84 Connection Fees Debt Service Coverage Ratio Minimum Required (1.20) /12 12/13 13/14 14/15 B15/16 E16/17 Fiscal Year 13
14 Debt Service - Wastewater Revenue Refunding Bonds 2011 Revenue Refunding Bonds 2014 Title Amount Approximate Annual Payment Final Debt Payment $9,715,000 $500,000 06/01/32 $7,321,914 $759,000 06/01/25 SRF Loan WWTF $3,513,194 $219,000 04/30/35 SRF Loan Collection $7,193,965 $386,000 12/31/34 Solar Project $2,398,711 $173,000 06/30/33 Total: $30,142,784 $2,040,000 14
15 Debt Coverage Ratio Debt Service - Wastewater Debt Service Coverage Ratio Minimum Required (1.20) /12 12/13 13/14 14/15 B15/16 E16/17 Fiscal Year 15
16 Capital Investment - Water $20,000,000 Capital Improvement Program Expenditures $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 B15/16 Fiscal Year 16
17 Capital Investment Wastewater $12,000,000 Capital Improvement Program Expenditures $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 B15/16 Fiscal Year 17
18 SYSTEM CONDITION 18
19 Water System Overview Water Treatment Plant Placed into operation 1969 Expanded in MGD Expanded in MGD Current Permitted Capacity 42 MGD Average Demands Year Winter (MGD) Summer (MGD)
20 Water Treatment Plant Sludge Lagoons Solar Panels Media Filters Flocculation Basins Sedimentation Tanks Membrane Filters Operations Building Pump Station Clearwells 20
21 Water System Overview Water Distribution System 265 Miles of Transmission and Distribution Mains Sizes Range From 3 to 36 6 Storage Tanks 21
22 Water Infrastructure Condition & Needs Water Treatment Plant Project Estimated Cost Priority Electrical & Instrumentation Improvements $1,000,000 1 Aquifer Storage Recovery/Second Well $4,600,000 1 Fluoride System Replacement $200,000 1 Security Improvements $75,000 1 Carbon Feed System Replacement $500,000 2 Backwash Recovery $1,000,000 3 Sedimentation/Floc Basin Rehabilitation $1,800,000 3 Groundwater Well Abandonments $400,000 4 Total: $9,575,000 22
23 Water Infrastructure Condition & Needs 23
24 Water Infrastructure Condition & Needs Water Distribution System Project Estimated Cost Priority Recoating Water Storage Reservoirs $400,000 Annual 1 Replacement of Water Mains $27,400,000 1 Replace Water Services/Water Meters $700,000 Annual 1 24
25 Water Infrastructure Condition & Needs Water Distribution System 25
26 Wastewater System Overview Wastewater Treatment Plant Placed into operation 1972 Expanded in 2005 Current Permitted Capacity 10.5 MGD Current Average Flow 6.5 MGD Solids Coming Into Facility 11,000 lbs/day 26
27 Wastewater Treatment Facility Disinfection Solar Secondary Clarifiers Oxygen Reactors Oxygen Generation Maintenance Shop Lab Operations Dewatering Building Digesters Primary Clarifiers Odor Control Headworks/BarScreens 27
28 Wastewater System Overview Wastewater Collection System 173 Miles of Sewer Mains Sizes Range From 6 to Sewer Lift Stations 28
29 Wastewater Infrastructure Condition & Needs Wastewater Treatment Facility Project Estimated Cost Priority Digester Improvements $3,300,000 1 Secondary Clarifier No. 4 $5,500,000 1 West Chlorine Contact Basin Rehabilitation $650,000 1 New Outfall Diffuser $11,500,000 1 Advanced Treatment & Water Recycling Opportunities Evaluation $270,000 1 Barscreen Rehabilitation/Replacement $1,200,000 2 Dewatering System Improvements $3,550,000 2 Electrical & Instrumentation Improvements $1,000,
30 Wastewater Infrastructure Condition & Needs Wastewater Treatment Facility Project Estimated Cost Priority Oxygen Generation Improvements $4,000,000 3 Disinfection System Evaluation & Replacement $3,150,000 3 New Septage Receiving Facility $1,650,000 3 Secondary Clarifier Improvements $980,000 3 New Co-Generation System $2,800,000 3 Grit Removal Facility $4,000,000 4 Total: $43,550,000 30
31 Wastewater Infrastructure Condition & Needs 31
32 Wastewater Infrastructure Condition & Needs 32
33 Wastewater Infrastructure Condition & Needs Existing Outfall Diffuser New Outfall Diffuser Proposed Outfall Diffuser Location 33
34 Wastewater Infrastructure Condition & Needs Wastewater Collection System Project Estimated Cost Priority Replacement of Sewer Mains $33,000,000 1 Rehabilitation of Sewer Mains & Manholes Lift Station Improvements $150,000 Annual 1 34
35 Wastewater Infrastructure Condition & Needs Wastewater Collection System Manhole Concrete Sewer Pipe 35
36 EXISTING WATER RATES 36
37 Existing Water Rates Meter Size Baseline HCF s* 9/1/11 8/31/12 9/1/12 8/31/13 9/1/13 8/31/14 9/1/14 8/31/15 9/1/15 8/31/ $18.25 $19.39 $20.35 $20.98 $ /2 30 $36.50 $38.79 $40.70 $41.96 $ $73.00 $77.58 $81.40 $83.93 $ $ $ $ $ $ $ $ $ $ $ $1, $1, $1, $1, $1, ,100 $2, $2, $2, $2, $3, Flow Rate Per Excess HCF *HCF = Hundred Cubic Feet = 748 Gallons $1.21 $1.28 $1.34 $1.39 $
38 RATE Existing Water Rates RATE HISTORY 1 WATER METER $24.00 $22.00 $20.00 $18.00 $16.62 $17.36 $17.36 $17.36 $17.36 $18.25 $19.39 $20.35 $20.98 $21.59 $16.00 $14.00 $12.00 $10.00 Oct-06 Oct-07 Oct-08 Oct-09 Oct-10 Sep-11 Sep-12 Sep-13 Sep-14 Sep-15 YEAR Rate Increase Adopted 38
39 Monthly Water Bill Calculation Monthly Bill = Base Rate + (Amount Over Base Allocation x Flow Rate) Example: Monthly Use = 20 HCF Monthly Bill = $ (5 HCF x $1.43) = $
40 WATER RATE OPTIONS 40
41 Water/Wastewater Rate Options 2 Year Rate Plan O&M Expenses + Debt Service 5 Year Rate Plan Option 1: O&M Expenses + Debt Service + Priority 1 & 2 Projects Option 2: O&M Expenses + Debt Service + All Projects* * All projects refers to Priority 1 4 projects. Does not include tertiary treatment project. 41
42 Water Rate Options All Water Rate Options recommend a reduction of the Baseline HCF s by 33% to reflect State Conservation Mandate Meter Size Existing Baseline HCF s* Proposed Baseline HCF s / ,100 1,400 *1 HCF = 748 Gallons 42
43 Water Rate Options 2-Year Rate Plan O&M Expenses + Debt Service Meter Size Baseline HCF s* Current Rate Year 1 Year $21.59 $25.91 $ /2 20 $43.18 $51.82 $ $86.37 $ $ $ $ $ $ $ $ $1, $1, $1, ,400 $3, $3, $4, Flow Rate Per Excess HCF $1.43 $1.43 $1.64 *1 HCF = 748 Gallons 43
44 Water Rate Options 5-Year Rate Plan Option 1 O&M Expenses + Debt Service + Priority 1 & 2 Projects Meter Size Baseline HCF s* Current Rate Year 1 Year 2 Year 3 Year 4 Year $21.59 $27.64 $32.89 $39.13 $40.70 $ /2 20 $43.18 $55.27 $65.77 $78.27 $81.40 $ $86.37 $ $ $ $ $ $ $ $ $ $ $ $ $ $1, $1, $1, $1, $1, $1, $1, $2, $2, $2, ,400 $3, $3, $4, $5, $5, $5, Flow Rate Per Excess HCF *1 HCF = 748 Gallons $1.43 $1.430 $1.701 $2.025 $2.105 $
45 Water Rate Options 5-Year Rate Plan Option 2 O&M Expenses + Debt Service + All Projects Meter Size Baseline HCF s* Current Rate Year 1 Year 2 Year 3 Year 4 Year $21.59 $33.68 $42.77 $47.05 $49.87 $ /2 20 $43.18 $67.36 $85.55 $94.10 $99.75 $ $86.37 $ $ $ $ $ $ $ $ $ $ $ $ $1, $1, $1, $1, $1, $1, $2, $2, $2, $2, $3, ,400 $3, $4, $5, $6, $6, $7, Flow Rate Per Excess HCF *1 HCF = 748 Gallons $1.43 $1.430 $1.816 $1.997 $2.117 $
46 Annual Obligations Funding Allocation Over Time 2-Year Rate Plan $30,000,000 Water Revenue Requirements vs. Revenue Under Existing and Increased Rates $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Reserve Funded Capital Expenses Rate Funded Capital Expenses Debt Service O&M Expenses Revenues under Existing Rates Revenues under Increased Rates Fiscal Year Ending June 30 46
47 Annual Obligations Funding Allocation Over Time 5-Year Rate Plan Option 1 $30,000,000 Water Revenue Requirements vs. Revenue Under Existing and Increased Rates $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Reserve Funded Capital Expenses Rate Funded Capital Expenses Debt Service O&M Expenses Revenues under Existing Rates Revenues under Increased Rates Fiscal Year Ending June 30 47
48 Annual Obligations Funding Allocation Over Time 5-Year Rate Plan Option 2 $30,000,000 Water Revenue Requirements vs. Revenue Under Existing and Increased Rates $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Reserve Funded Capital Expenses Rate Funded Capital Expenses Debt Service O&M Expenses Revenues under Existing Rates Revenues under Increased Rates Fiscal Year Ending June 30 48
49 Monthly Bill Comparison to Other Agencies - SFR $120 $100 CITY OF YUBA CITY- REGIONAL COMPARISON MONTHLY WATER BILL 1" or smaller meter and average water consumption of 20 hcf/month. $80 $60 $40 $28.40 $28.74 $39.50 $40.21 $41.94 $45.54 $47.90 $47.98 $56.72 $58.26 $64.22 $69.85 $71.88 $20 $- 49
50 Key Decision Points - Water Reduce Base Allocation by 33% Rate Plan 2 Year Rate Plan O&M Expenses + Debt Service 5 Year Rate Plan Option 1 O&M Expenses + Debt Service + Priority 1 & 2 Projects 5 Year Rate Plan Option 2 O&M Expenses + Debt Service + All Projects 50
51 EXISTING WASTEWATER RATES 51
52 Existing Wastewater Rates Residential & Commercial Type of Use 9/1/11 8/31/12 Residential: 9/1/12 8/31/13 9/1/13 8/31/14 9/1/14 8/31/15 9/1/15 8/31/16 SFD $31.11 $33.60 $36.31 $38.39 $40.53 MFD $24.89 $26.88 $29.05 $30.71 $32.43 Commercial: Flow Charge* C1 $31.11 $33.60 $36.31 $38.39 $40.53 C2 $34.92 $37.76 $40.83 $43.19 $45.60 C3 $42.17 $45.66 $49.41 $52.29 $55.23 $1.224 $1.323 $1.430 $1.513 $1.597 *Commercial User Charges = Base Charge + Flow Charge for actual water used 52
53 RATE Existing Wastewater Rates RATE HISTORY SINGLE FAMILY DWELLING $45.00 $40.00 $35.00 $30.00 $26.48 $27.62 $28.81 $28.81 $28.81 $31.11 $33.60 $36.31 $38.39 $40.53 $25.00 $23.88 $20.00 $15.00 $10.00 $5.00 $- July-05 July-06 July-07 July-08 July-09 July-10 Sep-11 Sep-12 Sep-13 Sep-14 Sep-15 YEAR Rate Increase Adopted 53
54 Existing Wastewater Rates Industrial Category Flow Charge (Million Gallons) Biochemical Oxygen Demand (lb) Suspended Solids (lb) 9/1/11 8/31/12 9/1/12 8/31/13 9/1/13 8/31/14 9/1/14 8/31/15 9/1/15 8/31/16 $1, $2, $2, $2, $2, $ $ $ $ $ $ $ $ $ $
55 WASTEWATER RATE OPTIONS 55
56 Wastewater Rate Options 2-Year Rate Plan O&M Expenses + Debt Service Sewer Rate Schedule Current Rate Year 1 Year 2 Single Family $40.53 $43.77 $46.84 Multi-Family $32.43 $35.02 $37.48 Commercial C1 $40.53 $43.77 $46.84 Commercial C2 $45.60 $49.25 $52.70 Commercial C3 $55.23 $59.65 $63.82 Commercial Volumetric Charge (HCF) $1.60 $1.72 $1.85 Schools Per Student/Year $18.61 $20.10 $
57 Wastewater Rate Options 5-Year Rate Plan Option 1 O&M Expenses + Debt Service + Priority 1 & 2 Projects Sewer Rate Schedule Current Rate Year 1 Year 2 Year 3 Year 4 Year 5 Single Family $40.53 $44.58 $49.04 $53.95 $59.34 $65.27 Multi-Family $32.43 $35.67 $39.24 $43.16 $47.48 $52.23 Commercial C1 $40.53 $44.58 $49.04 $53.95 $59.34 $65.27 Commercial C2 $45.60 $50.16 $55.18 $60.69 $66.76 $73.44 Commercial C3 $55.23 $60.75 $66.83 $73.51 $80.86 $88.95 Commercial Volumetric Charge (HCF) Schools Per Student/Year $1.60 $1.76 $1.93 $2.13 $2.34 $2.57 $18.61 $20.47 $22.52 $24.77 $27.25 $
58 Wastewater Rate Options 5-Year Rate Plan Option 2 O&M Expenses + Debt Service + All Projects Sewer Rate Schedule Current Rate Year 1 Year 2 Year 3 Year 4 Year 5 Single Family $40.53 $47.01 $54.54 $62.17 $70.88 $79.38 Multi-Family $32.43 $37.62 $43.64 $49.75 $56.71 $63.52 Commercial C1 $40.53 $47.01 $54.54 $62.17 $70.88 $79.38 Commercial C2 $45.60 $52.90 $61.36 $69.95 $79.74 $89.31 Commercial C3 $55.23 $64.07 $74.32 $84.72 $96.58 $ Commercial Volumetric Charge (HCF) Schools Per Student/Year $1.60 $1.85 $2.15 $2.45 $2.79 $3.13 $18.61 $21.59 $25.04 $28.55 $32.54 $
59 Wastewater Rate Options 2-Year Rate Plan O&M Expenses + Debt Service Sewer Rate Schedule Current Rate Year 1 Year 2 Industrial Wastewater Volume (MG) $2, $2, $2, Total Suspended Solids (lbs) $0.180 $0.194 $0.208 Biochemical Oxygen Demand (lbs) $0.239 $0.258 $0.277 Septage Hauler Charge Per Gallon $0.312 $0.337 $0.361 Min. Charge: 400 Gallons $ $ $ Min. Charge: 1,000 Gallon $ $ $ Min. Charge: 1,500 Gallon $ $ $
60 Wastewater Rate Options 5-Year Rate Plan Option 1 O&M Expenses + Debt Service + Priority 1 & 2 Projects Sewer Rate Schedule Industrial Current Rate Year 1 Year 2 Year 3 Year 4 Year 5 Volume (MG) $2, $2, $2, $3, $3, $3, TSS (lbs) $0.180 $0.198 $0.218 $0.240 $0.264 $0.290 BOD (lbs) $0.239 $0.263 $0.290 $0.319 $0.350 $0.385 Septage Hauler $/Gallon $0.312 $0.343 $0.378 $0.415 $0.457 $ Gallons $ $ $ $ $ $ ,000 Gallon $ $ $ $ $ $ ,500 Gallon $ $ $ $ $ $
61 Wastewater Rate Options 5-Year Rate Plan Option 2 O&M Expenses + Debt Service + All Projects Sewer Rate Schedule Industrial Current Rate Year 1 Year 2 Year 3 Year 4 Year 5 Volume (MG) $2, $2, $3, $3, $4, $4, TSS (lbs) $0.180 $0.209 $0.242 $0.276 $0.315 $0.353 BOD (lbs) $0.239 $0.278 $0.322 $0.367 $0.418 $0.469 Septage Hauler $/Gallon $0.312 $0.362 $0.420 $0.479 $0.546 $ Gallons $ $ $ $ $ $ ,000 Gallon $ $ $ $ $ $ ,500 Gallon $ $ $ $ $ $
62 Annual Obligations Funding Allocation Over Time 2-Year Rate Plan $25,000,000 Wastewater Revenue Requirements vs. Revenue Under Existing and Increased Rates $22,500,000 $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 Reserve Funded Capital Expenses Rate Funded Capital Expenses Debt Service O&M Expenses Revenues under Existing Rates Revenues under Increased Rates $ Fiscal Year Ending June 30 62
63 Annual Obligations Funding Allocation Over Time 5-Year Rate Plan Option 1 $25,000,000 Wastewater Revenue Requirements vs. Revenue Under Existing and Increased Rates $22,500,000 $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 Reserve Funded Capital Expenses Rate Funded Capital Expenses Debt Service O&M Expenses Revenues under Existing Rates Revenues under Increased Rates $ Fiscal Year Ending June 30 63
64 Annual Obligations Funding Allocation Over Time 5-Year Rate Plan Option 2 $25,000,000 Wastewater Revenue Requirements vs. Revenue Under Existing and Increased Rates $22,500,000 $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 Reserve Funded Capital Expenses Rate Funded Capital Expenses Debt Service O&M Expenses Revenues under Existing Rates Revenues under Increased Rates $ Fiscal Year Ending June 30 64
65 Comparison to Other Agencies Monthly Bill $90 $80 $70 $60 $50 $40 $30 $20 $10 $- CITY OF YUBA CITY - REGIONAL COMPARISON MONTHLY SEWER BILL Single Family Residence $43.77 $29.40 $32.62 $34.00 $37.96 $40.53 $41.60 $54.42 $44.58 $47.01 $48.00 $63.22 $69.81 $
66 Key Decision Point Wastewater Rate Plan 2 Year Rate Plan O&M Expenses + Debt Service 5 Year Rate Plan Option 1 O&M Expenses + Debt Service + Priority 1 & 2 Projects 5 Year Rate Plan Option 2 O&M Expenses + Debt Service + All Projects 66
67 PROPOSITION 218 PROCESS 67
68 Proposition 218 Process Approved Guidelines for the Submission and Tabulation of Protests Mail Notice of Public Hearing for Proposed Water and Wastewater Rate Increases at least 45 days prior to Protest Hearing Hold Protest Hearing Rate Increase is approved if written protests do not exceed 50% of the property owners or customers 68
69 WRAP UP 69
70 Open House An open house is scheduled on April 2 nd from 9 AM to Noon at the Water Treatment Plant and Wastewater Treatment Facility Tours of facilities Equipment on display 70
71 Next Steps Provide Direction to Staff Regarding Decision Points Accept and Adopt Rate Study Approve Guidelines for the Submission and Tabulation of Protests Set the Protest Hearing Date Approve Notices for Proposition 218 Protest Hearing 71
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