Action Plan for City Council Goals

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Amos Carroll
5 years ago
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1 Action Plan for City Council Goals Abbreviations: CA City Administrator ACA Assistant City Administrator PC Police Chief FC Fire Chief PWD Public Works Director CDD Community Development Director FD Finance Director RC Recreation Coordinator Goal One: Recruit and Retain a Qualified Workforce ACTION ITEM 1: Recruitment and Hiring $ TBD Volunteer Coordinator position o Create job description and assess options for filling GIS Assistant position o Develop job description for a proposed full time position Communications Coordinator position o Create job description; consider joint position with potential Volunteer Coordinator CA/ACA/PC 11/2017 CDD/PWD 11/2017 ACA 11/2017 6/17 CA: Each of these positions will be dependent upon being included in FY 2018 budget. Communications Coordinator position was included in 2017 budget, but remained unfilled, due personnel funding needs elsewhere in the system. 9/17 CA: GIS Coordinator and Communications Coordinator proposed in preliminary FY 18 budget ACTION ITEM 2: POLICE DEPARTMENT: Recruit, hire and retain/maintain qualified Police Officer personnel to full FTE compliment $ Review McGrath Study and consider future staffing allocation models PC 9/ P age

2 6/17 PC From the current Police Officer recruitment process three offers were extended and accepted. New members will start mid June to early July. Discussion of other police staffing needs will take place during FY 2018 budget prep. 9/17 PC: Three police officers added, and are currently undergoing FTO orientation. Two additional Police Officer Positions included in preliminary FY 2018 budget One to start 1/1/18, and one to start 7/1/18 ACTION ITEM 3: Provide incentives for health and wellness among employees Develop wellness incentive program within the Police Department o Consider extending to other city staff, if feasible $ TBD ACA/PC 1/2018 Goal Two: Address City Facilities, Infrastructure and Equipment Needs ACTION ITEM 4: Complete a Facility Needs Assessment to determine future space needs and uses $ TBD Schedule presentation of Fire Department building study at future City Council Work Session FC 11/2017 Consider and plan for long term space needs/uses for facilities o Consider campus concept City Hall, Police and Fire at one location o Include community space, senior center o Renovate parking lot and sidewalks, as appropriate CA/PC/FC/RC Mid 2018 Consider Council Chambers redesign for ADA compliance and efficient use of space CA/ACA 12/31/17 9/17 CA: Funding for additional architectural work for Fire Station discussion included in preliminary FY 18 budget, but funding for discussion to be started in FY 17 is needed to get a head start The Council should determine how the options should be reviewed, and by whom. 2 P age

3 ACTION ITEM 5: Improve Building security at City Hall $10,000 Complete installation of door access and panic button systems within identified building areas CA/ACA 12/31/17 9/5/17 ACA: Three quotes for door access and panic button systems have been received and are under review. ACTION ITEM 6: Complete remediation of downstairs mold issues and Police Department remodel Bid document before City Council for approval CA 8/2017 Award contract at City Council Meeting CA 9/2017 Work start date CA 10/2017 9/17 CA: Plans for lower level work to be considered by Council in 9/17 ACTION ITEM 7: Upgrade audio visual system in Council Chambers Seek quote from vendor on a systems design which incorporates replacement technology for TVs, projector, overhead camera, and possibly video cameras (Coordinate with NDC4) $ TBD ACA 11/ P age

4 ACTION ITEM 8: PUBLIC WORKS: Consider purchase of a street sweeper $200,000 Present cost/benefit analysis of city owned street sweeper PWD 8/2017 6/17 PWD: Pricing is available. Discuss during FY 2018 Budget review. 9/17 PWD: Pricing and current contract costs researched, and discussed with Council during Budget Review. Decision made to retain current practice of contract sweeping. ACTION ITEM 9: FIRE DEPARTMENT: Establish a Rescue 10 Committee to plan for the replacement of equipment Determine replacement plan FC 12/31/17 6/17 FC: The prior Rescue 10 committee has been disbanded. A new committee should be formed to determine fire apparatus needs in the next 3 5 years, but only after the Council sets forth parameters of the Fire Department s long term equipment needs. Goal Three: Create an Agreed Upon Vision for Key Development/Redevelopment Areas in the City ACTION ITEM 10: Create short and long term visions for development/redevelopment areas within the city City Council to discuss and examine ideas and options (e.g. The Village, Bourne Property) o Solicit property owners and community input as appropriate CDD/CA 3/2018 6/17 CA: Village Discussion underway soon; seeking input from local business regarding Bourn Property. 9/17 CA: Discussion of Dodd Road traffic study to Council in 9/17. Development of Village lots may be impacted by study. 4 P age

5 ACTION ITEM 11: Ready Bourne property for sale Work with local companies to identify next steps in the purchase/use of the property CDD TBD Develop contingency plan/alternatives for site CDD TBD Consider relocation of storage for public works materials and opportunities to cover costs of material relocations PWD Prior to Sale 6/17 CA: Phase One Environmental Review completed indicated that the only issues are those expected relating to septic system removals, and need to clean up after relocation of Public Works materials. ACTION ITEM 12: Examine appropriate uses of City incentives in support of Economic Development Conduct business retention survey (utilize resources through DEED, Dakota County CDA) CDD 12/31/18 Facilitate/support TIF redevelopment projects CDD As needed Goal Four: Enhance Parks and Recreation Services and Facilities ACTION ITEM 13: Create plan to bridge generational gap through community space/multigenerational facility Include with Facility Needs Assessment under Action Item 4 CA 7/ P age

6 ACTION ITEM 14: Upgrade parks facilities e.g. warming house, lights at Mendakota Park Review and update Trail Improvement Maintenance Plan PWD 7/2018 Analyze tennis courts infrastructure and determine improvement needs and schedule PWD/RC 7/2018 Analyze need for recreational lighting at Mendakota; complete cost/benefit analysis of lighting RC/ 7/2018 installation. P&R Commission 9/17 CA: Action seeking Council approval for Marie Parks Tennis Courts resurfacing, and lighting re do at Friendly Hills on for 9/17. Contract awarded in July for reconstruction of warming house at Friendly Hills Park. ACTION ITEM 15: Designate/develop additional athletic/soccer fields Analyze current use including user data, demand for additional fields, costs and user charges (work with MHAA) RC/ P&R Commission 7/2018 Investigate joint usage with City of West St. Paul, ISD 197 City Council/CA/RC 12/31/17 Investigate vacant properties for partnership with local non profits City Council/CA/RC 7/2018 9/17 CA: Budget discussion with Council about possible partnership on Rec programs with WSP. Determines to be not ready now, but continue in Joint meeting with WSP and ISD 197 to discuss joint facilities set for October. ACTION ITEM 16: Expand Community Engagement activities Inventory existing community engagement programs and activities CA/ACA/RC 9/2017 Conduct a user survey to better understand community/resident needs (senior, youth) ACA/RC 10/2017 9/17 CA: Deferred until Recreation Program Coordinator position filled. 6 P age

7 Goal Five: Address Natural Resource and Environmental Sustainability ACTION ITEM 17: Consider establishment of an Environmental Review Committee Determine Environment Review Committee mission and role o Storm water treatment o Invasive plants o Preservation of existing resources P&R Commission/ PWD/RC 3/2018 ACTION ITEM 18: Continue pollinator friendly policies for public property No funding needed Educate the public regarding the benefits of pollinator friendly policies ACA/ with Master Gardeners 12/31/18 9/17 CA: Continued articles in Heights Highlights and Friday News. City sponsored giveaways of plants at 8/3/17 demonstration at Victoria and Douglas event. ACTION ITEM 19: Deal with Impending Emerald Ash Borer Infestation Share information with the public regarding treatment on private lands ACA/PWD 12/31/18 Provide appropriate levels of funding for treatment and eradication of publically owned trees in FY18 and FY 19 Budgets City Council/ CA/PWD 12/31/17 Review and implement EAB management plan PWD 5/2018 9/17 CA: Increased funding for EAB related tree removal in FY 18 proposed budget. 7 P age

8 Goal Six: Implement the 10 year budget plan based on Ehlers work ACTION ITEM 20: Review Sanitary Utility Budget Review existing I/I studies and review funding sources for sewer maintenance PWD 12/2017 6/17 PWD: Inspection of private sewer connections from sump pumps program will be completed by 7/31/17. Follow ups will then start. 9/17 PWD: Final report from consultant due by the end of September. ACTION ITEM 21: Review Storm Water Utility Budget Review storm water utility funding rate PWD 12/2017 Update storm water CIP including pond maintenance PWD 7/2018 6/17 FD: Utility billing rates to be reviewed during FY 18 budget preparation. ACTION ITEM 22: Consolidate CIPs into one document NA Create infrastructure CIP including Streets, Sanitary, Storm, Trails, Ponds PWD 7/2018 6/17 CA: Decide in time for FY 18 Budget Consideration. 9/17 CA: Completed for FY 18 8 P age

9 Goal Seven: Establish Comprehensive Communications Strategy ACTION ITEM 23: Audit City Communications efforts and tools for effectiveness and outcomes N/A Inventory City communications pieces and tools ACA/CA/PC 3/2018 Develop Communications Plan for traditional and social media ACA/CA/PC 3/2018 6/17 CA: If Communications Coordinator position filled as part of FY 18 budget, include in the recommendation/decision process. 9/17 CA: Communications Coordinator proposed for preliminary FY 18 budget ACTION ITEM 24: Improve timing of communications between staff and City Council regarding financial information N/A Develop and implement quarterly and monthly schedule of information FD 9/2017 ACTION ITEM 25: Complete website redesign and content revisions Edit and/or rewrite site content incorporating new ideas (linked with online applications and forms, e commerce and handouts action item) dependent on fiber availability 6/17 ACA Staff continues to work with GovOffice to develop site redesign direction and templates. $15,000 ACA 11/ P age

10 ACTION ITEM 26: Connect to Dakota County Fiber Ring $120,000 +/ Continue to work with LOGIS and Dakota County on fiber connections to the Fire Department, Public Works, and City Hall buildings determine timing of installation, project management and financing CA/ACA 9/2017 6/17 ACA City Council approved the release of Request for Quotes, as prepared by LOGIS for installation of fiber to all three buildings, at their June 6 meeting. RFQ s were released by LOGIS on June 8 and were due June 30. 9/17 ACA: Connection to Fire Dept. authorized by Council in July. Installation to occur this fall. Coordinating remaining work to PW Building and City Hall between LOGIS and Dakota County. ACTION ITEM 27: Enhance customer service and communication to residents and consumers Research and determine appropriate city use of e commerce options and other payment methods FD/ACA 3/2018 Upgrade online city applications and forms for accuracy and ease of use by residents/consumers All Department Heads 3/2018 Update various handouts (Community Development & Engineering) and increase accessibility of handouts Research signage that informs of potential development/redevelopment of a site (communications tool consideration) 6/17 ACA First two steps dependent upon connection to fiber optic. CDD/PWD 3/2018 CDD 9/ P age

11 Goal Eight: Conduct Dodd Road Traffic Analysis ACTION ITEM 28: Work with MNDOT to improve traffic flow and reduce congestion on Dodd Road $30 40,000 Review impact of area developments (i.e. Village lots, Vikings development) PWD/CDD 12/31/17 Seek improvements to current traffic movement issues (review Village traffic study, investigate roundabouts, etc. with MNDOT). Determine funding options. 9/17 CA: Recommendation for proposal for consultant to perform traffic study on Dodd Road to Council in 9/17. PWD/CDD 8/ P age

GENERAL FUND BUDGET SUMMARY AND DEPARTMENT BUDGET DETAIL

GENERAL FUND BUDGET SUMMARY AND DEPARTMENT BUDGET DETAIL 2016-2017 ADOPTED JUNE 13, 2016 CITY OF PACIFICA 2016-2017 Proposed General Fund Budget Summary By Consolidated Revenue Source and Department 2015-16