July Financial Report September 4, 2018

Transcription

1 Financial Report September 4, 2018 Overview The monthly financial report is directed at providing a snapshot of the General Fund revenues and expenditures, as well as other important financial information, through the month of. Attached to this report are monthly financial summaries that indicate financial activity for the period, as well as fiscal year to date. Also included is an updated Capital Project Status Report as of 8/20/18, a current (FY authorized totals) Vacant Positions Report as of 8/15/18, an Economic Data Report and a report reflecting roadway impact fee service area balances. In the financial summaries, the General Fund revenues are consolidated into major groups such as Taxes and Franchise Fees, as well as Licenses and Permits. General Fund expenditures are shown by department. The financial summary for the remaining City funds are broken down by total revenues and total expenditures. As indicated, this financial report and accompanying financial summaries are focused on monthly and year to date activity. Additional detailed financial information can be found within the City s FY Operating and Plan of Municipal Services, and the Comprehensive Annual Financial Report (CAFR). To view these documents, as well as other financial information produced by the Finance Department, please click on the link below. These documents can be found on the City website. City of New Braunfels Financial Documents For more information contact: Jared Werner Chief Financial Officer jwerner@nbtexas.org Sandy Paulos Assistant Director of Finance spaulos@nbtexas.org Monthly Check Register 1 P a g e

2 General Fund As of 31, General Fund revenues total $54,692,116 or 85.0% of total budgeted revenue. $4.5 million was received during the month of, the majority of which came from sales tax, property tax, and franchise fee payments ($2.9 million). As of 31, 83.3% of the fiscal year has been completed, so General Fund revenues are above budget. License and permit revenue was below budget through the month of, having collected 78.7% ($3,243,776) of the budgeted totals. Fines and Forfeiture revenue was also below budget through, with collections at 75.7% ($1,352,158) of the budgeted totals. Parks and Recreation revenue totaled $1,464,259 through the month of 72.2% of budgeted revenue. Das Rec revenues for the month of were $115,780 and $225,458 year to date; and are included in the Parks and Recreation totals. Fines and forfeitures as well as Parks and Recreation revenue are impacted by seasonality. General Fund As of 31, General Fund expenditures and encumbrances total $50,649,799 or 79.2% of the total budget. The expenditure category budget(s) below reflect the latest budget transfers and amendments approved by City Council. At the end of, 21 out of 26 payrolls have been posted, which represents 80.8% of the total payrolls for the fiscal year. The table below is broken down by total General Fund expenditures and encumbrances within each expenditure category. Expenditure Category YTD YTD and % of Employee Expenses $49,204,943 $ 3,840,747 $ 38,649,341 $ 17,920 $ 38,667, % Operating Expenses 13,332, ,701 9,717,738 1,576,545 11,294, % Capital Expenses 657,000 5, , , , % Interfund Transfers 684,827 64, , , % Contingencies 100,000 57,872 57, % $63,979,264 $ 4,865,415 $48,936,914 $ 1,712,885 $ 50,649, % Enterprise Funds Airport Fund through the month of total $2,301,771 or 83.1% of total budgeted revenues, the majority of which are from fuel sales. and encumbrances total $2,430,620 or 84.5% of budget. Airport employee expenditures are at 80.2% of budget. The operating allocation is above budget at 87.9% due to fuel purchases. Capital expenditures are 97.0% committed. Solid Waste Fund through the month of total $7,860,559 or 86.8% of total budgeted revenues, which is greater than budget. Solid Waste expenditures and encumbrances total $7,735,895 or 85.1% of budget. Employee expenditures are 80.1% of 2 P a g e

3 budget. Operating expenditures are over budget (90.9%) at the end of, due primarily to purchase orders issued for refuse disposal, that are not yet paid. Golf Course Fund through the month of total $1,352,235 or 93.4% of total budgeted revenues, which is greater than budget. Revenue for the month of was down.05% compared to of last fiscal year. This was due in part, to a 5.3% decrease in rounds played compared to the same period last year. The aerification of the course, and very hot temperatures likely contributed to the slight decrease in rounds played. experienced 100 degree or higher temperatures for more than half the month. Golf Fund expenditures and encumbrances total $1,189,847 or 86.6%, which is greater than budget. Civic/Convention Center Fund Charges for Services revenues through the Civic/Convention Center Fund at the end of the month of totals $377,591 or 87.6% which is higher than budget. and encumbrances in the fund total $506,442 or 72.0%, which is below budget. 3 P a g e

4 Roadway Development Impact Fees Revenue from these fees must be used only to complete roadway improvements in the service area in which the funds were generated. The City is divided into 6 service areas. The table below represents by Area all revenues and expenditures from inception through 30, (Inception to Date) and (Inception to Date) Balance Service Area 1 $ 1,745,736 $ 1,490,774 $ 254,963 Service Area 2 209, ,949 93,216 Service Area 3 3,687, ,810 3,165,781 Service Area 4 824, ,117 Service Area 5 5,299,033 1,513,216 3,785,817 Service Area 6 2,900, ,944 2,024,175 $ 14,666,055 $ 4,517,986 $ 10,148,069 4 P a g e

5 City of New Braunfels Monthly Financial Summaries As of 31, 2018 General Fund % of budget Taxes and Franchise Fees $ 49,305,102 $ 2,917,605 $ 43,598, % Licenses and Permits 4,122, ,820 3,243, % Intergovernmental 217,500 11, , % Charges for Services 3,976, ,520 2,679, % Fines and Forfeitures 1,785, ,418 1,352, % Interest Income 85,000 22, , % Parks and Recreation 2,028, ,374 1,464, % Miscellaneous 1,975, ,568 1,396, % Interfund Transfers 875,087 12, , % General Fund $ 64,371,977 $ 4,572,599 $ 54,692, % YTD YTD and City Council $ 38,189 $ 2,673 $ 28,914 $ $ 28, % City Attorney 907,482 49, , , , % City Administration 1,598, ,162 1,233,139 12,405 1,245, % Information Technology 1,948, ,951 1,416,845 30,823 1,447, % Municipal Court 699,108 44, , , % Human Resources 824,499 68, ,809 11, , % Finance 1,049,815 69, ,773 33, , % Planning and Communuity Development 3,082, ,711 2,473,555 75,189 2,548, % Police 17,556,792 1,185,869 13,799, ,681 14,013, % Fire 17,994,573 1,499,530 14,341, ,850 14,444, % Public Works 7,040, ,219 5,523, ,614 6,166, % Parks 6,607, ,101 4,226, ,825 4,520, % Library 2,273, ,141 1,751,668 26,057 1,777, % NonDepartmental 2,358, ,864 1,592, ,185 1,743, % General Fund $ 63,979,264 $ 4,865,415 $ 48,936,914 $ 1,712,885 $ 50,649, % 5 P a g e

6 City of New Braunfels Monthly Financial Summaries As of 31, 2018 Airport Fund % of budget Charges for Services $ 2,558,880 $ 286,856 $ 2,130, % Intergovernmental 50,000 50, % Interfund Transfer 162, , % Airport $ 2,770,971 $ 286,856 $ 2,301, % YTD YTD and Employee Expenses $ 539,315 $ 40,982 $ 424,821 $ 7,477 $ 432, % Operation Expenses 1,633, ,293 1,396,576 39,839 1,436, % Capital Expenses 210,000 3,544 34, , , % Interfund Transfer 494, , , % Airport Fund $ 2,877,826 $ 251,819 $ 2,214,258 $ 216,362 $ 2,430, % Solid Waste Fund % of budget Charges for Services $ 8,853,500 $ 804,691 $ 7,680, % Licenses & Permits 10, % Miscellaneous 190,287 28, , % Interest Income 13,500 3,961 30, % Solid Waste Fund $ 9,057,287 $ 837,612 $ 7,860, % YTD YTD and Employee Expenses $ 3,556,386 $ 258,754 $ 2,849,083 $ $ 2,849, % Operation Expenses 4,600, ,383 3,416, ,844 4,181, % Capital Expenses 8,443 8, % Interfund Transfer 928, , , % Solid Waste Fund $ 9,085,397 $ 498,137 $ 6,962,608 $ 773,287 $ 7,735, % 6 P a g e

7 City of New Braunfels Monthly Financial Summaries As of 31, 2018 Golf Fund % of budget Charges for Services $ 1,423,250 $ 144,516 $ 1,305, % Miscellaneous 24,000 3,116 46, % Golf Fund $ 1,447,250 $ 147,632 $ 1,352, % YTD YTD and Employee Expenses $ 795,321 $ 60,758 $ 596,430 $ $ 596, % Operation Expenses 577, , ,028 44, , % Capital Expenses 21,033 21, % Golf Fund $ 1,373,264 $ 267,210 $ 1,145,491 $ 44,356 $ 1,189, % Civic/Convention Center Fund % of budget Charges for Services $ 431,000 $ 35,773 $ 377, % Interfund Transfers 286, , % Miscellaneous % Civic/Convention Center Fund $ 717,146 $ 35,814 $ 592, % YTD YTD and * Employee Expenses $ 444,999 $ 27,541 $ 316,793 $ $ 316, % Operation Expenses 224,523 21, ,541 18, , % Interfund Transfer 33,476 25,107 25, % Civic/Convention Center Fund $ 702,998 $ 49,179 $ 488,441 $ 18,001 $ 506, % *The debt service associated with the renovation of the Civic/Convention Center is not budgeted within this fund. That expense is fully budgeted in the Hotel/Motel Tax Fund as that is the revenue source that supports the debt entirely. 7 P a g e

8 City of New Braunfels Monthly Financial Summaries As of 31, 2018 % of budget and Debt Service Fund $ 14,885,855 $ 90,800 $ 14,591, % $ 14,892,855 $ 2,552,972 $ 13,754,532 $ $ 13,754, % Self Insurance Fund $ 6,995,500 $ 523,978 $ 5,678, % $ 6,972,375 $ 461,254 $ 5,500,302 $ 35,978 $ 5,536, % Special Revenue Funds CDBG Fund $ 382,622 $ 7,362 $ 183, % $ 382,622 $ 21,687 $ 179,879 $ 179,106 $ 358, % Grant Fund $ 746,624 $ 104,321 $ 1,259, % $ 1,161,606 $ 29,084 $ 1,138,647 $ 22,959 $ 1,161, % Special Revenue Fund $ 170,000 $ (182,632) $ 128, % $ 400,000 $ 12,401 $ 102,497 $ 15,583 $ 118, % River Activities Fund $ 1,221,188 $ 329,082 $ 782, % $ 1,221,188 $ 280,715 $ 756,645 $ 120,353 $ 876, % Court Security Fund $ 37,500 $ 3,272 $ 25, % $ 36,000 $ $ 36,000 $ $ 36, % Judicial Efficiency Fund $ 10,500 $ 579 $ 6, % $ 15,500 $ $ $ $ 0.0% Court Technology Fund $ 50,000 $ 4,363 $ 34, % $ 80,000 $ 87 $ 29,704 $ $ 29, % Child Safety Fund $ 139,500 $ 1,614 $ 134, % $ 198,000 $ 5,720 $ 155,032 $ 702 $ 155, % Stormwater Development Fund $ 75,000 $ $ 144, % $ 215,000 $ 87,514 $ 103,914 $ $ 103, % Juvenile Case Manager Fund $ 73,000 $ 6,206 $ 50, % $ 160,000 $ 8,866 $ 84,070 $ $ 84, % Cable Franchise Fund (PEG) $ 146,000 $ $ 95, % $ 350,000 $ $ 341 $ $ % Equipment Replacement Fund $ 155,000 $ 8,824 $ 132, % $ 1,017,000 $ 360 $ 659,257 $ 299,881 $ 959, % Federal Court Awards Fund $ $ 3,839 $ 30, % $ 102,000 $ 7,873 $ 32,238 $ $ 32, % NonFederal Court Awards Fund $ $ $ 8, % $ 165,000 $ 13,936 $ 64,296 $ $ 64, % 8 P a g e

9 City of New Braunfels Monthly Financial Summaries As of 31, 2018 % of budget and Special Revenue Funds continued Enterprise Maintenance and Equipment Replacement Fund $ 1,471,301 $ 8,408 $ 1,216, % $ 343,262 $ 159,038 $ 159,038 $ 116,652 $ 275, % Edwards Aquifer Habitat Conservation Plan Fund $ 732,000 $ 53,374 $ 509, % $ 732,000 $ 67,856 $ 416,932 $ 267,118 $ 684, % Faust Library Fund $ $ $ % $ 1,151 $ $ $ $ 0.0% Cemetery Improvements Fund $ 9,500 $ $ 3, % $ 8,000 $ $ 905 $ $ % Hotel/Motel Tax Fund $ 4,158,095 $ 581,648 $ 2,934, % $ 4,427,048 $ 145,652 $ 2,658,564 $ 218,655 $ 2,877, % 9 P a g e

10 ECONOMIC DATA Sales Tax Collection General Fund and NBEDC Sales tax is received approximately six weeks after the month has ended. The graph below includes the October sales tax payments. The payment was up 3.6% when compared to of the previous fiscal year, and up 4.3% YTD from the prior fiscal year. $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $ FY FY FY Hotel/Motel Tax Collection As shown in the graph below, Hotel/Motel collections are down 7.6% when compared to of last fiscal year. Fiscal year to date, Hotel/Motel collections are down 1.3% YTD compared to last fiscal year. $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $ FY FY FY P a g e

11 CAPITAL PROJECT STATUS as of 8/20/ P a g e Project Name Phase Funding Source(s) Streets and Drainage Projects Alves Lane Improvements Blieders/German Creek Watershed Improvements Citywide Street Improvements Klein Road Reconstruction Live Oak/Katy Improvements North Tributary Flood Control Project Solms Road/Morningside Drive/Rueckle Road Reconstruction Wood Road/Landa Street Drainage Improvements Preliminary Design Landa Street Transportation Enhancement Project Westside Pedestrian Enhancement Project Current Project / Category Expenditure Estimates Expensed Encumbered Uncommitted Professional Services $ 1,330,070 $ 1,219,342 $ 211,080 $ (100,353) Land 2013 Bond $ 1,311,800 $ 751,422 $ $ 560,378 Construction $ 13,133,743 $ 3,213,082 $ 6,556,454 $ 3,364,207 $ 15,775,613 $ 5,183,846 $ 6,767,534 $ 3,824,232 Professional Services $ 632,873 $ 576,387 $ $ 56, Bond Land $ 35,000 $ 35,000 $ $ $ 667,873 $ 611,387 $ $ 56,486 Professional Services & Construction 2013 Bond $ 10,000,000 $ 6,549,037 $ 1,935,553 $ 1,515,410 65% $ 10,000,000 $ 6,549,037 $ 1,935,553 $ 1,515,410 Professional Services $ 1,268,066 $ 1,293,654 $ 212,922 $ (238,510) Land 2013 Bond $ 1,664,000 $ 757,888 $ 99,398 $ 806,714 Construction $ 8,598,934 $ 407,614 $ $ 8,191,320 $ 11,531,000 $ 2,459,156 $ 312,320 $ 8,759,524 Professional Services $ 977,331 $ 923,416 $ 237,841 $ (183,926) 2013 C of O & 2013 Land $ 36,000 $ 103,636 $ $ (67,636) Bond Construction $ 3,675,669 $ $ $ 3,675,669 $ 4,689,000 $ 1,027,053 $ 237,841 $ 3,424,107 Professional Services $ 980,379 $ 900,984 $ 12,510 $ 66, , 2008 & 2012 C Land $ 972,635 $ 924,024 $ $ 48,611 of O's Construction $ 5,732,414 $ 4,796,934 $ 472,158 $ 463,322 $ 7,685,428 $ 6,621,942 $ 484,668 $ 578,819 Professional Services $ 94,810 $ 89,664 $ 5,147 $ Land 2013 Bond $ 39,450 $ $ $ 39,450 Construction $ 289,740 $ $ $ 289,740 $ 424,000 $ 89,664 $ 5,147 $ 329,190 Professional Services $ 1,778,382 $ 1,983,132 $ 166,969 $ (371,719) Land 2013 Bond $ 4,162,000 $ 403,984 $ 837,315 $ 2,920, % Construction $ 9,423,618 $ 28,360 $ $ 9,395,258 $ 15,364,000 $ 2,415,476 $ 1,004,284 $ 11,944,240 Professional Services 2013 Bond $ 2,643,514 $ 800,960 $ 165,745 $ 1,676,809 PD $ 2,643,514 $ 800,960 $ 165,745 $ 1,676,809 Professional Services $ 316,304 $ 313,042 $ 3,262 $ C of O's & 4B Construction $ 358,696 $ 321,514 $ $ 37,182 99% $ 675,000 $ 634,556 $ 3,262 $ 37, , 2008, 2011, Professional Services 2012 C of O's & 2015 $ 200,000 $ 179,977 $ 805 $ 19,218 90% Construction Tax Note $ 1,350,219 $ 1,107,435 $ 262,001 $ (19,218) $ 1,550,219 $ 1,287,413 $ 262,806 $ 0 *Percent Complete Project Status Project Manager Staff pursuing design and repair options concurrent with litigation; Site maintenance ongoing Construction underway Conceptual design phase on hold. Draft conceptual phase alternatives reviewed; pending bond budgets Construction is complete Construction underway; 90% complete Adam Michie Bryan Woods FD Panther Canyon Erosion Control Bid Documents in progress Adam Michie 33% PD LA FD 91% Construction in progress Project on hold pending Veramendi Final projects: Union Avenue, San Antonio Street & Common Street negotiating scope and fees; Post Road under construction ROW acquisition underway; construction awarded at council March 2018; GVSUD water line underway; Public information meeting May 10; Ground Breaking May 17, Start construction summer 2018 Bid Documents in progress Adam Michie Adam Michie Josh Niles Nate Garza Nate Garza Adam Michie Nate Garza Nate Garza

12 Project Name Phase Funding Source(s) Streets and Drainage Projects Parks and Recreation Comal Cemetery Community Recreation Center Municipal Improvement Projects Police Department Improvements Downtown Improvements Phase 1 Public Works/Fire Training Facility Airport Improvements Current Project / Category Expenditure Estimates Expensed Encumbered Uncommitted Professional Services $ 359,684 $ 301,931 $ 56,552 $ 1, C of O's Construction $ $ $ $ $ 359,684 $ 301,931 $ 56,552 $ 1, C of O, 2013 Professional Services Bond(Incl. $628k in $ 2,039,965 $ 2,032,751 $ 22,690 $ (15,477) Land Contingencies), $ 15,786 $ 3,563 $ $ 12,223 Construction NBIDC, NBISD $ 21,239,249 $ 19,862,477 $ 1,372,638 $ 4,135 $ 23,295,000 $ 21,898,791 $ 1,395,328 $ 881 Construction 2012, 2013, 2015 C of O's & GF $ 530,000 $ 62,312 $ 6,188 $ 461,500 $ 530,000 $ 62,312 $ 6,188 $ 461,500 Professional Services $ 465,916 $ 444,299 $ 34,554 $ (12,937) 4B & 2012 C of O's Construction $ 2,020,136 $ 16,950 $ $ 2,003,186 $ 2,486,052 $ 461,249 $ 34,554 $ 1,990,249 Professional Services $ 844,377 $ 341,498 $ 458,502 $ 44,377 Land 2008 C of O's $ 1,120,711 $ 1,120,711 $ $ Construction $ $ $ $ $ 1,965,088 $ 1,462,209 $ 458,502 $ 44,377 Construction 2014 C of O's & Airport Fund $ 3,312,000 $ 3,203,032 $ 7,925 $ 101,043 *Percent Complete Project Status Project Manager $ 3,312,000 $ 3,203,032 $ 7,925 $ 101,043 Professional Services $ 348,911 $ 196,836 $ 152,075 $ Airport Taxilane Extension & Access 4B & TxDOT 28% Construction $ 1,921,365 $ 434,300 $ 1,487,065 $ Construction in progress Jennifer Cain Road Construction $ 2,270,276 $ 631,137 $ 1,639,139 $ Professional Services 2015 Tax Note $ 150,000 $ $ $ 150,000 SD Fire Station #2 Design Potential 2019 Bond Project Jennifer Cain $ 150,000 $ $ $ 150,000 Tube Chute & Last Tubers Exit Design Professional Services Hotel/Motel Tax Funds $ 250,000 $ $ $ 250,000 $ 250,000 $ $ $ 250,000 *SD=Scope Development in Progress PD=Preliminary Design in Progress FD=Final Design In Progress LA=Land Acquisition In Progress Construction=0%100% FD 94% 1% FD 100% SD 95% construction documents filed; Final design pending CIP Planning Potential 2019 Bond Project Project is substantially complete. Grand opening 21, Construction underway Construction in progress Potential 2019 Bond Project Hangar 1746 construction underway Preliminary Assessments/Design is underway Potential 2019 Bond Project Adam Michie Jennifer Cain Josh Niles Adam Michie Jennifer Cain Josh Niles Jennifer Cain 12 P a g e

13 VACANT POSITIONS REPORT as of 8/15/2018 Department FY # Authorized Positions Airport 7.00 # Vacant Positions (FTE) Notes Capital Programs FTE Senior Construction Inspector Position Authorized but not funded in FY City Attorney's Office 4.00 City Manager's Office 7.00 City Secretary FTE PT Administrative Secretary vacant pending posting Finance FTE Grants Coordinator vacant currently in interview process Fire Uniform NonUniform 5.00 Human Resources FTE Human Resources Director pending posting Information Technology FTE Director of Information Technology; position currently posted Library FTE Administrative Assistant; applicant scheduled to start 8/27.50 FTE Library Aide currently in interview process.50 FTE Library Clerk currently in interview process 1.0 FTE Librarian I (Youth Services) currently posted Municipal Court FTE Deputy Court Clerk; applicant currently in background process Parks & Recreation Civic Center FTE PTR Facility Maintenance Specialist vancancy position is being reposted Golf Course FTE Golf Cart Porter currently in interview process Das Rec FTE remaining vacancies for Das Rec: 2.0 FTE Guest Services Representatives (4.50 FTE positions) 1.5 FTE Guest Service Leads (3.50 FTE positions) 1.5 FTE Pool Managers (3.50 FTE positions) 12.5 FTE Lifeguard Includes Water Safety Instructors (25.50 FTE positions) 3.5 FTE Slide/Party Attendants (7.50 FTE positions) 1.0 FTE Fitness Attendants (2.50 FTE positions).50 FTE Gym Attendants (1.50 FTE positions) 1.5 FTE Kinder Care Attendants (3.50 FTE positions).50 FTE Recreation/Program Instructors (1.50 FTE positions).50 FTE Fitness Instructors (Group Exercise and Personal Training) (1.50 FTE positions) Parks and Recreation FTE Golf Marketing Coordinator waiting to post 1.0 FTE Parks Maintenance Worker applicant scheduled to start 8/ FTE Field Technician currently in interview process 1.0 FTE Athletic Coordinator position is currently posted FTE Planning & Comm Dev FTE Assistant Building Official new position, not funded in FY FTE Senior Planner new position, not funded in FY 1718 Police Uniform FTE Police Officer vacancies test approved by Civil Service Commission; scheduled for 11/3 NonUniform FTE Emergency Dispatcher vacancy position is currently posted Public Works Solid Waste FTE Solid Waste Operator vacancy position is currently posted Public Works FTE Streets/Construction Inspector new position, not funded for FY FTE Engineering Technician/Graduate Engineer vacancy position is currently paused 1.0 FTE Facilities Custodian has been held vacant as a budget balancing stratedgy 1.0 FTE Facilities Position pending posting for Lead Maintenance Worker (Facilities) FTE TOTAL FTE P a g e Citywide Staffing Level 92.8%