Date: January 27, 2017 To: Public Works Commission From: Heather Buchanan, Support Systems Sr. Mgr. Subject: FY 2018 Capital Budget

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1 Date: January 27, 2017 To: Public Works Commission From: Heather Buchanan, Support Systems Sr. Mgr. Subject: FY 2018 Capital Budget Issue The attached are the Public Works Capital Improvement Project (CIP) requests for the General, Sewer, Solid Waste, and Geothermal Funds. As part of the budgeting process, PW is required to complete a six year capital plan. Only the first year of this plan is adopted as the FY 2018 budget. This memo provides a brief overview of the projects requested. Each full CIP write up is included in the attachment. Background General Fund Government Buildings Government Buildings (GB) is requesting $604,300 in FY 2018 for Major Repair and Maintenance (R&M) projects. This budget incorporates repair and maintenance of the fire facilities, City Hall, City Hall West, and several other facilities maintained by GB. Typical projects include roof replacements, parking lot sealing and replacement, HVAC improvements, and so on. Security The Security Infrastructure request, $267,500, is needed to bring the aging security access control and monitoring system up to current standards. Most of the system has not been replaced since its original installation date, which ranges back fifteen years. The request is also to create an annual replacement fund and to add an FTE to help support the day to day Security system operations. The system has grown from 70 doors/cameras to roughly 800 with no increase in staffing. Municipal Lighting The Public Safety Lighting project, $24,000, is annually budgeted for the installation of street lights in special needs areas as requested by the public in accordance with our street light installation policy. Over the last few years, the conversion of the City s street lights to LED has been in progress. This project continues that conversion effort. In FY 2018, the conversion of the 100 watt lights will begin, and is expected to take roughly eight years to complete. The power cost savings is incorporated into our base M&O budget.

2 Sewer Fund Engineering The Small Diameter Sewer Rehabilitation and Miscellaneous Trunk and Lateral CIPs are annually budgeted pipeline projects focused on the rehabilitation of existing pipelines and the addition of pipeline to serve existing residents. The FY 2018 budget request is $1.2 million for small diameter and $500,000 for miscellaneous trunk. The Joplin Large Diameter Rehabilitation project, $1.935 million, will replace the sixty inch trunk line that runs along Joplin Road, part of the last stretch into the West Boise Water Renewal Facility. Replacing the line mitigates potential risks if this line were to fail. The Glenwood Lift Station project, $250,000, will address electrical repair and maintenance issues discovered as part of a condition assessment review completed recently. Operations Major repair and maintenance projects are budgeted annually to ensure routine repair and maintenance around the facilities in kept up to date. For FY 2018 the Lander Street Major R&M project covers primary clarifier repairs and rehabilitation, aeration basin upgrades, and energy efficiency improvements. $275,000 is requested for Lander Street. West Boise Major R&M for FY 2018 includes Water Quality Lab roof replacement, digester gas boiler improvements, energy efficiency improvements, and paving rehabilitation. $370,000 is requested for West Boise. The Lander Street Water Renewal Facility Improvements CIP is for upgrades and rehabilitation of treatment capabilities within the facility and to address NPDES compliance issues for phosphorus. The project will be phased over the next eight years. Planning and design started in FY The first phase request is $ million in addition to the $2.253 million already in the FY 2017 budget. The phase two budget will be refined before making a final request. The West Boise Access Road project, $400,000, will create a new route for material and equipment delivery traffic and for waste hauling traffic within the West Boise Water Renewal Facility. The West Boise Operations Building project, $1 million, adds space to address the needs of the growing West Boise Water Renewal Facility. As additional treatment processes are added, staffing levels also increase. The project is anticipated to address the needs for the next twenty years. The Network and Control System Reliability project will allow for the programmable logic controller (PLC) hardware to be upgraded improving efficiency and reliability of the treatment facility control systems. FY 2018 is the second year of the three. $520,000 is requested for the remaining two years of the project. The multi year West Boise Filtration project is the next step in the process to meet the NPDES permit limits for total phosphorus. Filtration is required to remove the total suspended solids (TSS) portion of the remaining phosphorus. The total cost of this project is estimated to be $29.7 million. 2

3 Twenty Mile South Farm (TMSF) The Pivot Refurbishment and Replacement project provides $200,000 for replacement of one of the farm s 28 irrigation pivots. Geothermal Fund The Geothermal System Reliability Improvements project will target repair or modification to the geothermal system in areas of vulnerability. In FY 2018, $150,000 is proposed for extension of the geothermal system between 9 th and 10 th streets to complete a system loop in that area to increase capacity and hydraulics. Solid Waste Fund No new capital projects or equipment are proposed. Options and Recommendation Staff recommends approval of the FY 2018 capital improvement budget. Suggested Motion Since the capital budget requests are only one piece of the puzzle. We will defer the motion until March, when the personnel, operating and equipment budgets are presented. 3

4 BOISE CITY PUBLIC WORKS CIP SIX YEAR PLAN W/O ART FY2018-FY2023 FY2018 FY2019 FY2020 FY2021 FY2022 FY YEAR DESCRIPTION REQUEST REQUEST REQUEST REQUEST REQUEST REQUEST TOTAL GENERAL FUND Govt Buildings 0 GB Major R&M 604, , , , , ,700 4,174,100 1 Security Infrastructure 267, ,500 Muni Light 2 Public Safety Lighting 24,000 24,000 24,000 24,000 24,000 24, ,000 3 Street Light LED Conversion 250, , , , , ,000 1,500,000 TOTAL GENERAL FUND 541, , , , , ,000 1,911,500 SEWER FUND Engineering 4 Sewer Rehab-Small Diameter 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 7,200,000 5 Joplin Road Large Diameter Rehab 1,935, ,935,000 5a Ann Morrison Large Diameter rehab - - 2,200, ,200,000 5b Broadway/Boise/Univ. Large Diam Reh ,400,000 1,400,000 6 Misc Trunk & Lateral Ext. 500, , , , , ,000 3,000,000 7 Glenwood Lift Station 250, ,000 Operations Lander 8 Lander Major R&M 275, , , , , ,000 1,650,000 9 Lander Street Improvements 12,157,000 18,250,000 18,640,000 5,400,000 25,230,000-79,677,000 West Boise 10 West Boise Major R&M 370, , , , , ,000 1,620, West Boise Access Roads 400, , West Boise Operations Building 1,000, ,000, Network and Control System Reliability 270, , , West Boise Filtration 300,000 3,000,000 18,000,000 8,200, ,000-29,700, Temperature Mitigation ,700,000-14,100,000 22,800,000 Twenty Mile South Farm 16 TMSF Pivot Refurbish/Replacement 200, , , , , ,000 1,200,000 TOTAL SEWER FUND 18,857,000 23,925,000 41,265,000 24,725,000 27,855,000 17,925, ,552,000 GEOTHERMAL FUND 17 Geo System Reliability Improvements 150, ,800,000-1,950,000 TOTAL GEOTHERMAL FUND 150, ,800,000-1,950,000 TOTAL PUBLIC WORKS 19,548,500 24,199,000 41,539,000 24,999,000 29,929,000 18,199, ,413,500

5 City of Boise FY 2018 Budget Capital Project Annual Project Public Works Capital Fund Government Buildings Major R&M Start Date End Date Oct., 2017 Sep., 2028 Location: Government Building Facilities Funding Source: Tax Category: Major R&M Amount to Approve: Revenue: $604,300 Expense: $604,300 Project Description: This project provides for major repair, maintenance, and scheduled replacement projects to maintain all City buildings under Public Works Government Buildings Division purview. This does not specifically budget for equipment failures although it would provide for those contingencies by rescheduling some projects. Project Justification: Maintenance of City Hall, City Hall West, fire stations and other miscellaneous facilities is necessary to continue to provide many core services. By focusing on preventive maintenance, this project will eliminate or at least drastically reduce the likelihood of unanticipated and unbudgeted equipment replacement and facility maintenance. Project Feasibility: By identifying all major pieces of equipment and all facility related items and their life expectancies, it allows budgeting for replacement and/or major services on a regularly scheduled basis prior to anticipated failure. Implications of Deferring Project: Deferring this project or parts thereof increases the likelihood of equipment failure and allows City facilities to become under-maintained, both of which will require unbudgeted funding to correct deficiencies. Opportunity for Coordination: Individual projects will be coordinated with other projects and City operations. 1

6 CAPITAL FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Capital Revenues Project Total Tax Support $604,300 $853,700 $714,800 $869,100 $394,500 $737,700 $4,174,100 Subtotal Revenues $604,300 $853,700 $714,800 $869,100 $394,500 $737,700 $4,174,100 Capital Costs Planning/Design Construction $604,300 $853,700 $714,800 $869,100 $394,500 $737,700 $4,174,100 Contingency Capital Equipment Land Acq. Constr. Land Acq. Open Space Subtotal Costs $604,300 $853,700 $714,800 $869,100 $394,500 $737,700 $4,174,100 Fiscal and Operating Impact: There is minimal O&M impact from these projects. OPERATING FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Operating Revenues Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs $0 $0 $0 $0 $0 $0 $0 Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

7 City of Boise FY 2018 Budget Capital Project Annual Project Public Works Security System Infrastructure Start Date End Date Oct., 2017 Sep., 2018 Location: Various Funding Source: Tax Support Category: Major R&M Amount to Approve: Revenue: $267,500 Expense: $267,500 Project Description: The City s physical security system (access control and monitoring) is valued at approximately $3 million with supporting hardware in 55 City facilities. The hardware consists of door access controls, cameras, servers, video recording systems, and intrusion/panic systems. Much of this infrastructure has not been replaced since its original installation date fifteen years ago, and there has never been a budget allocated for ongoing routine repair and replacement. Repairs are made as issues arise. In addition, as new security needs are identified for existing facilities; there is a very limited budget available. Generally, departments scrape together savings to cover the cost. IT and Security reviewed the system to determine the cost to bring the system up to current standards, create an ongoing replacement plan, and allocate budget for new needs. Current Standards $267,500 is requested to allow replacement of the outdated cameras and to repair any outstanding door issues. This would be a onetime refurbishment of the system. Ongoing Replacement Plan To ensure the system is maintained at the established standards, a base increase of $90,000 is also requested for an annual camera replacement fund (5 year replacement cycle, 179 $2,500 each = 36 cameras replaced annually). Door hardware replaced on an as needed basis. Annual needs A base allocation of $31,000 to fund new door access controls and camera installations is also requested. These needs are based on departmental requests for their facilities. This would allow for approximately 7 doors ($3,000 each) and 4 cameras ($2,500 each). An additional FTE is also requested to help with workload concerns. One FTE supports the entire system/program including: * Managing the system hardware repairs and maintenance, contractor work, and department requests * Managing the software system access control level definitions and applying the levels to employee badges * Employee badges generating badges for all staff including seasonals, contractors, volunteers Over the years the system has grown from 70 doors/cameras to roughly 800 without any additional staffing. The current incumbent regularly has overtime to accomplish all of the tasks. Adding an FTE will help distribute and balance the workload. Project Justification: Much of the security system was installed fifteen years ago, and has not been updated since. Cameras are especially in need of replacement to bring the quality of imagery up to today s standards. This proposal is analogous to the IT network hardware replacement plan. 1

8 Project Feasibility: The work will be contracted out, so timing will depend on contractor s availablity. Implications of Deferring Project: If the cameras in the system are not upgraded, they will become completely obsolete and unusable leaving a significant gap in our security infrastructure. Opportunity for Coordination: Work could be coordinated with any other facility upgrades that are identified. CAPITAL FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Capital Revenues Tax Support $267, $267,500 Subtotal Revenues $267,500 $0 $0 $0 $0 $0 $267,500 Capital Costs Planning/Design Construction $267,500 Contingency Capital Equipment $267,50 Subtotal Costs $267,500 $0 $0 $0 $0 $0 $267,500 Fiscal and Operating Impact: $90,000 for annual camera replacement and $31,000 for new door access controls and cameras to meet department requests. OPERATING FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Operating Revenues Tax Support Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 M&O $121,000 $121,000 $121,000 $121,000 $121,000 $121,000 $121,000 Subtotal Costs $206,000 $206,000 $206,000 $206,000 $206,000 $206,000 $206,000 Net Fund Support $206,000 $206,000 $206,000 $206,000 $206,000 $206,000 $206,000 Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

9 City of Boise FY 2018 Budget Capital Project Annual Project Public Works Public Safety Lighting Start Date End Date Oct., 2017 Sep., 2023 Location: Various Funding Source: Tax Support Category: Expansion Amount to Approve: Revenue: $24,000 Expense: $24,000 Project Description: Provide continuation of the program for street lighting improvements where requested by residents, police, etc. Public Works staff is often contacted requesting additional street lights not related to new development, and with the exception of neighborhood reinvestment grants (for the larger requests), this is the only budget to fund such lights. Requests are screened for conformance to City street light placement standards and prioritized by criteria such as road classification, pedestrian conflicts and concentrations, etc. Where existing Idaho Power poles exist, lights are added as Idaho Power owned lights on the existing poles. Project Justification: Street lights provide improvements to safety and security of motorists, pedestrians, bicyclists and residents. This program responds to specific requests made by residents, police or others, usually in response to a specific and ongoing problem. Project Feasibility: The primary variable with this project is how many lights are requested by the public. Implications of Deferring Project: Continued lack of street lighting benefits (primarily safety and security). Not being able to address the customer request and address the need/issue. Opportunity for Coordination: Requests are reviewed to ensure they are not in a location of an upcoming ACHD project. 1

10 CAPITAL FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Capital Revenues Tax Support $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $144,000 None None Subtotal Revenues $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $144,000 Capital Costs Planning/Design Construction $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $144,000 Contingency Capital Equipment Land Acq. Constr. Land Acq. Open Space Subtotal Costs $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $144,000 Fiscal and Operating Impact: The estimates are based on ten lights. OPERATING FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Operating Revenues Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $7,200 Subtotal Costs $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $7,200 Net Fund Support $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $7,200 Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

11 City of Boise FY 2018 Budget Capital Project Annual Project Public Works Street Light LED Conversion Start Date End Date Oct., 2017 Sep., 2023 Location: City Hall Funding Source: Tax Category: Major R&M Amount to Approve: Revenue: $250,000 Expense: $250,000 Project Description: This project will convert street lights from high-pressure sodium to LED technology. Higher wattage lights have been converted. Starting in FY 2018, conversion of 100 watt lights will begin. Approximately 450 lights will be converted each year. Project Justification: LED lights consume roughly 60% less energy than high-pressure sodium lights. In addition, LED lights are expected to have lower maintenance costs. Project Feasibility: Over 3,400 street lights have been converted to LED; this project is considered low risk. Implications of Deferring Project: Continued higher energy consumption, energy costs, and maintenance costs. Opportunity for Coordination: None. 1

12 CAPITAL Capital Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Tax Support $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,500,000 Subtotal Revenues $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,500,000 Capital Costs Planning/Design - Construction - $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,500,000 Contingency - Capital Equipment - Land Acq. Constr. - Land Acq. Open Space - Subtotal Costs $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,500,000 Fiscal and Operating Impact: This project will decrease O&M costs due to power and maintenance savings. The savings are directly built into the department s O&M budget. OPERATING Operating Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O $0 $0 $0 $0 $0 $0 $0 Subtotal Costs $0 $0 $0 $0 $0 $0 $0 Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

13 City of Boise FY 2018 Budget Capital Project Annual Project Public Works Sewer Fund Sewer Rehab Small Diameter Start Date End Date Oct., 2017 Sep., 2023 Location: City s Sewer Service Area Funding Source: Retained Earnings Category: Remodel/Renovation Amount to Approve: Revenue: $1,200,000 Expense: $1,200,000 Project Description: To replace/rehabilitate sewer mains that have a high likelihood of failure due to structural deficiencies such as root intrusion and/or corrosion due to hydrogen sulfide. In addition, the CIP provides a manageable (logistically and fundable) programmatic approach to replace aging infrastructure in a way that will not require an all at once approach. Project Justification: The sanitary sewer collection system includes approximately 900 miles of small diameter sewer main (8-inch to 21-inch diameter). Approximately twenty percent (20%) or 180 miles of this main line is made up of either concrete or clay pipe. The majority of this pipe is approximately 50 years old or older. The expected remaining useful life of this pipe is estimated at 75 years. The objective of this CIP is to replace these pipe types over the next 75 years at a rate of 2.4 miles per year (0.3% of the total system per year). Project Feasibility: Establishes a reasonable, manageable rehab/replacement schedule that will result in an acceptable level of service to sewer customers. Implications of Deferring Project: Potential of less than desirable level of service to customers which could increase the number of backups and overflows; may result in reactive repairs versus proactive repairs; and may create large, difficult and expensive-to-fund rehabilitation/replacement projects if deferred. Opportunity for Coordination: Sanitary sewer rehab/replacement projects are often done prior to or in conjunction with the Ada County Highway District and/or Idaho Transportation Department roadway projects. CAPITAL Capital Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Retained Earnings $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $7,200,000 Subtotal Revenues $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $7,200,000 1

14 Capital Costs Planning/Design Construction $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $7,200,000 Contingency - Capital Eq Land Acq. Constr. Land Acq. Open Space Subtotal Costs $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $7,200,000 Fiscal and Operating Impact: N/A OPERATING FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Operating Revenues Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs $0 $0 $0 $0 $0 $0 $0 Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

15 City of Boise FY 2018 Budget Capital Project New Project Public Works Joplin Road Diameter Sewer Rehabilitation Start Date End Date Feb., 2018 May, 2018 Location: Joplin Road and Ancell Lane Funding Source: Retained Earnings Category: Major R&M Amount to Approve: Revenue: $1,953,000 Expense: $1,953,000 Project Description: Replace a deteriorated existing 60-inch reinforced concrete pipe that was installed in Project Justification: The SPORE program has identified a section of this sanitary trunk line to have significant likelihood of failure (concrete deterioration, signs of rebar showing and infiltration) along with a high consequence of failure do to the size of pipe, flow it carries and the physical location of the trunk line (between two ponds). The preferred alternative is to relocate the existing trunk line to Joplin Road through City owned property (Lombac property). Alternative project would be to cure-in-place this project. These options and other were evaluated within the SPORE program and relocating the pipe line was identified as the preferred alternative. Project Feasibility: By addressing this issue prior to failure we are able to fix it on our terms and avoid sanitary sewer overflows, negative environmental impacts, potential property damage, unfavorable publicity. Implications of Deferring Project: Sanitary sewer overflows, negative environmental impacts, potential property damage, unfavorable publicity, and high cost of emergency repairs. In the event of a failure the sludge line also could be impacted. Opportunity for Coordination: This project could include relocation of the sludge line. This would add an estimated $250,000 to the project. CAPITAL Capital Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Retained Earnings $1,935, $1,935,000 Subtotal Revenues $1,935,000 $0 $0 $0 $0 $0 $1,935,000 1

16 Capital Costs Planning/Design Construction $1,935, $1,935,000 Contingency Capital Equipment Land Acq. Constr. Land Acq. Open Space Subtotal Costs $1,935,000 $0 $0 $0 $0 $0 $1,935,000 Fiscal and Operating Impact: N/A OPERATING Operating Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

17 City of Boise FY 2020 Budget Capital Project Ann Morrison Large Diameter Sewer Rehabilitation Location: Ann Morrison Memorial Park Future Project Start Date End Date Oct., 2019 Sep., 2020 Public Works Funding Source: Retained Earnings Category: Major R&M Amount to Approve: Revenue: $0 Expense: $0 Project Description: Rehabilitate, relocate, increase capacity, and address odor issues of a 33-inch reinforced concrete pipe installed in 1948 and a 42-inch T-lock reinforced concrete pipe installed in Project Justification: The 33-inch pipe is near the end of its useful life and has a high likelihood of failure. The 42-inch trunk line is near capacity; certain sections may exceed capacity with the anticipated increase in flows. The Parks department is currently developing a long term plan for Ann Morrison Park; this pipeline project could possibly be coordinated with any future work that may come out of the Parks planning process. Project Feasibility: Possibility of combining two trunk lines into one reducing the amount of large diameter trunk lines. Allows the opportunity to address odor issues in the area. The possibility to abandon an existing siphon under the Boise River will be explored. Implications of Deferring Project: Capacity issues related to expected flows and the high likelihood of failure may result in sanitary sewer overflows. If the funding is not approved, the City may miss an opportunity to combine the pipeline project with possible park improvements. Opportunity for Coordination: There may be an opportunity to complete the pipeline work during other improvements that may be completed at the park. CAPITAL Capital Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Retained Earnings 0 0 $2,200, $2,200,000 Subtotal Revenues $0 $0 $2,200,000 $0 $0 $0 $2,200,000 1

18 Capital Costs Planning/Design Construction 0 0 $2,200, $2,200,000 Contingency Capital Equipment Land Acq. Constr. Land Acq. Open Space Subtotal Costs $0 $0 $2,200,000 $0 $0 $0 $2,200,000 Fiscal and Operating Impact: N/A OPERATING Operating Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

19 City of Boise FY 2023 Budget Capital Project Future Project Public Works Broadway/Boise/University Large Diameter Sewer Rehabilitation Start Date End Date Oct., 2022 Sep., 2023 Location: Various location in Broadway Avenue, Boise Avenue and University Avenue. Funding Source: Retained Earnings Category: Major R&M Amount to Approve: Revenue: $0 Expense: $0 Project Description: Replace/rehabilitate approximately 3,500 lf of trunk line sewer in sections of Broadway, Boise, and University. Project Justification: The pipeline evaluation system has identified these sewer sections as having a high likelihood of failure within several years along with significant consequences associated with failure. Project Feasibility: Further evaluation will be completed to determine appropriate timing and scope of work. Implications of Deferring Project: SSO, interrupted service, property damage, costly repair. Opportunity for Coordination: TBD 1

20 CAPITAL Capital Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Retained Earnings $1,400,000 $1,400,000 Subtotal Revenues $0 $0 $0 $0 $0 $1,400,000 $1,400,000 Capital Costs Planning/Design Construction $1,400,000 $1,400,000 Contingency Capital Equipment Land Acq. Constr. Land Acq. Open Space Subtotal Costs $0 $0 $0 $0 $0 $1,400,000 $1,400,000 Fiscal and Operating Impact: N/A OPERATING Operating Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

21 City of Boise FY 2018 Budget Capital Project Annual Project Public Works Misc. Trunk & Lateral Ext. Start Date End Date Oct., 2017 Sep., 2023 Location: City s Sewer Service Area (city limits) Funding Source: Retained Earnings Category: New Development Amount to Approve: Revenue: $500,000 Expense: $500,000 Project Description: Projects completed within this CIP provide trunk and lateral pipelines to existing residents, new projects which support community enhancements, and extensions in advance of or in conjunction with Idaho Transportation Department (ITD) and Ada County Highway District (ACHD) street and highway projects. All projects will conform to sewer extension policies adopted by the Public Works Commission (PWC). Project Justification: Current sewer extension policy states that under specified criteria the City of Boise will design, fund and build sewer extensions. Project Feasibility: Projects funded from this CIP are controlled by the ACHD or ITD project schedules or are driven by neighborhood requests. The number and type of projects for the next budget cycle is still unknown. Implications of Deferring Project: Patrons requesting new connections will have to fully fund mainline construction and extensions on their own which may result in fewer new connections and less development. Opportunity for Coordination: Sanitary sewer extension projects are often done prior to or in conjunction with the Ada County Highway District and/or Idaho Transportation Department roadway projects. CAPITAL Capital Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Retained Earnings $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000 Subtotal Revenues $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000 Capital Costs Planning/Design $ Construction - $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000 1

22 Contingency - Capital Equipment Land Acq. Constr. Land Acq. Open Space Subtotal Costs $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000 Fiscal and Operating Impact N/A OPERATING Operating Revenues FY 2018 FY 2018 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

23 City of Boise FY 2018 Budget Capital Improvement Project Detail New Project Public Works - Sewer Glenwood Lift Station Rehabilitation Start Date End Date Oct., 2017 Jan., 2018 Location: Glenwood Lift Station Funding Source: Retained Earnings Category: Major R&M Amount to Approve: Revenue: $250,000 Expense: $250,000 Project Description: Repair/replace identified components (mechanical, electrical, etc.) to ensure continued operation of the Glenwood lift station. Project Justification: The condition assessment, as completed by CH2M in an effort to develop the facility plan, identified electrical components that are at the end of their useful lives. Failures of these components could result in an interruption of this lift station service, which could result in sanitary sewer overflows. Project Feasibility: By addressing these issue prior to failure the repairs can be schedule and completed in a more cost effective manner as compared to performing emergency repairs. Implications of Deferring Project: Sanitary sewer overflows, negative environmental impacts, potential property damage, unfavorable publicity, high cost of emergency repair. Opportunity for Coordination: Electrical work will be done in support of the arc flash program which is meant to mitigate and minimize the potential of arc flash occurrences. CAPITAL FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total Capital Revenues Retained Earnings $250,000 $0 $0 $0 $0 $0 $250,000 Subtotal Revenues $250,000 $0 $0 $0 $0 $0 $250,000 Capital Costs Planning/Design Construction $250, $250,000 Contingency Capital Equipment 1

24 Land Acq. Constr. Land Acq. Open Space - Subtotal Costs $250,000 $0 $0 $0 $0 $0 $250,000 Fiscal and Operating Impact: N/A OPERATING FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Operating Revenues Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs $0 $0 $0 $0 $0 $0 $0 Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

25 City of Boise FY 2018 Budget Capital Improvement Project Detail Annual Project Public Works - Sewer Lander Street Major R&M Start Date End Date Oct., 2017 Sep., 2023 Location: Lander Street Water Renewal Facility Funding Source: Retained Earnings Category: Major R&M Amount to Approve: Revenue: $275,000 Expense: $275,000 Project Description: This budget funds selected preventive and corrective maintenance activities that require engineering support. It also funds minor improvements that are necessary to modify the original process design, replace aging equipment, maintain or replace building siding and roofing, implement technical advances, plan and implement plant-wide utility systems maintenance and expansion, address changes in safety codes, and provide security improvements when necessary. This annual program is used to accomplish these activities in a timely manner that maintains treatment capacity and operating efficiency at the Lander Street Water Renewal Facility (LSWRF). Specific projects for the upcoming budget years include: Rehabilitation of primary clarifiers (concrete inside basin is degraded, mechanisms require lots of maintenance; repairs will happen as needed to maintain functionality) Updating obsolete motor drives and control network input and output hardware Aeration basins W3 distribution piping replacement Energy efficiency improvements Project Justification: Much of the LSWRF is more than 50 years old. The R&M budget is part of an effective funding strategy that helps optimize the LSWRF physical condition. Project Feasibility: This major repair and maintenance project for the LSWRF includes a variety of critical facility replacements and/or upgrades of deteriorating equipment, piping, electrical and control systems, and structures to ensure reliable treatment and protection of the City s investment. Small replacement and rehabilitation projects need to continue to occur and can best be addressed as individual efforts. Implications of Deferring Project: Much of the Lander Street facility will be upgraded in the next few years, but there remains work that needs to be completed in the short term to prevent safety or operational issues. Deferral of this work creates greater risk exposure in these areas Opportunity for Coordination: Projects completed under this CIP will be coordinated with the other major upgrade work taking place at Lander Street. 1

26 CAPITAL FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Capital Revenues Project Total Retained Earnings $275,000 $275,000 $275,000 $275,000 $275,000 $275,000 $1,650,000 Subtotal Revenues $275,000 $275,000 $275,000 $275,000 $275,000 $275,000 $1,650,000 Capital Costs Planning/Design $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000 Construction $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $900,000 Contingency Capital Equipment $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $450,000 Land Acq. Constr. Land Acq. Open Space Subtotal Costs $275,000 $275,000 $275,000 $275,000 $275,000 $275,000 $1,650,000 Fiscal and Operating Impact: N/A OPERATING FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Operating Revenues Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs $0 $0 $0 $0 $0 $0 $0 Equipment (one time) $0 $0 $0 $0 $0 $0 $0 01/23/2015 3:19 PM 2

27 City of Boise FY 2018 Budget Capital Project Multi-year Project Updated Public Works Lander Street Improvements Start Date End Date Oct., 2016 Sep., 2024 Location: Lander Street Water Renewal Facility Funding Source: Retained Earnings Category: New Development & Major R&M Amount to Approve: Revenue: $54,447,000 Expense: $54,447,000 Project Description: This program includes rehabilitation of LSWRF to replace existing assets and installation of new assets to meet our new EPA NPDES permit obligations for phosphorus. The initial phase of the program is intended to be phased over five years to manage financial commitments. Phase 2, which has not been well developed at this time, is expected to occur from FY22 through FY24. The program description is included in the Lander Street Water Renewal Facility Improvements Project Development Report. In summary, the proposed initial program includes upgrading or constructing new the following: 1. Site infrastructure to support upgrades 2. Influent pump station 3. Screening process 4. Grit removal process 5. Disinfection process 6. Tertiary phosphorus treatment 7. Effluent pump station 8. Potential alternate project resulting from further facilities planning analysis Phase 2 is expected to include Primary Clarifier Replacement, Secondary Process Modifications for phosphorus removal, Secondary Clarifier Replacement or additions, and river outfall diffuser improvements, siphon and South Boise Interceptor (SBI) modifications. Requesting approval of the Phase 1 budget update. Phase 2 will be requested at a later time. Project Justification: About two years ago a decision was made to keep Lander Street in operation. This decision set the stage to make many needed improvements that had been set aside until the Lander Street evaluation had been completed. In addition, new permit requirements drive much of the proposed work. Project Feasibility: Nearly two years ago, a thorough risk-based analysis was completed, which determined that Lander Street should be kept in operation versus consolidating operations at the West Boise Water Renewal Facility. Though costly, the proposed improvements minimize regulatory risk, maximize future operational flexibility, and provide the most cost-efficient solution. Implications of Deferring Project: Deferral of the project would likely cause the City to be in violation of the new NPDES permit requirements. Opportunity for Coordination: 1

28 The Lander Street Major R & M projects should be coordinated with this CIP. CAPITAL Capital Revenues Retained Earnings Subtotal Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY Project Total $12,157,000 $18,250,000 $18,640,000 $5,400,000 $25,230,000 $79,677, $ $0 $12,157,000 $18,250,000 $18,640,000 $5,400,000 $25,230,000 $79,677,000 Capital Costs Planning/Design $3,039,000 $4,562,000 $4,660,000 $1,3500,000 $5,300,000 $18,911,000 Construction $9,118,000 $13,688,000 $13,980,000 $4,050,000 $19,930,000 $60,766,000 Capital Equipment $0 Subtotal Costs $12,157,000 $18,250,000 $18,640,000 $5,400,000 $25,230,000 $79,677,000 Net Fund Support $0 $0 $0 $0 $0 $0 Fiscal and Operating Impact: Addition of 1.0 FTE in FY 2020 after completion of the first phase of work. Operating costs are for power and minor R&M. OPERATING Operating Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY Base Impact Revenue Category $0 Revenue Category $0 Revenue Category $0 Subtotal Revenues $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel 0 0 $70,000 $70,000 $105,000 $105,000 M&O ,000 $310,000 $470,000 $470,000 Subtotal Costs 0 0 $380,000 $380,000 $575,000 $575,000 Net Fund Support $0 $0 $380,000 $380,000 $575,000 $575,000 Equipment (one time) $0 $0 $0 $0 $0 $0 2

29 City of Boise FY 2018 Budget Capital Project Annual Project Public Works West Boise Major R&M Start Date End Date Oct., 2017 Sep., 2023 Location: West Boise Water Renewal Facility Funding Source: Retained Earnings Category: Major R&M Amount to Approve: Revenue: $370,000 Expense: $370,000 Project Description: This budget funds selected preventive and corrective maintenance activities that require engineering support. It also funds minor improvements that are necessary to modify the original process design, replace aging equipment, maintain or replace building siding and roofing, implement technical advances, plan and implement plant-wide utility systems maintenance and expansion, address changes in safety codes, and enhance needed security. This annual program is used to accomplish these activities in a timely manner that maintains treatment capacity and operating efficiency at the WBWRF. Specific projects for the upcoming budget years include: Replace fire sprinkler system in the Maintenance Building Take digester gas storage sphere off line and inspect Water Quality Lab roof replacement Aeration basins diffuser replacement Miscellaneous paving repairs & rehabilitation Digester gas boiler sequencing improvements Energy efficiency upgrades Project Justification: Much of the WBWRF is more than 25 years old. The R&M budget is part of an effective funding strategy that helps optimize the WBWRF physical condition. During a routine inspection of the Maintenance Building fire suppression system, the vendor recommended a full system replacement due to corrosion, with an estimated project cost of $120,000. Project Feasibility: This major repair and maintenance project for the WBWRF includes a variety of critical facility replacements and/or upgrades of deteriorating equipment, piping, electrical and control systems, and structures to ensure reliable treatment and protection of the City s investment. Small replacement and rehabilitation projects need to continue to occur and can best be addressed as individual efforts. Implications of Deferring Project: Deferral of R&M work increases the risk of structural and major equipment failures that could in turn result in permit violations. Under current budgeting strategies this work would have to be addressed by frequent small, unscheduled requests for funds if this CIP request is deferred. It would leave no readily available source to fund proactive repairs and improvements that could prevent failures. 1

30 Opportunity for Coordination: Projects will develop and maintain site-specific planning documents that ensure plant-wide utility systems (centralized controls, electrical, plant water, fire water, potable water) conform with new building and life safety codes and standards, keep abreast of current technologies, and provide guidance for consistent maintenance and expansion of those systems. Projects will implement recommendations from planning documents (some implementation may be incorporated in other CIP projects). CAPITAL Capital Revenues Retained Earnings FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total $370,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,620,000 Subtotal Revenues $370,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,620,000 Capital Costs Planning/Design - $75,000 $50,000 $50,000 $50,000 $50,000 $50,000 $325,000 Construction - $245,000 $150,000 $150,000 $150,000 $150,000 $150,000 $995,000 Contingency - Capital Equipment - $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000 Land Acq. Constr. - Land Acq. Open Space - Subtotal Costs $370,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,620,000 Fiscal and Operating Impact: N/A OPERATING Operating Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

31 City of Boise FY 2018 Budget Capital Project New Project Public Works West Boise Access Roads Start Date End Date Feb., 2018 Sep., 2018 Location: West Boise Water Renewal Facility Funding Source: Retained Earnings Category: Major R&M Amount to Approve: Revenue: $400,000 Expense: $400,000 Project Description: Create a permanent and appropriately located route for material and equipment delivery traffic and for waste hauling traffic on the West Boise Water Renewal Facility (WBWRF) site by adding a new access road and changing existing humus pond dikes into paved access roads. Project Justification: Traffic into the West Boise laboratory, administration offices, and Boise Watershed enters along Ancell Avenue. The remaining traffic related to employees, warehouse deliveries, construction and so forth is routed through the recently constructed west entrance. The current road infrastructure must be upgraded to more safely, efficiently, and securely route these vehicles through the plant to minimize interaction with the operators, tour groups, and others conducting business throughout the facility. The route will also direct traffic away from some of our higher risk facilities such as the methane storage sphere. Project Feasibility: This work will reduce risks for the City involving personal safety and site security. Implications of Deferring Project: Although there have been no accidents to date involving individuals, vehicles, or plant infrastructure, deferring this project prevents these safety risks from being addressed. Opportunity for Coordination: Another CIP is requested this year to construct additional office space at the Operations Building. Without this project, all traffic to the east side of the plant passes the existing building. It is anticipated that the road will have to be relocated to provide room for the new Operations Building, resulting in detouring the traffic. This CIP can be done prior to construction of new space, preventing disruptions to the cross-plant traffic. The new route will also clear space for future primary and secondary clarifiers and the next expansion of the aeration basins at WBWRF. Development of this CIP will be coordinated with the facilities planning effort. CAPITAL Capital Revenues Retained Earnings FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Project Total $400, $400,000 Subtotal Revenues $400, $400,000 1

32 Capital Costs Planning/Design - $10, $10,000 Construction - $390, $390,000 Contingency - Capital Equipment - Land Acq. Constr. - Land Acq. Open Space - Subtotal Costs $400, $400,000 Fiscal and Operating Impact: N/A OPERATING Operating Revenues FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Base Impact Subtotal Revenues $0 $0 $0 $0 $0 $0 $0 Operating Costs # of FTE s Personnel M&O Subtotal Costs Equipment (one time) $0 $0 $0 $0 $0 $0 $0 2

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35 City of Boise FY 2018 Budget Capital Project New Project Public Works West Boise Operations Building Start Date End Date Oct., 2017 Sep., 2018 Location: West Boise Water Renewal Facility Funding Source: Retained Earnings Category: New Development Amount to Approve: Revenue: $1,000,000 Expense: $1,000,000 Project Description: Add a new building near the existing Operations Building and provide remodeling in the existing Operations Building to meet the increased personnel needs of the treatment plant operations staff and engineering staff. Facilities would include an expanded lunch and break room, new offices, new and remodeled restrooms, remodeled shower and locker facilities, and a larger conference room. This CIP will increase available Operations Building spaces to address the needs for the plant manager, a plant operations coordinator, 4 shift supervisors working split shifts, 7 existing plus 2 future operators, 6 existing plus 3 future grounds maintenance personnel, 3 existing plus 1 future process automation controls staff members, 2 existing plus 1 future plant process coordinator/ analyst/ modeler, 2 existing construction management staff members, 2 Dixie Drain operators seasonally sharing space with 2 student interns, up to 3 project engineers during construction projects, and 5 asset management staff now located at the WaterShed. Some additional space will be included for future staff growth providing function not now identified. This project would resolve plant operators staff space for the next 20 years and address deficiencies in the existing shower and locker space at the Operations Building. Project Justification: The existing Operations Building on site was constructed approximately 25 years ago and was expanded in Staff has expanded considerably since that time without space additions, and the staff continues to grow. As NPDES water quality compliance requirements have become more stringent, multiple unit processes have been added to the WBWRF (e.g., EBNR and Struvite Production), and processes have been increasingly automated. Over the past 10 to 20 years there have been substantial staffing increases to support the additional infrastructure and automation that has been installed. Staffing increases include 5 additional operators, 7 additional maintenance staff, 3 additional building and grounds staff, a warehouse staff person, and 6 divisional staff for an increase of 22 operations team members. In addition, there were 5 engineering team members working at WBWRF, 3 performing control system management and 2 performing construction management and general administrative support. These staffing increases have led to exceeding capacity of the existing administration facilities. The existing facilities are not sufficient to accommodate the staffing required to operate and maintain these processes. With future additional unit processes likely to be installed for phosphorus and temperature compliance, future staff increases are possible. Project Feasibility: The project will allow staff to focus attention on their job functions and not on overcrowded work spaces and the resulting work inefficiencies. Implications of Deferring Project: The engineering project management staff vacated the existing building in the winter of 2016 during an ongoing construction project to make room for new operations staff members, and the construction 1