T W E L V E - M O N T H S T R A T E G I C O B J E C T I V E S

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1 C I T Y O F H U N T I N G T O N B E A C H T W E L V E - M O N T H S T R A T E G I C O B J E C T I V E S 31 January through 30 January 2015 THREE-YEAR GOAL: IMPROVE THE CITY S INFRASTRUCTURE March 1, 2014 Information Services Select a consultant to prepare a five year Technology Master Plan and present to the City Manager by August 1, 201 Final plan presented to ET on November 12, 201 At the April, July and Oct 2014 City Council Ad Hoc Committee on Bartlett park Meetings Update the Council Committee on the plan approval process for the development of Bartlett Park. Third of four quarterly Council Committee update meetings held at the August Commission Meeting. April 1, 2014 Public Works Develop and present to the City Manager for review a work plan for a city facilities needs assessment to address maintenance needs Project was approved in 2014/15 budget. Staff is preparing an RFP for selecting a consultant. June 1, 2014 Public Works Present recommended updates to the City Council about the City s Water Conservation and Water Supply Shortage Program, including the Water Conservation Incentive Program. August 1, December 31, 2014 Information Services Public Works and, with input from the Commission Complete replacement of remaining outdated PCs and laptops. Hold a study session to discuss funding and coordination with other agencies for a Class One trail from Central Park to the Beach, including safety standards and regulations. Water Conservation and Water Supply Shortage Program Update approved at the April 7 th City Council Meeting. The second reading was approved at the April 21 st City Council Meeting. PCs replacement completed. Funding approved for laptops purchase. Replacement of laptops in process. PCs have been replaced; laptop replacement in process and estimate for completion is Jan 30, 201 A

2 7. December 31, 2014 Public Works Hold a City Council study session to discuss funding for Bicycle Boulevards. Public Works Staff is preparing information for an upcoming study session. THREE-YEAR GOAL: ENHANCE ECOMIC DEVELOPMENT April 1, 2014 of Development with input from the Economic Development Committee Present to the City Council for direction, a sales tax program to retain and attract sales tax-generating businesses. The Final Economic Development Strategic Plan was received. Staff is prepared to bring the draft sales tax program to the next Economic Development Committee for discussion. June 30, 2014 of Development Launch economic development initiatives as identified in the Economic Development Strategic Plan regarding downtown and the NW industrial corridor. The Economic Development Strategic Plan is now complete. Implementation plans will be presented to the Economic Development Committee. August 1, 2014 of Development Launch a new Economic Development website with enhanced business information, property information, marketing initiatives and cooperative ventures with external partners (e.g., VHB, COC and BIDs). Staff contracted with a website vendor for finalization of the new HBBIZ website. Unveiling will occur first quarter 201 September 1, 2014 October 1, 2014 Planning and Building of Development, working with external partners (e.g., VHB, COC and BIDs) Complete processing of the zoning entitlements and issue building permits for the construction of the Edinger Hotel. Implement a comprehensive marketing program to promote Huntington Beach as an economic destination. Zoning entitlements approved by the Planning Commission on ; construction drawings in plan check review Two quarterly meeting with VHB, BID s and Chamber have occurred and discussion is on-going. City is advertising in the VHB Guide and the Chamber y. 6. December 1, 2014 Planning and Building and the ACM Evaluate the effectiveness of specific plans (e.g., Beach Edinger Corridors Specific Plan and the Downtown Specific Plan) and recommend possible changes to the Planning Commission and City Council for consideration. In progress. Policy paper and potential revisions to be reviewed by Council in January/February 201 B

3 THREE-YEAR GOAL: IMPROVE LG-TERM FINANCIAL SUSTAINABILITY At least twice a month HR Update the City Council on progress of the negotiations with employee groups. City has negotiated a successor MOU for PMA, FMA HBFA, MEA, MEO, NA and POA. A side-letter extension was negotiated for SCLEA. Bargaining continues for all other units. March 31, 2014 March 31, 2014 Finance and City Manager Finance, HR and City Manager Implement, contingent upon available funds, the One Equals Five Plan to expedite the payment of the City s unfunded CalPERS liability so that each $1million deposited saves the taxpayer $5 million over 25 years. Develop a plan and recommend to the City Council for action how to fund the long-term workers compensation liabilities. On September 2, 2014, the City Council adopted the FY 2014/15 Proposed Budget, including the implementation of the CalPERS One Equals Five Plan that will increase payments to PERS by $1 million more each year to pay off the unfunded liability for the City s Public Safety pension plan 5-6 years ahead of schedule, saving the taxpayers approximately $54 million. A new Financial Policy was also created to memorialize this commitment in the annual budget development process. On February 18, 2014, the City Council approved the creation of a new Internal Services Workers Compensation Fund to improve claims tracking and monitoring, as well as the deposit of $800,000 into the fund to reduce the fund s longterm liabilities. Additional recommendations were made at the Mid-Year Budget Study Session on May 18, 201 Further, the FY 2014/15 Proposed Budget includes an additional $246,000 as part of a multi-year plan to help pay down the City s long-term workers compensation liabilities. Additional recommendations will be presented at the Strategic Planning Retreat to be held in January 201 C

4 October 1, 2014 ACM, Information Services lead and Finance Develop a Financing Plan for the 800 MHz Interoperability Project and present to the City Council for action. Plan for financing has been developed. Financial options are being explored by the County and the City s Finance Department. THREE-YEAR GOAL: DEVELOP, RETAIN AND ATTRACT QUALITY STAFF March June 1, 2014 July 1, 2014 July 15, 2014 September 1, 2014 Council Member Connie Boardman lead and the City Council ACM with input from the Department heads HR, working with a Staff Awards Committee City Clerk, working with Employee Team Power HR and City Clerk Discuss and consider taking action re: inequality in Council benefits and pay. Recommend to the City Manager for action funding in the budget for essential positions previously lost. Host one Employee Service Award activity, involving staff and the City Council. Conduct one low- or no-cost morale-building activity for staff. Plan a team building activity/event to include department heads and management employees to be held after the close of negotiations. On Nov. 3, the City Council directed the City Attorney to draft an Ordinance to address the inequality in City Council compensation. Department submissions reviewed and those found with merit included in proposed budget. Employees recognized at the 5/5/14 council meeting and at the Employee Appreciation and Recognition Lunch on 5/8 The 7 th annual chili cook off was held on 5/15 and the prior week 5/5 we recognized National Public Service week with events such as recognition of long term (25 year) employees and a short video of employees speaking about why they serve the city of HB. Negotiations continue for two remaining associations; however, an event is scheduled for the holiday time period. D

5 THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY April 1, 2014 May 1, 2014 Fire Chief, working with the HR City Attorney and Council Member Katapodis Fill the vacancy for Marine Safety Chief and if vacant, at least launch recruitment for Lieutenant and/or Marine Safety Officer. Draft and present to the City Council for action an ordinance holding property owners responsible for the use of illegal fireworks on their property. Marine Safety Division Chief appointment has been made. Lt. promotion and MSO promotion have been made. Not approved by City Council. May 1, 2014 Police Chief and Public Works Present to the City Council a plan to fund security improvements and ADA updates to the lobby of the police station. June 15, 2014 City Manager Determine the feasibility of adding up to 10 new police officer positions in the budget and make a recommendation to the City Council for action. December 15, 2014 Fire Chief Evaluate the feasibility of developing a Standards of Cover document and submit recommendations to the City Manager. The FY 14/15 CIP budget includes funding for an initial phase of security improvements. CDBG money has been allocated to assist with ADA compliance. The FY 2014/15 Adopted Budget provides funding for two additional police officer positions, increasing the number of funded sworn positions in the Police Department to 214 FTEs. This represents an increase of funding for seven additional police officer positions since FY 2012/1 In addition, staff will provide additional recommendations on how to potentially fund additional police officer positions after the 1 st Quarter of FY 2014/15, at the Strategic Planning Retreat to be held in January 2015, after compiling final expenditure and revenue data related to the FY 2013/14 year-end close Memo being drafted for the City Manager and will be submitted in December E

6 6. December 1, 2014 Fire Chief Implement GPS dispatching for all Fire Department apparatus and present to the City Manager a preliminary report on impacts to response times. 7. December 31, 2014 Police Chief and Public Works Develop and present to the City Council for consideration, a feasibility study for constructing a police firearms range. Pilot implementation with City Ambulance is in process. Remainder of units expected to be activated in June. AVL dispatching implemented for engines and ladder trucks on June 9 and system is currently being tested with programming adjustments made as necessary. Programming changes have been completed by vendor and are being verified. New round of live testing to begin in September. Testing due for completion and transition to live use of the system in early November. HBFD now in live use for all emergency response units The FY 1415 budget includes funding for a site feasibility study. The department is evaluating various sites throughout the city. Once locations are identified, a consultant will be hired to address the feasibility of constructing a range at the sites. F

7 THREE-YEAR GOAL: ENHANCE QUALITY OF LIFE May 1, 2014 ACM and the Community Relations Officer, working with the Public Cable Television Authority (PCTA) Review and recommend to the City Manager updates to the programming of Channel 3 Ongoing: JT working with PCTA to update programming with new shows that are informative, educational and showcase HB. New surf show Surf Scene featuring PT Townsend began airing in June. Currently working with M. Liffreing on new shows/updated more timely features. Will work with local high schools this fall, as well as GW College on new programs. Searching for new exercise programs. June 1, 2014 Library Recommend to the City Council for action, a plan to increase library open hours for the central library and the branches. Cost estimates have been compiled, and presented as part of the Budget development process. June 30, 2014 City Manager lead, Finance and Recommend to the City Council for action a Financing Plan for the development of the Senior Center. Financing plan completed. Award of contract on November 17, 201 Close of bond sale on November 13, 201 Ground breaking November 12, 201 October 15, 2014 Planning and Building lead and and Library Complete community outreach as part of updating the City s General Plan. First phase of community outreach completed: results will be presented to City Council at 9/2 CC Study Session; General Plan Advisory Committee (GPAC) has held four meetings and four of the five task forces have met The next phase of Community Outreach for this project will occur Feb. April 201 FUTURE OBJECTIVE January 31, 2015 and the City Manager Complete the Park Master Plan. Include review of improvements to Bartlett Park, acquisition of LeBard Park and identification of outside funding to acquire Bolsa Chica sites for new park space. RCA scheduled for the July 7, 2014 City Council Meeting. Funding for Year One of the 5-Year purchase and sale agreement for the LeBard School site was included in the FY 2014/15 Adopted Budget. LeBard concept plan scheduled for CS Commission November 19, 2014 G