BUDGET PRESENTATION DAY 2 - MAY 10, 2017

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1 - BUDGET PRESENTATION DAY 2 - MAY 10,

2 STREET FUND 5,000,000 4,500,000 4,000,000 3,500,000 $4,598,812 STREET FUND REVENUES $4,179,877 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 3,000,000 2,500,000 $2,020,035 $2,160,861 2,000,000 $1,752,522 1,500,000 1,000, , Budget Committee 2

3 STREET FUND $4,000,000 STREET FUND EXPENDITURES $3,500,000 $3,363,299 $3,113,061 $3,000,000 $2,500,000 $1,778,500 $2,020,035 $2,160,861 CONTINGENCY TRANSFERS OUT $2,000,000 $1,500,000 DEBT SERVICE CAPITAL OUTLAY MATERIALS & SERVICES $1,000,000 $500,000 PERSONNEL SERVICES TOTAL $- - Budget Committee 3

4 STREET FUND What s In? $136,800 Chip Seal Street Sweeper Lease Crack Fill $30,000 Concrete Work $36,000 Road Repair $30,000 Back Parking Lot Improvements $33,000 E. Idaho Meadow Planter Agreement $40,000 - Budget Committee 4

5 STREET FUND What s Not In? Crack fill Machine $180,000 Transportation Plan $75,000 Utility Truck $75,000 Chip Seal $58,200 Sign Replacement Program $55,000 Front End Loader $200,000 - Budget Committee 5

6 WATER TREATMENT FUND WATER FUND REVENUES 6,000,000 5,000,000 $4,862,772 $4,809,950 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 4,000,000 $4,229,200 $4,054,788 $4,054,788 3,000,000 2,000,000 1,000, Budget Committee 6

7 WATER TREATMENT FUND $6,000,000 WATER FUND EXPENDITURES $4,809,950 $5,000,000 $4,054,788 $4,000,000 $4,054,788 CONTINGENCY $3,000,000 $2,286,857 $2,618,590 TRANSFERS OUT DEBT SERVICE CAPITAL OUTLAY $2,000,000 MATERIALS & SERVICES PERSONNEL SERVICES $1,000,000 TOTAL $- - Budget Committee 7

8 WATER TREATMENT FUND What s In? Ford F150 $20,000 Ford F150 4WD $25,000 Microclor Cell $27,000 Solids Removal $50,000 Baffle Wall $175,000 Chlorine Analyzer $15,000 Security Upgrade $15,000 Water Master Plan $175,000 Toro Mower $20,000 5 YD Dumptruck $97,500 Wash Arms $60,000 Skidsteer $50,000 - Budget Committee 8

9 WASTE WATER TREATMENT FUND SEWER FUND REVENUES 5,000,000 REVENUES 4,500,000 4,000,000 AVAILABLE CASH ON HAND TOTAL REVENUES $3,760,460 $3,495,030 $4,313,783 $4,313,783 3,500,000 $3,413,018 3,000,000 2,500,000 2,000,000 1,500,000 1,000, , Budget Committee 9

10 WASTE WATER TREATMENT FUND SEWER FUND EXPENDITURES $5,000,000 $4,500,000 $4,313,783 $4,313,783 $4,000,000 $3,495,030 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $2,660,811 $2,838,161 CONTINGENCY TRANSFERS OUT DEBT SERVICE CAPITAL OUTLAY MATERIALS & SERVICES $1,500,000 PERSONNEL SERVICES $1,000,000 TOTAL $500,000 $- - Budget Committee 10

11 WASTE WATER TREATMENT What s In? UTV $12,000 Facility Plan $270,000 Interim Facility Improvements $250,000 Microclor Cell $10,000 Wastewater Reuse Plan Update $50,000 Toro Mower $20,000 5 YD Dump Truck $97,500 SRCI Lower Lift Station $40,000 NPDES Permit $100,000 - Budget Committee 11

12 WASTE WATER TREATMENT NPDES Permit New Requirements Solids Removal What s Not In? - Budget Committee 12

13 STORM WATER FUND 700, , ,000 $521,668 STORM SEWER FUND REVENUES $572,700 $599,123 $599,123 $558, , , ,000 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 100, Budget Committee 13

14 STORM WATER FUND $700,000 $600,000 STORM SEWER FUND EXPENDITURES $572,700 $599,123 $599,123 $500,000 $400,000 $300,000 $200,000 $75,749 CONTINGENCY TRANSFERS OUT CAPITAL OUTLAY MATERIALS & SERVICES PERSONNEL SERVICES TOTAL $100,000 $85,521 $- - Budget Committee 14

15 STORM WATER FUND What s In? $120,000 Drainage Mainline Repair - Budget Committee 15

16 GOLF FUND 350,000 GOLF FUND REVENUES 300, , ,000 $193, ,000 REVENUES 100,000 50,000 $67,953 $40,000 AVAILABLE CASH ON HAND TOTAL REVENUES - (50,000) $803 $803 (100,000) (150,000) - Budget Committee 16

17 GOLF FUND $160,000 $151,931 GOLF FUND EXPENDITURES $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 TRANSFERS OUT MATERIALS & SERVICES TOTAL $40,000 $20,000 $21,149 $803 $- $803 - Budget Committee 17

18 GOLF FUND What s In? Transfer remaining $803 to Airport Fund - Budget Committee 18

19 GRANT FUND 1,000, ,000 GRANT FUND REVENUES $886,719 $886, , , ,000 $477, , ,000 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 300, ,000 $197, ,000 - (100,000) $4,514 - Budget Committee 19

20 GRANT FUND $1,000,000 $900,000 GRANT FUND EXPENDITURES $877,609 $877,609 $800,000 $700,000 $600,000 $477,500 $500,000 $400,000 CAPITAL OUTLAY TOTAL $300,000 $219,387 $200,000 $14,889 $100,000 $- - Budget Committee 20

21 GRANT FUND What s In? FAA Grant and Oregon Airport Grant Total Project $832,019 City Match $8,490 ODOT SE 2 nd Project $45,000 Child Safety Grant $590, no match required What s Not In? ODOT SE 2 nd Project needs increased by $9,000 - Budget Committee 21

22 CAPITAL PROJECTS FUND 4,000,000 CAPITAL PROJECT FUND REVENUES 3,500,000 3,000,000 $2,801,921 $3,258,820 $2,955,163 $3,343,956 $3,343,956 2,500,000 2,000,000 1,500,000 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 1,000, , Budget Committee 22

23 CAPITAL PROJECTS FUND $4,000,000 $3,500,000 CAPITAL PROJECT FUND EXPENDITURES $2,955,163 $3,343,956 $3,343,956 $3,000,000 $2,500,000 $2,000,000 CONTINGENCY CAPITAL OUTLAY $1,500,000 $1,000,000 $500,000 $55,113 $438,216 MATERIALS & SERVICES TOTAL $- - Budget Committee 23

24 CAPITAL PROJECTS FUND What s In? Water Line Replacement (UCF) $200,000 Fire Hydrant replacement (UCF) $25,000 Sanitary Sewer Replacement (UCF) $200,000 Valve Replacement (UCF) $30,000 - Budget Committee 24

25 SYSTEM DEVELOPMENT CHARGES FUND 250,000 SDC FUND REVENUES 200,000 $202,001 $202,001 $138, ,000 $138,574 $138,574 REVENUES 100,000 AVAILABLE CASH ON HAND TOTAL REVENUES 50,000 - (50,000) - Budget Committee 25

26 SYSTEM DEVELOPMENT CHARGES FUND $250,000 $200,000 SDC FUND EXPENDITURES $202,001 $202,001 $138,574 $150,000 CAPITAL OUTLAY $100,000 TOTAL $50,000 $- $- $- - Budget Committee 26

27 SYSTEM DEVELOPMENT CHARGES FUND What s In? No specific projects Budgeted capital outlay of $202,001 Actively working to find projects. - Budget Committee 27

28 DEBT SERVICE FUND 300,000 DEBT SERVICE FUND REVENUES 250,000 $240, ,000 $205,076 $164, , ,000 $142,330 $142,330 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 50, Budget Committee 28

29 DEBT SERVICE FUND $180,000 $160,000 $140,000 DEBT SERVICE FUND EXPENDITURES $164,200 $142,330 CONTINGENCY $142,330 DEBT SERVICE TOTAL $120,000 $100,000 $69,131 $80,000 $66,665 $60,000 $40,000 $20,000 $- - Budget Committee 29

30 DEBT SERVICE FUND What s In? Local Improvement District (LID) Debt payment Payments end in September Budget Committee 30

31 TRUST FUND 900,000 TRUST FUND REVENUES 800,000 $714,403 $786,196 $692,283 $741,012 $741, , , , , ,000 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 200, , Budget Committee 31

32 TRUST FUND $700,000 $600,000 $500,000 TRANSFERS OUT MATERIALS & SERVICES TOTAL TRUST FUND EXPENDITURES $586,072 $586,072 $543,100 $400,000 $317,027 $406,055 $300,000 $200,000 $100,000 $- - Budget Committee 32

33 TRUST FUND What s In? Transient Occupancy Tax turned over to Chamber and FRCC OSS Trust Cemetery Perpetual Maintenance $7,500 to General Fund - Budget Committee 33

34 RESERVE FUND 2,500,000 RESERVE FUND REVENUES 2,000,000 $1,815,958 $1,690,930 $1,959,484 $1,959,484 $1,652,728 1,500,000 REVENUES 1,000,000 AVAILABLE CASH ON HAND TOTAL REVENUES 500, Budget Committee 34

35 RESERVE FUND RESERVE FUND EXPENDITURES $1,600,000 $1,400,000 CONTINGENCY TRANSFERS OUT $1,246,892 $1,440,947 $1,440,947 $1,200,000 CAPITAL OUTLAY MATERIALS & SERVICES $1,000,000 PERSONNEL SERVICES TOTAL $800,000 $600,000 $395,435 $400,000 $200,000 $119,130 $- - Budget Committee 35

36 RESERVE FUND What s In? Police Officer position (Public Safety) $98,697 Skidsteer (Public Safety) $50,000 Electric Positive Pressure Fan (Public Safety) $2,400 $27,400 transfer from GF for fire turnouts and airpacks Unappropriated $518,537 debt service reserve requirement - Budget Committee 36

37 REVOLVING LOAN FUND 700,000 REVOLVING LOAN FUND REVENUES 600,000 $588,038 $526,682 $551,764 $516,977 $516, , , ,000 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 200, , Budget Committee 37

38 REVOLVING LOAN FUND $600,000 REVOLVING LOAN FUND EXPENDITURES $551,764 $516,977 $516,977 $500,000 $400,000 $300,000 MATERIALS & SERVICES TOTAL $200,000 $94,689 $100,000 $11,287 $- - Budget Committee 38

39 REVOLVING LOAN FUND What s In? Downtown façade grants $30,731 Revitalize Ontario Contribution $14,000 Contingent on grant - Budget Committee 39

40 AQUATIC DONATIONS FUND AQUATIC DONATIONS FUND REVENUES 30,000 25,000 $25,000 $25,100 $25,450 $25,814 $25,814 20,000 15,000 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 10,000 5, Budget Committee 40

41 AQUATIC DONATIONS FUND $30,000 AQUATIC DONATIONS FUND EXPENDITURES $25,450 $25,814 $25,814 $25,000 $20,000 $15,000 $10,000 MATERIALS & SERVICES TOTAL $5,000 $- $- $- - Budget Committee 41

42 AQUATIC DONATIONS FUND What s In? $25,000 donation from hospital $814 other donations and equipment sales What s Not In? Budgeted in contingency, can be used if needed for splash pad if grant is received. - Budget Committee 42

43 AQUATIC CENTER FUND 700,000 AQUATIC FUND REVENUES $623,297 $623, , , , , ,000 $122,452 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 100,000 $54,109 $102, Budget Committee 43

44 AQUATIC CENTER FUND $700,000 AQUATIC FUND EXPENDITURES $623,297 $623,297 $600,000 $500,000 $400,000 CAPITAL OUTLAY $300,000 MATERIALS & SERVICES PERSONNEL SERVICES TOTAL $200,000 $20,641 $122,452 $100,000 $43,723 $- - Budget Committee 44

45 AQUATIC CENTER FUND What s In? 12.5% TOT revenue in this fund $600,000 splash pad Contingent on grant and donation funding - Budget Committee 45

46 AIRPORT 100,000 90,000 80,000 AIRPORT FUND REVENUES $90,474 $85,255 $85,255 $72,447 70,000 60,000 $54,827 50,000 40,000 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 30,000 20,000 10,000 - (10,000) - Budget Committee 46

47 AIRPORT $100,000 $90,000 AIRPORT FUND EXPENDITURES $90,474 $85,255 $85,255 $80,000 $70,000 $54,914 $72,935 $60,000 $50,000 $40,000 $30,000 CAPITAL OUTLAY MATERIALS & SERVICES PERSONNEL SERVICES TOTAL $20,000 $10,000 $- - Budget Committee 47

48 AIRPORT What s In? $32,135 Transfer in from General Fund Due to golf course closing What s Not In? Snowblower Snow Blade Broom Storage Facility for Equipment Full Time Airport Manager - Budget Committee 48

49 BUILDING FUND 300, ,000 $270,160 BUILDING FUND REVENUES $261,667 $199, ,000 $188,600 $188, , ,000 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 50, Budget Committee 49

50 BUILDING FUND $250,000 BUILDING FUND EXPENDITURES $200,000 $153,735 $175,405 $199,100 $188,600 $188,600 $150,000 $100,000 CAPITAL OUTLAY MATERIALS & SERVICES PERSONNEL SERVICES TOTAL $50,000 $- - Budget Committee 50

51 BUILDING FUND What s In? $29,100 parking lot improvement - Budget Committee 51

52 GENERAL FUND 10,000,000 9,000,000 GENERAL FUND REVENUES $9,015,258 $8,614,612 $8,798,087 $8,448,087 8,000,000 $7,288,771 7,000,000 6,000,000 5,000,000 4,000,000 REVENUES AVAILABLE CASH ON HAND TOTAL REVENUES 3,000,000 2,000,000 1,000, Budget Committee 52

53 GENERAL FUND $10,000,000 GENERAL FUND EXPENDITURES $9,000,000 $8,614,612 $8,448,087 $8,000,000 $7,298,087 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $6,106,958 $6,235,102 CONTINGENCY TRANSFERS OUT DEBT SERVICE CAPITAL OUTLAY MATERIALS & SERVICES PERSONNEL SERVICES TOTAL $1,000,000 $- - Budget Committee 53

54 GENERAL FUND $10,000,000 GENERAL FUND EXPENDITURES $9,000,000 $8,614,612 $8,448,087 CONTINGENCY TECHNOLOGY $8,000,000 $7,298,087 RECREATION CODE ENFORCEMENT $7,000,000 $6,000,000 $6,106,958 $6,235,102 POLICE RESERVE POLICE FIRE $5,000,000 FINANCE COMMUNITY DEVELOPMENT $4,000,000 PARKS CEMETERY $3,000,000 BUSINESS REGISTRATION $2,000,000 HUMAN RESOURCES CITY COUNCIL $1,000,000 ADMIN OVERHEAD ADMINISTRATION $- TOTAL - Budget Committee 54

55 GENERAL FUND What s In? Community Development Parking Lot Improvements $9,100 Playground Equip $100,000 Contingent on funding Parks Toro Mower $20,000 Website Revision $5,475 Same staffing levels as prior year - Budget Committee 55

56 GENERAL FUND What s Not In? Tennis Court Resurface $45,000 Any new staffing K9 officer $10,000 Poverty to Prosperity $5,000 Increase in 911 contract Collective bargaining increases for new contract Non represented employee raise 1.5% Funding set aside for capital projects and maintenance - Budget Committee 56

57 ALL FUNDS Revenues Expenses Fund General Fund 7,288,771 9,015,258 8,614,612 8,798,087 6,106,958 6,235,102 8,614,612 8,798,087 Street Fund 4,598,812 4,179,877 2,020,035 2,024,061 1,778,500 3,363,299 2,020,035 2,024,061 Water Treatment 4,229,200 4,862,772 4,809,950 4,054,788 2,286,857 2,618,590 4,809,950 4,054,788 Waste Water Treatment 3,413,018 3,760,460 3,495,030 4,313,783 2,660,811 2,838,161 3,495,030 4,313,783 Storm Water 521, , , ,123 75,749 85, , ,123 Golf Fund 151,931 21,149 40, ,931 21,149 40, Grant Fund 4, , , ,719 14, , , ,719 Capital Projects 2,801,921 3,258,820 2,955,163 3,343,956 55, ,216 2,955,163 3,343,956 System Development Charges 138, , , ,001 Debt Service 240, , , ,330 69,131 66, , ,330 Trust Fund 714, , , , , , , ,012 Reserve 1,815,958 1,652,728 1,690,930 1,959, , ,130 1,690,930 1,959,484 Revolving Loan 588, , , ,977 94,689 11, , ,977 Aquatic Donations Trust 25,000 25,814 25,450 25, ,450 25,814 Aquatic Fund 54, , , ,297 20,641 43, , ,297 Airport 54,827 72,447 90,474 85,255 54,914 72,935 90,474 85,255 Building 270, , , , , , , ,600 Total 26,911,671 29,626,265 26,521,643 28,506,090 14,236,380 16,714,627 26,521,643 28,506,090 - Budget Committee 57

58 ALL FUNDS (REMOVING BFB AND CONTINGENCY) Revenues - Budget Committee Expenses Fund General Fund 4,988,771 6,865,258 6,314,612 6,448,087 6,106,958 6,235,102 6,767,952 7,033,285 Street Fund 1,300,414 1,359,564 1,255,035 1,722,213 1,778,500 3,363,299 1,850,661 2,024,061 Water Treatment 3,102,835 2,920,429 2,890,950 3,212,498 2,286,857 2,618,590 4,309,665 3,274,297 Waste Water Treatment 2,999,904 3,008,254 2,845,030 3,417,322 2,660,811 2,838,161 3,025,193 3,554,390 Storm Water 106, , , ,300 75,749 85, , ,795 Golf Fund 277,340 40, ,931 21,149 40, Grant Fund 2, , , ,119 14, , , ,609 Capital Projects 488, , , ,657 55, , , ,923 System Development Charges (1,288) - 138, , , ,001 Debt Service 49,253 33,439 30,200 33,475 69,131 66,665 63,500 61,433 Trust Fund 329, , , , , , , ,072 Reserve 182, , , , , , , ,460 Revolving Loan 71,816 45,668 35,879 24,950 94,689 11, , ,977 Aquatic Donations Trust 25, ,450 - Aquatic Fund 54,109 68,584 82, ,500 20,641 43,723 5, ,000 Airport 54,827 72,534 90,474 85,255 54,914 72,935 90,474 85,255 Building 203, , , , , , , ,420 Total 14,237,377 16,010,386 15,426,691 17,919,131 14,236,380 16,714,627 19,026,783 20,099,781 58

59 ALL FUNDS (REMOVING BFB AND CONTINGENCY) All Funds Revenues $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- $(2,000,000) 17,919,131 16,010,386 15,426,691 14,237,377 Building Airport Aquatic Fund Aquatic Donations Trust Revolving Loan Reserve Trust Fund Debt Service System Development Charges Capital Projects Grant Fund Golf Fund Storm Water Waste Water Treatment Water Treatment Street Fund General Fund Fund Total - Budget Committee 59

60 ALL FUNDS (REMOVING BEGINNING FUND BALANCE AND CONTINGENCY) 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000-20,099,781 19,026,783 16,714,627 14,236,380 Building Airport Aquatic Fund Aquatic Donations Trust Revolving Loan Reserve Trust Fund Debt Service System Development Charges Capital Projects Grant Fund Golf Fund Storm Water Waste Water Treatment Water Treatment Street Fund General Fund Total - Budget Committee 60

61 PLAN Edits Should be done regardless Description Savings Service Level Impact Adjustment for new hire (comp & wage) Savings in Contract Labor. Move seasonal recruitment in house. Parking Lot at Community Development Center Parks Vehicle Transfer asset from Water Department Mower cost split shared between water, sewer, and parks. $20,486 None $4,000 No referees for Division 1 & 2 Soccer and some other youth sports. Parents will run games as is common in other leagues. $20,000 CH2M will provide site prep work for the general fund match portion. $20,000 No service impact $40,000 No impact 5/9/ - Budget Presentation 61

62 PLAN Capital Project Deferment and Scope Changes Description Savings Service Level Impact Chip and Seal $70,000 No chip and seal for one year, just crack fill. Eliminate Tennis Court Resurfacing Road Repair Curb and Gutter reduce budget for unplanned curb and gutter repair. Concrete Work Curb & Gutter Downtown midblock and corner crossings $45,000 Further deterioration seek grants. $40,000 Public Works staff will conduct part of the labor on W. Idaho/NW 8 th St. and SE 2 nd St/SE 3 rd Ave. $30,000 Impact of losing this item is minimal and minor curb and gutter repairs necessary through out the City can still be conducted under the Repairs Budget. $49,000 Eliminates the replacement of the concrete bulb outs and design time. The bulbouts will be patched to install the trench drains. Reusing existing bulbouts. 5/9/ - Budget Presentation 62

63 PLAN Other priority decisions for balancing Description Savings Service Level Impact Poverty to Prosperity Funding Fund a Police Position Using the Public Safety Fund (TOT) Decrease 911 Increase Projection Reduce amount budgeted for collective bargaining contract $5,000 Unknown $96,200 Over $210,000 comes in each year from TOT to Public Safety Fund. $20, Revenues are increasing by 3.4% which will go directly to the county dispatch. $20,000 May get behind in compensation. Non-union wage increases $21,252 Non-union will forgo wage increase for Street Maintenance Fee $228,000 A fee of $5 added to utility bill. This could be eliminated if a sales tax was imposed. 5/9/ - Budget Presentation 63

64 PLAN NOT TO BE CUT Other Items Considered Description Savings Service Level Impact Part Time Ordinance Officer $20,126 Front Desk Receptionist Fire Fighter: Floater Position Recreation Assistant Malheur Transit Snake River Economic Development Alliance (SREDA) Eliminate Police Officer $54,000 Lessen ability to be proactive and address council strategic priority. Complaint driven response. Decrease case load 33%. Closures of the front counter for part of the week. Loss of administrative support. $105,600 Use reserve staff to fill in for shift vacancies. Some loss in revenue. Cut some programs. $26,000 Replace with $20,000 in contract labor. Loss of up to 195% in matching revenue from $15,000 Federal and State government. The city would lose seats on the SREDA Board $10,000 of Directors. We would miss out on marketing for our community provided by SREDA. $96,200 Will have long-term impacts on public safety. Eliminate Police Officer $96,201 Will have long-term impacts on public safety. 5/9/ - Budget Presentation 64

65 - Budget Committee 65