First Quarter Financial Report February 24, 2017

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1 First Quarter Financial Report February 24, 2017 Overview The monthly financial report is directed at providing a snapshot of the General Fund revenues and expenditures as well as other important financial information through the month of ember. Attached to this report are monthly financial summaries that indicate financial activity for the period as well as fiscal year to date. Also included is an updated capital project status report, current (FY authorized totals) vacancy report as well as a report reflecting roadway impact fee service area balances. In the financial summaries, the General Fund revenues are consolidated into major groups such as Taxes and Franchise Fees as well as Licenses and Permits. General Fund Expenditures are shown by department. The financial summary for the remaining City funds are broken down by total revenues and total expenditures. As indicated, this financial report and accompanying financial summaries are focused on monthly and year to date activity. Additional detailed financial information can be found within the City s FY Operating and Plan of Municipal Services as well as the Comprehensive Annual Financial Report (CAFR). To view these documents as well as other financial information produced by the Finance Department, please click on the link below. All of these documents can be found on the City website. City of New Braunfels Financial Documents For more information contact: Martie Simpson Director of Finance msimpson@nbtexas.org Jared Werner Assistant Director of Finance jwerner@nbtexas.org Monthly Check Register 1 Page

2 General Fund As of ember 31, General Fund revenues total $13,084,129 or 21.9% of total budgeted revenues. This is a significant increase from November; driven mainly by property and sales taxes received during the month of ember. $8.2 million in taxes and franchise fees were collected. Moreover, the majority of property tax revenue is collected during the months of embermarch. Sales tax and property tax are by far the two largest sources of revenue for the General Fund totaling 60.4% of all budgeted revenues; therefore, the delay and timing of these two sources has a significant impact on overall monthly revenue collections. License and permit revenue is in line with budget parameters at the end of ember (25.4%), however seasonality is a factor. ember is typically a slower month as it relates to permit processing and collections. Fines and Forfeiture revenue totals $325,034 while Charges for Services totals $520,390. Charges for Services are currently well below budget (12.6%), however they are impacted by seasonality (ambulance services) and quarterly payments from ESD #7. Fines and forfeitures are slightly below budget (22.2%). However, the court hasn t held a warrant round up event yet, which are scheduled to begin in the spring and boost this revenue source. The 1 st Quarter Interfund transfers were made in the month of ember, which explains the significant increase from November within this category. General Fund Expenditures As of ember 31, General Fund expenditures and encumbrances total $15,045,045 or 25.2% of the total budget. The expenditure category budget(s) below reflect the latest budget transfers and amendments approved by City Council. At the end of ember, 6 out of 26 payrolls have been posted, which represent 23.08% of the total payrolls for the fiscal year. Employee expenditures are below budget as a result of the CMO initiative to generate savings this fiscal year. The Capital Expenditures allocation will also be well below budget for the entire fiscal year as many of the allocated equipment purchases have been postponed The table below is broken down by total General Fund expenditures and encumbrances within each expenditure category. Expenditure Category % of Employee Expenses $45,626,361 $ 3,486,937 $ 10,144, % Operating Expenses 12,536, ,479 4,726, % Capital Expenses 403,664 25, % Interfund Transfers 1,028, , , % Contingencies 151,469 0% Total $59,746,878 $ 4,282,621 $ 15,045, % Enterprise Funds Airport Fund through the month of ember total $545,080 or 19.6% of total budgeted revenues, the majority of which are from fuel sales. The continued low costs of fuel impacts gross fuel sale revenue as well; therefore the below budget revenue(s) continue to 2 Page

3 not be a concern. encumbrances total $656,995 or 23.2% of budget. Airport employee expenditures are below budget as a result of a recent vacancy. The operating and capital expenditure allocation are over budget, however only due to encumbrances for commitments. 25% of Interfund transfers for all administration services, debt service, and equipment replacement have been made. Solid Waste Fund through the month of ember total $2,116,957 or 24.7% of total budgeted revenues, right on budget through the first quarter. Solid Waste expenditures and encumbrances total $2,089,575 or 23.5% of budget. Employee expenditures are below budget due to vacancies. Operating expenditures are below budget (17.2%) at the end of ember as well. Again, capital expenditures are nearly fully committed as a result of the recently ordered recycling collection vehicle. 25% of Interfund transfers for administration services, debt service, and street maintenance have been made. Golf Course Fund Charges for Services revenues through the month of ember total $326,036 or 20.1% of total budgeted revenues, below the budget parameter. ember brought some colder weather and more rainfall, which in part led to a decrease in play when compared to last fiscal year. Looking ahead to January, rounds did increase year over year. Golf Fund expenditures and encumbrances total $455,920 or 25%, while the golf course is right on budget, the slight overage (mainly driven by encumbrances) operationally is being compensated for by several vacant positions. 25% of Interfund transfers for the debt service has been made. Civic/Convention Center Fund Charges for Services revenues through the Civic/Convention Center Fund in the month of ember total $112,063 or 26.8%, slightly over budget. Expenditures in the fund total $175,388 or 25.6%, reflective of current vacancy savings within the department. Operating expenditure are over budget, however this is due to encumbrances for annual contracts and commitments such as landscaping services. 25% of Interfund transfers for administration services has been made. 3 Page

4 Total Sales Tax Collection General Fund and NBIDC As a reminder, sales tax is received approximately six weeks after the month has ended. However, the graph below includes the Octoberember sales tax payment in an effort to provide the most up to date information regarding sales tax collections. The ember payment was up 4.0% when compared to the previous fiscal year. Fiscal year to date (Oct and ), total collections are up 4.2% in comparison to the previous fiscal year. Hotel/Motel Tax Collection Again, the ember Hotel/Motel revenue has not been recognized in the attached financial statements. However, ember collections have been reconciled and hotel/motel taxes are down 1.9% when compared to last fiscal year. Fiscal year to date, total collections are up 3.1% 4 Page

5 Roadway Development Impact Fees Revenue from these fees must be used only to complete roadway improvements in the service area in which the funds were generated. The City is divided into 6 service areas. The table below represents by Area all revenues and expenditures from inception to date. $1.5 million has already been committed as a part of the general obligation bond program for the design of several street improvement projects. (Inception to Date) (Inception to Date) Balance Service Area 1 $ 1,393,207 $ 1,293,431 $ 99,776 Service Area 2 147,100 53,448 93,652 Service Area 3 2,769, ,643 2,520,588 Service Area 4 390, ,579 Service Area 5 3,716,312 1,445,048 2,271,264 Service Area 6 2,744, ,569 1,936,395 Total $ 11,161,688 $ 3,849,434 $ 7,312,254 5 Page

6 City of New Braunfels Monthly Financial Summaries As of 31, 2016 General Fund Total % of budget Taxes and Franchise Fees $ 46,117,314 $ 8,289,530 $ 10,802, % Licenses and Permits 3,679, , , % Intergovernmental 182,500 3, % Charges for Services 4,124, , , % Fines and Forfeitures 1,466, , , % Interest Income 70, % Parks and Recreation 1,390,858 9,459 84, % Miscellaneous 1,908,378 24, , % Interfund Transfers 823, , , % Total General Fund $ 59,763,899 $ 9,196,407 $ 12,982, % Committed as % of budget Expenditures City Council $ 51,645 $ 4,765 $ 10, % City Attorney 930,283 39, , % City Administration 3,905, ,448 1,020, % Human Resources 817,227 54, , % Finance 1,008,023 76, , % Planning and Communuity Development 3,341, , , % Police 16,066,832 1,194,186 3,931, % Fire 16,859,263 1,307,210 4,096, % Public Works 6,910, ,476 1,941, % Parks 5,149, ,081 1,185, % Library 2,106, , , % NonDepartmental 2,600, , , % Total General Fund Expenditures $ 59,746,878 $ 4,282,621 $ 15,045, %

7 City of New Braunfels Monthly Financial Summaries As of 31, 2016 Total Airport Fund % of budget Charges for Services $ 2,571,900 $ 160,887 $ 505, % Intergovernmental 50, % Interfund Transfer 157,370 39,343 39, % Total Airport $ 2,779,270 $ 200,230 $ 545, % Committed as % of budget Expenditures Employee Expenses $ 513,065 $ 34,826 $ 107, % Operation Expenses 1,619, , , % Capital Expenses 217,500 43, % Interfund Transfer 478, , , % Total Airport Fund Expenditures $ 2,828,586 $ 270,618 $ 656, % Total Solid Waste Fund % of budget Charges for Services $ 8,389,960 $ 696,187 $ 2,090, % Miscellaneous 169,750 12,037 $ 24, % Interest Income 5, % Total Solid Waste Fund $ 8,564,710 $ 708,224 $ 2,114, % Committed as % of budget Expenditures Employee Expenses $ 3,413,432 $ 268,306 $ 743, % Operation Expenses 4,127, , , % Capital Expenses 416, , % Interfund Transfer 940, , , % Total Solid Waste Fund Expenditures $ 8,898,036 $ 672,270 $ 2,089, %

8 City of New Braunfels Monthly Financial Summaries As of 31, 2016 Total Golf Fund % of budget Charges for Services $ 1,583,599 $ 72,285 $ 317, % Miscellaneous 36,000 3,562 8, % Total Golf Fund $ 1,619,599 $ 75,847 $ 326, % Committed as % of budget Expenditures Employee Expenses $ 794,943 $ 54,353 $ 165, % Operation Expenses 543,943 25, , % Interfund Transfer 485, , , % Total Golf Fund Expenditures $ 1,824,161 $ 200,900 $ 455, % Total Civic/Convention Center Fund % of budget Charges for Services $ 418,500 $ 41,412 $ 112, % Interfund Transfers 278,995 69,749 69, % Miscellaneous % Total Civic/Convention Center Fund $ 697,495 $ 111,590 $ 182, % Committed as % of budget Expenditures* Employee Expenses $ 413,968 $ 30,999 $ 90, % Operation Expenses 237,413 10,801 76, % Interfund Transfer 32,569 8,143 8, % Total Civic/Convention Center Fund Expenditures $ 683,950 $ 49,943 $ 175, % *The debt service associated with the renovation of the Civic/Convention Center is not budgeted within this fund. That expense is fully budgeted in the Hotel/Motel Tax Fund as that is the revenue source that supports the debt entirely.

9 City of New Braunfels Monthly Financial Summaries As of 31, 2016 Expenditures Total % of budget Committed as % of budget Debt Service Fund $ 15,602,504 $ 5,118,271 $ 6,344, % $ 15,538,684 $ 671 $ 318, % Self Insurance Fund $ 6,886,100 $ 512,075 $ 1,540, % $ 6,886,100 $ 614,681 $ 2,015, % Special Revenue Funds CDBG Fund $ 652,145 $ 25,664 $ 517, % $ 652,145 $ 47,047 $ 326, % Grant Fund $ 1,150,000 $ 28,021 $ 182, % $ 1,150,000 $ 16,991 $ 312, % Special Revenue Fund $ 120,000 $ 23,098 $ 25, % $ 270,000 $ 9,129 $ 33, % River Activities Fund $ 1,301,076 $ 36,924 $ 45, % $ 1,301,077 $ 10,414 $ 46, % Court Security Fund $ 32,800 $ 2,711 $ 7, % $ 30,000 $ $ 0.0% Judicial Efficiency Fund $ 10,400 $ 787 $ 2, % $ 32,200 $ 1,351 $ 1, % Court Technology Fund $ 41,900 $ 3,619 $ 9, % $ 45,000 $ 4 $ 14, % Child Safety Fund $ 136,000 $ 1,913 $ 4, % $ 164,500 $ 10,198 $ 125, % Stormwater Development Fund $ 55,000 $ $ 38, % $ 145,000 $ $ 0.0% Juvenile Case Manager Fund $ 64,000 $ 5,374 $ 14, % $ 99,603 $ 7,544 $ 25, % Cable Franchise Fund (PEG) $ 244,200 $ $ 0.0% $ 235,000 $ $ 15, % Equipment Replacement Fund $ 500,000 $ 100,000 $ 100, % $ 1,462,700 $ 390 $ 514, % Federal Court Awards Fund $ 85,000 $ 320 $ % $ 175,000 $ 8,037 $ 37, % NonFederal Court Awards Fund $ 15,000 $ 561 $ % $ 86,000 $ 1,053 $ 1, %

10 City of New Braunfels Monthly Financial Summaries As of 31, 2016 Expenditures Special Revenue Funds continued Total % of budget Committed as % of budget Enterprise Maintenance and Equipment Replacement Fund $ 1,595,718 $ 26,217 $ 28, % $ 319,408 $ $ 232, % Edwards Aquifer Habitat Conservation Plan Fund $ 916,615 $ 395,732 $ 576, % $ 916,615 $ 4,956 $ 577, % Faust Library Fund $ $ 80 $ % $ 518 $ $ 0.0% Cemetery Improvements Fund $ 100 $ $ 1, % $ 8,500 $ $ 0.0% Hotel/Motel Tax Fund $ 4,510,120 $ 214,773 $ 350, % $ 4,666,836 $ 491,678 $ 740, %

11 Project Name Phase Funding Source(s) Streets and Drainage Projects Alves Lane Improvements Blieders/German Creek Watershed Improvements Active Capital Projects Current Project / Category Expenditure Estimates Expensed Encumbered Uncommitted Professional Services $ 1,293,470 $ 1,095,199 $ 198,270 $ 1 Land 2013 Bond $ 1,311,800 $ 441,133 $ 406,867 $ 463,800 Construction $ 5,224,730 $ 536,000 $ $ 4,688,730 $ 7,830,000 $ 2,072,332 $ 605,137 $ 5,152,531 Professional Services $ 632,873 $ 576,387 $ $ 56, Bond Land $ 35,000 $ 35,000 $ $ $ 667,873 $ 611,387 $ $ 56,486 *Percent Complete Total Project Status Project Manager LA PD Final design being prepared; preparing to bid Project on hold pending Veramendi Citywide Street Improvements Klein Road Reconstruction Live Oak/Katy Improvements North Tributary Flood Control Project Panther Canyon Erosion Control Solms Road/Morningside Drive/Rueckle Road Reconstruction Professional Services & Construction 2013 Bond $ 10,000,000 $ 3,623,711 $ 106,310 $ 6,269,979 36% $ 10,000,000 $ 3,623,711 $ 106,310 $ 6,269,979 Professional Services $ 1,268,066 $ 1,141,510 $ 126,555 $ 0 Land 2013 Bond $ 1,664,000 $ 18,435 $ 144,150 $ 1,501,415 Construction $ 8,598,934 $ $ $ 8,598,934 $ 11,531,000 $ 1,159,946 $ 270,705 $ 10,100,349 Professional Services $ 977,331 $ 521,610 $ 469,776 $ (14,055) 2013 C of O & 2013 Land $ 36,000 $ 33,409 $ 2,591 $ Bond Construction $ 3,675,669 $ $ $ 3,675,669 $ 4,689,000 $ 555,020 $ 472,367 $ 3,661,614 Professional Services $ 980,379 $ 900,984 $ 79,394 $ , 2008 & 2012 C Land $ 972,635 $ 924,024 $ $ 48,611 of O's Construction $ 5,732,414 $ 4,796,934 $ 472,158 $ 463,322 $ 7,685,428 $ 6,621,942 $ 551,552 $ 511,934 Professional Services $ 94,810 $ 85,464 $ 9,347 $ Land 2013 Bond $ 39,450 $ $ $ 39,450 Construction $ 289,740 $ $ $ 289,740 $ 424,000 $ 85,464 $ 9,347 $ 329,190 Professional Services $ 1,778,382 $ 1,689,180 $ 313,786 $ (224,584) Land 2013 Bond $ 4,162,000 $ 67,792 $ 405,260 $ 3,688,948 Construction $ 9,423,618 $ $ $ 9,423,618 $ 15,364,000 $ 1,756,972 $ 719,046 $ 12,887,982 FD FD 91% FD FD Year 3 projects being prepared to bid 100% plans to be complete by summer 2017 and the ROW acquisition underway Final design in progress. Surveying and environmental evaluation complete. USACE regulatory review in progress. 90% design in progress Staff pursuing design and repair options concurrent with litigation; Site maintenance ongoing Final design in progress. Coordinating with NBISD and adjacent HCP efforts. TCEQ regulatory review in progress. Project is currently in the 100% design phase and the ROW acquisition phase has begun Josh Niles Nate Garza Bryan Woods Nate Garza Wood Road/Landa Street Drainage Improvements Preliminary Design Landa Street Transportation Enhancement Project Professional Services 2013 Bond $ 2,700,000 $ 795,374 $ 166,955 $ 1,737,671 $ 2,700,000 $ 795,374 $ 166,955 $ 1,737,671 Professional Services $ 310,727 $ 290,402 $ 20,326 $ 2011 C of O's & 4B FD Construction $ 364,273 $ 254,063 $ $ 110,210 $ 675,000 $ 544,465 $ 20,326 $ 110,210 PD Conceptual design phase in progress. Draft conceptual phase alternatives under review; pending bond budgets construction underway Nate Garza

12 Parks and Recreation Project Name Phase Funding Source(s) Comal Cemetery Current Project / Category Expenditure Estimates Expensed Encumbered Uncommitted 2007, 2008, 2011, Professional Services $ 200,000 $ 97,488 $ 71,894 $ 30, C of O's & 2015 Westside Pedestrian Enhancement Project Construction Tax Note $ 200,000 $ $ 200,000 $ 400,000 $ 97,488 $ 71,894 $ 230,618 Professional Services $ 358,483 $ 290,540 $ 67,943 $ 2007 C of O's Construction $ $ $ $ $ 358,483 $ 290,540 $ 67,943 $ *Percent Complete Total Project Status Project Manager 100% design process underway; PD Tenative Let date, March 2017; CONB managing; begin construction summer Nate Garza % construction documents recieved; Final design pending CIP Planning 2011 C of O, 2013 Professional Services Bond(Incl. $628k in $ 2,071,708 $ 1,752,037 $ 352,557 $ (32,886) FD Community Recreation Center Land Contingencies), $ 77,157 $ 3,563 $ 1,437 $ 72,157 Construction is ongoing. Jennifer Cain Construction NBIDC, NBISD $ 21,370,815 $ 2,144,924 $ 9,395,363 $ 9,830,528 $ 23,519,680 $ 3,900,523 $ 9,749,358 $ 9,869,799 Professional Services $ 1,056,663 $ 1,076,667 $ 1,496 $ (21,500) 2014 C of O's 99% Golf Course Development Construction $ 6,680,671 $ 6,648,679 $ $ 31,992 Project completed Jennifer Cain $ 7,737,334 $ 7,725,346 $ 1,496 $ 10,492 Land acquisition for Future Sports Complex Land 2013 Bond $ 2,500,000 $ 19,881 $ 134 $ 2,479,985 1% Possible sites identified; Reviewing Development $ 2,500,000 $ 19,881 $ 134 $ 2,479,985 appraisals and evaluations Bryan Woods 2012 C of O, 2013 Professional Services Bond & Park $ 106,100 $ 106,066 $ 34 $ (0) 100% Morningside Park Development Construction Improvement Fund $ 1,323,544 $ 1,243,134 $ 80,410 $ (0) Project complete Nate Garza FD Municipal Improvement Projects Central Texas Technology Center (CTTC) Police Department Improvements City Hall Renovation Downtown Improvements Phase 1 Public Works/Fire Training Facility $ 1,429,644 $ 1,349,200 $ 80,444 $ (0) Professional Services 4B, IDF, Seguin (4A), $ 513,818 $ 474,938 $ 5,742 $ 33,138 95% Construction & 2013 Bond $ 6,322,182 $ 6,035,552 $ 284,591 $ 2,039 Project Complete $ 6,836,000 $ 6,510,490 $ 290,333 $ 35,177 Professional Services $ 91,924 $ 91,924 $ 0 $ (0) 2009 & 2012 C of O's SD Programming and feasibility study has Construction $ 353,076 $ 320,535 $ $ 32,540 been completed $ 445,000 $ 412,460 $ 0 $ 32,540 Professional Services 2008, 2009, 2013, & $ 913,756 $ 833,174 $ 3,764 $ 76,817 Land 2015 C of O's, PEG $ 2,650,732 $ 2,650,732 $ $ 98% Construction is complete, punchlist Construction Fund $ 8,784,027 $ 8,625,687 $ 215,701 $ (57,360) items are ongoing. $ 12,348,515 $ 12,109,593 $ 219,465 $ 19,457 Professional Services $ 482,866 $ 400,705 $ 65,211 $ 16,950 4B & 2012 C of O's FD Construction $ 2,003,186 $ 38,808 $ $ 1,964,379 Construction to begin in March $ 2,486,052 $ 439,513 $ 65,211 $ 1,981,329 Professional Services $ 844,377 $ 341,498 $ 458,502 $ 44,377 Land 2008 C of O's $ 1,120,711 $ 1,120,711 $ $ FD Continuing Review of design & cost Construction $ $ $ $ estimates $ 1,965,088 $ 1,462,209 $ 458,502 $ 44,377 Jennifer Cain Jennifer Cain Jennifer Cain Bryan Woods

13 Project Name Phase Funding Source(s) Current Project / Category Expenditure Estimates Expensed Encumbered Uncommitted Professional Services 2007, 2009 & 2012 $ 119,600 $ 73,580 $ 46,020 $ Fire Station #1 Construction C of O's $ 514,343 $ $ $ 514,343 Airport Improvements Fire Station #2 Design Tube Chute & Last Tubers Exit Design Construction $ 633,943 $ 73,580 $ 46,020 $ 514, C of O's & Airport General Fund $ 3,312,000 $ 3,210,900 $ 97,275 $ 3,825 $ 3,312,000 $ 3,210,900 $ 97,275 $ 3,825 Professional Services 2015 Tax Note $ 150,000 $ $ $ 150,000 SD $ 150,000 $ $ $ 150,000 Professional Services Funds $ 250,000 $ $ $ 250,000 SD $ 250,000 $ $ $ 250,000 *Percent Complete Total Project Status Project Manager *SD=Scope Development in Progress PD=Preliminary Design in Progress FD=Final Design In Progress LA=Land Acquisition In Progress Construction=0%100% PD 93% Construction Documents under review and permitting Quonset hut and hail sheds complete, Hangars 1806, 1732, 1740, and 1654, T hangar 1756 Complete Development of RFQ for design underway RFQ has been received and is under review Josh Niles Bryan Woods

14 Department/ Vacant Position FY # Authorized Positions # Vacant Positions (FTE) Vacancy Listing by Department as of Febuary 22, 2017 Airport 7 1 AIRPORT OPERATIONS SUPERVISOR Capital Programs 9 1 SENIOR CONSTRUCTION INSPECTOR City Attorney's Office 4 0 City Manager's Office 6 0 City Secretary ADMINISTRATIVE SECRETARYPT New position 1617; interviews in progress Finance 11 0 Fire (Uniform/NonUniform) 134/4 8/0 FIRE CAPTAIN Promotional Exam 2/27 FIRE LIEUTENANT x3 3x new positions 1617 (6month funding); Promotional Exam 3/13 FIREFIGHTER x4 Entrance Exam completed 2/10 Human Resources 8 0 Information Technology 11 0 Library FACILITY SPECIALISTPT (WCC) New position 1617 (9 month funding) Municipal Court 10 0 Parks & Recreation AQUATIC SPECIALIST RECREATION INSTRUCTOR PT URBAN FORESTER MAINTENANCE WORKER GOLF ASSISTANT PT EVENT ATTENDANTPT (CIVIC CENTER) Planning & Comm Dev 37 4 BUILDING OFFICIAL ASSISTANT BUILDING OFFICIAL New postion 1617 (9 month funding) SENIOR PLANNER New postion 1617 (9 month funding) BUILDING INSPECTOR New position 1617 (9 month funding) Police (Uniform/NonUniform) 120/36 7/6 POLICE OFFICER x6 4x new positions 1617 (9 month funding); entry exam conducted 12/3 POLICE CORPORAL Promotional Exam 3/16 CRIME SCENE TECHNICIAN New postion 1617 (9 month funding) POLICE RECORDS CLERK x3 3x new positions 1617 (9 month funding) EMERGENCY DISPATCHER x2 1 new position 1617 (9 month funding) Public Works GRADUATE ENGINEER New position 1617 (9 month funding) CONSTRUCTION INSPECTOR New position 1617 (9 month funding) WATERSHED COORDINATOR SOLID WASTE OPERATOR (RECYCLING) Offer made Notes TOTAL Citywide Staffing Level 94.0%

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